HomeMy WebLinkAbout09/23/1991
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THE TOWN OF NEWCASTLE
General Purpose and Administration Committee
ROLL CALL
Present Were:
Also Present:
MINUTES
PUBLIC MEETINGS
September 23, 1991
Minutes of a regular meeting of the General
Purpose and Administration Committee held on
Monday, September 23, 1991 at 9:30 a.m.
in the Council Chambers.
Mayor M. Hubbard
Councillor P. Deegan
Councillor D. Hamre
Councillor L. Hannah
Councillor K Hooper
Councillor F. Stapleton
Councillor A Wotten
Chief Administrative OffICer, L. Kotseff
Director of Community Services, J. Caruana (Until 10:30 a.m.)
Fire Chief, M. Creighton (Until 10:30 a.m.)
Director of Public Works, W. Evans
Treasurer, M. Marano
Manager of Development Review, L. Taylor
Deputy Clerk, M. Knight
Councillor Hamre chaired this portion of the meeting.
Resolution #GPA-592-91
Moved by Councillor Stapleton, seconded by Councillor Deegan
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on September 9, 1991 be approved.
"CARRIED'!
As required under the new Planning Act [Section 34(12)], Council is holding
a public meeting prior to either adopting or rejecting the following:
(a) Proposed Zoning By-Jaw Amendment - Part Lot 9, Concession 2, former
Township of Clarke - Michael Gimblett/Ross Brown;
(b) Proposed Zoning By.Jaw Amendment - Part Lots 29 and 30,
Concession 2, former Township of Darlington - Russ Gibson!
Randy Henry;
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G.P.& A Minutes
PUBLIC MEETINGS
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September 23, 1991
(c) Proposed Zoning By-Jaw Amendment, Neighbourhood Plan Amendment
and Proposed Draft Plan of Subdivision - W.D.Manson/Claret
InvestmentslRexgate Holdings Inc.; and
(d) Proposed Zoning By-Jaw Amendment - Part Lot 28, Concession 3, former
Township of Clarke - Peter Sotiriadis (Ace Submarine).
Before proceeding with these matters, the Chairman asked the Deputy Clerk
to advise on the manner of notice.
The Deputy Clerk advised that:
(a) Public notices were mailed to all property owners within 120 metres by
August 23, 1991;
(b) Notices of the public meetings were posted on each of the sites by
August 23, 1991; and
(c) The notices comply with the regulations under the Planning Act.
The Chairman announced that any persons wishing further notice of the
passage of the by-Jaw, if passed, to leave their name, address and telephone
number with the Deputy Clerk before they leave.
The Chairman called on the Director of PJanning and Development to briefly
describe the purpose and effect of the by-Jaws and how the by-Jaws
accomplish the stated purposes.
The purpose and effect of the by-Jaws are as follows:
(a) Michael Gimblett/Ross Brown - to permit the development of two (2)
residential lots;
(b) Russ Gihson/Randy Henry - to permit the establishment of a Flea
Market and Auction Centre;
(c) W.D. Manson/Claret Investments/Rexgate Holdings Inc. - to permit the
development of 118 street townhouse units; and
(d) Peter Sotiriadis (Ace Submarine) . to permit the construction of an
addition to the existing restaurant for a 247m2 (2667 sq. ft.) for a
convenience store.
The Chairman announced that questions may be asked concerning the
manner of notice or the purpose and effect of the by-Jaws and that all
questions must be asked through the Chair.
The Chairman announced that Committee would hear from the objectors,
then anyone in support, with the applicant speaking last.
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G.P.& A Minutes
. PUBLIC MEETINGS
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September 23, 1991
Councillor Stapleton made a declaration of interest with respect to the
following matter; vacated his chair and refrained from discussion and voting
on the subject matter. Councillor Stapleton's in-Jaws own property and
operate a business near this site.
(a) Michael GimblettJRoss Brown - Report PD-21l-91
Noone spoke in opposition to or in support of this application.
M"........1 GimbIett, R.R.#1, Newtonvi1Ie, LOA lJO, the applicant, requested
that this application be processed as expeditiously as possible and
expressed disappointment that the PJanning Department of the Region of
Durham who were given a copy of his letter on May 13, 1991 and
August 23, 1991, have not commented to date.
Councillor Stapleton made a declaration of interest with respect to the
following matter; vacated his chair and refrained from discussion and voting
on the subject matter. Councillor Stapleton owns an auction facility in the
Town of Newcastle.
