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Home My WebLink About09/09/1991 . a- . THE TOWN OF NEWCASTLE General Purpose and Administration Committee ROLL CALL Present Were: Also Present: MINUTES PUBLIC MEETINGS September 9, 1991 Minutes of a regular meeting of the General Purpose and Administration Committee held on Monday, September 9, 1991 at 9:30 a.m. in the Council Chambers. Mayor M. Hubbard (Attended from 10:25 a.m. until 4:10 p.m.) Councillor P. Deegan Councillor D. Hamre Councillor L. Hannah Councillor K Hooper Councillor F. Stapleton Councillor A Wotten Chief Administrative OflIcer, L. Kotseff Director of Community Services, J. Caruana (Until 4:30 p.m.) Fire Chief, M. Creighton (Until 4:30 p.m.) Director of Public Works, W. Evans (Until 4:30 p.m.) Treasurer, M. Marano (Until 4:30 p.m.) Director of PJanning and Development, F. Wu Deputy Clerk, M. Knight Councillor Hamre chaired this portion of the meeting. Resolution #GPA-552-91 Moved by Councillor Wotten, seconded by Councillor Hannah THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on July 22, 1991 be approved. "CARRIED" As required under the new Planning Act [Section 34(12)], Council is holding a public meeting prior to either adopting or rejecting the following: (a) Proposed Zoning By-Jaw Amendment - Part Lots 33 and 34, Concession 2, former Township of Darlington - 765400 Ontario Limited; (b) Proposed Zoning By-Jaw Amendment - Part Lot 28, Concession 2, former Village of Newcastle - Durham Region Non-Profit Housing; 7.l ; . . . G.P.& A Minutes PUBLIC MEETINGS - 2 - September 9, 1991 (c) Proposed Official Plan and Zoning By-Jaw Amendments - Part Lots 5 and 6, Concession B.F., former Township of Darlington - 841221 and 841222 Ontario Ltd.; and (d) Proposed OffIcial Plan and Zoning By-Jaw Amendments - Solina - "Hamlet of Growth" - 921010 Ontario Limited (Westlake). Before proceeding with these matters, the Chairman asked the Deputy Clerk to advise on the manner of notice. The Deputy Clerk advised that: (a) Public notices were mailed to all property owners within 120 metres by August 9, 1991; (b) Notices of the public meetings were posted on each of the sites by August 9, 1991; and (c) The notices comply with the regulations under the Planning Act. The Chairman announced that any persons wishing further notice of the passage of the by-Jaw, if passed, to leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning and Development to briefly describe the purpose and effect of the by-Jaws and how the by-Jaws accomplish the stated purposes. The purpose and effect of the by-Jaws are as follows: (a) 765400 Ontario Limited - to permit the development by way of Plan of Subdivision of 95 single family lots and 50 street townhouse units; (b) Durham Region Non-Profit Housing - to permit the development of a semi-detached dwelling; (c) 841221 and 841222 Ontario Ltd. - to permit, through a phased development, a fully integrated resort hotel, conference facilities, condominiums and retail commercial facilities; and (d) 921010 Ontario Limited (Westlake) - to permit the development of a Plan of Subdivision consisting of 40 residential lots. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-Jaws and that all questions must be asked through the Chair. The Chairman announced that Committee would hear from the objectors, then anyone in support, with the applicant speaking last. In''; L ,i l, . . . G.P.