HomeMy WebLinkAboutCOD-015-03
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #:
May 20, 2003
COD-015-03
File #L1f,QO"
{;j/Il- ;2jI-o"3
By-law # r-:b0.:5 -0 7 A
Date:
Subject:
RFP 2003-4,
Commercial Review and Market Impact Study: Bowmanville West Main
Central Area
Recommendations:
It is respectfUlly recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-015-03 be received;
2. THAT PricewaterhouseCoopers, Toronto, Ontario with a total bid in the amount of
$68,000.00 (including GST and disbursements), being the lowest most responsible
bidder meeting all terms, conditions and specifications of Request for Proposal RFP
2003-4, be awarded the contract for the consulting services for the Commercial Review
and Market Impact Study, Bowmanville West Main Central Area as required by the
Planning Services Department;
3. THAT the required funds be drawn from account number 2015-00015-0000;
4. THAT the contract awarded be subject to receipt of funding from the developers
affected; and
5. THAT the attached By Law marked schedule "A" authorizing the Mayor and Clerk to
execute the necessary agreement be forwarded to Council for approval.
Submitted by:
Reviewed by: G~ -=:: ~
Franklin Wu,
Chief Administrative Officer
MM\DC\LM\LAB\eo
avi . rome, M.C.I.P., R.P.P.
Director of Planning Services
, 2' 0
REPORT NO.: COO-01S-03
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal was advertised and issued to submit on providing Consulting Services
for the Commercial Review and Market Impact Study, Bowmanville West Main Central Area.
Subsequently, three (3) proposals were submitted as per schedule "B" attached.
As stipulated in the proposal documents, proponents were evaluated based on the following
criteria:
. Previous Retail Market Impact Studies
. OMB Experience
. Consultants ability and capacity to perform work
. Time line suitability
. Key personnel
. Ability to communicate
. Working knowledge in Clarington/Region of Durham
. Overall impression
. Proposed fees and hourly rates
. Financial status.
As per the Request for Proposal document, the consultant selection would be made on the
basis of written proposals and a potential interview. Based on the initial evaluation an interview
was conducted with the two firms that best met the evaluation criteria, that being
PricewaterhouseCoopers and Malone Given Parsons Ltd.
After further review of the submission by the committee, it was mutually agreed that the bid from
PricewaterhouseCoopers, Toronto, Ontario, with a total bid in the amount of $68,000.00
(including GST and disbursements) meeting all terms, conditions and specifications of Request
for Proposal RFP 2003-4, be awarded the contract for the consulting services for the
Commercial Review and Market Impact Study, Bowmanville West End. as required by the
Planning Services Department.
The award of this Contract is subject to funding being received from the developers involved.
The required funds will be drawn from account number 2015-00015-0000.
As per the terms and specifications of the request for proposal the Municipality of Clarington
reserved the right to enter into negotiations with tre selected proponent. Based on discussions
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REPORT NO.: COD-015.Q3
PAGE 3
with the proponent a change was required to one of the research surveys being conducted of
which resulted in an increase in price. This additional work resulted in an adjustment to the total
bid price from $62,000.00 to $68,000.00.
The Director of Finance has reviewed the funding requirement and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc., should be
referred to the Director of Planning Services.
The firm has previously, satisfactorily performed for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330
1212
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON
BY-lAW 2003-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Price
Waterhouse Coopers Toronto, Ontario, to enter into
agreement for the Commercial Review and Market Impact
Study, Bowmanville West Main Central Area.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Price Waterhouse Coopers, Toronto, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2003.
By-law read a third time and finally passed this day of
,2003.
John Mutton, Mayor
Patti l. Barrie, Municipal Clerk
, 2' 3
Schedule "8"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BID SUMMARY
RFP2003-4
COMMERCIAL REVIEW
ri'
1.1:11
PricewaterhouseCoopers
Toronto, Ontario
Realty Research Group Ltd.
Don Mills, Ontario
Malone Given Parson Ltd.
Markham, Ontario
$72,036.00
$98,000.00
*GST Extra to all the above
Disbursements Inclnded in all the above
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