HomeMy WebLinkAbout06/17/1991
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THE TOWN OF NEWCASTLE
General Purpose and Administration Committee
June 17, 1991
ROLL CALL
Present Were:
Alao Present:
MINUTES
PUBLIC MEETINGS
Minutes of a regular meeting of the General
Purpose and Administration Committee held on
Monday, June 17, 1991 at 9:30 a.m.
in the Council Chambers.
Mayor M. Hubbard
Councillor P. Deegan
Councillor D. Hamre
Councillor L. Hannah
Councillor K Hooper
Councillor F. Stapleton
Councillor A Wotten
Chief Administrative Officer, L. Kotseff
Director of Community Services, J. Caruana (Until 3:00 p.m.)
Fire Chief, M. Creighton (Until 3:00 p.m.)
Director of Public Works, W. Evans (Until 3:10 p.m.)
Treasurer, M. Marano
Director of Planning and Development, F. Wu
Deputy Clerk, M. Knight
Councillor Hamre chaired this portion of the meeting.
Councillor Larry Hannah requested that special tribute be paid to the
Honourable David Croll, Ontario Labour Minister in 1937, whose passing is a
great loss to Ontario.
Resolution #GPA-392-91
Moved by Councillor Stapleton, seconded by Councillor Wotten
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on June 3, 1991 be approved.
IIC.ARRIED"
As required under the new Planning Act [Section 34(12)], Council is holding
a public meeting prior to either adopting or rejecting the following:
(a) Proposed Zoning By-law Amendment and Official Plan Amendment -
Part Lots 15 & 16, Concession 1, former Town of Bowmanville - Martin
Road Holdings; and
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June 17, 1991
(b) Proposed Zoning By-law Amendment - Part Lot 28, Concession 1, former
Tonwship of Clarke - Ken Slater/Kinrow Investments Inc.
Before proceeding with these matters, the Chairman asked the Deputy Clerk
to advise on the manner of notice.
The Deputy Clerk advised that:
(a) Public notices were mailed to all property owners within 120 metres by
May 17, 1991;
(b) Notices of the public meetings were posted on each of the sites by
May 17, 1991; and
(c) The notices comply with the regulations under the Planning Act.
The Chairman announced that any persons wishing further notice of the
passage of the by-law, if passed, to leave their name, address and telephone
number with the Deputy Clerk before they leave.
The Chairman called on the Director of Planning and Development to briefly
describe the purpose and effect of the by-laws and how the by-laws
accomplish the stated purposes.
The purpose and effect of the by-laws are as follows:
(a) Martin Road Holdings - to permit the rezoning of a park and school
block in accordance with the revised lot lines in draft approved Plan of
Subdivision 1ST -88046 and to implement the revisions proposed through
the related Official Plan Amendment application 91-24jN to permit
5500 sq. Ill. commercial retail and office space and an additional 245
medium and high density units; and
(b) Ken Slater on behalf of Kinrow Investments - to permit the
establishment of a day nursery, medical or dental clinic and business,
professional or administrative offices.
The Chairman announced that questions may be asked concerning the
manner of notice or the purpose and effect of the by-laws and that all
questions must be asked through the Chair.
The Chairman announced that Committee would hear from the objectors,
then anyone in support, with the applicant speaking last.
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. PUBLIC MEETINGS
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June 17, 1991
(a) Martin Road Holdings - Report PD-132-91
Brian Bridgeman, Reemark, 194 Burton Street, Toronto, appeared on
behalf of Reemark and advised that Reemark owns a 44-acre parcel of
land at the south-west comer of Liberty Street and Concession Road 3.
He informed the Committee that Reemark has paid for the upgrade of
the water capacity in the Zone 2 area and, while awaiting a master
drainage study, other developers using this water capacity are allowed to
proceed. He noted concern with the magnitude and impact that
surrounding development will have on the water capacity. He indicated
that he will meet with Town officia1s and Regional Sta1f in an attempt to
clarifY this issue.
Noone spoke in support of this application.
Kelvin Whalen, West Bowmanville Developments, 250 Consumers Road,
Suite 403, Willowda1e, M2J 4X6, advised that because of the dedication of
Block 333 for use as a GO Station, the proposed higher density and
mixed use of this proposal will better service the needs of a more
self-sufficient community. The construction will consist of an L-shaped
one-storey mall with the second level to be used for offices.
(b) Ken Slater on Behalf of Kinrow Investments - Report PD-133-91
Robert WiDsher, an abutting property owner, appeared as a spokesperson
for the llli\iority of property owners in the immediate area of the subject
land. He circulated a letter and a petition with approximately 23
signatures opposing this project. The contents of his letter emphasize
the following concerns:
- compatibility with the existing neighbourhood
- continued use of existing residential properties in peaceful, residential
fashion
the property is zoned residential and should remain as such
maintenance of the high integrity of the neighbourhood
the questionability of a long-term need for a day care at the proposed
site and the associated long-term fmancial viability
- inappropriate location for a day care centre
- the added noise factor associated with the day care use
- the questionability of the need for additional medica1 facilities
- fragmented rezoning of the Village of Newcastle
- increased traffic flow, and
. drainage.
For the above referenced reasons Mr. Willsher requested that the
application be denied.
