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01/03/2017
Final C141llgC0Il General Government Committee Agenda Date: January 3, 2017 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email atnchambers(a)_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net CIarington General Government Committee Agenda Date: January 3, 2017 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of November 28, 2016 6.2 Minutes of a Special Meeting of December 9, 2016 7 Delegations Page 5 Page 23 7.1 Stuart Day Regarding Report LGL -002-17. OMB Appeal - Fourteen Estates (Newtonville) 7.2 Patricia Likogiannis Regarding Report LGL -002-17, OMB Appeal - Fourteen Estates (Newtonville) 7.3 Hida Manns Regarding the Durham Environmental Advisory Committee Environmental Awards 8 Communications - Receive for Information 8.1 Tyrone Minutes of the Tyrone Community Centre dated Page 27 Community November 15, 2016 Centre Minutes 8.2 Tax Registration Bob Angione, Municipal Clerk, Township of Havelock- Page 28 and Sales Belmont -Methuen — Legislative Changes Tax Registration and Tax Sales 8.3 DYEC Kristin Robinson — Regarding Fire at Durham York Page 29 Energy Centre Page 2 CIarington General Government Committee Agenda Date: January 3, 2017 Time: 9:30 AM Place: Council Chambers 8.4 DYEC Jim Richards - Regarding Fire at Durham York Energy Page 31 Centre 8.5 Region of Debi A. Wilcox, Regional Clerk/Director of Legislative Durham Services, Regional Municipality of Durham — Regional Response to Planning Ontario's Energy Future 9 Communications — Direction 9.1 AMO Lynn Dollin, President, Association of Municipalities of Page 32 Ontario (AMO) — Federal Infrastructure Phase 2 Incrementality Resolution (Motion to Endorse) 9.2 Fire Protection Shawn Boggs, Clerk Administrator, Township of McKellar — Page 35 and Prevention Fire Protection and Prevention Act 1997 Act 1997 (Motion to Endorse) 10 Presentations No Presentations 11 Engineering Services Department No Reports 12 Operations Department No Reports 13 Emergency and Fire Services Department 13.1 ESD -001-17 Amendment to By-law 2004-170 Page 37 14 Community Services Department No Reports Page 3 CIarington General Government Committee Agenda Date: January 3, 2017 Time: 9:30 AM Place: Council Chambers 15 Municipal Clerk's Department 15.1 CLD -001-17 Accessibility Policy Update 16 Corporate Services Department No Reports 17 Finance Department No Reports 18 Solicitor's Department 18.1 LGL -001-17 Assumption of Road Widenings Page 40 19 Chief Administrative Office No Reports 20 New Business — Consideration 20.1 Banning of Non -Recyclable Utensils at Municipal Functions [2012 Resolution Attached] 21 Unfinished Business 21.1 Appointments to the Agricultural Advisory Committee [Tabled from the Page 45 November 28, 2016 General Government Committee Meeting] 22 Confidential Reports 22.1 LGL -002-17 OMB Appeal - Fourteen Estates (Newtonville) 23 Adjournment Page 4 Clar-ington- General Government Committee Minutes November 28, 2016 Minutes of a meeting of the General Government Committee held on Monday, November 28, 2016 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor C. Traill, Councillor W. Woo Regrets: Councillor W. Partner Staff Present: C. Clifford, A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:31 AM. 2 New Business — Introduction Councillor Neal added a New Business item, regarding a corporate hiring policy, to the New Business — Consideration section of the agenda. Councillor Traill added a New Business item, regarding a proactive ignition interlock equipment, to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG -554-16 Moved by Councillor Hooper, seconded by Councillor Woo That the Agenda for the November 28, 2016 General Government Committee meeting, be adopted as presented, with the addition of the following New Business Items: • Corporate Hiring Policy • Proactive Ignition Interlock Equipment Carried 4 Declaration of Interest Councillor Hooper declared an interest in New Business Item 20.2 regarding a motion on free parking in Downtown Bowmanville. 5 Announcements Members of Council announced upcoming community events and matters of community interest. -1- 5 Clarington Alter the Agenda Resolution #GG -555-16 General Government Committee Minutes November 28, 2016 Moved by Councillor Cooke, seconded by Councillor Woo That the Agenda be altered for the Committee to recess for the scheduled break from 12:45 PM to 2:45 PM to allow for members of Council to attend the CP Holiday Train. Carried 6 Adoption of Minutes of Previous Meeting Resolution #GG -556-16 Moved by Councillor Woo, seconded by Councillor Cooke That the minutes of the special meeting of the General Government Committee meeting held on November 4, 2016, be approved. Carried Resolution #GG -557-16 Moved by Councillor Traill, seconded by Councillor Cooke That the minutes of the regular meeting of the General Government Committee meeting held on November 7, 2016, be approved. Carried Suspend the Rules Resolution #GG -558-16 Moved by Councillor Traill, seconded by Councillor Woo That the Rules of Procedure be suspended to allow the delegation of Jeany Barret to be extended to 15 minutes. Carried 7 Delegations 7.1 Jeany Barrett Regarding Newcastles of the World Update Jeany Barrett, Chair, Newcastles of the World Steering Committee, was present regarding a Newcastles of the World update. She made a verbal presentation to accompany an electronic presentation and video. Ms. Barrett reviewed the declaration for the Newcastles of the World Conference and referred to a photo of the delegates and Steering Committee. She highlighted the accomplishments and benefits of the -2- A• Clarington General Government Committee Minutes November 28, 2016 Newcastles of the World conference to the Municipality of Clarington. Ms. Barrett provided an overview of the profit and loss statements. She reviewed the comments from delegates who attended the conference. Ms. Barrett provided details of the youth representatives' involvement in the conference and summarized the next steps of the Committee. She noted that the Steering Committee had now dissolved and a smaller Committee has been formed for future involvement in the Newcastles of the Worlds Alliance. Ms. Barrett asked that Council authorize the use of the surplus fund to expand future involvement with the Newcastles of the World Alliance, and to participate by sending representatives to the 2018 conference in Japan. She concluded by thanking members of Council and Staff, and offered to answer questions from the Committee. Ms. Barrett showed a short video of photos from the conference. Resolution #GG -559-16 Moved by Councillor Woo, seconded by Councillor Hooper That the surplus funds from Newcastles of the World Steering Committee be set aside for use of the Newcastle of the World Committee for their ongoing association with the Newcastles of the World Alliance. Carried Suspend the Rules Resolution #GG -560-16 Moved by Councillor Hooper, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow the delegation of Libby and Stan Racansky to be extended for an additional 10 minutes. Carried 7.2 Libby and Stan Racansky Regarding Well Related Issues Libby and Stan Racansky were present regarding well related issues. They made a verbal presentation to accompany an electronic presentation and handouts. Ms. Racansky explained to the Committee that the long-term water depletion in their well is due to the development of the area resulting in a "bathtub effect". She referred to the Regional Hydrograph from 2008 to 2016 to illustrate the decline in the level of water in their well and photos of the how the clearing and grading has affected the drainage in this area. Ms. Racansky continued by reviewing the Ontario Municipal Board (OMB) decision and noted the Municipality of Clarington is responsible for the conditions of Schedule A of the Subdivision Agreement. She added that the Region Commissioner's report stated that the Municipality of Clarington is responsible for ensuring the developer pay all remaining costs including connections fees and work on the private property to existing residents. -3- Clar-ington- General Government Committee Minutes November 28, 2016 Mr. Racansky explained that they have lived at their residence for 40 years and have never had their well go dry until 2008, which coincides with the development of the new subdivision. He provided details on their well and explained that, in 2008, the watermain in front of their house was extended. He added that a hydrometer was installed to record the performance of the well. Mr. Racansky referred to the hydrograph and noted that their well has had a steady decline of water level of 10 centimetres per year since 2008. Ms. Racansky reviewed how the grading, pre and post development, has affected the drainage and the resulting groundwater levels. She concluded by asking the Municipality of Clarington to enforce the conditions of the OMB decision. Resolution #GG -561-16 Moved by Councillor Neal, seconded by Councillor Cooke That the delegation of Libby and Stan Racansky regarding well related issues, be referred to Staff. Carried Recess Resolution #GG -562-16 Moved by Councillor Cooke, seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:16 AM with Mayor Foster in the Chair. 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated November 15, 2016 8.2 Minutes of the Ganaraska Region Conservation Authority dated October 20, 2016 8.3 Minutes of the Newcastle Hall Board dated October 18, 2016 Resolution #GG -563-16 Moved by Councillor Hooper, seconded by Councillor Neal That Communication Items 8.1 to 8.3 be received for information. Carried 93 Clarington General Government Committee Minutes November 28, 2016 9 Communications — Direction 9.1 Nancy and Hugh Towie, Clarington Polar Bear Swim Committee — Clarington Polar Bear Swim — January 1, 2017 Resolution #GG -564-16 Moved by Councillor Woo, seconded by Councillor Traill That the request for Emergency Services, Fire Hall #2, to attend the Clarington Polar Bear Swim on January 1, 2017, in Newcastle, be approved. Carried 9.2 Loriann Harbers, Director of Corporate Services/Clerk, Township of South Stormont — Pupil Accommodation Review Process 9.3 Amber McDonald, Deputy Clerk, Township of Georgian Bay— Pupil Accommodation Review Process Resolution #GG -565-16 Moved by Councillor Neal, seconded by Councillor Cooke That Communications Item 9.2 from Amber McDonald, Deputy Clerk, Township of Georgian Bay and Communication Item 9.3 from Loriann Harbers, Director of Corporate Services/Clerk, Township of South Stormont regarding the pupil accommodation review process, be received for information. Carried 10 Presentations 10.1 David Hanratty, Director of Land & Resources, St. Marys Cement, a division of Votorantim Cimentos, and Alyson Beal, Associate, Environmental Assessment Specialist, Golder Associates Ltd. Regarding an Update on the St. Marys Cement Bowmanville Underground Expansion Project David Hanratty, Director of Land & Resources, St. Marys Cement, a division of Votorantim Cimentos, and Alyson Beal, Associate, Environmental Assessment Specialist, Golder Associates Ltd. were present regarding an update on the St. Marys Cement Bowmanville Underground Expansion Project. They made a verbal presentation to accompany an electronic presentation. Mr. Hanratty provided background information on the Bowmanville Site and an overview of the project including a photo of the conceptual underground mine. He explained the local subsurface conditions of the project area and detailed the need for this project. Ms. Beal provided details of the environmental assessment process and reviewed the phases of the environmental assessment schedule. She continued by summarizing the -5- E Clar-ington- General Government Committee Minutes November 28, 2016 technical studies that are currently underway. Ms. Beal reviewed the consultation and engagement outreach and noted they have been well attended. She highlighted the feedback that has been received to date. Ms. Beal concluded by noting the next steps for the project. Mr. Hanratty and Ms. Beal answered questions from the Committee. Resolution #GG -566-16 Moved by Councillor Woo, seconded by Councillor Hooper That the delegation of David Hanratty, Director of Land & Resources, St. Marys Cement and Alyson Beal, Associate, Environmental Assessment Specialist, Golder Associates Ltd., be received with thanks; and That Staff engage in consultation with St. Marys Cement on the Bowmanville Underground Expansion Project. Carried Later in the meeting (See following motion) Resolution #GG -567-16 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GG -566-16 be amended by adding the following at the end: "That be directed to provide a Report to the Council meeting of December 12, 2016." Motion Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X The foregoing Resolution #GG -566-16 was then put to a vote and carried. M 10 Clarington Councillor Neal chaired this portion of the meeting. 11 Engineering Services Department General Government Committee Minutes November 28, 2016 11.1 EGD -039-16 Report on Building Permit Activity for July, August, and September 2016 Resolution #GG -568-16 Moved by Councillor Cooke, seconded by Councillor Hooper That Report EGD -039-16 be received for information. Carried 11.2 EGD -040-16 Approval of Final Clarington Transportation Master Plan Resolution #GG -569-16 Moved by Councillor Hooper, seconded by Councillor Cooke That Report EGD -040-16 be received; and That Council approve the recommendations identified in the Clarington Transportation Master Plan — Final Report as provided in Report EGD -040-16. Carried Suspend the Rules Resolution #GG -570-16 Moved by Mayor Foster, seconded by Councillor Cooke That the rules of procedure be suspended to extend the meeting by five minutes until 12:50 PM. Carried Recess The Committee recessed at 12:50 PM for their scheduled break as per the Procedural By-law. The meeting reconvened at 2:44 PM with Councillor Cooke in the Chair. 12 Operations Department No Reports for this section of the Agenda. -7- 11 Clarington General Government Committee Minutes November 28, 2016 13 Emergency and Fire Services Department 13.1 ESD -005-16 New Fees for Open Air Fire/Explosion Permit — Special Effects/Movie/Theatrical/Music Resolution #GG -571-16 Moved by Councillor Hooper, seconded by Mayor Foster That Report ESD -005-16 be received; That the implementation of new service fees and an increase in fees addressed in Report ESD -005-16 be approved; and That the draft amending Fee By -Law (Attachment 1 to Report ESD -005-16), being a by-law to amend "Schedule B" of By -Law 2010-142 regarding the payment of fees for information and services provided by the Municipality of Clarington be approved. Carried 14 Community Services Department No Reports for this section of the Agenda. Councillor Traill chaired this portion of the meeting. 15 Municipal Clerk's Department 15.1 CLD -033-16 Responsible Pet Owners' By-law - Licensing Expiry Date and Sale of Lifetime Licenses Resolution #GG -572-16 Moved by Mayor Foster, seconded by Councillor Woo That Report CLD -033-16 be received; That the proposed expiry date for annual licences changes to be effective January 1, 2017, be approved; That the draft by-law to amend By-law 2013-024, the Responsible Pet Owners' By-law, attached to Report CLD -033-16 as Attachment 2, be approved to change the expiry date of animal licenses from calendar year to date of purchase, to Amend Schedule "A" Fees to delete the lifetime licensing category and to provide for the grandfathering of any existing current lifetime licenses; and That all interested parties listed in Report CLD -033-16 and any delegations be advised of Council's decision. Carried -8- 12 Clarington General Government Committee Minutes November 28, 2016 15.2 CLD -036-16 Ward Boundary Review Consideration Resolution #GG -573-16 Moved by Mayor Foster, seconded by Councillor Neal That Report CLD -036-16 be received for information. Motion Withdrawn Resolution #GG -574-16 Moved by Councillor Cooke, seconded by Mayor Foster That Report CLD -036-16 be received; That Council authorize a ward boundary review; That the ward boundary review be undertaken as soon as possible such that any recommended ward boundary changes may be considered by Council such that they can be in effect for the 2018 Municipal Elections; That all interested parties be advised of Council's decision. Carried as Amended (See following motion) Resolution #GG -575-16 Moved by Councillor Hooper, seconded by Councillor Neal That the foregoing Resolution #GG -574-16 be amended by: • deleting the words "as soon as possible" and replacing them with the words "by Staff in 2019" • deleting the word "2018" with the word "2022". Carried The foregoing Resolution #GG -574-16 was then put to a vote and carried as amended. 