& A Minutes PUBLIC MEETINGS - 3- September 9, 1991 (a) 765400 Ontario Limited - Report PD-189-91 Noone spoke in opposition to or in support of this application. The applicant was called but was not present. (b) Durham Region Non-Profit Housing - Report PD-190-91 Darin Carswell, 32 Andrew Street, NewcastJe, LlB 103, informed the Committee that he was advised by a real estate agent, before purchasing his home, that this property could not be zoned to allow this development. He requested clariflClltion pertaining to various aspects of the application and noted a concern pertaining to devaluation of his property should this proposal be approved John Garvin, 20 Andrew Street, NewmstJe, LlB 1J4, is presently building a house located on a lot which backs onto this proposal. He indicated that a Needs Assessment Study has not been done and that this facility is being built to accommodate developmentally handicapped residents from Ajax and Whitby who are now housed in a Cobourg facility which is being phased out. He noted that the facility does not have the appearance of a duplex but looks like an institution. Narda Hoogk""'P> 276 Mill Street North, Newcastle, LlB 1J3, who lives west of the proposed development, indicated that this dwelling is not compatible with the existing residential pattern. She questioned paragraph 6.3 of Report PD-190-91 which states that the Ganarasks Region Conservation Authority has no objection to the proposal. She was advised by this Authority, upon her request for a lot severance, that this area is considered to be a "hazard area". She questioned whether this facility will eventually become a "halfway house". Jean Graham, Durham Growers, 345 Mill Street North, Newcastle, LlB 1J3, appeared on behalf of Durham Co-op Cold Storage located across the street from the proposal. She noted concerns pertaining to the safety of residents due to the heavy truck traffic emanating from this business establishment and made reference to the constant noise from the cooling fans operating in this building. A resident conf1l'ffied that there are 10 - 12 trucks every morning driving in and out of Durham Co-op Cold Storage and cIarification was requested on details of the application. A resident of Mill Street questioned if free water and sewer connections would be offered to local residents if this application is approved. Noone spoke in support of this application. ') "\ ; , I,' C' G.P.& A Minutes . PUBLIC MEETINGS . . - 4- September 9, 1991 Valerie Cranmer, Durham Region Non-Profit Housing Corporation, 1615 Dundas Street East, .th Floor, Box 623, Whitby, LlN 6A6, introduced the Architect, Janis McElrea and Ann Beauclerc of the D' Arcy Place Development Centre. An artist's rendering and floor plans of the project were dispJayed for the benefit of the Committee. The architecture of the building will complement the existing neighbourhood by giving the appearance of a ranch bungalow. These two five-bedroom units are separated by a solid wall with no access between units other than through the front or back door. The building is located 25' from the road allowance and parking on each side of the building will accommodate two vehicles per unit. Each unit has a separate entry and a separate patio in the backyard. Each unit is designed to accommodate five clients ranging in age from 25 - 50. Forty percent of the lot area in the backyard will be open space. The applicant is of the opinion that a significant amount of fencing is unwarranted. A meeting with local residents was held and the applicant will attempt to address their concerns which pertain to architectural design of the building and hedges versus fencing. The building will be owned by Durham Non-Profit Honsing but managed by D'Arcy Place Development Centre who have been in existence in Cobourg since 1940 and operate under the guidelines of the Ministry of Consumer and Commercial ReJations. (c) 841221 and 841222 Ontario Ltd. - Report PD-191-91 Noone spoke in opposition to this application. Bill Stewart, 25 Bennett Road, BowmanvilJe, LIe 3K5, resides in close proximity of this proposed development and referred to this project as being "long overdue". He is willing to contribute his time and effort towards helping to bring this project to fruition. His main concern is with the additional traffic and he requested that no motorized vehicles be allowed on the trails. Larry Gold, Walker, Gold, Fox & Schwarz, Barristers & Solicitors, 2040 Yooge Street, Snite 300, Toronto, M4S lZ9, appeared on behalf of the applicant and advised that considerable refmement