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G.P.& A Minutes
PUBLIC MEETINGS
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June 17, 1991
Katherine Blake, 227 Andrew Street, Newcastle, LlB 1K1, circulated a
letter to the Committee along with an article which appeared in the
Statesman on June 12, 1991 entitled "Mother Worried About Children'.
The newspaper article referred to a meeting held in the Newcastle Town
Hall pertaining to kida hanging around on the main streets because they
have nothing to do. The answer could be the construction of a complex
which would incorporate all the things that kids like to do. It would give
them a sense of responsibility and caring because it would be managed
by the kida - no adults. It would be their place and it would be free of
admission costs. Ms. Blake advised that a Public Meeting will be held on
June 24, 1991 at 7:30 p.m. at the Newcastle Public School Library and
requested attendance by the members and the public to help make the
Newcastle Family Resource Centre a success.
Corinne Allin, 3574 Cnno lnn &ad 3, Newcastle, LlS 1L9, Past
President of "Mom's Morning" a support group for mothers, concurred
with the remarks made by Katherine Blake.
Debbie Nowlan, Kinrow In.""tmPnbo, 29 Jooes Avenue, Newtonville,
LOA lJO, circulated documentation which included a petition with
approximately 110 signatures of residents in Newcastle Village and
surrounding area who acknowledged their support for the N ewcast1e
Family Resource Centre. She advised that the Newcastle facility is a
large modernized two-storey structure with approximately 17,000 sq. ft.
of indoor space on three levels. It is wbeel-chair accessible and it houses
an elevator allowing easy access by seniors and the disabled. The prqject
would be unique in this rural area of Ontario and would house a blend
of Community Services for the people of Newcastle and surrounding
areas. The property will be designed to house a large child-care facility
offering extended hours, a health and wellness centre, a doctor's office, a
senior's facility, a youth group, family services and counselling services as
well as community services. All eight groups would utilize one building
in an integrated and interactive way, depending on individual needs. She
indicated that meetings have been held with tbe Newcastle Vtl1age RIA,
Chamber of Commerce, Regional Police Force and surrounding residents.
She is hoping to receive approval by the Fall because of Provincial
funding requirements. She indicated that all documentation is available
for Public scrutiny.
Resolution #GPA-393-91
Moved by Mayor Hubbard, seconded by Councillor Stapleton
THAT the Committee recess for ten minutes.
'CARRIED"
The meeting reconvened at 11:10 am.
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. DELEGATIONS
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June 17, 1991
(a) Uoyd Steph....""". 106 King Street East, Newcastle, L1B 1L9, re: Report
PD-125-91, advised the Committee that he will be appearing before
Council at their regu1arly scheduled meeting for June 24, 1991 at which
time the Town Solicitor will present his report clarifYing ownership of the
land being considered for rezoning.
(b) Tim Coffey, c/o Tim's Rent-AIl Ltd, 102 King Street West, LlC 1:R5, re:
Report PD-130-91, articulated concern for the safety of the residents of a
39 unit apartment which is built on a flood plain. The site is located
near a railroad track, Highway #2 and a creek. He questioned where the
children residing in these apartment units will play.
(c) J. Wayne Jeffery, c/o Jeffery Homes, 58 )mARlanrl Road West, Oshawa,
L1G 2V5, re: Report PD-134-91, informed the Conunittee that he
employs approximately SO - 100 sub-contractors who depend on his sales
program for their employment. He requested that the Conunittee process
this application for the development of 34 lots as soon as possible because
he is ready to proceed now.
(d) Paul and Dorothy Tuerk, 2832 Courtice Boad, Courtice, LlE 2M6, re:
Report PD-136-91, circulated a letter for the benefit of the Conunittee and
referred to their previous letter dated October 23, 1990. She indicated
that Attachment #3 to Report PD-138-91 could be misleading due to the
discrepancy of actual building height which could create complete
shadowing. She requested that this attachment be rep1aced with a true
drawing of the actual height of the buildings in question. She further
stated that her suggestion of situating the one-storey 'clubhouse" near her
property instead of a three-storey building was never addressed by the
developer. A further concern is the disruption of natural air flow and
currents of wind that this development could create due to the
destruction of the century old maple trees and erection of a wooden
privacy fence. She added..."if the intent was to have this area developed
as a unit, then we feel the developer should be encouraged to include our
property in his plans.'
(e) Ewan Huxter, 60 J....1nnan Boad, Bowmanvil1e, LlC 2C9, re: Report
PD-141-91, reiterated his request made at the General Purpose and
Administration Conunittee meeting of June 3, 1991 that a mobile licence
for a frozen yogurt trailer be granted to his daughter Crystal, to operate
at the A & P store location and the Orono Fair.
(I) VICtoria Dove, c/o Big Sisters N.O.W, 179 King Street East, Osbawa,
LlH 1C2, introduced members of the Big Sisters Organization and
requested an exemption from Sections 3, 4(b) and 17(b) of the Terms and
Conditions for a licence to sell Nevada Lottery Tickets. She advised that
the Big Sisters Organization located in Oshawa is a non-profit
organization consisting of five full-time sta1f members and four part-time
sta1f and is funded by the United Way. The organization relies heavily on
active fundraising for financial support. The licence to sell Nevada
Lottery Tickets would be a means to address program enhancement.