(b) Russ Gibson/Randy Henry - Report PD-212-91
Noone spoke in opposition to or in support of this application.
Bandy Henry, Box 368, Osbawa, LlH 7L5, advised the Committee that
this is a request for a t!1I'ee year temporary rezoning to permit the
establislunent of a flea market and auction centre. The flea market
would be held on Saturday and Sunday and the auction would be held
one night per week. It is anticipated that household items will be sold in
the auction; not livestock. All the activities would be held indoors. The
operation would be phased to allow the main building, with an
approximate square footage of 13,000 - 15,000 sq. ft., to be used. Other
buildings on the property will be upgraded before being used. Mr. Henry
noted that his brother lives next door and his mother lives across the
street from this establishment. He requested clarification of Paragraph
8.5 of Report PD-212-91 requesting that the Bloor Street road frontage
be appropriately landscaped and that a 2% cash-in-lieu of parkland be
paid Paragraph 8.6 which requests a cash contribution of $15,812.00
was unclear to Mr. Henry who advised that this site has already been
used for commercial purposes. He also questioned Paragraph 8.12 and
noted that the process of receiving comments from the Region of
Durham, Ontario Hydro and the Ministry of the Environment should be
faster.
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G.P.& II Minutes
PUBLIC MEETINGS
DELEGATIONS
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September 23, 1991
(c) W.D. Manson/Claret InvestmentslRexgate Holdings Inc. -
Report PD-213-91
Noone spoke in opposition to or in support of this application.
William V""",,", 20 C1Prn"ti" Road, Willowdale, M2J 4X2, advised that
these lands were subject to a previous application submitted on June 15,
1984 to permit a 96-unit apartment building and 70 townhouses for a
total of 166 units. The revised proposaJ is for 118 freehold street
townhouses which the applicant feels is better snited to today's market
conditions because affordability is the key. Drainage and sanitary sewer
alignment are presently underway.
(d) Peter Sotiriadis (Ace Submarine) - Report PD-214-91
Noone spoke in opposition to or in support of this application.
Barry Jones, 76 BaJdwin Street, Newcastle, LlB !HI, appeared on behalf
of the applicant and informed the Committee that, because of the
economic downturn, it is very necessary for his client to build an
extension to an existing restaurant for the purpose of operating a
convenience store. The design of the building extension would upgrade
the present building as well.
(a) R"lP1\E' Kra3yvanger, Box 20021, Newcastle Postal Outlet, Newcastle,
L1B 1M3 - re: Confidential Report TR-84-91 - questioned why she will,
as of January 1, 1992, be charged the street light mill rate designated in
By-Jaw No. 84-20 when, in fact, her property does not receive a direct
benefit because there are no street lights near her property. She advised
that, if street lights were installed on her road, she would be happy to
pay the street light mill rate.
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September 23, 1991
G.P.& II Minutes
. PLANNING AND DEVELOPMENT
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Rezoning Application
Michael Gimblett on
Behalf of Ross Brown
D14.DEV.88.134
Rezoning Application
Randy Henry on behalf
of Oshawa Wood
Products
DI4.DEV.91.030
Councillor Stapleton made a declaration of interest with respect to the
following matter; vacated his chair and refrained from discussion and
voting on the subject matter. Councillor Stapleton's in-Jaws own
property and operate a business near this site.
Resolution #GPA-593-91
Moved by Mayor Hubbard, seconded by Councillor Hooper
THAT Report PD-211-91 be received;
THAT the application to amend the Town of Newcastle Comprehensive
Zoning By-Jaw 84-63, as amended, submitted by Michael Gimblett on
behalf of Ross Brown, be referred back to Staff for further processing of
all outstanding comments; and
THAT the Durham Region Planning Department, all interested parties
listed in Report PD-211-91 and any delegation be advised of Council's
decision.
"CARRIED"
Councillor Stapleton made a declaration of interest with respect to the
following matter; vacated his chair and refrained from discussion and
voting on the subject matter. Councillor Stapleton owns an auction
facility in the Town of Newcastle.
Resolution #GPA-594-91
Moved by Councillor Hooper, seconded by Councillor Wotten
THAT Report PD-212-91 be received;
THAT the application to amend the Town of Newcastle Comprehensive
Zoning By-Jaw 84-63, as amended, submitted by Randy Henry on behalf
of Oshawa Wood Products be referred back to Staff for further processing
and the preparation of a subsequent report upon receipt of all
outstanding comments; and
THAT the Durham Region Planning Department, all interested parties
listed in Report PD-212-91 and any delegation be advised of Council's
decision.