has been undertaken since the initiation of this application 18 months ago, due to the multi- government levels and new concepts in terms of waterfront development. Clarification of governmental policies and the application of policies which conflict with one another has made the process more difficult. A Preliminary Landscape Plan and Preliminary Grading Plan of "Newcastle on the Lake Hotel and Condominium Resort" were dispJayed with the following Site Statistics: - Total Site Area: 57.20 acres - Crombie Trail Area: 5.06 acres - Public Park Area: 6.79 acres The applicant is willing to co-operate and work with Staff in an endeavour to meet the Ministry of the Environment and Conservation Authorities guidelines and standards. ') () I! , ',I '-\ - G.P.& A Minutes . PUBLIC MEETINGS . . - 5 - September 9, 1991 The Committee was informed that the scheme dispJayed is the sixth project undertaken by the applicant since application was made 18 months ago. Lands towards the lake will be used by the public who will enjoy waterfront trails and walking paths. To maximize the view of the lake, the site offers 10 acres or more of clear land. Density of buildings is still under review. Mr. Gold requested that the Committee take positive steps to resolve the policy inconsistencies of governmental agencies and determine the steps to be taken to move matters along more quickly. Councillor Wotten made a declaration of interest with respect to the following matter; vacated his chair and refrained from discusSion and voting on the subject matter. Councillor Wotten owns property in close proximity of the subject site. (d) 921010 Ontario Limited (Westlake) - Report PD-192-91 James H. Kapteyn, 6168 Solina Road, R.R.#I, Hampton, LOB lJO, a resident of SoJina Village since 1974, was present on behalf of a number of residents of SoJina Village. He referred to a petition dated June, 1987, with approximately 130 signatures rejecting the concept of SoJina being a "Hamlet for Growth". He noted the need for a greater industrial base since his property taxes have increased by 700% since 1974. His concerns include the loss of farmland, monitoring of water supply and the Jack of justification for designating additional residential zoning. He requested that the Committee retain the present zoning designation. Jean Behan, 198 Switzer Drive, Osbawa, appeared on behalf of I. and C. Bray, Mr. and Mrs. G. Bray, Mr. and Mrs. J. Gordon and Mrs. J. Smithson and advised of her support for this application for the following reasons: - better for taxes - 70% of farmland has not been farmed for 20 years - no problems with water supply have been experienced by local residents - the area can easily accommodate the additional traffIC generated by 40 additional homes. She advised that she is a real estate agent. Conroy Dowson, Conroy Dowson plAnning Consultants, 203 Rushton Road, Toronto, MOO 3J2, appeared on behalf of the applicant and circulated documentation containing 71 signatures of persons who have no objection to the proposed Westlake residential development for the hamlet of Sollna. He introduced his co-ordinating team consisting of a hydrogeologist, civil engineer, agronomist and entrepreneur. He advised that all technical issues reJating to the Ministry of Health, Ministry of the Environment, Ministry of Natural Resources, Conservation Authorities and Regional Works can be adequately addressed and resolved. He stated that the Hamlet of SoJina is the only Hamlet which will access the proposed 401 interchange to the south. '-') (' :"" /, I"', . . . G.P.