Licences have been granted to the organization by the Region of Peel,
Barrie, Owen Sound and Welland.
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. DELEGATIONS
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June 17, 1991
(g) Carol Phillips, R.R.#2, Pontypoo1, re: Report CD-18-91, appeared on
behalf of the Brownsdale Community Centre and requested exemption
from Sections 3, 4(b) and 17(b) of the Terms and Conditions for a licence
to sell Nevada Lottery Tickets because bookings at the Brownsdale
Community Centre have reduced drastically and the attendance at Bingo
has diminished greatly. Selling Nevada Tickets would be a means to
reduce the amount of the grant requested from the Town.
(h) Stepben Heggie, R.R.#1, Kendal, LOE lEO, re: Addendum to Report
WD-66-90, was called but was not present.
(i) Gene Lengye1, R.R.#1, Kendal, LOA lEO, re: Addendum to Report
WD-66-90, advised that, should the request from Becus Developments
Limited to open the road allowance be approved, he would like the
following:
- that a fence be erected as a fll'st step in the project in order to protect
the existing trees,
- that the applicant be responsible for any damage done by heavy
machinery and make retribution to adjacent owners, and
- that the applicant ensure that adjacent properties are protected during
construction.
Gl Peter Caspari, 2900 Yonge Street, Suite 902, Toronto, M4N aN8, re:
Addendum to Report WD-66-90, advised that the 20-acre parcel in
question is presently land-locked. He will make an attempt to co-operate
with Mr. Lengyel and feels thst the road could be built without
interference to the mature trees presently in place.
Resolution #GPA-394-91
Moved by Mayor Hubbard, seconded by Councillor Hannah
THAT the Committee recess until 1:30 p.rn.
'CARRIED"
The meeting reconvened at 1:30 p.rn.
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G.P.& A Minutes
. PLANNING AND DEVELOPMENT
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Official Plan and
Rezoning Applications
Martin Road Holdings
D09.0PA91.024
D14.DEV.91.019
Rezoning and Site Plan
Applications
Ken Slater on behalf
of Kinrow Investments
Inc.
D14.DEV.91.021
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June 17, 1991
Resolution #GPA-395-91
Moved by Councillor Wotten, seconded by Mayor Hubbard
THAT Report PD-132-91 be received;
THAT the application to amend the Town of Newcastle Comprebensive
Zoning By-law 84-63, as amended, submitted by Design Plan Services Inc.
on behalf of Martin Road Holdings Ltd. be referred back to Sta1f for
further processing; and
THAT the interested parties listed in Report PD-132-91 and any
delegation be advised of Council's decision.
"CARRIED'
Resolution #GPA-396-91
Moved by Councillor Stapleton, seconded by Councillor Hannah
THAT Report PD-133-91 be received;
THAT the application to amend the Town of Newcastle Comprehensive
Zoning By-law 84-63, as amended, submitted by Ken Slater on behalf of
Kinrow Investments Inc. be referred back to Sta1f for further processing
and the preparation of a subsequent report upon receipt of all outstanding "
comments; and
THAT the Durham Region Planning Department, all interested parties
listed in Report PD-133-91 and any delegation be advised of Council's
decision.
"CARRIEDtt
Subdivision Application Resolution #GPA-397-91
290572 Ontario Limited
D12.18T.89115 Moved by Councillor Wotten, seconded by Councillor Deegan
THAT Report PD-134-91 be received;
THAT the Proposed Plan of Subdivision as submitted by D. G. Biddle and
Associates on behalf of 290572 Ontario Limited, as per Attachment No. 1
to Report PD-134-91, be approved subject to conditions contained in
Report PD-134-91;
THAT the Mayor and Clerk be authorized by by-law, to execute a
Subdivision Agreement between the Owner and the Town of Newcastle at
such time as the agreement has been fma1ized to the satisfaction of the
Director of Public Works and the Director of Planning;
in?
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June 17, 1991
G.P.& A Minutes
. PLANNING AND DEVELOPMENT
THAT a copy of Report PD-134-91 and Council's decision be forwarded to
the Region of Durham Planning Department; and
Removal of 'Holding
(H)" Symbol to
Implement Land
Division Committee
Application
D14.DEV.91.024
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Rezoning, Site
Plan and Condominium
Approval
D.G. Biddle on
behalf of Halcorp
Holdings Ltd.
D14.DEV.90.025
Official Plan
Amendment and
Zoning By-law
Vanstone Mill Inc.
D14.DEV.90.044
D09.0P A90.025
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THAT the interested parties listed in Report PD-134-91 and any
delegation be advised of Council's decision.
t1CARRIED"
Resolution #GPA-398-92
Moved by Councillor Stapleton, seconded by Councillor Hannah
THAT Report PD-135-91 be received;
THAT Rezoning Application DEV 91-024 submitted by Kingsberry
Properties requesting the removal of the "Holding (H)" symbol from the
subject lands be approved;
THAT any delegation and those persons listed in Report PD-135-91 be
advised of Council's decision; and
THAT a copy of Report PD-135-91 and the amending by-law be
forwarded to the Region of Durham Planning Department.
IICARRlED"
Resolution #GPA-399-91
Moved by Councillor Hannah, seconded by Councillor Hooper
THAT Report PD-136-91 be tabled to allow the representatives of the
applicant the opportunity to meet and reach an agreement with
Mr. and Mrs. Paul Tuerk.