15.3 CLD -037-16 Appointments to Various Boards and Committees Resolution #GG -576-16 Moved by Councillor Woo, seconded by Mayor Foster That the Municipal Clerk's Department be directed to re -advertise for the vacancies on the Agricultural Advisory Committee. 13 Clartw-n General Government Committee Minutes November 28, 2016 Motion Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X Resolution #GG -577-16 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD -037-16 be received; That the current appointees be thanked for their contributions to the various Boards and Committees; That the Committee consider the applications for appointment to the various boards and committees, and that the vote be conducted to appoint the citizen and Council representatives to the Agricultural Advisory Committee, in accordance with the Appointment to Boards and Committees Policy; That Anthony Wood be appointed to the Ganaraska Forest Recreation User Committee, for a one-year term ending December 31, 2017 or until a successor is appointed; That Filip Aleksanderek be appointed to the Heritage Committee, for a term ending December 31, 2018 or until a successor is appointed; That the following three applicants be appointed to the Newcastle Village Community Hall Board for a two-year term ending December 31, 2018 or until a successor is appointed: • Sierd De Jong • Dave Eastman • Shirley Rogers That Thomas Hossie be appointed to the Samuel Wilmot Nature Area Management Advisory Committee, for a term ending December 31, 2018 or until a successor is appointed; and That all interested parties listed in Report CLD -037-16 and any delegations be advised of Council's decision. Motion Lost on the following recorded vote: -10- 14 Clarington General Government Committee Minutes November 28, 2016 Council Member Yes No Declaration of Absent Interest Councillor Cooke X Councillor Hooper X Councillor Neal X Councillor Partner X Councillor Woo X Councillor Traill X Mayor Foster I X Resolution #GG -578-16 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD -037-16 be received; That the current appointees be thanked for their contributions to the various Boards and Committees; That Anthony Wood be appointed to the Ganaraska Forest Recreation User Committee, for a one-year term ending December 31, 2017 or until a successor is appointed; That Filip Aleksanderek be appointed to the Heritage Committee, for a term ending December 31, 2018 or until a successor is appointed; That the following three applicants be appointed to the Newcastle Village Community Hall Board for a two-year term ending December 31, 2018 or until a successor is appointed: • Sierd De Jong • Dave Eastman • Shirley Rogers That Thomas Hossie be appointed to the Samuel Wilmot Nature Area Management Advisory Committee, for a term ending December 31, 2018 or until a successor is appointed; and That all interested parties listed in Report CLD -037-16 and any delegations be advised of Council's decision. Carried Resolution #GG -579-16 Moved by Councillor Neal, seconded by Councillor Woo That appointments to the Agricultural Advisory Committee be tabled to the January 3, 2017 General Government Committee meeting. Carried -11- 15 Clarington Suspend the Rules Resolution #GG -580-16 General Government Committee Minutes Moved by Mayor Foster, seconded by Councillor Woo November 28, 2016 That the rules of procedure be suspended to allow for the addition of an Agenda Item. Carried Printed Agendas for the Media Resolution #GG -581-16 Moved by Councillor Woo, seconded by Councillor Hooper That two printed copies of the Council and Committee Agendas be provided to the media until such time as the paper copies cease to be published. Carried Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department 16.1 COD -023-16 Reconstruction of Scugog Street between Bons Avenue and Concession Road 3 Resolution #GG -582-16 Moved by Councillor Hooper, seconded by Councillor Woo That Report COD -023-16 be received; That Hard -Co Construction Ltd. with a total bid amount of $2,065,140.43 (including HST) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2016-26 be awarded the contract for the reconstruction of Scugog Street as required by the Engineering Services Department; That the funds required for this project in the amount of $2,355,000.00 (including 1.76% HST for Municipality of Clarington and Region of Durham share and 13% HST for Developer's share) which includes the construction cost of $1,927,920.73 (including 1.76% HST for Municipality of Clarington and Region of Durham share and 13% HST for Developer's share) and other related costs such as design and tendering, geotechnical investigation, utility relocation, inspection, contract administration, materials testing, permit fees, and contingencies of $427,079.27 (including 1.76% HST for Municipality of Clarington and Region of Durham share and 13% HST for Developer's share) and funded by the Municipality, the Region of Durham, and Developers as follows: -12- 16 Clarington- Scugog St Reconstruction Region of Durham Contribution from Development General Government Committee Minutes November 28, 2016 110-32-330-83375-7401 $1,027,000.00 100-00-000-00000-1010 $ 488,000.00 100-32-130-X-1010 $ 840,000.00 That all interested parties listed in Report COD -023-16 and any delegations be advised of Council's decision by the Purchasing Division. Carried 17 Finance Department 17.1 FND-017-16 Financial Update as at September 30, 2016 Resolution #GG -583-16 Moved by Councillor Cooke, seconded by Councillor Hooper That Report FND-017-16 be received for information. Carried 17.2 FND-018-16 2017 Interim Tax Levy Resolution #GG -584-16 Moved by Councillor Woo, seconded by Councillor Traill That Report FND-018-16 be received; and That Council approve the interim rating by-law attached to Report FND-018-16 and authorize the Director of Finance/Treasurer to proceed with the production of the 2017 interim tax bills. Carried 18 Solicitor's Department No Reports for this section of the Agenda. -13- 17 Clar-ington 19 Chief Administrative Office 19.1 CAO -006-16 Communications Update Resolution #GG -585-16 General Government Committee Minutes November 28, 2016 Moved by Councillor Hooper, seconded by Councillor Cooke That report CAO -006-16 be received for information. Carried 19.2 CAO -007-16 Executive Recruiting Services for Recruitment of a Chief Administrative Officer Resolution #GG -586-16 Moved by Councillor Cooke, seconded by Councillor Neal That Report CAO -007-16 be received; That staff be authorized to use the process as outlined in Report CAO -007-16 and the Purchasing Manager be authorized to issue a limited invitation Request for Proposal to selected companies (i.e. 4 to 6 firms) with proven expertise in executive recruiting service and to submit proposals based on the scope of work as outlined in Attachment 1; and That the Interim Chief Administrative Officer, in accordance with Recommendation 2, report back to Council with a recommendation for an award of contract to an executive recruiting firm. Carried (See following motion) Resolution #GG -587-16 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GG -586-16 be amended by the following the second paragraph: That the second paragraph of page three of Report CAO -007-16 be amended as follows: "that the words "executive with senior leadership experience in a public sector organization" be deleted and replaced with the words "two Councillors Motion Lost That the foregoing resolution #GG -586-16 was carried on the following recorded vote: -14- W Clarington General Government Committee Minutes November 28, 2016 Council Member Yes No Declaration of Absent Interest Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X 20 New Business — Consideration 20.1 Appointment of Deputy Mayor Resolution #GG -588-16 Moved by Councillor Neal, seconded by Councillor Cooke That, in accordance with Section 226 of the Municipal Act, 2001, c.25, during the four year term of Council (2014 through to 2018), Councillor Woo, be appointed, as the Deputy Mayor for the Municipality of Clarington from January 1, 2017 until December 31, 2017. Carried 20.2 Free Parking in Downtown Bowmanville Councillor Hooper declared an interest in New Business Item regarding free parking in Downtown Bowmanville as he is the downtown business owner. Councillor Hooper left the room and refrained from discussion and voting on this matter. Resolution #GG -589-16 Moved by Councillor Cooke, seconded by Councillor Traill Whereas Section 34 (3) of By-law 2014-059 allows that Council may, by resolution, designate an area or areas for a certain period to be exempt from the payment of parking fees and any areas so designated shall be denoted by a parking meter cover place over the meter; Now therefore be it resolved that the Municipality of Clarington designate the area in downtown Bowmanville regulated by parking meters as a Free Parking area between December 17, 2016 and January 3, 2017; and That Staff be directed to take the appropriate steps, including covering the meters with bags and advising the public via social media and notices placed on Clarington's website. Carried -15- 19 Clar-ington- Councillor Hooper returned to the meeting. 20.3 Motion to Authorize Absence Resolution #GG -590-16 General Government Committee Minutes Moved by Councillor Woo, seconded by Councillor Traill November 28, 2016 Whereas Section 259 (1) (c) of the Municipal Act, 2001 indicates that the office of a member of council of a municipality becomes vacant if the member is absent from the meetings of council for three successive months without being authorized to do so by a resolution of council; and Whereas Councillor Partner has been absent since October 11, 2016, due to extenuating circumstances, and a firm date for returning to Council meetings has not yet been determined, Now Therefore Be it Resolved That Council authorizes the absence of Councillor Wendy Partner to February 27, 2017. Carried 20.4 Corporate Hiring Policy Resolution #GG -591-16 Moved by Councillor Neal, seconded by Councillor Traill That the Interim Chief Administrative Officer report back on the following: a) staff hiring policy for relatives; and b) diversity in the workforce. Carried 20.5 Proactive Ignition Interlock Equipment Resolution #GG -592-16 Moved by Councillor Traill, seconded by Councillor Cooke Whereas the Municipality of Clarington strives to be a leader in its support for proactive measures that can reduce the risks associated with drinking and driving; Whereas while there has been increased levels of enforcement, education and awareness about not drinking and driving, more needs to be done to address growing concerns related to drinking and driving and the morning after effects by responsible drinkers who take appropriate steps when leaving a bar via a designated driver or similar such programs and show up for work the next day, unaware that they continue to have levels of alcohol in their system; -16- 20 Clar-ington- General Government Committee Minutes November 28, 2016 Whereas countries such as France, Finland, Norway, Sweden and others have implemented or are in the process of implementing legislation requiring all vehicles that transport people or are contracted by various levels of government that interact in the public realm must have a proactive ignition interlock equipment installed on vehicles; Whereas ignition interlock equipment provides safeguards that will prevent and alert an operator of a vehicle if their blood alcohol level is too high and that they and the public may be at risk; Whereas installation of such devices not only improves public safety, but may also reduce the cost of fleet insurance policies; Now Therefore be it resolved that the Municipality of Clarington request the Province of Ontario to implement legislation that will require operators of public transportation vehicles to have installed devices that will proactively prevent the risks associated with high blood alcohol levels the morning after drinking; Now therefore be it further resolved that Municipal staff forward copies of this motion to The Honourable Steven Del Duca, Minister of Transportation, all Regional Municipalities within the GTA that operate public transit, including Metrolinx, MP Erin O'Toole, MPP Granville Anderson, and all local school boards. Carried Later in the meeting (See following motions) Recess Resolution #GG -593-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Committee recess for three minutes. Carried The meeting reconvened at 4:18 PM with Mayor Foster in the Chair. The foregoing Resolution #GG -592-16 was then put to a vote and carried. 21 Unfinished Business None 22 Confidential Reports No Reports for this section of the Agenda. -17- 21 Clariiw-n 23 Adjournment Resolution #GG -594-16 General Government Committee Minutes Moved by Councillor Neal, seconded by Councillor Traill That the meeting adjourn at 4:19 PM. Mayor Carried 22 November 28, 2016 Deputy Clerk Clariiw-n Special General Government Committee Minutes December 9, 2016 Minutes of a special meeting of the General Government Committee held on Friday, December 9, 2016 at 9:00 AM in the Meeting Room at the Clarington Public Library, Newcastle Branch. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Woo Regrets: Councillor C. Traill Councillor W. Partner Staff Present: C. Clifford, A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir, A. Greentree The special meeting of the General Government Committee was convened to receive a verbal report from the Interim CAO concerning change status update, the Strategic Business Plan update, customer service feedback update, and staffing request analysis and presentation. 1 Call to Order Mayor Foster called the meeting to order at 9:00 AM. 2 Declaration of Interest There were no declarations of interest stated at this meeting. 3 Staff Report 3.1 CAO -001-15 Strategic Plan Update The Interim CAO provided introductory comments regarding today's meeting Agenda and expressed the identified need for four critical plans, being: Business and Performance Plan, IT Plan, Talent Management Plan, and Office Needs Accommodation. 3.1.1 Change Status Update The Interim CAO provided an update on the status of the changes sought in the Administration's attention to building prosperity, customer service, staff engagement, efficiency and effectiveness in service delivery and clear policy analysis. These elements are critical to success in achieving the goals. Each of these changes were explained and the approach which is being taken to achieve change. He highlighted the five key elements of successful change including vision, skills, incentives, resources, and action plan. Councillor Neal left the meeting at 9:19 AM. -1- 23 Clariiw-n General Government Committee Minutes December 9, 2016 A service Delivery review will be initiated in March 2017. Mr. Clifford provided a list of questions to be answered pertaining to the services which will be reviewed. Funding for this review has been included in the 2017 Draft Budget. Councillor Neal returned to the meeting at 9:27 AM. In building prosperity, aligning resources and focus is imperative as is the building of necessary relationships. 