& A Minutes PUBLIC MEETINGS DELEGATIONS - 6- September 9, 1991 The former planning history of the Hamlet of Solina indicates that originally, lots were approximately 1/4 acre in size; at a Jater stage, the norm became 3/4 of an acre and, the application being considered, would generate 1 1/4 acres per lot - this will not adversely impact the structure of the Hamlet. He noted that the integrity of the agricultural land is not in jeopardy since a great percentage of the land is not being farmed at the present time. A map of the present Hamlet of Solina was dispJayed and it was noted that there will be a cooling pond and that parkland will be dedicated according to the Town's requirements. (a) Steve PustiI, President, Penwest Developments, 390 Bay Street, Suite 1710, Toronto, M5H 2Y2, re: Report PD-128-91 - was called but was not present. (b) Conroy Dowsan, Conroy Dawson Pbmnmg Consultants, 203 }b'Rhtnn Road, Toronto, MOO 3J2, re: Report PD-l28-91 - appeared on behalf of Steve PustiJ, President, Penwest Developments, 390 Bay Street, Suite 1710, Toronto, M5H 2Y2, and referred to a decision made by Council on June 10, 1991 pertaining to the denial of a revised Plan of Subdivision 18T-76011. He requested that the matter be referred back to Staff to allow the applicant to negotiate a more suitable solution. (c) Kevin Tunney, Tunney ptAnn;ng, 340 Byron Street South, Whitby, LlN 4P8, re: Report PD-194-91 - appeared on behalf of Stolp Homes and North Development Group and requested that these two developers be excluded from any consideration of further deJay by the Town for zoning and official plan amendment applications. (d) John Wallace, 52 West Beaeh, Bowmanville, LIe 3Ka, re: Report PD-209-91 - requested that the Committee approve his application to amend the Town of Newcastle Comprehensive Zoning By-Jaw by allowing him to demolish the existing fll'e damaged dwelling and to construct a new single detached dwelling. He referred to paragraph 2.1 of Report PD-209-91, stating that the measurement of "833 sq. ft." was erroneous. He noted that the Town of Newcastle Public Works Department, Town of Newcastle Fire Department, the Regional Works Department and the Regional Planning Department have not provided negative comments with respect to the proposed zoning by-Jaw amendment. However, the Community Services Department has recommend that the application be deferred until the Town's Waterfront Study and the Royal Commission's Study have been completed. His year round residence has been destroyed by fire and if he is not allowed to rebuild he cannot collect the remainder of his insurance claim. Jr( L- ' ! ,~_; . . . G.P.& II Minutes - 7- September 9, 1991 Resolution #GPA-553-91 Moved by Mayor Hubbard, seconded by Councillor Hannah THAT the Committee recess and reconvene immedistely following the Special Council meeting scheduled for 1:30 p.m. "CARRIED" PLANNING AND DEVELOPMENT The meeting reconvened at 3:45 p.m. Rezoning Application Neighbourhood Plan and Revised Plan of Subdivision 765400 Ontario Ltd. D14.DEV.90.833 D09.NPA91.004 Rezoning Application Durham Region Non-Profit Honsing D14.DEV.91.040 Resolution #GPA-554-91 Moved by Mayor Hubbard, seconded by Councillor Hooper THAT Report PD-189-91 be received; THAT the application to amend the Town of Newcastle Comprehensive Zoning By-Jaw 84-63, as amended, submitted by D. G. Biddle and Associates Limited on behalf of 765400 Ontario Limited be referred hack to Staff for further processing; and THAT the interested parties listed in Report PD-189-91 and any delegation be advised of Council's decision. IlCARRIED" Resolution #GPA-555-91 Moved by Mayor Hubbard, seconded by Councillor Stapleton THAT Report PD-190-91 be received; THAT the application to amend the Town of Newcastle Comprehensive Zoning By-Jaw 84-63, as amended, submitted by Durham Region Non- profit Honsing be referred hack to staff for further processing and the preparation of a subsequent report pending the receipt of all outstanding comments; and THAT the interested parties listed in Report PD-190-91 and any delegation be advised of Council's decision. llCARRIEDII "'" / II ; r,. " . . . G.P.