"CARRIED"
Resolution #GPA-400-91
Moved by Mayor Hubbard, seconded by Councillor Hooper
THAT Report PD-130-91 be received;
THAT the Official Plan Amendment and the Rezoning Application
submitted by the Vanstone Mill Inc. for the development of 39 unit
apartment be approved;
THAT the zoning by-law with an "H" holding symbol be forwarded to
Council for approval at such time as the Official Plan Amendment has
been approved by the Ministry of Municipal Affairs;
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. PLANNING AND DEVELOPMENT
THAT the "H' Holding symbol be removed at such time as the
applicant/owner satisfies all requirements of the Central Lake Ontario
Conservation Authority, Ministry of Natural Resources and the Town of
Newcastle including the execution of a site plan agreement;
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June 17, 1991
THAT the Official Plan Amendment and Rezoning Application submitted
by Vanstone Mill Inc. for the Commercial Component be referred back to
Sta1f for further processing; and
THAT the Region of Durham Planning Department, all interested parties
listed in Report PD-130-91 and any delegation be advised of Council's
decision.
'SEE FOLLOWING AMENDING MOTION'
Resolution #GPA-401-91
Moved by Mayor Hubbard, seconded by Councillor Wotten
THAT Resolution #GPA-400-91 be amended by adding thereto:
"and the applicant be requested to provide an onsite playground area for
the use of the residents.'
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'CARRIED"
The foregoing Resolution #GPA-400-91, as amended, was then put to a
vote and the MOTION LOST.
Request for CAUSE Resolution #GPA-402-91
Study Orono Downtown
Business Moved by Councillor Hooper, seconded by Councillor Deegan
Improvement Area
D18.194.0R THAT Report PD-137-91 be received;
THAT the Orono Downtown Business Improvement Area and the Orono
Town Hall Board be advised that Council will continue to keep the
interests of Downtown Orono in mind but cannot commit to undertaking
a second CAUSE Study at this time; and
THAT a copy of Report PD-137-91 be forwarded to the Orono Business
Improvement Area and the Orono Town Hall Board.
'CARRIED"
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June 17, 1991
G.P.& A Minutes
. PLANNING AND DEVELOPMENT
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Peterborough- Port
Perry Bus Services
T03.389.GE
Proposed Amendments
to the Oshawa
Official Plan Part II
Plan for the
Pinecrest Planning
Area
D09.1164-GE
Newcastle Waterfront
Study - Consultant
Selection
F11.243.BO
Resolution #GPA-403-91
Moved by Councillor Stapleton, seconded by Councillor Hannah
THAT Report PD-138-91 be received;
THAT the Ministry of Transportation be advised that the Town of
Newcastle endorses the proposed routing of the Peterborough Bus Service
and the proposed generalized pick-up and drop-off locations at Enterprise
Hill, Orono and Newcastle Village;
THAT the Ministry of Transportation and GO Transit be requested to
consider the future Bowmanville GO Rail station site as an additional
pick-up and drop-off location for the Peterborough bus service; and
THAT the Ministry of Transportation, GO Transit, the Regional Transit
Task Force and the Region of Durham Planning Department be advised
of Council's decision and forwarded a copy of Report PD-138-91.
'CARRIED"
Resolution #GPA-404-91
Moved by Mayor Hubbard, seconded by Councillor Deegan
THAT Report PD-139-91 be received;
THAT the City of Oshawa be advised that the Town of Newcastle has no
objection to the provisions of the draft Pinecrest Neighbourhood Part II
Plan; and
THAT a copy of Report PD-139-91 and Council's decision be forwarded to
the City of Oshawa and the Region of Durham Planning Departments.
"CARRIED'
Resolution #GPA-405-91
Moved by Councillor Hannah, seconded by Councillor Stapleton
THAT Report PD-140-91 be received;
THAT Sta1f be authorized to retain the services of Bird and Hale Ltd. in
association with sub-consultants, Walker Wright Young Associates Ltd.,
Mar-land Engineering Ltd. and Read Voorhees and Associates Ltd. for the
preparation of the N ewcastle Waterfront Study;
THAT the sum of $78,432.00, be drawn from the O.H.AP. Reserve Fund
(Account No. 1110-00167-0000);
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. PLANNING AND DEVELOPMENT
THAT the two other shortlisted consultants, Hough Stansbury Woodland
and Project Planning who submitted detailed proposals be thanked for
their interest in this project; and
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June 17, 1991
THAT the Ministry of Municipal Affairs and the Ministry of Tourism and
Recreation be advised.
"CARRIED"
Refreshment Vehicle
Licence By-law
P01.2678.RE
Resolution #GPA-406-91
Moved by Councillor Hooper, seconded by Councillor Deegan
THAT Report PD-141-91 be received;
THAT the Refreshment Vehicle Licence By-law 79-144 as amended by
By-laws 83-157 and 91-77 be repealed and the By-law attached to Report
PD-141-91 be approved; and
THAT Mr. E. Huxter be advised of Council's decision.
'CARRIED"
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By-law Enforcement
Monthly Report
May, 1991
P01.316.GE
Resolution #GPA-407-91
Moved by Councillor Wotten, seconded by Councillor Deegan
THAT Report PD-142-91 be received for information.