3.1.2 Strategic Plan Status Update Mr. Clifford reviewed the status of the 32 Strategic Plan commitments for this Term of Council and highlighted key focus areas for each commitment where the Action Item has not yet been completed. Item 1.6, Collaborate with local organizations to enable arts and culture to make a strong contribution, directly and indirectly, to business expansion in the community requires Council direction. There has been no allocation provided the 2016 Budget. The Interim CAO advised that Council will need to decide whether it wishes to maintain this objective and if so, provide an allocation in 2018 budget of $5000 to $7000 for this purpose. Item 2.3, Review opportunities for joint capital and/or operations with School Boards, Regional Government and other public agencies, has a new proposed completion date of 2017. Item 6.6, Investigate putting in place a "Trails Council" or similar body as a means of community engagement on promotion, location and maintenance of trails, requires Council direction. The Interim CAO advised that the Development of an Active Transportation Committee could incorporate the responsibilities of a Trail Council and should be undertaken in 2017. Members of Council provided feedback to the CAO regarding the Plan. Generally, Council appreciates the regular updates regarding the Plan and priorities. Resolution #GG-595-16 Moved by Councillor Woo, seconded by Councillor Cooke That Committee recess for 10 minutes. The meeting reconvened at 10:57 AM Carried -2- 24 Clartw-n 3.1.3 Customer Service Feedback General Government Committee Minutes December 9, 2016 The Interim CAO continued with his update report to Committee by reporting on the views of the customers we serve about their satisfaction with our service and how they experience their interaction with us, the limitations with the data on this matter and the intended administrative action in response to these findings. The action plan includes: • Get better data to continuously be aware of customer's concerns and efficiently respond — using a Customer Response Management System • Review Development Approval Process by organizing form outside -in, rather than inside -out • Review key business processes — let improvements on the 6 drivers drive the review and focus efforts on: information management; how work is designed, staff training • Understand and address misperceptions 3.1.4 Staffing Requests The Interim CAO reminded members of Committee of the big picture view as presented to Council at the November 4th Budget Workshop and stated that per his commitment on November 4th, he is reporting on the staffing requests that were briefly introduced at the workshop. Mr. Clifford explained his approach to considering staffing needs. There were 26 positions requested at a cost of $1,774,700 of which 12 did not pass through the CAO's filters or were deemed not to create significant risks if not addressed in 2017. Therefore, there are 14 positions recommended at a net cost of $618,700. Members of Committee were provided a hardcopy of the Staff Requests — Analysis and Recommendations of Interim CAO which detailed: Department and Position, Salary and Benefits, Key Business Results, Risks if Not Resourced and Explanatory Notes. Members of Council and staff discussed the merits, risks and alternatives regarding the requested positions. Mr. Clifford concluded his verbal report regarding staffing requests by stating that after a thorough analysis of the requests, it is his recommendation that the 14 staffing positions are required resources to realize the results expected in commitments, goals and action items as presented in today's meeting. He thanked Council for their accessibility and continued support. Councillor Neal left the meeting at 12:31 PM. Mayor Foster thanked staff for their input and Mr. Clifford for his presentation and update. -3- 25 Clariiw-n 4 Adjournment Resolution #GG -596-16 General Government Committee Minutes Moved by Councillor Woo, seconded by Councillor Hooper That the meeting adjourn at 12:36 PM. Mayor Carried 26 December 9, 2016 Clerk Tyrone Community Centre Meeting Wednesday, November 16, 2016 Present: Joy Vaneyk; Claude Godin; Cecile Bowers; Larry Quinney; Dave Taylor; Walter Loveridge; Corinne VanDeGrootevheen; Paul Rowan; Marlene Craig.. Minutes of October 19, 2016: M/S Larry Quinney and Paul Rowan. Carried Treasurer's Report: Claude noted that the present funds are $22,000.00. All bills are not in for the Fortieth Celebration, will have full report at December meeting. Claude mentioned that in future major repairs, etc., that we do not pay full up front, but only 1/3/ 1/3 1/3 until we are completely satisfied with the work. We do have a bit of a problem with countertop in kitchen, near dishwasher, not satisfied with way it was finished off, is supposed to be corrected properly. Chris Duke was paid up front for this work. Maintenance Report: Larry was asked to have all floors polished very soon, and to notify Board so help could be present to move chairs and tables out of back room, etc. So All areas of floor are cleaned and polished. Health Inspection is taking place on November 23 at 2:30 p.m. Larry needs a new vacuum: New Industrial Vacuum could be $528.00 M/S by Corinne and Paul for Larry to purchase new industrial vacuum. CARRIED. Paul Rowan brought up matter of purchasing table holders, instead of sliding them on floor, Paul to look into prices for new ones. Dance Report: Dave Taylor noted that we had 180 present for the November Dance. Reported total for dance taken in was $3,820.00..... bar and door. Next dance will be December 3, helpers will be needed for preparing lunch and for evening of dance. Joy has permit for 2017 Monthly Dances. Joy asked that at end of the evening all monies will be checked and recorded by Two Persons present. Breakfast With Santa: From 10-12 December 10, 2016. Helpers for : Crafts: Laura & Becky Face Painting: Corinne & Cecile Kids Music: Lyndsay & Danielle Cooks: Ralph, Claude and Jasper Servers: Sabine & Cassie Set Up & Clean Up: 8 a.m. and after noon. Food Shoppers: Marlene & Joy Corinne's Chair for Santa..... Snow Removal: Three local Individuals presented tenders for snow removal. Wynn's Property Maintenance; Matthew Behm Landscaping Ltd. and Carson McConaghy. After reading all three letters and much discussion a decision had been reached. M/S by Corinne and Cecile to hire Carson McConaghy. CARRIED Christmas Party at Orono Firehouse Bistro with supper at 6 p.m. December 10, 2016. M/S by Claude Godin and Paul Rowan to adjourn. CARRIED. 27 December 5, 2016 Township of HAVELOCK-BELMONT-M ETH U EN www.hbmtwp.ca The Honourable Bill Mauro Ministry of Municipal Affairs 777 Bay Street, 17th Floor Toronto ON M5G 2E5 Sent via email: minister. mma(c),ontario.ca Dear Minister Mauro: Re: Legislative Changes Impacting Tax Registrations and Tax Sales INC. 1998 At a recent meeting of the Council of the Township of Havelock -Belmont -Methuen a discussion took place regarding some key changes to the Municipal Act that will have a significant impact on tax registrations and tax sales. The discussion concluded with Council passing the following resolution: R-743-16 Moved by Councillor Pomeroy Seconded by Deputy Mayor Martin That the Council of the Township of Havelock -Belmont -Methuen opposes the legislative changes to the Municipal Act coming into effect on December 10, 2016 that will impact tax sales and related matters; and further That the Province of Ontario re -open the consultation period to allow for informed public input regarding the changes to the Municipal Act that are being brought about by the implementation of the Forfeited Corporate Property Act, 2015; and further That this resolution be circulated to the Association of Municipalities of Ontario and all Ontario municipalities for support. Carried Council thanks you in advance for your consideration of this request. Sincerely, 13o-b-A�-gcoise, Bob Angione, M.P.A., B.Admin. Municipal Clerk Copy: Monika Turner, Director of Policy Association of Municipalities of Ontario Ontario Municipalities. PO Box 10, 1 Ottawa St. E., Havelock, ON KOL 1Z0 P: 705.778.2308 or 1.877.767.27951 F 2(8778.5248 I E: havbelmet@hbmtwp.ca Chambers, Michelle Subject: FW: Two Fires in Two Months is Too Much From: Kristin Robinson [mailto:kristinrobinson@rogers.com] Sent: December -15-16 8:54 PM To: Foster, Adrian <afoster@clarington.net>; Neal, Joe <JNeal@clarington.net>; Hooper, Ron <rhooper@clarington.net>; Woo, Willie <wwoo@clarington.net>; Clerks Department Outside <ClerksDepartment@clarington.net>; Cooke, Steven <SCooke@clarington.net>; Partner, Wendy <WPartner@clarington.net>; Traill, Corinna <CTraill@clarington.net> Cc: Weir, Gord <gweir@clarington.net>; editor@oshawatimes.com; editor@oshawaexpress.ca; oronotimes@rogers.com; newsroom@durhamregion.com Subject: Two Fires in Two Months is Too Much Clerks- please consider this as official ficial correspondence. Good evening Mayor Foster and Councillors, I write to you on a matter that requires IMMEDIATE ATTENTION. I am concerned that there have now been two fires at the Durham York Incinerator in the past two months. What is concerning me more is that I understand that there will be no publicly accountable body (eg by a Fire Department or the Office of the Fire Marshal) investigating this second fire. Clarington Council has an obligation to keeping the community safe - this includes the workers on- site at the incinerator, as well as the fire staff who have had to go onsite to put out these fires. This obligation necessitates a PUBLICLY ACCOUNTABLE body to thoroughly investigate as soon as possible to determine the origin and cause of the fire. An investigation could help determine if the fire is the result of a design issue, a systems/equipment issue or an operator issue within the incinerator facility. I have yet to see any report that indicates what the cause of the first fire was (or whether in fact one was determined). I must say though, a pit fire seems pretty different than a fire on the roof, noticed after the incinerator shut down. What is also very concerning is that the MOECC was not onsite for this second fire event, which appears from what I have read, to be much more significant than the first. I find it inexplicable as to how it can be determined that there were no output exceedances during this fire/shutdown period, when no data was being displayed for a significant amount of time during this episode. I also find it questionable how boiler #2 can now be up and running with the roof not having been fixed yet. 29 I urge you to protect Clarington residents and those who not only live here but work here as well. This situation needs to be dealt with immediately, and cannot wait until January. How can a proper investigation happen weeks after the event? Regards, Kristin Robinson 2225 Holt Road (6.7km via road from incinerator - much less as the crow flies) Bowmanville, ON 30 From: Jim Richards [mailto:jmr.naturepix@rogers.com] Sent: December -12-16 4:27 PM To: Clerks Department Outside<ClerksDepartment@clarington.net> Subject: FW: Another fire at the Durham/York garbage burner From: Jim Richards [mailtn-imr_natiire ixg rngers_rnm] Sent: December 12, 2016 7:31 AM To: 'Foster, Adrian'; 'clerks@clarington.net'; 'Woo, Willie'; 'Neal, Joe'; 'Hooper, Ron'; 'Traill, Corinna'; 'Partner, Wendy'; 'Cooke, Steven'; 'Clerks@durham.ca'; 'minister.moe@ontario.ca'; 'premier@ontario.ca'; 'ganderson.mpp.co@liberal.ola.org'; 'chair@durham.ca' Cc: 'Orono Times'; 'editor@oshawaexpress.ca'; 'Nester Pidwerbecki'; 'jburghardt@durhamregion.com'; 'newsroom@durhamregion.com' Subject: Another fire at the Durham/York garbage burner Mayor Foster, Chair Anderson, and others; Another fire at the burner on 11 Dec., following the one on 11 Oct. Another shut down and start up with all the pollution that goes along with that, not to mention what is happening day-to-day due to totally inadequate monitoring and the lack of pre-sorting; all things you were asked to address, but failed to act on. There are many questions to be asked of you and Clarington Council as well as Durham Region, and the Province, but I suspect few answers of any substance will prevail. You must excuse my pessimism, but years of dealing with the likes of you Mr. Mayor, along with Reg. Councillor Woo, not to mention Chair Roger Anderson, has led me to such a low level of trust, confidence, and respect of my senior elected officials, and that applies as well to the Ontario Minister of Environment and our Premier when it comes to the issue of the incinerator and air quality. - Will we ever know the real cause of the recent (or even the previous) fire? - Who pays for damages to the facility? (I suspect the taxpayers in the long term) - Who pays for the Clarington Fire Department - Covanta or the taxpayers? (I suspect the latter in the long term). - Who pays for waste diversion/storage while we wait for Durham Region and the Ontario Min. of Environment to get their rubber stamps out and yet again OK the burner? - How can the Region suggest to the media that there was no releases of any toxins before any thorough tests had been conducted? - How can the Ontario Government accept such a statement from the Region? - How much longer do we have to tolerate this charade before the burner is finally shut down and decommissioned? Jim Richards Orono, ON 905-983-5605 31 Amek;saciafinaf Municipalities Ontario December 1, 2016 Dear AMO Member: Office of the President RE: Federal Infrastructure Phase 2 Incrementality Resolution As you know, the federal government announced additional infrastructure funding over the next 12 years in the Fall Economic Statement as part of its Phase 2 programming. It is consulting on design aspects for Phase 2 in order for it to be known before the funding programs begin in 2018. AMO has endorsed a number of principles for the funding design - that it should maximize municipal flexibility; respect the breadth of municipal infrastructure assets and priorities; and provide stable, predictable, formula -based funding to municipal governments. The role of incrementality and the funding formula (i.e., the share by each order of government) are important aspects. In communicating our principles to the federal government, we have noted the impacts of different formula approaches. The ideal position for municipal governments would be a 50% federal, 33% provincial, and a 17% municipal portion. This would mean a smaller share of municipal capital costs would recognize ongoing municipal operating costs which are generally not eligible for funding purposes. In reality, very few provinces agreed to fund 33% of Phase 1 programs, and some didn't put up new funds where they agreed to it. In Ontario, the provincial government did add new funding, in the amount of $250 million (25%) for the recent Clean Water and Wastewater Fund (CWWF). This was in addition to its existing multi -billion long term infrastructure plan. No provincial funding was added for the federal public transit agreement. Generally, incrementality has been a feature of prior federal programs. It requires that municipal and provincial governments spend new additional funds for each infrastructure project in order to meet the eligibility rules. This requirement may have had some merit before municipal governments had comprehensive asset management plans and related multi-year capital plans. Going forward, it will confuse the principles and practice of asset management not to mention municipal financial planning because it would influence municipal priorities. Where there are multi-year capital plans, based on asset replacement and maintenance priorities of an asset management plan, the federal funding should be aligned with these municipal plans. Phase 2 should align with municipal long-term planned spending, not the other way around. 32 2 We hope that you agree. If so, please adopt the attached resolution and add your voice to AMO's. AMO continues to believe that good asset management is the foundation of appropriate municipal infrastructure and financial management. Funding approaches must support it to further advance the culture of municipal asset management in Ontario. Sincerely, Lynn Dollin AMO President 200 University Ave. Suite 801 www.anno.on.ca Tel 416. 971.9856 Toll Free in Ontario Toronto, ON, M5H 3C6 amo@amo.on.ca 33 Fax 416. 971.6191 877.426.6527 3 FEDERAL INFRASTRUCTURE PHASE 2 INCREMENTALITY RESOLUTION WHEREAS municipal governments' infrastructure is critical to our collective economic health; WHEREAS stable, predictable and formula- based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure; WHEREAS Ontario municipal governments have asset management plans which set out a municipality's longer term capital plan which reflects the infrastructure priorities of these asset management plans; and WHEREAS a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management; NOW, THEREFORE BE IT RESOLVED that the (name of municipality) calls on the federal government to provide long-term, predictable, and formula -based funding in its Phase 2 programs for municipal governments; and BE IT ALSO RESOLVED that the (name of municipality) calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government' asset management plan meets a municipal incremental infrastructure requirement. Please forward your resolution to: AMO President Lynn Dollin amopresident@amo.on.ca 200 University Ave. Suite 801 www.amo.on.ca Tel 416. 