& A Minutes - 8- September 9, 1991 PLANNING AND DEVELOPMENT Rezoning Application Official Plan Amendment Site Plan Application 841221 & 841222 Ontario Ltd. DI4.DEV.90.022 D09.0P A.90.022 Official Plan Amendment Subdivision Application and Rezoning Application Westlake (821010 Ontario Limited) D09.0P A89.042 D14.DEV.89.055 Resolution #GPA-556-91 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT Report PD-191-91 be received; THAT the application to amend the Durham Regional Official Plan, the Town of Newcastle Official Plan and Town of Newcastle Comprehensive Zoning By-Jaw, submitted by Larry Gold of Walker Gold Fox and Schwarz on behalf of 841221 and 841222 Ontario Ltd be referred back to Staff for further processing and the preparation of a subsequent report; and THAT the interested parties listed in Report PD-191-91 and any delegation be advised of Council's decision. 'tC.ARRIEDtt Councillor Wotten made a declaration of interest with respect to the following matter; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Wotten owns property in close proximity of the subject site. Resolution #GPA-557-91 Moved by Councillor Hannah, seconded by Councillor Hooper THAT Report PD-192-91 be received; THAT Ofr1cial Plan Amendment Application 89-42/D/N, Subdivision Application 18T-89038, and Rezoning Application DEV 89-55 submitted by 821010 Ontario Limited be referred hack to Staff for further processing; and THAT the applicant, delegations and persons listed in Report PD-192-91, be notified of Council's decision. "CARRIED" 2ng . . . G.P.& A Minutes - 9- September 9, 1991 PLANNING AND DEVELOPMENT Rezoning and Site Plan Resolution #GPA-558-91 Application Newcastle Trailer Park Moved by Councillor Hooper, seconded by Councillor Stapleton Eugene Vandewalker DI4.DEV.89.112 THAT Report PD-193-91 be received; Halting Developments Applications D04.96.GE Notices of Rezoning Application A09.429.RE THAT Rezoning Application DEV 89-112 submitted by RE. Vandewalker, Newcastle Trailer Park, to permit eighteen (18) mobile home/trailer units on a year round basis be approved; THAT the amending by-Jaw attached to Report PD-193-91 be forwarded to Council for approval at such time as the Site Plan Agreement has been executed; and THAT the interested parties listed in Report PD-193-91 and any delegation be advised of Council's decision. ItCARRIEDII Resolution #GPA-559-91 Moved by Councillor Stapleton, seconded by Councillor Hooper THAT Report PD-I94-91 be received for information; and THAT the delegation of K Tunney be acknowledged and he be advised of Council's decision. "CARRIED" Resolution #GPA-560-91 Moved by Councillor Deegan, seconded by Councillor Hooper THAT Report PD-195-91 be received; and THAT copy of Report PD-195-91 be forwarded to Luba Samochin, R.R.#I, Bowmanville, LIC 3K4. "CARRIED11 r) rj n . 1,.1 . . . G.P.& A Minutes - 10- September 9, 1991 PLANNING AND DEVELOPMENT Certificate of Release Resolution #GP A-561-91 677922 Ontario Limited DI2.1ST.8605S Moved by Councillor Hooper, seconded by Councillor Hannah Part Lot Control Eiram Developments Corporation D14.DEV.91.029 Rezoning Application John Wa1lace D14.DEV.91.01O THAT Report PD-196-91 be received; THAT, pursuant to the provisions of Paragraph 5.26 of the Subdivision Agreement between the Town and 677922 Ontario Limited, the Town has no objections to the issuance of the "Certificate of Release"; THAT the Mayor and Clerk be authorized, by by-Jaw to execute on behalf of the Town of Newcastle the "Certificate of Release"; and THAT 677922 Ontario Limited be informed of Council's decision. "CARRIED" Resolution #GPA-562-91 Moved by Councillor Stapleton, seconded by Councillor Deegan THAT Report PD-20S-91 be received; THAT the request submitted by G. M. Semas and Associates Ltd. on behalf of Eiram Development Corporation for removal of Part Lot Control on Lots 34 to 41; 42 to 54 and 105 to 125 inclusive, on Plan lOM-840 be approved; THAT the by-Jaw attached to Report PD-20S-91 be approved and forwarded to the Regional Municipality of Durham pursuant to Section 49(7) of the Planning Act; and THAT G. M. Semas and Associates be advised of Council's decision. "CARRIED" Resolution #GPA-563-91 Moved by Councillor Hannah, seconded by Councillor Wotten THAT Report PD-209-91 be tabled to allow for further discussions between Staff and the applicant. llCARRIEDII ~, 1 n. (. : I~? - . . G.P.