"CARRIED"
Anima1 Control
Monthly Report
May, 1991
P14.1304.GE
Resolution #GPA-408-91
Moved by Councillor Wotten, seconded by Councillor Stapleton
THAT Report PD-143-91 be received for information.
"CARRIED"
Parking Enforcement
Monthly Report
May, 1991
Resolution #GPA-409-91
Moved by Councillor Wotten, seconded by Councillor Hooper
THAT Report PD-144-91 be received for information.
IlCARRIED"
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. PLANNING AND DEVELOPMENT
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June 17, 1991
Building Permit
Activity
Monthly Report
May, 1991
Resolution #GPA-410-91
Moved by Councillor Hannah, seconded by Councillor Stapleton
THAT Report PD-145-91 be received for information.
"CARRIED'
Resolution #GPA-411-91
Moved by Councillor Wotten, seconded by Councillor Hooper
THAT the agenda be altered to allow for consideration of Addendum to
Report PD-53-91, Report CD-17-91, Report CD-18-91 and Report CD-19-
91 listed under "Unfinished Business'.
"CARRIEDU
UNFINISHED BUSINESS
Addendum to
Report PD-53-91
D18.01.91.BO
Resolution #GPA-412-91
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Moved by Mayor Hubbard, seconded by Councillor Stapleton
THAT Addendum to Report PD-53-91 be lifted from the table; and
THAT both Report PD-53-91 and Addendum to Report PD-53-91 be
received for information.
'CARRIED"
Request for Break-Open Resolution #GPA-413-91
Ticket Licence
(Nevada) The Great Moved by Councillor Hannah, seconded by Councillor Hooper
Pine Ridge Kinettes
P09.1402.GE THAT Report CD-17-91 be received;
THAT the request received from Julie Pearson, President, The Great Pine
Ridge Kinettes, for a licence to sell Break-Open Tickets (Nevada), be
denied; and
THAT Julie Pearson be advised of Council's decision and she be
forwarded a copy of Report CD-17-91.
trCARRIED"
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. UNFINISHED BUSINESS
Request for Break-Open Resolution #GPA-414-91
Ticket Licence
(Nevada) Brownsdale Moved by Councillor Stapleton, seconded by Councillor Hooper
Community Centre
P09.1402.GE THAT Report CD-18-91 be received;
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June 17, 1991
THAT the request received from Fleurette Simmonds, Secretary-
Treasurer, Brownsdale Community Centre, for a licence to sell Break-
Open Tickets (Nevada), be approved as the tickets will be sold on the
Brownsdale Community Centre premises;
THAT Fleurette Simmonds be advised that, if Break-Open Tickets are to
be sold in conjunction with a Bingo, the application for the licence must
be made directly to the Lotteries Branch of the Ministry of Consumer and
Commercial Relations; and
THAT Fleurette Simmonds be advised of Council's decision and she be
forwarded a copy of Report CD-18-91.
'CARRIED"
.
Request for Break-Open Resolution #GPA-415-91
Ticket Licence
(Nevada) The Great Moved by Councillor Hannah, seconded by Councillor Deegan
Pine Ridge Kinsmen
Club Incorporated THAT Report CD-19-91 be received;
P09.1402.GE
THAT the request received from Danny Stacheruk, President, The Great
Pine Ridge Kinsmen Club Incorporated for a licence to sell Break-Open
Tickets (Nevada), be denied; and
THAT Danny Stacheruk be advised of Council's decision and he be
forwarded a copy of Report CD-19-91.
"CARRIED"
Resolution #GPA-416-91
Moved by Councillor Stapleton, seconded by Councillor Deegan
THAT the verbal request made by Victoria Dove on behalf of the Big
Sisters Organization for an exemption from Sections 3, 4(b) and 17(b) of
the Terms and Conditions under which the break-open tickets (Nevada)
are sold, be denied based on the Provincial criteria that tbe actual
handling or selling of tickets shall not be delegated to any organization,
company, entity or to any other person who is not a bonifide member of
the licencee.
.
llCARRIED"
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. CLERK'S DEPARTMENT
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June 17, 1991
There were no reports considered under this section of the agenda
TREASURY DEPARTMENT
Councillor Deegan chaired this portion of the meeting.
Tender NW91-16,
Emulsified Asphalt
Patching Material
(Cold Mix) and
HL3 (Hot Mix)
F18.257.GE
.
Tender NW91-17,
One (1) Only
Rubber Tired
Loader - 3 cu yd.
Capacity Bucket
F18.257.GE
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Resolution #GPA-417-91
Moved by Mayor Hubbard, seconded by Councillor Hooper
THAT Report TR-43-91 be received;
THAT Harnden and King Construction, Brooklin, Ontario, with a total
bid in the amount of $103,960.00, being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender NW91-16, be
awarded the contract to supply Emulsified Asphalt Patching Material (cold
mix) and HL3 (hot mix) on an 'as required' hasis, to the Town of
Newcastle; and
THAT the funds expended be provided from the approved 1991 Public
Works Road Maintenance budget, FORTHWITH.
"CARRIED"
Resolution #GPA-418-91
Moved by Councillor Stapleton, seconded by Councillor Hannah
THAT Report TR-44-91 be received;
THAT Trotter Equipment Limited, Peterborough, Ontario, with a total
bid in the amount of $112,349_25 being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender NW91-17, be
awarded the contract to supply one (1) only Rubber Tired Loader - 3 cu.
yd capacity Bucket, as required by the Town of Newcastle Department of
Public Works; and
THAT the funds expended be provided from the approved 1991 Capital
Budget, from the Public Works Equipment Reserve Account
#2900-00010-0000.
'CARRIED'
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G.P.& A Minutes
. TREASURY DEPARTMENT
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Co-operative Tender
Contract No. D91-12
Town of Newcastle/
Region of Durham
Granular Shouldering
and Hot Mix Paving
F1B.257.GE
Co-operative Tender
WD38-91, Supply,
Retreading and
Repair of Tires
and Tubes
F18.257.GE
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June 17, 1991
Resolution #GPA-419-91
Moved by Councillor Hamre, seconded by Councillor Hooper
THAT Report TR-45-91 be received;
THAT Contract No. D91-12, tendered jointly with the Region of Durham
for Granular Shouldering and Hot Mix Paving, tendered by Miller Paving
Limited, be approved; and
THAT the funds in an approximate amount of $385,200.00 (accounts as
identified in the body of Report TR-45-91), be drawn from the 1991
Public Works Capital budget, FORTHWITH.
"CARRIED"
Resolution #GPA-420-91
Moved by Councillor Hamre, seconded by Councillor Hannah
THAT Report TR-46-91 be received;
THAT J & M Tire Sales Inc., Oshawa, Ontario, being the lowest
responsible bidder meeting all terms, conditions and specifications of the
Regional Municipality of Durham Co-Operative Tender WD38-91, be
awarded the contract, in an approximate value of $15,000.00 for the
Supply, Retreading and Repair of Tires and Tubes to the Town of
Newcastle, as required by the Department of Public Works; and
THAT the funds be drawn from the various Public Works approved 1991
Fleet Accounts.
"CARRIED'
?1r:.;
~- . ""
G.P.& A Minutes
. TREASURY DEPARTMENT
.
.
Tender NW91-6,
Reconstruction of
Beaver Street and
Robert Street
F1S.257.GE
Tender NW91-24,
One (1) Only Front
Mount Riding Mower
F1S.257.GE
1991 Grant Awarded
Bowmanville Santa
Claus Parade
Fll.1055.CH
- 16-
June 17, 1991
Resolution #GPA-421-91
Moved by Councillor Hamre, seconded by Councillor Hannah
THAT Report TR-47-91 be received;
THAT Mar-King Construction Company Limited, Concord, Ontario, with
a total bid in the amount of $915,OSO.93 being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender
NW91-6, be awarded the contract for the Reconstruction of Beaver Street
and Robert Street, as required by the Department of Public Works;
THAT the funds in the amount of $725,000.00 be drawn from the
approved 1991 Public Works Capital budget, account #7205-SS014-0261;
and
THAT the additional funds required in an approximate amount of
$91,731.00 be drawn from Public Works Lot Levies (total project cost
$S16,731.00 less budgeted cost $725,000.00 and the Ministry of
Transportation Supplementary Subsidy, as per Resolution
#GPA-318-91.
"CARRIEDII
Resolution #GPA-422-91
Moved by Councillor Wotten, seconded by Councillor Stapleton
THAT Report TR-48-91 be received;
THAT Evergreen Farm and Garden Ltd., Orono, Ontario, with a total bid
of $13,501.00, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender NW91-24, be awarded the contract
to supply and deliver one (1) only Front Mount Riding Mower with a 60'
Cutting Unit with Rear Discharge, to the Town of Newcastle as required
by the Department of Community Services; and
THAT the funds required be drawn from the approved 1991 Community
Services Capital budget, account #7603-00001-0505, FORTHWITH.
'CARRIED"
Resolution #GPA-423-91
Moved by Councillor Stapleton, seconded by Councillor Hooper
THAT Report TR-49-91 be tabled to allow Mr. Don Welah to receive a
copy of Report TR-49-91 and to give him the opportunity to appear as a
delegation.
'CARRIED"
i 1 f,
'-->! ..,)
G.P.& A Minutes
. TREASURY DEPARTMENT
.
.
Tender NW91-23,
Soper Creek Erosion
Fl8.257.GE
Tender NW91-22,
Corrugated Steel
Culvert
Fl8.257.GE
Financial (Banking)
Services
F04.
- 17-
June 17, 1991
Resolution #GPA-424-91
Moved by Councillor Stapleton, seconded by Councillor Hamre
THAT Report TR-50-91 be received;
THAT R & M Construction, A Division of 560789 Ontario Ltd., Acton,
Ontario, with a bid in the amount of $34,229.30, being the lowest
responsible bidder meeting all terms, conditions and specif"lCIltions of
Tender NW91-23, be awarded the contract, for Soper Creek Erosion, as
required by the Department of Community Services; and
THAT the required ftmds in the amount of $34,229.30 be drawn from the
Community Services 1991 Capital Budget, Account #7603-00001-0516.
"CARRIED"
Resolution #GPA-425-91
Moved by Councillor Hannah, seconded by Councillor Hooper
THAT Report TR-52-91 be received;
THAT Atlantic Industries Ltd., Ayr, Ontario, with a total bid in the
amount of $54,248.56, being the lowest responsible bidder meeting all
terms, conditions and specillcations of Tender NW91-22, be awarded the
contract for the supply and delivery of Corrugated Steel Culvert, "as
required' for 1991 by the Department of Public Works; and
THAT the funds be drawn from the approved 1991 Culvert Maintenance
Construction budget.
'CARRIED'
Resolution #GPA-426-91
Moved by Mayor Hubbard, seconded by Councillor Stapleton
THAT Report TR-51-91 be received;
THAT the existing hanking services contract with the Bank of Nova
Scotia be extended on a month-by-month basis at the present consumer
price index and that the Mayor and Clerk be authorized to execute any
necessary agreements;
THAT Sta1f be authorized to call a tender as appropriate for fmancial
services to be put in place in January of 1992;
217
G.P.& A Minutes
. TREASURY DEPARTMENT
- 18-
June 17, 1991
THAT the payroll services be removed from the fmancial services call;
and
THAT the payroll services remain with the Bank of Nova Scotia and
continue on a calendar-year basis and be reviewed on a separate basis
from time to time.
"CARRIED"
FIRE DEPARTMENT
There were no reports considered under this section of the agenda
Councillor Stapleton chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Official Park
Openings - 1991
A09.031.SP
Resolution #GPA-427-91
Moved by Councillor Hooper, seconded by Councillor Hamre
THAT Report CS-23-91 be received for information.
.
'CARRIED'
Good Neighbours
Status Report
Resolution #GPA-428-91
Moved by Councillor Hannah, seconded by Councillor Deegan
THAT Report CS-24-91 be received for information.
"CARRIED"
1991 Children's
Summer Day Camps
Resolution #GPA-429-91
Moved by Councillor Deegan, seconded by Councillor Hooper
THAT Report CS-25-91 be received for information.
'CARRIED"
P ARTICIpaction
Review
Resolution #GPA-430-91
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT Report CS-26-91 be received for information.
'CARRIED'
.
218
.
.
.
G.P.& A Minutes
- 19 -
June 17, 1991
PUBLIC WORKS DEPARTMENT
Councillor Hannah chaired this portion of the meeting.
Expropriation of
One Foot Reserve at
East End of Tyler
and Bradley Streets
Mitchell Comers
L07.2677.TY
Parking on Queen
Street and on the
Site of the former
Bowmanville Arena
T02.1138.GE
Resolution #GPA-431-91
Moved by Councillor Hamre, seconded by Councillor Deegan
THAT Confidential Reports Addendum to Report WD-24-91,
ADMIN-2-91 and ADMIN-3-91 be referred to the end of the agenda to be
considered "In Cameral!.
nCARRIEDII
Resolution #GPA-432-91
Moved by Councillor Hooper, seconded by Councillor Hamre
THAT Report WD-50-91 be received;
THAT appropriate Town officials take the necessary action to initiate and
prosecute expropriation of the reserves located at the east end of Tyler
Street and Bradley Street; and
THAT Mr. Ralph Jones, Jones & Jones, be advised of Council's decision.
'CARRIED'
Resolution #GPA-433.91
Moved by Councillor Stapleton, seconded by Mayor Hubbard
THAT Report WD-52-91 be received;
THAT Council approve the by-law attached to Report WD-52-91 to permit
parking on the north side of Queen Street from Temperance Street
westerly for 100m (328 feet);
THAT the members of the Bowmanville Lawn Bowling Club be permitted
to park on the site of the former Bowmanville Arena in the manner
illustrated on Attachment No.1 to Report WD-52-91 during the specia1
events listed on Attachment No.5 to Report WD-52-91; and
THAT Ms. Shirley Sylvester, Mr. Wayne Einhorn and Ms. Monica
Wardley be advised of Council's decision and provided with a copy of
Report WD-52-91.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
.719
.
.
.
G.P.& A Minutes
- 20 -
June 17, 1991
PUBLIC WORKS DEPARTMENT
Joint Request of
Area Municipalities
to the Region
Regarding Funding
of Blue Box
Recycling Program
F11.2679.BL
ADMINISTRATION
Resolution #GPA-434-91
Moved by Mayor Hubbard, seconded by Councillor Deegan
THAT the foregoing Resolution #GPA-433-91 be amended by adding
thereto:
'and that the Director of Community Services liaise with the Bowmanville
Lawn Bowling Club regarding the provision of identification for their cars
and the Club membership be advised that permission to park on the site
of the former Bowmanville Arena is granted for one year only, to be
reviewed by the next Council.'
"CARRIED'
The foregoing Resolution #GPA-433-91 was then put to a vote and
CARRIED AS AMENDED.
Resolution #GPA-435-91
Moved by Councillor Hamre, seconded by Councillor Hooper
THAT Report WD-53-91 be received;
THAT the Regional Municipality of Durham be requested at the earliest
opportunity and prior to the summer of 1991 to COnIlrm its continuation
of program funding for the collection of blue box recyclables in Area
Municipalities for the period extending beyond December 31, 1991;
THAT the Town of Newcastle, in conjunction with other Area
Municipalities, be authorized to negotiate for the interim service of blue
box collection, including the option of an extension of the existing contract
with MusciI10 Transport Limited, if necessary, for the period between
December 31, 1991, the date the existing collection contract with MusciI10
Transport Limited expires, and the commencement date of the proposed
long-term blue box collection contract, for subsequent approval of their
respective Councils; and
THAT the Region of Durham be advised of Council's decision and be
provided with a copy of Report WD-53-91.