971.9856 Toll Free in Ontario Toronto, ON, M5H 3C6 amo@amo.on.ca 34 Fax 416. 971.6191 877.426.6527 TownshiD of McKellar P.O. Box 69, McKellar, Ontario POG 1CO VIA EMAIL November 22, 2016 The Honourable Kathleen Wynne The Honourable Brad Duguid The Honourable Bob Chiarelli Norm Miller, MPP for Parry Sound -Muskoka Association of Municipalities of Ontario (AMO) Federation of Northern Ontario Municipalities (FONOM) Rural Ontario Municipal Association (ROMA) All Ontario Municipalities Phone: (705) 389-2842 Fax: (705) 389-1244 Please be advised that at its regular meeting held, Monday November 21, 2016 the Council of the Township of McKellar passed the following resolution: RESOLUTION: 16-384 WHEREAS the Fire Protection and Prevention Act, 1997, legislates that fire prevention, public education and fire protection services are a mandatory municipal responsibility; AND WHEREAS there are a total of 449 Fire Departments operating in the province comprised of 32 Full -Time Departments, 191 Composite Departments and 226 Volunteer Departments with 11,376 Full -Time Firefighters, 19,347 Volunteer Firefighters and 343 Part -Time Firefighters staffing these departments; AND WHEREAS the fire service represents a significant percentage of small, rural and northern municipalities' managed capital assets; AND WHEREAS the Municipal Fire Department and associated assets represent critical municipal infrastructure; AND WHEREAS there are currently no funding opportunities available from the Provincial or the Federal Government for the equipment, training, maintenance, operating or capital requirements of local fire departments; NOW THEREFORE BE IT RESOLVED that the Council of the Township of McKellar hereby petition the Provincial Government to recognize the municipal fire service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward; 35 AND FURTHER that a copy of this resolution be sent to the Premier of Ontario, the Minister of Economic Development, Employment and Infrastructure, Norm Miller, MPP for Parry Sound -Muskoka, the Association of Municipalities of Ontario (AMO), the Federation of Northern Ontario Municipalities (FONOM), the Rural Ontario Municipal Association (ROMA) and all Ontario municipalities. As per the above resolution, please accept this correspondence for your information and consideration. If you have any questions please do not hesitate to contact undersigned. Sincerely, Shawn Boggs Clerk Administrator Township of McKellar 36 Clarftwn Emergency Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: January 3, 2017 Report Number: File Number: Report Subject: ESD -001-17 N/A Amendment to B Recommendations: Resolution: By-law Number: 1. That Report ESD -001-17 be received; 2004-170 2. That the By-law attached to Report ESD -001-17 be approved; and 3. That the draft amending By -Law (Attachment 1 to Report ESD -001-17), being a by-law to amend the Emergency Management Structure of By -Law 2004-170 regarding the appointment of a Program Committee Chair by the Municipality of Clarington, be approved. 37 Municipality of Clarington Report ESD -001-17 Page 2 Report Overview To amend the Emergency Management Structure of By-law 2004-170 to comply with O. Reg. 380/04 1. Background A by-law was put in place in 2004 under the Emergency Management Act, R.S.O. 1990 to allow for the establishment and adoption of an Emergency Management Program. This By-law, known as the "Emergency Management By-law", is reviewed yearly. Changes to the Act as per Reg. 380/04 require the appointment of a Program Committee Chair by Council. 2. Discussion It is proposed that By-law 2004-170 be updated to add Section 2.2.1, which designates the Community Emergency Management Coordinator (CEMC) to be appointed as the Chair of the Emergency Management Program Committee. Since enactment of the By-law the CEMC has served as Chair, despite the fact that it was not detailed in the By-law. The Office of the Fire Marshall and Emergency Management recently contacted the CEMC and advised that the appointment must be clearly articulated in the Emergency Management Structure of our By-law. This amendment is designed, therefore, to be housekeeping. It does not have any impact on our past practice. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the proposed update to the Emergency Management By-law outlined in Attachment 1 to this Report be approved. 5. Strategic Plan Application Not applicable. Submitted by: Reviewed by: Gord Weir, Curry Clifford, MPA, CMO Director of Emergency & Fire Services Interim CAO Staff Contact: Gord Weir, Fire Chief, 905-623-5126 ext. 2802 or gweir@clarington.net Attachments: Attachment 1 - By-law to amend By-law 2004-170 Attachment 1 to Municipality of Clarington Report ESD -001-17 There are no interested parties to be notified of Council's decision. GW/pm The Corporation of the Municipality of Clarington By-law 2017 -XXX Being a by-law to provide for the establishment and adoption of an Emergency Management Program for the Municipality of Clarington and amend the Emergency Management Structure contained in By-law 2004-170. Whereas, By-law 2004-170 established Clarington's Emergency Management Structure in accordance with the Emergency Management Act, R.S.O. 1990, c. E.9; And Whereas, O. Reg. 380/04 s. 11 (2) requires that the committee membership include the CEMC and a senior municipal official appointed by council; And Whereas, O. Reg. 380/04 s. 11 (4) requires that council appoint a member of the committee to be the chair of the committee; Now therefore the Council of the Municipality of Clarington hereby enacts as follows: That the Emergency Management Structure be amended to add the following as Section 2.2.1: "The designated CEMC is hereby appointed Chair of the Emergency Management Program Committee." 2. This by-law shall come into force and take effect on the date of passing. BY-LAW passed in open Council this XX day of MMMM, 2017. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 39 Clarington Legal Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: January 3, 2017 Report Number: LGL -001-17 Resolution: File Number: L4000-05-12 By-law Number: Report Subject: Assumption of Road Widenin Recommendations: 1. That Report LGL -001-17 be received; and 2. That the By-law attached to Report LGL -001-17 be approved. HE Municipality of Clarington Resort LGL -001-17 Report Overview Paae 2 Through development process, various road widenings and/or reserves have been transferred to The Corporation of the Municipality of Clarington and require by-laws to have the lands assumed as public highways. 1. Background 1.1 Through the development process, various road widenings have been transferred to The Corporation of the Municipality of Clarington. When development conditions are met by adjacent land owners, the widenings require by-laws to have them assumed as public highways for permanent maintenance purposes. 1.2 In some instances, 0.3 metre reserves have been transferred to the Municipality. When development conditions are met by developers, the 0.3 reserves require by-laws to have them dedicated as public highways for public use. The reserves will become part of the road widening and will be assumed by the Municipality when the subdivision is complete. 1.3 Preparing the by-laws on an individual basis in time consuming. As a cost saving measure, the various lands to be dedicated and assumed for public use have been permitted to accumulate so that they could be combined in the attached by-law. 1.4 It is now appropriate for the Council to pass the attached by-law. 2. Conclusion It is respectfully recommended that Council pass the by-law attached to this report. Following its passage, the Municipal Solicitor will register it in the Land Registry Office. 3. Strategic Plan Application Not applicable. 41 Municipality of Clarington Report LGL -001-17 Page 3 Submitted by: Reviewed by: Andrew C. Allison, B. Comm, LL.B, Curry Clifford, MPA, CMO Municipal Solicitor Interim CAO Staff Contact: Joanne Barchard, Law Clerk, 905-623-3379 ext 2014 or jbarchard@clarington.net Attachments: Attachment 1 - By-law to Establish certain Lands as Public Highways. 42 Attachment #1 to Report LGL -001-17 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2017 -XX being a by-law to establish certain lands as public highways WHEREAS the lands set out in the attached Schedule "A" have been conveyed to The Corporation of the Municipality of Clarington for road widening purposes. NOW THEREFORE the Council of The Corporation of the Municipality of Clarington hereby enacts as follows: 1. The lands shown in Schedule "A" are hereby dedicated and assumed as public highways. 2. This by-law shall come into effect on the date of passage. BY-LAW passed this day of January, 2017. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 43 SCHEDULE "A" to The Corporation of the Municipality of Clarington By -Law Number 2017 -XXX Firstly: Pt Lot 16, Concession 2 (Darlington) Parts 1, 2 and 3on 40R-29216 Municipality of Clarington Regional Municipality of Durham Secondly: Rd allowance between Lots 10 & 11 Concession 8, Woodley Road Pt Lot 11, Con 8 (Darlington) as in N31754 Municipality of Clarington Regional Municipality of Durham Thirdly: Pt Lot 3, Block 6, Plan Grant, Bowmanville Pt 3 10R815, Pt Lot 4, Blk 4, Plan Grant Bowmanville, Pt 4 on 1 OR -815 Municipality of Clarington Regional Municipality of Durham The Regional Municipality of Durham Corporate Services Department - Legislative Services 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax:905-668-9963 www.durham.ca Matthew L. Gaskell Commissioner of Corporate Services n "$elv ro nce fore aides" December 15, 2016 The Honourable Glen Thibeault Minister of Energy 900 Bay Street 4th Floor, Hearst Block Toronto, ON M7A 2E1 RE: Regional Response to Planning Ontario's Energy Future (EBR #012-8840) (2016 -COW -98), Our File: L00 Honourable Sir, please be advised that Committee of the Whole of Regional Council considered the above matter and at a meeting held on December 14, 2016, Council adopted the following recommendations of the Committee: A) That Report #2016 -COW -98 of the Chief Administrative Officer be submitted to the Minister of Energy and the Environmental Bill of Rights Registry (EBR) as Durham Region's response to the EBR posting 012-8840 including the following key recommendations to the Province: i) Given the lead time to develop the infrastructure, the Province should consider development of new nuclear generation to ensure continuity of supply of virtually carbon - free electricity; ii) In keeping with the Climate Change Action Plan, the Long - Term Energy Plan (LTEP) should include policies, programs and funding to promote energy efficiency and innovation in all new construction as well energy efficiency and retrofit programs for multi -unit residential, mixed use developments, commercial, industrial and institutional properties; iii) To support the new construction and retrofit programs, the Province should work with educational institutions, industry and trades to develop the education and training for building professions and skilled trades in net -zero construction, energy audits, energy retrofit methods and energy management; iv) The Long -Term Energy Plan should focus on removing barriers to and promoting existing energy saving technology. and encourage or require behind -the -meter generation capability on all new structures by a certain date; If this information is required in an accessible format, please contact the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009. -2- v) Provincial land use planning policies and development financing mechanisms and related program supports should address the potential to establish and implement systems such as microgrids and district heating and cooling that will improve energy efficiency and support urban intensification; vi) In keeping with its planned support for development of community energy plans in the Climate Change Action Plan, the Province should enhance program and technical supports to assist with the implementation of locally developed and supported energy solutions; vii) Rural municipalities should be supported to enhance their competitiveness and energy resilience through development of distributed and behind the meter generation, bio -energy sources and local innovation; viii) To increase citizen and business trust, the Province must, improve the credibility and transparency of the energy system, be clear about energy costs, cost drivers, and net impacts of rate relief measures on rate payers and improve the energy literacy of Ontarians; ix) Find financial and non-financial ways to positively reinforce the value of Ontario residents conserving energy and adopting new energy technologies; x) _ In general, the next Long -Term Energy Plan should: 1. be evidence -based and outcome -driven, setting clear goals and including policies and programs that will drive Ontario toward those goals; 2. draw clearer connections between the top-down policy directions from the Province and bottom-up program initiatives from the community level; 3. include more analysis of the sensitivities and risks related to some key assumptions not being met (e.g. the achievement of conservation targets), provide a back-up strategy and assessment of costs to the taxpayer; 4. ensure sound investment decisions including consideration of rate -payer impacts and environmental goals; and 5. clearly articulate the means and rationale for the plan and policy decisions; -3- B) That the Ministry of Energy be requested to consult municipalities and industry stakeholders on the draft Long -Term Energy Plan once it is prepared; and C) That Report #2016 -COW -98 be distributed to the Minister of Energy, Minister of the Environment and Climate Change, Minister of Municipal Affairs, Durham area municipalities, and the Association of Municipalities of Ontario for their information. Please find enclosed a copy of Report #2016 -COW -98 for your information. Debi A. Wilcox, MPA, CMO, CMM III Regional Clerk/Director of Legislative Services DW/tf c: A. Pastori, Cabinet Liaison and Strategic Policy Coordinator, Ministry of Energy The Honourable Glen Murray, Minister of the Environmentand Climate Change The Honourable Bill Mauro, Minister of Municipal Affairs P. Vanini, Executive Director,. Association of Municipalities of Ontario N. Wellsbury, Clerk, Town of Ajax T. Gettinby, CAO/Clerk, Township of Brock A. Greentree, Clerk, Municipality of Clarington A. Brouwer, Clerk, City of Oshawa D. Shields, Clerk, City of Pickering J.P. Newman, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby G.H. Cubitt, Chief Administrative Officer If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2009 The Regional Municipality of Durham Report To: Committee of the Whole From: G.H. Cubitt, Chief Administrative Officer Report: #2016 -COW -98 Date: December 7, 2016 Subject: Regional Response to Planning Ontario's Energy Future (EBR # 012-8840) Recommendations: That the Committee of the Whole recommend to Regional Council that: A) Report 2016 -COW -98 be submitted to the Minister of Energy and the Environmental Bill of Rights Registry (EBR) as Durham Region's response to the EBR posting 012- 8840 including the following key recommendations to the Province: Given the lead time to develop the infrastructure, the Province should consider development of new nuclear generation to ensure continuity of supply of virtually carbon -free electricity. ii) In keeping with the Climate Change Action Plan, the Long -Term Energy Plan (LTEP) should include policies, programs and funding to promote energy efficiency and innovation in all new construction as well energy efficiency and retrofit programs for multi -unit residential, mixed use developments, commercial, industrial and institutional properties. iii) To support the new construction and retrofit programs, the Province should work with educational institutions, industry and trades to develop the education and training for building professions and skilled trades in net -zero construction, energy audits, energy retrofit methods and energy management. iv) The Long -Term Energy Plan should focus on removing barriers to and promoting existing energy saving technology and encourage or require behind -the -meter generation capability on all new structures by a certain date. v) Provincial land use planning policies and development financing mechanisms and related program supports should address the potential to establish and Report #2016 -COW -98 Page 2 of 22 implement