& Jl Minutes -11- September 9, 1991 PLANNING AND DEVELOPMENT Procedures for Amendments to the Town of Newcastle Official Plan A09.24.PI Proposed Amendment to the Comprehensive Zoning By-Jaw Minimum Lot Size Requirement in the "Residential Hamlet (RH)" Zone Sudbury to Toronto Area Transmission Study E06.224.0N Town of Newcastle Municipal Housing Statement A09.24.PI L11.1703.PO D04_96.GE Resolution #GPA-564-91 Moved by Councillor Stapleton, seconded by Councillor Hooper THAT Report PD-197-91 be received; THAT the by-Jaw detailing the fee schedule for various types of applications to the Department of Planning and Development, attached to Report PD-197-91 be approved; and THAT a copy of Report PD-197-91 and Council's decision be forwarded to the Region of Durham Planning Department. ItCARRIED" Resolution #GPA-565-91 Moved by Councillor Deegan, seconded by Councillor Hooper THAT Report PD-198-91 be received; THAT the Town of Newcastle Comprehensive Zoning By-Jaw 84-63, be amended, to bring the zoning by-Jaw into conformity with the Town of Newcastle Official Plan by requiring the minimum lot area for new lots in the "Residential Hamlet (RH)" zone to be increased from 3,000 sq. metres to 4,000 sq. metres; THAT the amending by-Jaw attached to Report PD-198-91 be forwarded to Council for approval; and THAT any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-566-91 Moved by Councillor Stapleton, seconded by Councillor Hannah THAT Report PD-199-91 be received for information. "CARRIED'! Resolution #GPA-567-91 Moved by Councillor Deegan, seconded by Councillor Hooper THAT Report PD-200-91 be tabled to allow for clarifIcation from Staff. "CARRIED" ----( 1 (: . . . G.P.& A Minutes - 12 - September 9, 1991 PLANNING AND DEVELOPMENT Relocation of Right-of-Ways Old Bowmanville Arena Site L04.1293.JO By-Jaw Enforcement Monthly Report July, 1991 POl.316.GE Animal Control Monthly Report July, 1991 PI4.1304.GE Parking Enforcement Monthly Report July, 1991 T02.113S.GE Monthly Report on Building Permit Activity August, 1991 PlO.331.MO Resolution #GPA-56S-91 Moved by Mayor Hubbard, seconded by Councillor Stapleton THAT Report PD-201-91 be received; THAT the necessary by-Jaw be passed to authorize the Mayor and Clerk to execute an Agreement with Joanne Swadron for the relocation of the right-of-ways on the Old Bowmanville Arena Site; and THAT Public Works Staff be authorized to construct an eight foot (S') wide gravel driveway on Part 3, Plan lOR-2146 prior to the execution of the Agreement. t1CARRIED" Resolution #GPA-569-91 Moved by Councillor Wotten, seconded by Councillor Deegan THAT Report PD-202-91 be received for information. "CARRIED" Resolution #GPA-570-91 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT Report PD-203-91 be received for information. "CARRIED" Resolution #GPA-571-91 Moved by Councillor Hannah, seconded by Councillor Wotten THAT Report PD-204-91 be received for information. "CARRIEDll Resolution #GPA-572-91 Moved by Mayor Hubbard, seconded by Councillor Hannah THAT Report PD-205-91 be received for information. "CARRIED" ........0\ ;-) lit. . . . G.P.& A Minutes - 13 - September 9, 1991 PLANNING AND DEVELOPMENT Demolition of Buildings A09.24.PI Confidential Report PD-207-91 CLERK'S DEPARTMENT Use of Composite Ballots for Municipal Elections A09.1207.EL Resolution #GPA-573-91 Moved by Mayor Hubbard, seconded by Councillor Stapleton THAT Report PD-206-91 be received; and THAT Staff be directed to investigate and report on the requirement for the issuance of a performance bond prior to issuance of a permit for the demolition of a commercial project. "CARRIEDIt Resolution #GPA-574-91 Moved by Councillor Wotten, seconded by Councillor Deegan THAT Confidential Report PD-207-91 be referred to the end of the agenda to be considered "In Camera". "CARRIED" Resolution #GPA-575-91 Moved by Councillor Deegan, seconded by Councillor Stapleton THAT the delegation of Conroy Dowson be acknowledged with no further action taken. "CARRIED" Councillor Wotten chaired this portion of the meeting. Resolution #GPA-576-91 Moved by Councillor Hooper, seconded by Councillor Deegan THAT Report CD-32-91 be received; and THAT a by-Jaw authorizing the use of a composite ballot for future municipal elections be forwarded to Council. "CARRIEDIt 21~ . . . G.P.