'CARRIED"
Confidential Reports ADMIN-2-91 and ADMIN-3-91 were considered
during the "In Camera" session later in the meeting.
?In
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G.P.& A Minutes
. UNFINISHED BUSINESS
- 21-
June 17, 1991
Addendum to
Report WD-2-91
T09.1194.RI
Resolution #GPA-436-91
Moved by Mayor Hubbard, seconded by Councillor Hamre
THAT the Addendum to Report WD-2-91 be received;
THAT Report WD-2-91 remain tabled until such time as the Town of
Newcastle Planning and Development Department and the Crombie
Commission have reviewed the options avai1able to provide a route
through the Wilmot Creek Development as part of the shoreline link
referred to in the Crombie Commission Report and have reported their
fmdings to the General Purpose and Administration Commitee; and
THAT Mr. Roger Howard, Ridge Pine Park and Mrs. Ruth Hinkley,
Wilmot Creek Homeowners Association, be advised of Council's decision.
'CARRIED"
Addendum to
Report WD-66-90
L04.1577.BE
Resolution #GPA-437-91
Moved by Councillor Hamre, seconded by Councillor Deegan
.
THAT the Addendum to Report WD-66-90 and Report WD-66-90 be
received;
THAT the request by Becas Developments Limited to open the road
allowance and construct a road to Town of Newcastle standards between
Lots 18 and 19, south of Concession Road 6, former Township of Clarke,
be approved, in accordance with Town Policy and subject to the applicant
satisfying all conditions of the Town, financia1 and otherwise;
THAT the Mayor and Clerk be authorized to execute an agreement
between Becas Developments Limited and the Town of Newcastle to
permit Becas Developments to construct a road on the unopened road
allowance for approximately 484.63 m (1,590 feet) in accordance with
Town Standards (Attachment No. 7);
THAT the Town Solicitor be instructed to prepare the agreement and
that the agreement include, but not be restricted to, the items set out in
Schedule 'A' (Attachment No.6 to the Addendum to Report WD-66-90);
THAT the Clerk be directed to take all actions necessary to publicize and
give notice of the proposed by-law to establish and layout the road
allowance between Lots 18 and 19, Concession 5, former Township of
Clarke, south of Concession Road 6 for approximately 485 m (1,590 feet);
and
.
THAT the applicant, Mr. Peter Caspari, the applicant's consultant, G.M.
Bernas & Asaociates Limited, Mr. and Mrs. S. Heggie, Mr. and Mrs. G.
Lengyel and Mrs. and Mrs. A Van Belle be advised of Council's decision.
'CARRIED AS AMENDED
LATER IN THE MEETING'
") ? ! (SEE FOLLOWING AMENDING MOTlON)
"_._ I
G.P.& A Minutes
. UNFINISHED BUSINESS
- 22-
June 17, 1991
Resolution #GPA-438-91
Moved by Councillor Hamre, seconded by Mayor Hubbard
THAT the foregoing Resolution #GPA-437-91 be amended by adding
thereto:
"and that the applicant return adjacent properties to their original state,
should damage occur during construction."
'CARRIED"
The foregoing Resolution #GPA-437-91 was then put to a vote and
CARRIED AS AMENDED.
Resolution #GPA-439-91
Moved by Councillor Hamre, seconded by Councillor Hooper
THAT the meeting be "In Camera".
"CARRIED'
.
Councillor Wotten made a dec1aration of interest with respect to the
following resolution; vacated his chair and refrained from discussion and
voting on the subject matter. Councillor Wotten is a Livestock Valuer
and a Fenceviewer.
Resolution #GPA-440-91
Moved by Councillor Hamre, seconded by Councillor Hannah
THAT the actions taken 'In Camera" be approved.
"CARRIEDII
OTHER BUSINESS
Resolution #GPA-441-91
Moved by Councillor Deegan, seconded by Councillor Hamre
THAT the correspondence and enclosed petition received from
Susan Crann pertaining to 'Gypsy Motha" be placed on the agenda for the
Council meeting scheduled for June 24, 1991 for Council's direction.
"CARRIED"
.
222
G.P.& A Minutes
. OTHER BUSINESS
.
ADJOURNMENT
.
- 23-
June 17, 1991
Resolution #GPA-442-91
Moved by Councillor Hannah, seconded by Councillor Hooper
THAT the nsming of parks in the Town of Newcastle focus on the name
of the specific community in which the park is located rather than the
community at large.
'CARRIED AS AMENDED
LATER IN THE MEETING'
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-443-91
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT the foregoing Resolution #GPA-442-91 be amended by adding
thereto:
'and this matter be referred to the Parks Policy Committee."
"CARRIED'
The foregoing Resolution #GPA-442-91 was then put to a vote and
CARRIED AS AMENDED.
Resolution #GPA-444-91
Moved by Councillor Hamre, seconded by Councillor Hannah
THAT the meeting adjourn at 4:45 p.m.
"CARRIED"
JIId~t~dZU!/
Chairman, lannirig Department
~7H
)77;
'j