systems such as microgrids and district heating and cooling that will improve energy efficiency and support urban intensification. vi) In keeping with its planned support for development of community energy plans in the Climate Change Action Plan, the Province should enhance program and technical supports to assist with the implementation of locally developed and supported energy solutions. vii) Rural municipalities should be supported to enhance their competitiveness and energy resilience through development of distributed and behind the meter generation, bio -energy sources and local innovation. viii)To increase citizen and business trust, the Province must improve the credibility and transparency of the energy system, be clear about energy costs, cost drivers, and net impacts of rate relief measures on rate payers and improve the energy literacy of Ontarians. ix) Find financial and non-financial ways to positively reinforce the value of Ontario residents conserving energy and adopting new energy technologies. x) In general, the next Long -Term Energy Plan should: 1. be evidence -based and outcome -driven, setting clear goals and including policies and programs that will drive Ontario toward those goals, 2. draw clearer connections between the top-down policy directions from the Province and bottom-up program initiatives from the community level, 3. include more analysis of the sensitivities and risks related to some key assumptions not being met (e.g. the achievement of conservation targets), provide a back-up strategy and assessment of costs to the taxpayer, 4. ensure sound investment decisions including consideration of rate- payer impacts and environmental goals, and 5. clearly articulate the means and rationale for the plan and policy decisions. B) The Ministry of Energy be requested to consult municipalities and industry stakeholders on the draft Long -Term Energy Plan once it is prepared. C) This report be distributed to the Minister of Energy, Minister of the Environment and Climate Change, Minister of Municipal Affairs, Durham area municipalities, and the Association of Municipalities of Ontario for their information. #2016 -COW -98 Page 3 of 22 Report: Note: a list of acronyms used in this report is provided in Attachment 1. Purpose 1.1 This report describes the public consultation and engagement process being undertaken by Ontario as it prepares to revise and renew the provincial Long - Term Energy Plan (LTEP) in 2017. The process and requirement for the review of the LTEP was mandated in recent changes to the Electricity Act. The report summarizes the discussion paper and two technical documents that provide background and forecasts on energy use in Ontario. Finally, the report outlines Regional interests, provides analysis and proposes recommendations for a Regional response to the consultation process. 1.2 The consultation process began October 13th and ends December 17th Stakeholder consultation sessions were held across Ontario between October 24th and November 30th. No public session was held in Durham; Regional staff attended a session held in Peterborough. Independent Electricity System Operator (IESO) staff gave a related presentation to the Durhfsm'Region Roundtable on Climate Change on October 14th 2. Background 2.1 Durham Region has significant interests in the future of the energy sector for a variety of reasons: • a considerable portion of Ontario's electricity infrastructure is located in the Region including two nuclear generating stations, and related major bulk power transformer stations and transmission lines, • the energy sector is a major employer in Durham Region, • the Region generates power at the Durham York Energy Centre (DYEC) and supplies approximately 14MW to the Independent Electricity System Operator under a power purchase agreement, • the Region has installed solar generation capacity on several social housing facilities and sells power to the grid under the feed -in tariff (microFIT) program, • the Region, as a corporation, is a large energy user (electricity, natural gas and other fuels) and actively seeks to reduce its energy use and costs, • the Region has potential to develop more generation or alternative fuel production such as biogas from our waste stream and wastewater processes, • in partnership with local municipalities and local distribution companies (LDCs), the Region is preparing a Community Energy Plan (CEP) that will explore opportunities such as energy efficient design, conservation, renewable generation and fuel substitution to help address local economic and climate change goals. #2016 -COW -98 4 of 22 2.2 The Ministry of Energy produced Long -Term Energy Plans in 2010 and 2013. The Electricity Act now mandates that an extensive public consultation process be conducted to gather input to LTEP revisions. During the 2013 LTEP update process, the Region participated in the consultations and provided comment to the Province via Report 2013-J-23. 2.3 Key directions in the final 2013 LTEP, entitled Achieving Balance, included the objectives of saving 30 TWH of electricity by 2032 through conservation measures (the Conservation First program to be delivered by LDCs), bringing 20,000 MW of renewable energy online by 2025 and indefinitely deferring development of new nuclear generation capacity at the Darlington site. LDCs across Ontario were assigned local targets to contribute to total electricity savings of 7 TWH by 2020. 2.4 Since 2013, a number of other energy projects and initiatives specifically affecting Durham Region have taken place. These include: • The Province's decision to proceed with refurbishment of the four nuclear reactors at the Darlington Nuclear Generating Station (DNGS) which officially commenced in October 2016 and will take until at least 2026, • A provincial direction for Ontario Power Generation (OPG) to seek approval by the Canadian Nuclear Safety Commission (CNSC) to extend the operating life of the Pickering Nuclear Generating Station (PNGS) beyond 2020 to 2024, • Completion by the IESO and Hydro One of the Integrated Regional Resource Planning process for the GTA East Region (a bulk electricity planning region that includes the south part of Durham), • Hydro One is constructing a new transformer station in Clarington and plans to develop another at Seaton to support the new community, • Incentives offered through some LDCs to support energy-saving projects such as equipment retrofits and the embedded energy manager program, • The Durham York Energy Centre began processing waste and feeding electricity onto the provincial grid, • Work to develop a Durham Community Energy Plan commenced in June 2016 with receipt of a provincial grant, in partnership with area municipalities and electricity and gas LDCs with a completion target of Spring 2018, and • In September 2016, a team of nuclear experts led by the International Atomic Energy Agency commenced a standard Operational Safety Review Team mission at the PNGS. 2.5 In April 2017, the CNSC will hold a hearing in regard to the relicensing and expansion of the Pickering Waste Management Facility. OPG will be seeking extension of the operating licence to 2028 and approval to construct a dry storage processing building and two storage buildings for dry storage containers. These buildings will store used nuclear fuel and radioactive decommissioning wastes until long-term nuclear waste disposal facilities are Report #2016 -COW -98 Page 5 of 22 constructed. 2.6 The federal Nuclear Waste Management Organization (NWMO) is conducting a multi-year process to select a willing host site for a deep geological repository for used nuclear fuel (high level waste). The earliest date that such a facility may become available is 2035. Working with the NWMO, OPG is planning for development of a permanent disposal site for low and intermediate level waste at Kincardine. 2.7 While refurbishment of the four nuclear reactors at Darlington is proceeding, the Province's discussion paper makes the point that, depending on the costs of the project and changes in the supply and demand for electricity, the project could be suspended at points termed "off ramps". As each reactor is refurbished, OPG and the Province will assess the business case for continuing the work. 2.8 Other initiatives and policy changes that more broadly affect the Ontario energy sector include: • the Vancouver Declaration in March 2016 which signalled commitment by the federal government, provinces and territories to move toward a low - carbon economy, • passage by the province of the Climate Change Mitigation and Low - Carbon Economy Act and two related regulations governing the carbon cap and trade program and GHG emissions reporting in May 2016 (for details see report 2016-F-22), • release of the five-year Ontario Climate Change Action Plan in June 2016 which contains a variety of measures in eight areas to reduce GHG emissions (described in staff report 2016 -COW -21). • suspension of the second phase of the Large Renewable Procurement process and the Energy from Waste Standard Offer program in September 2016, • as announced in the September 2016 Speech from the Throne, removal of the provincial portion of the HST from residential and small business electricity bills as of January 2017, enhanced rate relief for rural and remote customers, and expansion of eligibility for the Industrial Conservation Initiative, and • the federal announcement in October 2016 that it expects all provinces to adopt a carbon -pricing regime by 2018. 2.9 In addition a variety of new or amended energy standards, approval processes and reporting regulations were introduced including: • the proposed Energy and Water Reporting and Benchmarking initiative that would require reporting large commercial, multi -unit residential and some industrial buildings of greater than 50,000 square feet to be phased in over a three year period, possibly beginning in 2018, • amendments to the technical guide for renewable energy approvals, and 3�rSL�Ki�ri�d:Y3 • amendment of the net metering regulations. 6 of 22 2.10 There have also been several funding announcements by the Province to support emissions reductions: • In February 2016 renewal of the provincial incentive programs for purchase of battery electric and hybrid electric vehicles, • award of provincial grants to create electric vehicle charging stations across the province, • In October, an enhanced home energy audit and retrofit program with funding available for about 37,000 homes to participate, and • in November, $25 million for the SMART Green program for small and medium sized businesses to receive grants of up to $200,000 to cover up to 50% of eligible costs of energy saving upgrades. 2.11 In support of the climate change actions on transportation, this fall the Ministry of Transportation released two discussion papers: one on electric vehicle incentives and another on cycling initiatives. Both were released with only a 30 day commenting window. 2.12 The Environmental Commissioner of Ontario's annual Energy Conservation Progress Report 2015/2016 provides an informative analysis oetrends in Ontario's energy use over the past few years and recommendations on bridging the gaps in meeting conservation targets. The report is entitled "Conservation: Let's Get Serious". 3. Summaries of the Provincial Long -Term Energy Plan (LTEP) Discussion Paper and Two Technical Reports 3.1 The IESO has published an LTEP discussion paper entitled Planning Ontario's Energy Future and two related technical reports. The Ontario Planning Outlook (OPO) is a technical report on the electricity system prepared by the IESO. The Fuels Technical Report was prepared by Navigant, a consultant who worked with fuels sector working group of representatives from fuel companies and associations. 3.2 These documents were posted on Ontario's Environmental Bill of Rights (EBR) Registry for public review and comment. The EBR posting (Attachment 1) outlines the government's intent with these documents and the consultation process. 3.3 The discussion paper suggests that the next energy plan will need to closely connect with and support the objectives in Ontario's Climate Change Action Plan. It also notes that anticipated revenues of $1.8 to 1.9 billion annually "from the carbon cap and trade auctions will be used to fund programs that reduce energy use and greenhouse gas (GHG) emissions" (p.3). Report #2016 -COW -98 Paae 7 of 22 3.4 Fossil fuels from outside the province currently provide 75 per cent of the energy (2700 petajoules) used by Ontarians to run vehicles and heat buildings.The fuels sector, including biofuels, will receive much greater attention in the 2017 energy plan that it did in the first two LTEPs.' 3.5 The two technical papers model several energy demand scenarios to 2035, ranging from a future with demand for electricity lower than present accompanied by higher fuel usage, to ones with much higher electricity use related to factors such as fuel switching (for example, using vehicles powered by electricity instead of fossil fuels). The two papers share a common set of assumptions about conservation, implementation of the Climate change Action Plan, the economy, demographics, climatic conditions, etc. 3.6 The technical papers reveal that the majority of the energy consumed in Ontario comes from the fuels described in the Fuels Report: natural gas, gasoline, diesel as well as propane, wood and biomass, kerosene, biofuels and others. By far the most significant change in Ontario's fuel consumption since 2005 occurred in 2014 when the Province retired its coal-fired generating stations. Natural gas is the most commonly used fuel (80%) in Ontario for residential space and water heating. t 3.7 In 2015, Ontario consumed about 2500 petajoules (PJ) of fuel energy, down from 2900 PJ in 2005. In contrast, since 2010, Ontario's annual consumption of electricity is only about 500 PJ, about one-fifth of the fuels energy use. 3.8 In 2015, 70% of Ontario's GHGs are emitted from fuels used for transportation, residential and commercial energy use, and industrial energy use. 3.9 The OPO report notes that the average unit cost of electricity service increased by 3.9 per cent a year over the past decade. In the flat electricity demand outlook, the unit cost is expected to decrease by an average of 0.3 per cent per year over the next two decades. In a higher demand scenario, per unit costs may decrease even more. The discussion paper explains how the regulated price of supplying a unit of electricity to residential and small business consumers is calculated. It also describes the other charges that appear on the bill. It notes that conservation and moving consumption to off- peak periods can help these consumers reduce their energy costs. 3.10 The discussion paper notes that a different billing system is used for large energy consumers (e.g. industries, shopping malls, long-term care homes). These customers pay the Hourly Ontario Energy Price which fluctuates with electricity market demand, as well as the global adjustment, delivery and wholesale market service charges and debt retirement charge. 1 All figures are from the Discussion Paper or the Navigant Fuels Technical Report. e WS�nuh a:: Report #2016 -COW -98 Page 8 of 22 3.11 The various measures the province has instituted over the past couple of years to mitigate the impacts of rising electricity prices are described in the discussion paper such as: • reducing FIT(feed-in tariff) and microFIT prices for new solar projects, • offering qualifying low-income consumers monthly rebates through the Ontario Electricity Support Program or emergency assistance through the Low -Income Energy Assistance Program, • the Industrial Conservation Initiative for shifting demand to off-peak times, and • the Demand Response Auction incentives for companies that agree to reduce electricity consumption when called upon. 3.12 The discussion paper proposes that more businesses could benefit from the Industrial Conservation Initiative including ones from the agricultural and small business sectors. 3.13 The paper outlines how Ontario's imported fossil fuels are sold at prices determined in a competitive North American market. With the drop in crude oil prices in 2014, the prices for diesel and gasoline fell significantly. The OEB sets prices for natural gas based on 12 month market projections. Gas utilities sell natural gas at cost and make their irkome from regulated charges for building and maintaining distribution infrastructure and delivering the gas to their customers. 