& A Minutes TREASURY DEPARTMENT Cash Activity Report June, 1991 Part A FlO.I082.MO Tender Awards August Council Break FI8.257.GE Lease Agreement 247 King St. E. Newcastle L04.859.KI Request for Proposal RFP91-2 Mobile Filing System A07.22.GE - 14- September 9, 1991 Councillor Deegan chaired this portion of the meeting. Resolution #GPA-577-91 Moved by Councillor Hamre, seconded by Councillor Hannah THAT Report TR-70-91 be received; THAT, in accordance with provision of Chapter 302, Section 81 (1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended June 30, 1991, is as shown on the schedule attached to Report TR-70-91; and THAT Part A of the expenditures for the month of June, 1991 be confirmed. "CARRIED" Resolution #GPA-578-91 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT Report TR-71-91 be received for information. "CARRIED" Resolution #GPA-579-91 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT Report TR-72-91 be received; THAT the by-Jaw attached to Report TR-72-91 be passed, authorizing the Mayor and the Clerk to sign a rental agreement with Claude Miller; and THAT CJaude Miller be advised of Council's decision. IlCARRIEDIt Resolution #GPA-580-91 Moved by Councillor Hannah, seconded by Councillor Wotten THAT Report TR-73-91 be received; THAT Tab Products of Canada Ltd., Willowdale, Ontario, with a total bid price of $14,194.39 be awarded the contract to supply and install a "Moveable Aisle" Filing System, as required by the Clerk's Department; and THAT the funds expended be drawn from Account #2900-00017-0000, General Capital Reserve. "CARRIED" ~, ^ ..~ 1 -t . . . G.P.& A Minutes - 15 - September 9, 1991 TREASURY DEPARTMENT Tender NW91-28, Courtice South Heights Park - Phase I Rudell Road Curb and Gutter FI8.257.GE F11.1055.CH Resolution #GPA-581-91 Moved by Councillor Hannah, seconded by Councillor Hamre THAT Report TR-76-91 be received; THAT P. Gabriele & Sons Ltd., Woodbridge, Ontario, with a bid in the amount of $251,617.02 being the lowest responsible bidder meeting all terms, conditions and specifications of Tender NW91-28, be awarded the contract for Courtice South Heights Park, Phase I, as required by the Department of Community Services; THAT the optional hasketball court (portion of Phase m in the amount of $10,593.00 be awarded pending the available funding; and THAT the total required funds in an amount of $273,307.02 ($241,024.02 Phase I contract + $14,460.00 landscape architect design + $7,230.00 tender specifications and supervision + $10,593.00 optional basketball court - Phase m, be drawn from the Community Services Parkland Development Capital budget, Account #7603-00001-0516, FORTHWITH. "CARRIED" Resolution #GPA-582-91 Moved by Councillor Hooper, seconded by Councillor Hamre THAT Report TR-77-91 be received; THAT a purchase order in an amount of $24,952.40 ($26.50 x 880 linear metres + G.S.T.) be issued to Mar King Construction Company Ltd, Concord, Ontario, for the Supply and Placing of the Curb and Gutter at Rudell Road, as required by the Department of Public Works; THAT the procedures set out in the Purchasing By-Law #82-2, Section 5, Paragraph 06, be waived for this particular transaction; and THAT the funds be drawn from the Public Works approved 1991 Capital Budget, Account #7205-91002-0169, FORTHWITH. "CARRIED" )11:. . . . G.P.