I1CARRIED"
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G.P.& A Minutes
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September 23, 1991
PLANNING AND DEVELOPMENT
Rezoning Application
Claret Investments and
Rexgate Holdings
D14.DEV.91.031
Rezoning Application
Peter, Matina and
Anastasios Sotiriadis
D14.DEV.91.042
Resolution #GPA-595-91
Moved by Councillor Wotten, seconded by Councillor Hooper
THAT Report PD.213-91 be received;
THAT the application to amend the Town of Newcastle Comprehensive
Zoning By-Jaw 84-63, as amended, submitted by Mr. William Manson on
behalf of Claret Investments and Rexgate Holdings be referred back to
Staff for further processing and the preparation of a subsequent report
upon receipt of all outstanding comments; and
THAT the Durham Region Planning Department, all interested parties
listed in Report PD-213-91 and any delegation be advised of Council's
decision.
"CARRIED"
Resolution #GPA-596-91
Moved by Councillor Stapleton, seconded by Councillor Deegan
THAT Report PD-214-91 be received;
THAT the application to amend the Town of Newcastle Comprehensive
Zoning By-Jaw 84-63, as amended, submitted by Peter Sotiriadis on
behalf of Peter, Matina and Anastasios Sotiriadis, be referred back to
Staff for further processing and the preparation of a subsequent report
upon receipt of all outstanding comments; and
THAT the interested parties listed in Report PD-214-91 and any
delegation be advised of Council's decision.
"CARRIEDII
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G.P.& A Minutes
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September 23, 1991
PLANNING AND DEVELOPMENT
Town of Newcastle
Street Name Change
Little Court to
Little Avenue and
Hetherington Court
to Hetherington Drive
DI9.1466.MU
Exemption From Part
Lot Control - Eiram
Developments Corp.
D14.DEV.91.029
Monitoring of the
Decisions of the
Committee of
Adjustment
DI3.1428.CO
Resolution #GPA-597-91
Moved by Councillor Hannah, seconded by Councillor Hooper
THAT Report PD-215-91 be received;
THAT By-Jaw 86-112, being a by-Jaw to establish a Street Name Map
and Street Name Inventory in the Town of Newcastle be amended to
change the street names "Little Court" to "Little Avenue" and
"Hetherington Court" to "Hetherington Drive" within the former Town of
Bowmanville; and
THAT Council authorize the Mayor and Clerk to execute a by-Jaw to
amend By-Jaw 86-112 being a by-Jaw to establish the Street Name Map
and Street Name Inventory in the Town of Newcastle.
I1CARRIED"
Resolution #GPA-598-91
Moved by Councillor Deegan, seconded by Councillor Wotten
THAT Report PD-216-91 be received;
THAT the request submitted by G.M. Semas and Associates Ltd. on
behalf of Eiram Development Corporation for removal of Part Lot
Control on Lots 33 and 55 to 62 inclusive, on Plan 10M-840 be approved;
THAT the by-Jaw attached to Report PD-216-91 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section
49 (7) of the Planning Act; and
THAT G.M. Semas and Associates be advised of Council's decision.
"CARRIED"
Resolution #GPA-599-91
Moved by Councillor Stapleton, seconded by Councillor Wotten
THAT Report PD-217-91 be received;
THAT Council concur with the decisions of the Committee of Adjustment
made at its meetings of August 1 and September 5, 1991; and
THAT Staff be authorized to appear before the Ontario Municipal Board
to defend the decisions of the Committee of Adjustment in the event of
an appeal
"CARRIED"
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G.P.& A Minutes
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September 23, 1991
PLANNING AND DEVELOPMENT
Community Assist for an Resolution #GPA-600-91
Urban Study Effort
(C.AU.S.E.) Downtown
Bowmanville Status Moved by Councillor Hannah, seconded by Councillor Deegan
Report
DI8.191.BO THAT Report PD-218-91 be received for information.
By-Jaw Enforcement
Monthly Report
August, 1991
P01.316.GE
Animal Control
Monthly Report
August, 1991
PI4.1304.GE
Parking Enforcement
Monthly Report
August, 1991
T02.1138.GE
Request for Extension
to Live in Temporary
Living Quarters
Aide - Robert and
Rebekah
L04.3482.AI
"CARRIEDt!
Resolution #GPA-601-91
Moved by Councillor Wotten, seconded by Councillor Hooper
THAT Report PD-219-91 be received for information.
r'CARRIED"
Resolution #GPA-602-91
Moved by Councillor Wotten, seconded by Councillor Stapleton
THAT Report PD-220-91 be received for information.
"CARRIED"
Resolution #GPA-603.91
Moved by Councillor Wotten, seconded by Councillor Deegan
THAT Report PD-221-91 be received for information.
rrCARRIED"
Resolution #GPA-604-91
Moved by Councillor Hooper, seconded by Councillor Wotten
THAT Report PD-222-91 be received; and
THAT the request for an extension by Robert and Rebekah Aide to live
in a temporary living quarter for one (1) month be approved and the
applicants be advised of Council's decision.
"CARRIED"
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G.P.& A Minutes
. PLANNING AND DEVELOPMENT
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September 23, 1991
Resolution #GPA-605-91
Moved by Mayor Hubbard, seconded by Councillor Wotten
THAT the Confidential Verbal Report of the Director of Planning and
Development pertaining to a property matter be tabled to the Council
meeting scheduled for September 30, 1991.
"CARRIED'r
Resolution #GPA-606-91
Moved by Councillor Wotten, seconded by Councillor Hannah
THAT Confidential Report PD-223-91 be referred to the end of the
agenda to be considered "In Camera".
IICARRIEDIt
CLERK'S DEPARTMENT
There were no reports considered under this section of the agenda.
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Councillor Deegan chaired this portion of the meeting.
TREASURY DEPARTMENT
Tender NW91-25,
Trash Receptacles
FI8.257.GE
Resolution #GPA-607-91
Moved by Councillor Hannah, seconded by Councillor Wotten
THAT Report TR-81-91 be received;
THAT Belair Recreational Products Inc., Brantford, Ontario, with a total
bid of $21,850.00, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender NW91-25, be awarded the
contract to supply, deliver and instal! Trash Receptacles in various parks
within the Town of Newcastle as required by the Department of
Community Services; and
THAT the required funds be drawn from the 1991 approved Community
Services Capital Budget, Account #7603-00001-0516.
"CARRIED"
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G.P.& A Minutes
TREASURY
Scott 2.2 Air Paks
FlS.257.GE
Region of Durham
Co-operative Tenders
WD-59-91, The Supply
of Sodium Chloride
WD-56-91, The Delivery
of Sodium Chloride
FlS.257.GE
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September 23, 1991
Resolution #GPA-608-91
Moved by Councillor Wotten, seconded by Councillor Stapleton
THAT Report TR-S2-91 be received;
THAT a purchase order in an amount of $12,121.00 ($2,10S.00 x 5 +
G.S.T. + P.S.T.) be issued to Safety Supply Canada Ltd., Richmond Hill,
Ontario, for the supply of five (5) only Scott 2.2 Air Paks (with donning
switch), as required by the Fire Department; and
THAT the funds be drawn from the Fire Department's approved 1991 Capital
Budget, Account #7102-00001-0520.
"CARRIED"
Resolution #GPA-609-91
Moved by Councillor Hamre, seconded by Councillor Stapleton
THAT Report TR-S3-91 be received;
THAT Canadian Salt Company Limited, Mississauga, Ontario, with a unit price
of $34.74 per tonne, being the lowest responsible bidder meeting all terms,
conditions and speciftcations of Region of Durham Co-Operative Tender
WD59-91, be awarded the contract to Supply Bulk Sodium Chloride to the Town
of Newcastle, as required by the Department of Public Works;
THAT Roberts Haulage Limited, Peterborough, Ontario, with a unit price of
$.95 per tonne to Bowmanville Yard, $1.00 per tonne to Orono Yard and $1.00
per tonne to Hampton Yard, being the lowest responsible bidder meeting all
terms, conditions and specifications of Region of Durham Co-Operative Tender
WD56-91, be awarded the contract for Delivery of Sodium Chloride to the Town
of Newcastle, as required by the Department of Public Works; and
THAT the funds be drawn from the Public Works approved Winter Maintenance
Accounts for the 1991/92 winter season requirements.
"CARRIEDIl
Resolution #GPA-61O-91
Moved by Councillor Hamre, seconded by Councillor Stapleton
THAT Confidential Report TR-84-91 be referred to the end of the agenda to be
considered "In Cameral!.
"CARRlEDII
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G.P.& A Minutes
TREASURY
Cash Activity Report
August, 1991
Part A
FI0.I082.MO
Computer Services
Improvements
A03.21.GE
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September 23, 1991
Resolution #GPA-611-91
Moved by Councillor Stapleton, seconded by Councillor Hannah
THAT Report TR-85-91 be received;
THAT, in accordance with provision of Chapter 302, Section 81 (1) of the
Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash
position of the Town of Newcastle for the month ended August 31, 1991, is as
shown on the schedule attached to Report TR-85-91; and
THAT Part A of the expenditures for the month of August, 1991 be confirmed.
"CARRIED"
Resolution #GPA-612-91
Moved by Mayor Hubbard, seconded by Councillor Stapleton
THAT Report TR-86-91 be received;
THAT Staff be authorized to initiate the change from the current MAl computer
System to a Unix Operating System, at an approximate cost of $15,000 for
hardware;
THAT the funding for the purchase of the Unix system be provided from the
remainder of funds available from the 1991 approved Computer Services capitsJ
budget for computer hardware and the contingency account (AlC #7009-X-505,
7007-X-298 respectively);
THAT Staff be authorized to substitute a 486 microcomputer as part of the
approved 1991 capitsJ budget hardware (as identified on page 13 of the 1991
capitsJ budget), with no additional funding requirements for this substitution;
THAT the procedures set out in the Purchasing By-Jaw #82-2, Section 5,
Paragraph 6, be waived for this particular transaction; and
THAT Staff be authorized to dispose of any surplus MAl equipment in the most
economical manner, either by requesting bids from other MAl users or t!1I'ough
public tender (with the Regional Auction being the fInal alternative).
"CARRIEDIl
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G.P.& II Minutes
TREASURY
Tender NW91-33,
Lakeshore Erosion
Protection, Town
Owned Lot
FI8.257.GE
FIRE DEPARTMENT
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September 23, 1991
Resolution #GPA-613-91
Moved by Councillor Hannah, seconded by Councillor Hamre
THAT Report TR-87-91 be received;
THAT R.M. Construction, Acton, Ontario, with a total bid in the amount of
$24,610.00 being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender NW91-33, be awarded the contract for the Lakeshore
Erosion Protection, Town Owned Lot, Cedar Crest Beach, Bowmanville and Park
Street, Newcastle; and
THAT the funds in the amount of $33,500.00 ($24,610.00 contract + $8,890.00
associated costs), be drawn from Account #2900-00001-X, Working Funds
Reserve.
"CARRIED"
COMMUNITY SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
PUBLIC WORKS DEPARTMENT
There were no reports considered under this section of the agenda.
ADMINISTRATION
UNFINISHED BUSINESS
OTHER BUSINESS
Bowmanville
High School
There were no reports considered under this section of the agenda.
Mayor Hubbard chaired this portion of the meeting.
There were no reports considered under this section of the agenda.
There were no items considered under this section of the agenda.
Resolution #GPA-614-91
Moved by Councillor Stapleton, seconded by Councillor Deegan
THAT the matter of selling the surplus high school coins to Doug JR~krnRn be
referred to Staff for review and report addressing miscellaneous pertinent detai1s
including the value of the silver content in the coins.
ItCARRIEDIt
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G.P.& Jl Minutes
OTHER BUSINESS
Bicycle
Rack, MAC.
Blue Box
Container
ADJOURNMENT
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September 23, 1991
Resolution #GPA-615-91
Moved by Councillor Hooper, seconded by Councillor Hannah
THAT the Community Services Department obtain a bicYcle rack to be placed at
the North side of the Municipal Administrative Centre.
"CARRIEDt!
Resolution #GPA-616-91
Moved by Councillor Hannah, seconded by Councillor Hamre
THAT, subject to a report from the Director of Public Works, the blue box
container be made available to all residential households not being served by the
urban blue box program, for the convenience of residents to convey recycling
materials to the igloos serving the area outside the urban blue box area.
ItCARRIED"
Resolution #GPA-617-91
Moved by Councillor Hamre, seconded by Councillor Deegan
THAT the meeting be "In Camera".
"CARRIED"
Resolution #GPA-618-91
Moved by Councillor Hooper, seconded by Councillor Stapleton
THAT the actions taken "In Camera" be approved.
"CARRIED"
Resolution #GPA-619-91
Moved by Councillor Hamre, seconded by Councillor Hannah
THAT the meeting adjourn at 10;17 a.m.
"CARRIED" ,
JiQ tLt (Zk((Y",LD
~hairman, Planning Department
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