3.14 Both Enbridge and Union Gas offer programs to help consumers reduce their fuel costs such as rebates for energy audits and energy efficiency improvements, as well as supports for low income customers to complete energy-saving retrofits. Ontario will enhance these programs with $100 million from the Green Investment Fund created under the Climate Change Strategy. The Province also committed in the 2016 budget to support extension of natural gas pipelines to rural and northern communities through grants and loans to reduce heating and transportation costs and support economic development. 3.15 Microgrids, run on locally generated electricity (from Combined Heat and Power (CHP) facilities or renewables), are seen to hold promise for building resilience and reliability into the system, especially for isolated communities and users like hospitals. Successful demonstrations from pilot projects under the Smart Grid fund are expected to reduce microgrid costs. 3.16 The discussion paper describes Ontario's high voltage electricity transmission system, largely owned by Hydro One, as having sufficient capacity to supply electricity demand at current levels. Routine equipment replacement will offer opportunities to improve the efficiency of the system over time. In a future scenario with higher electricity demands, the addition of new large scale generation assets would drive the need for expanded transmission capacity. ��t mss•.:.,. Report #2016 -COW -98 Page 9 of 22 3.17 With respect to natural gas and oil pipelines, the paper outlines the principles and consultation requirements that Ontario and Quebec have adopted with respect to the location, safety, costs and benefits of proposed pipeline projects. By participating actively in the National Energy Board approval process, the Province wants to ensure that the Energy East project is in the best interest of Ontarians. 3.18 Integrating energy storage into the grid is identified in the discussion paper as complex but a potential game changer for the future. Storage technology at various scales would provide a mechanism for better matching of energy supply and demand and building resilience. 3.19 The discussion paper outlines Ontario's commitment to energy innovation via the Smart Grid Fund to improve distribution, support export of new expertise and promote the adoption energy storage technology and fuel substitution (e.g. electric vehicles or use of carbon -neutral renewable natural gas). De -carbonizing Ontario's economy is noted as an objective shared with the Climate Change Action Plan. Managing the fuel transition is identified as a challenge given the private ownership of the fuels sector and the needs of Ontario's residential, commercial, industrial and transportation consumers. While many low -carbon technologies are already available, cost, ` t infrastructure and regulatory barriers would need to be removed to improve feasibility and adoption. 3.20 Ontario's successes in achieving energy savings through conservation and efficiency improvements (e.g. higher energy efficiency standards for appliances, energy retrofit rebate programs) are recognized in the paper. Ongoing commitment to these efforts, including industrial demand response auctions and the Green Button program, is highlighted as a priority for the next LTEP. As part of the Climate Change Action Plan, Ontario proposes to: • extend requirements for CDM (conservation -demand management) plans and GHG reporting to multi -residential, commercial and some industrial operations, • invest $100 million to enhance existing home energy audit and retrofit programs to improve the efficiency of 37,000 homes and save 1.6 Mt of GHG emissions, (announced October 31), and • mandate free energy audits before a home is listed for sale so that its energy rating is included in the real estate listing. 3.21 The paper goes on to describe provincial initiatives proposed or underway in each of the fuel type sectors: Renewables: a key focus will be on updating net metering regulations and posting them for comment. This will support construction of net -zero and near net -zero buildings. Report #2016 -COW -98 Page 10 of 22 Nuclear: valued for its large capacity, reliability and negligible GHG emissions, the Province has committed to refurbishment of Darlington and later the Bruce reactors, and is seeking to extend the life of the Pickering nuclear generating station to 2024. "Off ramps" from these investments are included in of changes to business case that could arise due to factors such as delay, disruptive technology change or low electrical demand. Clean electricity trade: options to import clean energy (e.g. hydro from Quebec or Manitoba) are being explored. On October 21St the Premier announced a seven-year electricity trade agreement with Quebec on October 21St that will provide Ontario with up to 2 TWh per year of clean hydro to replace the need for gas-fired peak generation. 3.22 The paper describes the collaborative energy planning process led by the IESO to evaluate and plan for regional -scale short, medium and long-term electricity needs in various parts of the province. The GTA East Integrated Regional Resource Plan was completed in June 2016 with input from a local advisory committee including a member of Regional staff. The government's approach to engaging Indigenous communities as partners inthe transformation of Ontario's energy system including dedicated program and funding streams is also outlined. 3.23 In determining Ontario's energy supply mix, the discussion paper states that the province will continue to balance the principles identified in the 2013 LTEP: cost-effectiveness, reliability, clean energy, community engagement and a conservation first emphasis. The next LTEP will also consider the impact that implementation of the Climate Change Action Plan will have on energy demand. The range of future outlooks modelled in the OPO paper present options to meet electricity demand. Ontario's climate change policies are expected to reduce the demand for fossil fuels through substitution of electricity and cleaner fuels such as biofuels or renewable natural gas. 3.24 The discussion paper also includes a series of questions for those commenting to respond to and a glossary of energy terms at the end of the document. 4. Comments on the Provincial Documents 4.1 The IESO LTEP discussion paper notes that a key priority for Ontario is to decarbonize the province's economy. The focus on reducing GHG emissions will affect the selection and consumption of fuels within the province. It is anticipated there will be a transition from conventional fossil fuels to lower - carbon alternatives. Initiatives under the current and future Climate Change Action Plans could accelerate this transition by spurring innovation and rewarding efficiency. Community energy plans can play a key role. Provincial supports for their implementation should be enhanced. #2016 -COW -98 Nuclear 11 of 22 4.2 The Region supports a diverse future energy supply mix in which nuclear generation, with its negligible GHG emissions, will continue to play a prominent role in base load generation. If Ontario aims for a future where most vehicles and industry are powered by clean electricity, expansion of generation and transmission may be needed especially in the rapidly growing GTHA. If most charging of electric vehicles is done off-peak, the efficient use of existing generating assets would improve and overall electricity demand would increase by less than 10 per cent. However, if electrification of transportation is combined with electrification of other aspects of the economy new baseload generation facilities and transmission system upgrades may be required. 4.3 The forecasts in the technical papers indicate that in rising electricity demand scenarios, additional capacity would be needed in the mid -2020s time frame. Since the lead time to develop major new nuclear or hydroelectric infrastructure is about a decade, to meet this additional demand, the Province would need to begin EA, planning and design processes for such facilities almost immediately. Otherwise they would not be avai4le in time. The Province should consider development of new nuclear generation to ensure continuity of supply of virtually carbon -free electricity. 4.4 However, there is a great deal of uncertainty in the scenarios presented and the discussion paper points to a "wait and see approach" by the Province. Unlike the 2013 LTEP, this paper does not indicate a preferred supply mix for the future. The scenarios are based on assumptions such as the achievement of CDM targets, extension of operations at the PNGS and completion of the DNGS refurbishment project. The paper does not analyze the risk that one or more of these objectives is not met and what alternative strategy would be implemented in that case. Renewable Natural Gas (RNG) 4.5 In a scenario with less electrification, the development of supplies of low - carbon renewable fuels may be sufficient to meet demand. Renewable Natural Gas (RNG), also known as Bio -methane or Biogas is one example of a low carbon alternative with potential. RNG is methane derived from organic sources, such as landfill gas, agricultural residues, wastes from food and beverage manufacturing, and wastewater treatment plants. Since RNG is produced from renewable resources, it is a carbon -neutral fuel. Once RNG is processed to remove impurities, it can be mixed in with conventional natural gas and use the same pipelines and equipment. Ontario's Climate Change Action Plan proposes to require that natural gas contain a minimum renewable content. This will likely expand the supply and use of RNG. #2016 -COW -98 12 of 22 4.6 The IESO Fuels Technical Report notes that in 2013, there were 37 operating biogas facilities in Ontario. However, production volumes from these facilities were quite small, relative to the size of the province's natural gas system. RNG production requires connections to the province's natural gas system as well as equipment to process the RNG to ensure quality standards are met. 4.7 Durham Region currently operates anaerobic digesters at five of its water pollution control plants which all produce biogas. This biogas has potential to be upgraded to RNG quality. At the current time, a portion of the raw biogas is used for treatment plant heating requirements and any excess gas is flared. 4.8 Presently, the Region is completing an integrated resource recovery feasibility study at the Courtice Water Pollution Control Plant to examine options and technical solutions for full or partial energy neutrality and to maximize resource recovery from water, energy and heat from waste streams and nutrients. 4.9 The Region of Durham also is undertaking a business case analysis on organics to consider various options including the potential to develop a major anaerobic digestion plant that would produce renewable natural gas from our organic waste stream. 4.10 Since RNG can use the existing storage resources of the natural gas system. the widespread adoption of RNG in the gas network could represent an opportunity for the Region to capitalize and benefit from excess biogas which is currently being flared. 4.11 An increase in the use of RNG will require policy changes and the removal of regulatory barriers before widespread adoption. Additional barriers could include economies of scale and lack of infrastructure. The associated costs and benefits will also have to be carefully considered. Extension of natural gas 4.12 The expansion of natural gas service to rural and remote areas seems counter-productive to the efforts to curb GHG emissions though this may be an interim substitution for dirtier fuels. Promoting production of renewable natural gas may be a way to continue to use the natural gas infrastructure for space heating purposes while still reducing GHG impacts. Ontario could aim to dramatically increase its RNG production, especially where local feedstock could be the source material. The Province could support the extension of the infrastructure on the condition that by a target year, a significant portion of the gas to be provided by the utilities is generated from Ontario renewable sources. 4.13 As carbon trading is applied, natural gas costs are expected to increase due to increased compliance costs for upstream entities such as natural gas Report #2016 -COW -98 Page 13 of 22 distributors. Extending distribution pipelines is a large capital investment with a long lifespan. The Region suggests that a cost -benefit comparison to alternatives should be done to demonstrate that this is a sensible investment. An alternative might be to reduce electricity consumption and costs for space heating in these locations with measures to support: b the installation of ground source heat pumps and other forms of high efficiency electric heating, b home and business retrofits to achieve higher insulation values and energy efficiency, and b installation of "behind the meter" generation capacity (micro solar or wind). 4.14 Different geographic situations will affect the choice of solutions. Development of community-based renewable generation might also be viable for some locations such as generation using local biomass. The community should be integrally involved in assessing options and making decisions through a community energy planning process so that choices are supported and maintained locally. Moving to dependence on natural gas may not be the best long-term solution. 4.15 Rural municipalities should also be sgpported to enhance their competitiveness and energy resilience through development of distributed and behind the meter generation, bio -energy sources and local innovation. Conservation and demand management measures 4.16 Conservation and demand management measures (CDM) especially in uses dominated by fossil fuels, such as space heating, are also critical tools in decarbonizing the economy. The enhancement of the Provincial residential retrofit programs and changes to the Ontario Building Code are positive steps. The Province also should take immediate additional actions to improve the energy innovation and efficiency of the new housing stock planned to be built in the GTHA. Incentives for municipalities and builders to adopt Low Impact Development (LID) measures, near net zero construction and building code changes outlined in the Climate Change Action Plan should be offered as an urgent priority. 4.17 Similarly, funding and programs for innovation, energy audit and retrofits are also needed for multi -unit residential properties and mixed use developments. 4.18 Incentives for retrofit programs for existing non-residential structures, similar to the recently announced homeowner retrofit grants are also needed. This could include industrial and commercial buildings as well as schools and municipal facilities. The focus should be on overall GHG reduction rather than on using a particular technology. F.W11[s1SKe1riTAK-1 14 of 22 4.19 The Province should ensure that the IESO, Ontario Energy Board, LDCs and other key industry partners work together efficiently to deploy CDM and Demand Side Management programs cost-effectively to achieve the program targets, conservation goals, and measurable outcomes. 4.20 The LTEP should focus on removing barriers to and promoting existing energy saving technology and encourage or require behind -the -meter generation capability on all new structures by a certain date. Skills development and capacity building 4.21 To implement these objectives around new construction, retrofits and innovation, building professions and skilled trades will need training in the appropriate construction methods. The Province also will need suitably trained and accredited home energy audittinspection/retrofit practitioners to help implement conservation and energy efficiency improvements in existing housing stock. 4.22 In terms of non-residential retrofits and development, the embedded energy manager program offered by some LDCs is very effective in helping organizations identify energy efficiencies and savings. There is a need to buAd capacity and expertise in energy management in institutions and industry in order to make this a "business as usual' activity across the Province. 4.23 As well, potential community energy sources and opportunities for distributed generation should be considered as part of land use planning. Planning provisions and development financing mechanisms should address the potential to establish and implement systems such as microgrids, district heating and cooling as an integrated part of land use planning and urban intensification plans. 4.24 The Region recommends that the Province also increase financial supportslincentives for development and implementation of community energy plans. Using carbon trading revenues, they should provide incentives for development of district heating and CHP as part of the planning of denser, mixed-use urban communities with transit hubs, as all of these measures will help reduce GHG emissions. Transportation 4.25 In terms of reducing GHG emissions and increasing energy efficiency of the transportation sector, the province should: provide greater financial support for the operation of local transit, stimulate local job creation to avoid long commutes, and 15 of 22 • support conversion of fleet vehicles (e.g. local transit) to electric, hybrid electric or RNG vehicles linked to the GHG reduction that the changes will provide. Transparency and Energy Literacy 4.26 To improve transparency and trust in information about energy costs, the Province needs to do much more to explain the true factors and various components leading to rising electricity prices and how costs are allocated across various ratepayers. They also need to clarify the net impact of cost mitigation and relief measures to individual users and the system. 4.27 In addition, the Province should improve energy literacy by speaking to rate payers and all citizens directly and in plain language about energy costs, consumption and conservation. Ontarians need to understand how they can reduce their energy consumption and control their costs. 4.28 One key initiative could be for Ontario to offer free, credible, understandable advice (e.g. on You -tube) about the retrofits, pay back periods, and the collective impact of individual efforts. Information could be offered via energy bills, social media, phone apps and in school curricula on how individuals can make choices to reduce GHGs and energy consumption. 4.29 In addition, people need to see that they can make a difference. They also need positive reinforcement for their efforts, through a record of energy saved, retrofit payback information or actual rebates. For example, if a business or householder completes a retrofit project, it could be registered on their utility bill so that "before and after' performance can be tracked. Perhaps utilities could create an energy savings reward program, akin to popular retail points or fitness tracking programs. Additional Comments 4.30 The discussion paper alludes to numerous provincial policies and programs, some of which flow from the Ontario Climate Change Action Plan and some of which are energy -specific. A wide variety of top-down directions (e.g, Ministerial procurement directives, decisions on large centralized .generation) and bottom-up program initiatives (e.g. CEP driven local solutions) are proposed. How these different streams of activities and initiatives will be integrated into a cohesive plan is unclear in the discussion document. 4.31 In general, the next LTEP should: • be evidence -based and outcome -driven, setting clear goals and including policies and programs that will drive Ontario toward those goals, • draw clearer connections between the top-down policy directions Report #2016 -COW -98 Page 16 of 22 from the Province and bottom-up program initiatives from the community level, include more analysis of the sensitivities and risks related to some key assumptions not being met (e.g. failure to meet conservation targets, curtailment of nuclear refurbishment, status of procured generation where contracts expire in the forecast period), provide a back- up strategy and assessment of costs to the taxpayer; ensure sound investment decisions including consideration of rate- payer impacts and environmental goals, and clearly articulate the means and rationale for the plan and policy decisions. 4.32 Ontario also should assess and promote the economic benefits of self- sufficiency in energy generation as more revenue will stay in the Province rather than be exported to zones producing fossil fuels. 4.33 Because the Region is a large energy user as well as an energy generator, provincial energy policy decisions will continue to affect our operations, revenues and expenditures. The Region recommends that the Ministry of Energy consult mynicipalities on the draft LTEP once it is prepared. 4.34 Regional suggestions and recommendations to the Province highlighted in this section are summarized in the Recommendations at the beginning of this report. 4.35 This report has been prepared in consultation with the Finance, Planning and Economic Development, and Works Departments. 5. Next Steps 5.1 Once the Region's response has been approved by Regional Council, staff will submit it to it to the Environmental Bill of Rights Registry. 5.2 Regional staff will continue to identify, assess, implement and collaborate with partners on opportunities for the Region and the Durham community to reduce energy use and GHG emissions in keeping with Council -adopted climate change vision, goals and action plans and in accordance with Provincial legislation and policies. 6. Attachments Attachment #1: List of Acronyms Attachment #2: Environmental Bill of Rights Registry Posting 012-98840 Report #2016 -COW -98 Page 17 of 22 Recommended for Presentation to Committee: Gar Ht2ub�M.S.W. Chief Aive Officer Report #2016 -COW -98 Page 18 of 22 Attachment 1: List of Acronyms CEP Community Energy Plan CDM Conservation and Demand Management CHP Combined Heat and Power CNSC Canadian Nuclear Safety Commission COW Committee of the Whole DGR Deep Geological Repository DNGS Darlington Nuclear Generating Station DSM Demand Side Management DYEC Durham York Energy Centre FIT Feed -In Tariff GHG Greenhouse Gas GTHA Greater Toronto and Hamilton Area IESO Independent Electricity System Operator kW Kilo -watt kWh Kilo -watt Hour LDC Local Distribution Company LID Low Impact Development LTEP Long -Term Energy Plan MW Mega -watt NWMO Nuclear Waste Management Organization OPG Ontario Power Generation PJ petajoules PNGS Pickering Nuclear Generating Station RNG Renewable Natural Gas TWh Terra -watt hours Report #2016 -COW -98 Page 19 of 22 Attachment 2 — Environmental Bill of Rights Registry Posting 012-98840 Policy Proposal Notice: Title: Planning Ontario's Energy Future: A Discussion Guide to Start the Conversation EBR Registry Number: 012-8840 Ministry: Ministry of Energy Date Proposal loaded to the Registry: October 13, 2016 Comments can also be emailed to ItepOontario.ca Kevword(s): Air i Electricitv I Environmental Assessment I Fuel i Water I Conservation The Ministry of Energy is undertaking a formal review of Ontario's Long -Term Energy FIA (LTEP). The review will follow the process outlined in recent changes to the Electricity Act, 9998 that requires the Minister to consult with any consumers, distributors, generators, transmitters, and other stakeholders before issuing an LTEP As part of the consultation and engagement process the Ministry is holding information sessions across the province, and receiving submissions and feedback through an online survey. The Ministry of Energy will consider all submissions during its review of the LTEP The LTEP is a road map that would set out the direction for Ontario's energy future for the next 20 years. The Ministry last updated the LTEP in 2013 and expects to release the revised LTEP in 2017. The attached LTEP Discussion Guide, Planning Ontario's Energy Future, provides information on the current status of All comments on this proposal must be directed to: Andrea Pastori Cabinet Liaison and Strategic Policy Coordinator Ministry of Energy Strategic, Network and Agency Policy Division Strategic Policy and Analytics Branch 77 Grenville Street Floor 6th Toronto Ontario M7A 2C1 Phone: (416) 327-7276 To submit a comment online, click the submit button below: F-MR11lLTif- UUN u, . r The documents linked below are provided for the purposes of enhancing public consultation. All links will open in a new window 1. The Ontario Planning Outlook: The IESO's Electricity Technical Report #2016 -COW -98 Ontario's energy system. It identifies commitments made that are still shaping the sector and identifies questions for consideration. Two technical reports were recently released to help stakeholders start from a common point of understanding in terms of forecasted electricity demand and supply in advance of LTEP consultations. The Independent Electricity System Operator (IESO) released its Ontario Planning Outlook (OPO) on September 1, 2016. The OPO includes a ten-year review (2005-2015) and a twenty-year outlook (2016-2035) for the electricity system with respect to key variables including conservation, demand, and supply resources. The Ministry established a Fuels Sector Working Group (FSWG) made up of companies and associations from Ontario's fuels sector to advise on the Fuels Technical Report (FTR) and provide input on policies and programs through LTEP consultations and engagement. The Ministry released the FTR on September 30, 2016. The report was prepared by Navigant Consulting with advice from the FSWG, and includes existing fuels demand and supply data and multiple demand outlooks to 2035. This proposal has been posted for a 65 day public review and comment period starting October 13, 2016. If you have any questions, or would like to submit your comments, please do so by December 17, 2016 to the individual listed under "Contact" Additionally, you may submit your comments on-line. 20 of 22 2. http://www.energy.gov.on.ca/en/archive/f uels -tech nica I-reporfi 3. Planning Ontario's Energy Future: A Disc ussion Guide to Start the Conversation #2016 -COW -98 Paae 21 of 22 All comments received prior to December 17, 2016 will be considered as part of the decision-making process by the Ministry if they are submitted in writing or electronically using the form provided in this notice and reference EBR Registry number 012-8840. Please Note: All comments and submissions received will become part of the public record. Comments received as part of the public participation process for this proposal will be considered by the decision maker for this proposal. Your personal information may be used in the decision making process on this proposal and it may be used to contact you if clarification of your comment is required. It may be shared (along with your comment) with other Ontario Ministries for use in the t decision making process. Questions about this collection should be directed to the contact mentioned on the Proposal Notice page. In addition to Environmental Registry submissions, consultations will include in- person sessions, telephone town -halls, and online tools. More information can be found at www.Ontario.ca/EneravTalks. General Consultation Schedule • October 24 & 25, Toronto • October 27, Sudbury • November 1, Barrie & Kenora • November 2, Thunder Bay • November 3, Peterborough • November 15, Sault St. Marie • November 16, Timmins • November 17, St. Catharines • November 21, Guelph • November 22, Pembroke • November 23, Ottawa -.November 24, Kingston Report #2016 -COW -98 Page 22 of 22 • November 28, Windsor & Kitchener November 29, London November 30, Toronto All sessions take piece in 2016. ®IST LI TION REVIEWED BY Original To: Mile ❑ Council DlrectiQ GG Direction 0 PD Direction Q Council Information GG Information ❑ PD Information Copy To: Q Mayor u Members of ❑ Ward Councillors Council * CAD QClerks © Communications ❑ Community UCorporate Q Emergency Services Services Services E3 Engineering ❑ Finance ❑ Legal Services ` Services ❑ Operations �Pfanning Services D Other: Municipal Clerk's File General Government Committee Agenda January 3, 2017 New Business Item 20.1 Banning of Non -Recyclable Utensils at Municipal Functions At the December 12, 2016 Council meeting, "Councillor Neal questioned the use of disposable plastic plates and utensils at recent Council meetings and requested the resolution adopted by Council concerning the use of disposable items be put on the next General Government Committee meeting." The following Resolution #GPA -333-12 was approved by Council on June 4, 2012 arising out of Report OPD -005-12, regarding a Blue Community proposal: THAT Report OPD -005-12 be received; THAT all interested parties listed in Report OPD -005-12 be advised of Council's decision; THAT Council declares Clarington a "Blue Community" and the necessary capital costs will come from the Facilities/Park Maintenance Reserve Fund and the Community Services Capital Reserve Fund, and that the communication and promotion campaign be approved as part of the 2013 Current Budget; THAT Council not approve the banning of non -recyclable utensils at Municipal functions and staff continue to investigate and implement the use of recyclable and biodegradable products in the concession operations, with limited exception where it is catered by an outside vendor, for Council or Municipal Staff working lunches; and THAT Council direction be copied to Robyn Hamlyn, Boards of Council, Community Hall/Arena Boards, Council of Canadians, and Blue Communities. General Government Committee Agenda January 3, 2017 Unfinished Business Item 21.1 Appointments to the Agricultural Advisory Committee of Clarington The following resolution was passed at the General Government Committee meeting of November 28, 2016. Resolution #GG -579-16 That appointments to the Agricultural Advisory Committee be tabled to the January 3, 2017 General Government Committee meeting. Therefore, the following recommended resolution would be in order: That the Committee consider the applications for appointment and that the vote be conducted to appoint the citizen members to the Agricultural Advisory Committee, in accordance with the Appointment to Boards and Committees Policy. The following applicants wish to be considered for appointment to the AAC: • Les Caswell** • Milton Dakin • Elgin Greenham** • Brenda Metcalf** • W. Edward Watson (Ted)** • Henry Zekveld**(LATE) Please note that two asterisks following the applicant's name indicates that the person is presently a member of the Board or Committee. "LATE" following the name indicates the application was received past the deadline of November 21, 2016 at noon. No other applications have been received as of the Agenda deadline. Accordingly, the confidential composition matrix has been re -distributed under separate cover. 45 Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: January 3, 2017 Report Number: CLD -001-17 Resolution: File Number: By-law Number: Report Subject: Accessibility Policy Update Recommendations: 1. That Report CLD -001-17 be received; and 2. That Council approve the updated Accessible Customer Service Policy. Municipality of Clarington Report CLD -001-17 Report Overview Page 2 Recent legislative changes to the Accessible Customer Service Standard of the Accessibility for Ontarians with Disabilities Act, 2005 require the Municipality to update its Accessible Customer Service Policy. This Report provides an overview of the policy updates and legislative changes required under the AODA. 1. Background On July 1, 2016, the Government of Ontario updated the Accessible Customer Service Standard of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The most significant changes to the Customer Service Standard include: An expanded list of regulated health professionals who can confirm a service animal is legitimate if it is not readily apparent, More clearly defined rules on when an organization can require a person with a disability to have a support person with them As a result of these changes, the Municipality is required to update its Accessible Customer Service Policy. 