& A Minutes TREASURY DEPARTMENT Quotation Q91-10, Rubberized Flooring FI8.257.GE Cash Activity Report July, 1991 Part A FI0.1082.MO Region of Durham Co-operative Tender WD58-91, Supply and Delivery of Winter Sand FI8.257.GE - 16 - September 9, 1991 Resolution #GPA-583-91 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT Report TR-78-91 be received; THAT Centaur Products (Ontario) Inc., Orillia, Ontario, with a total bid price of $10,494.56 be awarded the contract to supply and install Rubberized Flooring at the Darlington Sports Centre, as required by the Department of Community Services; and THAT the required funds be drawn from the Community Services approved 1991 Capital Budget, Account #7606-00002-0501. "CARRIED" Resolution #GPA-584-91 Moved by Councillor Hannah, seconded by Councillor Hamre THAT Report TR-79-91 be received; THAT, in accordance with provision of Chapter 302, Section 81 (1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended July 31, 1991, is as shown on the schedule attached to Report TR-79-91; and THAT Part A of the expenditures for the month of July, 1991 be confll'med "CARRIED" Resolution #GPA-585-91 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Report TR-80-91 be received; THAT Robert E. Young Construction Ltd., Ennismore, Ontario, with a total bid in the amount of $85,580.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of the Region of Durham Co-Operative Tender WD58-91, be awarded the contract to supply, deliver, mix and stockpile winter sand, as required by the Town of Newcastle for the 1991/92 winter season; and THAT the funds be drawn from the Public Works approved Winter Maintenance accounts for the 1991192 winter season requirements. "CARRIED" ?lC - . . G.P.& A Minutes FIRE DEPARTMENT - 17- September 9, 1991 There were no reports considered under this section of the agenda. CO~SER~CESDEPARTMENT Councillor Stapleton chaired this portion of the meeting. Orono Amateur AtWetic Resolution #GPA-586-91 Association and Bowmanville Moved by Councillor Hamre, seconded by Councillor Hooper Recreational Hockey League - Update THAT Report CS-33-91 be received for information. R06.1232.GE DispositionJRetention of Town Historical Furniture and Documents R03.2082.DI "CARRIED" Resolution #GPA-587-91 Moved by Councillor Hamre, seconded by Councillor Hannah THAT Report CS-34-91 be received; and THAT the amended Policy for Disposition/Retention of Town Historical Furniture and Documents attached to Report CS-34-91 be approved. "CARRIED" Councillor Hannah chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Closure of a Portion of Kerr Avenue to Vehicular TraffIC T09.1160.KE Resolution #GPA-588-91 Moved by Councillor Hooper, seconded by Councillor Wotten THAT Report WD-70-91 be received; THAT the easterly portion of the road allowance known as Kerr Avenue in Hampton (part 2, Plan 10R-4050), be closed to vehicular traffic (Attachment No.1 to Report WD-70-91); THAT a pedestrian walkway be constructed on the closed portion of the laneway from Perry Street to 52 metres (158 feet) east of Old Scugog Road (Attachment No.2 to Report WD-70-91) with permanent harricades placed to prevent all vehicular traffic; THAT the proposed by-Jaw be advertised for four consecutive weeks in accordance with the requirements of the Municipal Act; THAT the Town's solicitor be directed to take all actions necessary to complete the transaction; and THAT all abutting property owners be advised of Council's decision. IICARRIEDII c; 17 .-.. . . . G.P.& A Minutes ADMINISTRATION UNFINISHED BUSINESS OTHER BUSINESS ADJOURNMENT - 18- September 9, 1991 There were no reports considered under this section of the agenda. There were no items considered under this section of the agenda. Resolution #GPA-589-91 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the meeting be "In Camera". "CARRIED" Resolution #GPA-590-91 Moved by Councillor Wotten, seconded by Councillor Hamre THAT the actions taken "In Camera" be approved. IICARRIEDII Resolution #GPA-591-91 Moved by Councillor Wotten, seconded by Councillor Deegan THAT the meeting adjourn at 4:50 p.m. "CARRIED" Lf ..' J~ f ;:~/tJ:../'.. / /"/'c€.-/ Chairman, PJanning Department ~~ Dep -r: ? 1 (: