HomeMy WebLinkAboutCOD-011-03
~.
C:!!Jl-!lJgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #:
April 22, 2003
COD-011-03
File#EriOt{
C/1l-ICfI-v3
By-law # Jtb ":) - OC;r
Subject:
RFP 2003-3,
BOWMANVILLE KING STREET EAST CORRIDOR STUDY
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-011-03 be received;
2. THAT Urban Strategies Inc., Toronto, Ontario with a total bid in the amount of
$81,613.00 (including GST and disbursements), being the lowest most responsible
bidder meeting all terms, conditions and specifications of Request for Proposal RFP
2003-3, be awarded the contract for the consulting services for the Bowmanville King
Street East Corridor Study, as required by the Planning Services Department;
3. THAT the growth-related development charge share of the Study, being $30,156 be
drawn from the General Government Development Charges Reserve Fund Account
#111 0-00188-X; and
3. THAT the non-development charge portion of the funding be drawn in the amount of
$30,000 from Planning Service Consulting Account #7702-X-247 and $21,457 from the
Working Funds Reserve Account #2900-1-X.
.-" ,>
S,Om;'''' by, ~~
. .,M,M"o, H.8.5o., C.M.O
D' e Services
ReviewedbQ~ ~
Franklin Wu,
Chief Administrative Officer
Da id J. Crome, M.C.I.P., R.P.P.
Director of Planning Services
MMIDCILMILABllm
1201
"
REPORT NO.: COD-011~3
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal was advertised and issued to submit on providing Consulting Services
for the Bowmanville King Street East Corridor Study. Subsequently, only one (1) proposal was
submitted from Urban Strategies Inc., Toronto, ON, in the amount of $81,613.00. For the
information of Council other bidders declined to bid due to existing work load and the short time
frame for the study.
As stipulated in the proposal documents, proponents were evaluated based on the foilowing
criteria:
. Previous Corridor study experience
. OMB Experience
. Consultants ability and capacity to perform work
. Time line suitability
. Key personnel
. Ability to communicate
. Working knowledge in Clarington/Region of Durham
. Overall impression
. Proposed fees and hourly rates
. Financial status.
As per the Request for Proposal document, the consultant selection would be made on the
basis of written proposals and a potential interview. An interview was conducted with Urban
Strategies Inc., and staff are confident they have the necessary qualifications for the project.
After review of the submission by the committee, it was mutually agreed that the bid from Urban
Strategies Inc. Toronto, Ontario, with a total bid in the amount of $81 ,613.00 (including GST and
disbursements) meeting all terms, conditions and specifications of Request for Proposal RFP
2003-3, be awarded the contract for the consulting services for the Bowmanville King Street
East Corridor Study, as required by the Planning Services Department.
The total bid exceeded anticipated requirements. Funding for the study was initially intended to
be spread over two years in Planning Services Department normal allocation for consulting. In
light of the urgent need to complete the study within the timeframe of the Interim Control By-law,
alternative funding sources are proposed to cover the required funds for the project. Given that
the probiems faced by the area are the result of growth anticipated within the Study Area and
1202
REPORT NO.: COD-011-03
PAGE 3
traffic generated in other growth areas of the Municipality, at least 50 % of the study is deemed
to be growth-related and eligible for development charges funding.
Funding for the study is allocated as follows:
. General Government Development Charges
Reserve Fund (Account #111 0-00188-X)
. Planning Consulting (Account #7702-X-247)
. Working Funds Reserve (Account #2900-1-X)
Total
$30,156.00
$30,000.00
$21.457.00
$81,613.00
The Director of Finance has reviewed the funding requirement and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc., should be
referred to the Director of Planning Services.
The firm has previously performed for the Municipality of Clarington doing the Main Central Area
Study in 1992-1993 and the Update to the Urban Design Guidelines for the West Main Central
Area in 1999. Principals Andrea Gabor and George Dark testified at the O.M.B. hearing on the
West Main Central Area in 1993. Urban Strategies is currently involved in a number of studies
of downtowns and key corridor areas including: Downtown Ottawa Urban Design, Thornhill
Yonge Street Corridor Study, In the Town of Markham, The City of Vaughan and City of
Toronto.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)B23-3379 F (905)623-3330
1203
:
,
Schedule "B"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2003-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Urban
Strategies Inc., Toronto, Ontario, to enter into agreement for
the Bowmanville King Street East Corridor Study.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Urban Strategies Inc., Toronto, Ontario, and said Corporation;
and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2003.
By-law read a third time and finally passed this
day of
,2003.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1204