2. Proposal 2.1 Restructure Accessibility Policies New regulations to ensure accessibility in Customer Service have been established by the Government of Ontario. The Municipality needs to ensure its own policies reflect the updated standards. It is therefore proposed that the updated Accessible Customer Service Policy described in 2.2 is approved by Council. In addition, the Municipality is taking this opportunity to administratively improve its approach to policy in this subject by separating out its Accessible Customer Service Policy from the overall umbrella policy on accessibility. The Accessibility Policy is a new policy that will serve as an umbrella policy under which all other accessibility policies will fall. It establishes our core commitments and principles as prescribed by the AODA. 2.2 Updates to the Accessible Customer Service Policy As a result of the Province's changes to the Customer Service Standard, the following is a summary of the significant changes made to the Municipality's Accessible Customer Service Policy: Municipality of Clarington Resort CLD -001-17 Paae 3 • Service animals and guide dogs should be readily identified through visual indicators, such as a vest or harness. • The list of who can provide documentation, confirming a person with a disability requires a service animal, has been expanded to include a number of Regulated Health Professionals. • The Municipality may require an individual to have a support person only after: o Consulting with the person with a disability to understand their needs o Considering health and/or safety reasons based on available evidence o Determining if there is no other reasonable way to protect the health and/or safety of the person or others on the premises. The Municipality's Accessible Customer Service Policy is attached with the key changes highlighted. 3. Concurrence This report has been reviewed by the Clarington Accessibility Advisory Committee who concur with the recommendation. 4. Conclusion It is respectfully recommended that Council approve the updated Accessible Customer Service Policy. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: (for) C. Anne Greentree, Curry Clifford, MPA, CMO Municipal Clerk Interim CAO Staff Contact: Jeannette Whynot, Accessibility Coordinator, 905-623-3379 x 2131 or jwhynot@clarington. net There are no interested parties to be notified of Council's decision. Attachment 1 to Report CLD -001-17 Corporate Policy (i1aftCOI1 POLICY TYPE: Operational SUBSECTION: Communication/Customer Service POLICY TITLE: Accessible Customer Service POLICY #: POLICY APPROVED BY: Council EFFECTIVE DATE: November 9, 2009 REVISED: January 3, 2017 APPLICABLE TO: All Employees Accessible Customer Service Policy 1. Purpose Statement This policy addresses the Accessible Customer Service Standards requirements of Ontario Regulation 191/11 for the Integrated Accessibility Standards Regulation under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). 2. Scope This policy applies to municipal goods, services and facilities provided by the Municipality of Clarington and its employees, as well as volunteers, agents, contractors or any individual presenting or preforming any function on behalf of the Municipality. The requirements set out in this policy are being implemented by the Municipality of Clarington in accordance with the Standards and timelines established in the AODA. 3. Definitions Accessible formats may include, but are not limited to, large print, recorded audio and electronic formats, braille and other formats usable by persons with disabilities. Assistive Device is a piece of equipment a person with a disability uses to help them with daily living (e.g., a wheelchair, screen reader, hearing aid, cane or walker, an oxygen tank). Page 1 of 7 Corporate Policy Attachment 1 to Report CLD -001-17 ciff-M4011 Communication supports may include, but are not limited to, captioning, alternative and augmentative communication supports, plain language, sign language and other supports that facilitate effective communications. Guide dog means a guide dog as defined in section 1 of the Blind Persons' Rights Act. Service animal means any animal that assists a person with a disability if the following conditions are met: (a) the animal can be readily identified as one that is being used by the person for reasons relating to the person's disability, as a result of visual indicators such as the vest or harness worn by the animal; or (b) the person provides documentation from one of the following regulated health professionals confirming that the person requires the animal for reasons relating to the disability: (i) A member of the College of Audiologists and Speech -Language Pathologists of Ontario. (ii) A member of the College of Chiropractors of Ontario. (iii) A member of the College of Nurses of Ontario. (iv) A member of the College of Occupational Therapists of Ontario. (v) A member of the College of Optometrists of Ontario. (vi) A member of the College of Physicians and Surgeons of Ontario. (vii) A member of the College of Physiotherapists of Ontario. (viii) A member of the College of Psychologists of Ontario. (ix) A member of the College of Registered Psychotherapists and Registered Mental Health Therapists of Ontario. O. Reg. 165/16, s. 16. Support person means, in relation to a person with a disability, another person who accompanies him or her in order to help with communication, mobility, personal care or medical needs or with access to goods, services or facilities. Page 2of7 Corporate Policy 4. Policies Assistive Devices Attachment 1 to Report CLD -001-17 ciff-M4011 Individuals may use their assistive devices when accessing Municipal goods, services and facilities. In situations where an assistive device presents a significant and unavoidable health or safety concern, other measures will be used to ensure the person with a disability can access Municipal goods, services and/or facilities. Where assistive devices are available in Municipal facilities, Municipal staff will be trained on how to use them. Communication We will communicate with people with disabilities in ways that take into account their disability. We will work with the person with a disability to determine what method of communication works best for them. Service Animals Guide dogs and service animals may be used in all Municipal areas/premises that are open to the public, unless the animal is otherwise excluded by law. If a service animal is excluded from the premises by law, staff will inform the individual of the reasons why and discuss alternative methods for the person to access Municipal goods, services and facilities. A service animal should be easily identified through visual indicators, such as a harness or a vest, or when it helps a person perform certain tasks. When Municipal employees cannot easily identify that an animal is a service animal, they may ask the person to provide documentation (template, letter or form) from a regulated health professional that confirms the person needs the service animal for reasons relating to their disability. A regulated health professional is defined as a member of one of the following colleges: Page 3 of 7 Attachment 1 to Report CLD -001-17 Corporate Policy claftwil • College of Audiologists and Speech -Language Pathologists of Ontario • College of Chiropractors of Ontario • College of Nurses of Ontario • College of Occupational Therapists of Ontario • College of Optometrists of Ontario • College of Physicians and Surgeons of Ontario • College of Physiotherapists of Ontario • College of Psychologists of Ontario • College of Registered Psychotherapists and Registered Mental Health Professionals of Ontario In addition to a regulated health professional, the Municipality will also accept an identification card from the Attorney General or an officer of his or her Ministry, which confirms the identity of a blind person and his or her guide dog. R.S.O. 1990, c. B.7, s.4(2). Support Persons People with disabilities can access their support person when using goods, services and facilities provided by the Municipality. Where admission fees are required, support persons will not be charged a fee. In certain cases the Municipality may require a person with a disability to be accompanied by a support person for the health or safety reasons of: • The person with a disability • Others on the premises Before making a decision on whether or not a person with a disability is required to have a support person, the Municipality will: • Consult with the person with a disability to understand their needs • Consider health and/or safety reasons based on available evidence • Determine if there is no other reasonable way to protect the health and/or safety of the person or others on the premises. If the Municipality determines that a support person is required, the Municipality will not charge a fee or fare for the support person. Page 4of7 Corporate Policy Training Attachment 1 to Report CLD -001-17 ciff-M4011 Training will be provided to all employees, volunteers, anyone who provides goods, services or facilities on behalf of the Municipality and anyone involved in developing Municipal policies and procedures. Training will be appropriate to the duties of employees, volunteers and other persons and include: • The purpose of the AODA and the requirements of the Customer Service Standard • The Municipality's Accessible Customer Service Policy • The Ontario Human Rights Code (as it relates to people with disabilities) • Areas of the Accessibility Standards that are relevant to their work responsibilities • How to interact and communicate with people with various types of disabilities • How to interact with people who use an assistive device or require the use of a service animal or support person • How to use any equipment or assistive devices available to help provide goods, services or facilities to people with disabilities • What to do if a person with a disability is having difficulty accessing the Municipality's goods, services and facilities. Training will also be provided when changes are made to the Municipality's accessibility policies. The Municipality shall keep records of the training provided in accordance with Ontario Regulation 191/11. Service Disruption Notification In the event of a service disruption at any Municipal facility, service, program or system, notice shall be provided on the Municipality's website and posted at the location, where possible. There is a designated web page for service disruptions on the Municipality's website. The Municipality also uses social media to notify its followers about service disruptions. The notice shall provide the reasons for the disruption, its anticipated duration and a description of alternative facilities, services or system that may be available. Page 5 of 7 Corporate Policy Feedback Process Attachment 1 to Report CLD -001-17 claftwil The Municipality shall maintain a process for receiving and responding to feedback on how the Municipality provides goods, services and facilities to persons with disabilities. The Municipality will ensure the process is accessible by providing or arranging for accessible formats and communication supports upon request. Feedback may be provided: • in person • by telephone • in writing • by email or • by any other communication technology as required If customers with disabilities would prefer to give their feedback, and receive a response to it, using an alternate method than the one offered, they may request it. Feedback about the accessibility of the Municipality's goods, services or facilities will be directed to the Accessibility Coordinator. Customers can expect a response within 10 business days. If the Municipality requires additional time, the estimate date for response will be provided to the submitter. In situations where no contact information is provided, no response will be given, but the feedback will be tracked and actioned accordingly. Availability and Format of Documents The Municipality will notify the public that documents related to accessible customer service are available. Notice will be posted on the Municipality's website. The Municipality will provide these documents in an accessible format or with communication support, upon request. The Municipality will consult with the person making the request to determine the suitability of the format or communication support. The accessible format or communication support will be provided in a timely manner and, at no additional cost. Page 6of7 Corporate Policy Modifications to this or Other Policies Attachment 1 to Report CLD -001-17 Ci(viQ4011 Any policies that do not respect and promote the principles of dignity, independence, integration and equal opportunity for people with disabilities will be modified or rescinded. Page 7of7 Handouts and Presentations ii1 i 11 1 ii1 111 n i ii1 1 1 ii11 u u i ii11 ii a 1 Hill i 11111111 1 111111111 11 i ii 111111 11 1 111111 11 11 1 1111 1 111111 11 1, 1 111111 11 1 11111 1 111111 11 1 111111111 11 11 Ili I I III I I 11 1 111 III 1 1 1 Ili I I 11111 ' 111 I I[ III I 11 1 11 Clarington Official Plan - Parks • Parks will be located as central as possible to the areas which they serve; • Physical means of access shall be provided on two sides of all municipal parks; • For residential development, redevelopment or plans of subdivision providing for low, medium and/or high density uses, conveyance or dedication shall be either equal to 5% of the land proposed or 1 hectare per 300 dwelling units, whichever is greater; III 11111 1 11111111 11 1 1111 1 IN 11111 1, 1 11111111 1 11111 1 1111111' 1 11111111 1 11 III I• I' III I• II 1•i III III I• I' I III I• I' III I III I• I' III I• I' I II Physical means of access shall be provided on two sides of all municipal parks; Option #1 R PAYNESCRESCENT z New Park Location 3 _ Option #2 U 1z 4 � 5 '� Rc1r"tir: Park JBlock 29 0.621;ha 16 7F 1 1 201 191 181 17 111111 11 1 1111119 ■ I IILI I I11MA M I III III I I III II I III III M I III III 1 11111 11111111 1 IIIIIIII 1 1 IIII 1 11111111 1 ' 111 11 11 ' 11111 ' 11111111 F ' Ill l 11 11 1 II For residential development, redevelopment or plans of subdivision providing for low, medium and/or high density uses, conveyance or dedication shall be either equal to 5% of the land proposed or 1 hectare per 300 dwelling units, whichever is greater; • Required parkland dedication of 5% = 1.159 hectares • Option #1 = 1.16 hectares or 100.08% of required. • Option #2 = 0.62 hectares or 53.49% of required. III 111 11 1 111111 11 I 1 1111 1 11111 � 11 1' 1 1 111 ' 1' 1' 1 11111 1 III 1 II I1 1 111111 11 11 11 111 1 1 111 1 1 I 111 111 1 1 I III I I III I 111 1 I' 111 1 1 I II Planning Services Report — Option #1 • "It is centrally located for residents in the southeast quadrant of the hamlet." • "The park has frontage on three local roads, Rose Crescent, Jones Avenue and a small portion on Paynes Crescent which provides good exposure......" • "The required parkland dedication for the entire draft plan is 1.159 hectares. Park Block 29 represented 1.16 hectares. " • "The Owner strongly agrees that the current location is the best location for the subdivision and the hamlet" • "Municipal staff support the retention of the municipal park in its currently approved location and configuration... This is identified as Option 1. " Ili I I 1111111 III 11 11 1 1111 1 11111111 1, 1 111 1 II 1' 1 11111 1 111 I 11 1' 1 111 [ 1' 1 11 III'I Ii III I I I III III I I I III I I 11 1 III I 1 III I f III I I' I 11 Planning Services Report — Conclusion. "Staff still believe the currently approved site (Option 1) better serves the long term needs of the residents" 111111 11 1 11111111 11 1 1111 1 11111111 I, 1 111111111 1 11111 1 11111 1 111 1 1 1 11 Petition to retain the current draft approved 1.16 hectare park site on the north side of the approved Jones Avenue extension. Action petitioned for we, the undersigned, are concerned citizens who urge our leaders to reverse their decision to support the revision of the park site to a 0.62 hectare site on the west side of Street "A" and retain the current draft approved 1.16 hectare park on the north side of the JonesAve. extension. Printed Name of MICRON of MIS I&A M Yi, 2017 DEAC Environmental Achievement Awards a DURHAM REGION ➢ Voluntary advisory committee of citizen members ➢ Provide advice on environmental planning matters 7 Durham Environmental AOvMryC rnrnn[ee ➢ Intended to recognize and acknowledge environmental achievements ➢ Individuals and organizations in the public, private and non-profit sections within Durham Region Durham Environmental AOVImryCommlt[ee ➢ George A. Scott Stewardship Award ➢ Dr. J. Murray Speirs Restoration Award ➢ Irene Kock Education/Communication Award ➢ Jessica Markland Partnerships Award ➢ Eric Krause Innovative Plans/Policies/ Initiatives Award ➢ Evylin Stroud Lifetime Achievement Award Durham Environmental AOVImryCommlt[ee ➢ Nomination forms, details and other helpful resources available at www.durham.ca/deac ➢ Please help spread the word to friends, colleagues & constituents ➢ Deadline for nominations is Feb 24th Durham Environmental AOVImryCommlt[ee