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HomeMy WebLinkAbout11/16/1992 . . . THE TOWN OF NEWCASTLE General Purpose and Administration Committee ROLL CALL Present Were: Also Present: MINUTES PUBLIC MEETING November 16, 1992 Minutes of a regular meeting of the General Purpose and Administration Committee held on Monday, November 16, 1992 at 9:30 am. in the Council Chambers. Mayor D. Hamre Councillor A Dreslinski Councillor L. Hannah Councillor K Hooper Councillor M. Novak Councillor J. O'Toole Councillor D. Scott Chief Administrative Officer, L. Kotseff Director of Community Services, J. Caruana (Until 11:45 am.) Fire Chief, M. Creighton (Until 11:45 am.) Director of Public Works, W. Evans (Until 11:45 am.) Treasurer, M. Marano Director of Planniog and Development, F. Wu (Until 11:45 am.) Deputy Clerk, M. Knight Mayor Hamre chaired this portion of the meeting. Mayor Hamre advised that the minutes of the meeting held on November 2, 1992 should be amended by deleting the word "with" in the second paragraph of Resolution #GPA-682-92 and replacing it with "between". Resolution #GPA-697-92 Moved by Councillor Dreslinski, seconded by Councillor O'Toole THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on November 2, 1992 be approved as amended. "CARRIED" Pursuant to Section 34, Subsection 12 of the Planniog Act, the Town of Newcastle Council, through its General Purpose and Administration Committee, is holding a Public Meeting for the following Rezoning Application: . . . G.P.& A Minutes - 2 - November 16, 1992 PUBLIC MEETING CONT'D. PRESENTATION (a) Proposed Zoning By-law Amendment - Part Lot 15 and 16, Concession 1, former Township of Darlington - Juergen Drews Before proceeding with this matter, the Chairman asked the Deputy Clerk to advise on the manner of notice. The Deputy Clerk advised that public notice for the rezoning application was sent by first class mail on or before October 16, 1992 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition, notice was also posted on the site prior to October 16, 1992. This notice procedure is in compliance with Ontario Regulation 404/83. The Chairman announced that all persons wishing further notice of the passage of the by-law should leave their name, address and telephone number with the Clerk's Department before they leave. The Chairman announced that the Director of Planniog and Development would describe the purpose and effect of the proposed amendment, then the objectors would be heard, followed by the supporters and the applicant. (a) Juergen Drews - Report PD-228-92 - the purpose and effect of the application is to permit the use of a take-out eating establishment, i.e., a hot dog vending cart in front of the existing Canadian Tire Store. Noone spoke in opposition to or in support of this application. Juergen Drews, 2009 BlIRhnnll Street, Pickering. LlX 1C8, advised Members of the Committee that he operates a similar type activity in Ajax and that his business is successful. His hours of operation would be 11:00 am. until 4:00 p.m. or 5:00 p.m. Bruce Cosburn, Cosburn Giberson T ..ndscape Architects, 7270 WnOObine Avenue, Suite 100, Markham, L3R 4B9 - informed the Committee that a Special Working Committee had been formed to review the former arena site. The Committee was composed of 20 - 25 people, a membership which reflected a broad representation of the municipality. Seven meetings were held and the following criteria was established: 1. The former arena site should establish a liok to the downtown core; 2. This site should be the gateway and the focal entrance to the Bowmanville Creek Valley; 3. It should be a passive park, and 4. It should reflect the past history of the site. Mr. Cosburn displayed five conceptual plans which led to the Master Plan which he subsequently displayed. He noted that this plan was unanimously endorsed by the Working Committee. The Master Plan encompasses a clock tower and water feature which were felt to be a very important visual connection to the downtown core. The bandshell has a viewing deck into the . . . G.P.& A Minutes - 3- November 16, 1992 PRESENTATION CONT'D. DELEGATIONS valley lands and a seating capacity of approximately 300 - 400 people. The entrance walls would become "Theme" walls with plaques reflecting the history of the Town for the public's interest. The main theme of the Master Plan has a general sense of "more greenery" and "less paving". The Master Plan reflects an organized trail system to deflect people from trespassing onto adjacent private property. The park was considered too small to accommodate general parking but will be accessible by the bandicapped. The four-metre walkways will accommodate service vehicles. (a) Irene Catsibris, Ghods Builders, 3293 Bayview Avenue, Suite 300, Willowdale, M2M 4J5, - re: Report PD-215-92 - was called but was not present. (b) Mike polHnRIri appeared on behalf of Hannu HHlminen, K'ulditonrp Corporation, 1748 RH_line Road West, Courtice, LIE 2T1, - articulated concurrence with the contents of Report PD-232-92 with the exception of Paragraphs 6.2 and 6.5 and suggested that the words "Block 28" be replaced with "the westerly portion of Block 28". (c) Mike Trudeau, 45 Scugog Street, Bowmanville, LIC 3H8, - re: Report CS-38-92 - concurred with the comments made esrlier in the meeting by Bruce Cosburn and advised that some 30 ideas suggested by the Working Committee resulted in the five basic concepts prepared by Cosburn Giberson Landscape Architects. The f1nal Master Plan was the culmination of all the recommendations made by the Working Committee. He represents Bowmanville Lions Club on the Working Committee and he noted that the general feeling of the service groups and school children is that they are willing to "roll up their sleeves" and participate in the phasing of this project. He expressed willingness to help formalize this project. (d) George Armoyan, Nor-Arm Developments, 1280 Finch Avenue West, Suite 710, Downsview, M3J 3RB, - re: Letters of Credit for Royal Pines Development and Pinetree Court Development - was called but was not present. Resolution #GPA-698-92 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the Committee recess for ten minutes. "CARRIED" The meeting reconvened at 10:25 am. . . . G.P.& A Minutes - 4- November 16, 1992 PLANNING AND DEVELOPMENT Rezoning Application Juergen Drews D14.DEV.92.044 Revised Subdivision Application - Bramalea Ltd. D12.18T.76021 Removal of Holding Symbol to Implement Plan of Subdivision Eiram Development Corporation D12.18T.89041 D14.DEV.89.051 Resolution #GPA-699-92 Moved by Councillor Hooper, seconded by Councillor Dreslinski THAT Report PD-228-92 be received; THAT the application to amend the Town of Newcastle Comprehensive Zoning By-law 84-63, as amended, submitted by Juergen Drews, be referred back to Staff for further processing and the preparation of a subsequent report pending the receipt of all outstanding comments; and THAT the interested parties listed in Report PD-228-92 and any delegation be advised of Council's decision. "CARRIEDII Resolution #GPA-700-92 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report PD-229-92 be received; THAT the Ministry of Municipal Affairs be advised that the Town of Newcastle has no objection to the extension of draft approval for subdivision 18T-76021 for a further one (1) year period to lapse on December 30, 1993; and THAT a copy of Report PD-229-92 and Council's decision be forwarded to the Ministry of Municipal Affairs, the Regional Planning Department and all interested parties listed in Report PD-229-92. "CARRIED" Resolution #GPA-701-92 Moved by Councillor Dreslinski, seconded by Councillor O'Toole THAT Report PD-230-92 be received; THAT the rezoning application submitted by Eiram Development Corporation requesting the removal of the "Holding (H)' symbol from the subject lands within Draft Plan of Subdivision 18T-89041 being Part of Lots 9 and 10, Concession 2, former Town of Bowmanville for Phase 3 be approved and the By-law attached to Report PD-230-92 be forwarded to Council for approval; THAT any delegation and those persons listed in Report PD-230-92 be advised of Council's decision; and THAT a copy of Report PD-230-92 and the amending by-law be forwarded to the Region of Durham Planning Department. "CARRIED" . . . G.P.& A Minutes - 5 - November 16, 1992 PLANNING AND DEVELOPMENT CONT'D. Sucee Subdivision Certif'lCllte of Release D12.18T.76063 Revision to Town Approved Plan of Subdivision - D.G. Biddle on Behalf of Kiddicorp Inv. D12.18T.89053 D14.DEV.90.070 Extension of Draft Approval - Gal Ontario Limited D12.18T.81008 Discussion Pertaining to Time Table for Completion of the Town of Newcastle Otlicial Plan Review Process D25.3507.TO Resolution #GP A-702-92 Moved by Councillor O'Toole, seconded by Councillor Novak THAT Report PD-231-92 be received; THAT, pursuant to the provisions of Paragraph 54 of the Subdivision Agreement between the Town and Ronald J. Sucee and Gertrude Irene Sucee, the Town has no objections to the issuance of the "Certillcate of Releaselt; THAT the Mayor and Clerk be authorized, by by-law, to execute on behalf of the Town of Newcastle the "Certillcate of Release"; and THAT Ronald J. Sucee and Gertrude Irene Sucee be informed of Council's decision. nCARRIED" Resolution #GPA-703-92 Moved by Councillor Hannah, seconded by Councillor Hooper THAT Report PD-232-92 be received and referred back to Staff for an amendment to reflect the request made by Mike Polanski on behalf of Kiddicorp Investments Limited and the revised report be submitted to Council on November 23, 1992; and THAT Mike Polanski be advised of Council's decision. "CARRIED" Resolution #GPA-704-92 Moved by Councillor Scott, seconded by Councillor Dreslinski THAT Report PD-233-92 be received; and THAT the Region of Durham be advised that the Town of Newcastle objects to a further extension of draft approval for Subdivision 18T-81008. IICARRIED" Resolution #GPA-705-92 Moved by Councillor Hooper, seconded by Councillor Scott THAT Report PD-234-92 be received for information. IlCARRIED" . . . G.P.& A Minutes - 6 - November 16, 1992 PLANNING AND DEVELOPMENT CONT'D. Parking Enforcement MontWy Report for October, 1992 T02.1138.GE Animal Control Monthly Report for October, 1992 P14.1304.GE Monthly Report on Building Permit Activity for October, 1992 P10.333.GE CLERK'S DEPARTMENT Historical Assessment Records and Collector's Rolls Municipal Elections Act Supplementary Statement C07.4302.GE Resolution #GPA-706-92 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report PD-235-92 be received for information. "CARRIED" Resolution #GPA-707-92 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT Report PD-236-92 be received for information. "CARRIED" Resolution #GPA-708-92 Moved by Councillor Scott, seconded by Councillor Hooper THAT Report PD-237-92 be received for information. "CARRIED" Councillor Novak chaired this portion of the meeting. Resolution #GPA-709-92 Moved by Councillor O'Toole, seconded by Councillor Hooper THAT Report CD-26-92 be received for information. ltCARRIED" Resolution #GPA-710-92 Moved by Councillor Hooper, seconded by Councillor Scott THAT Report CD-27-92 be received for information. "CARRIED" Councillor O'Toole chaired this portion of the meeting. . . . G.P.& A Minutes - 7- November 16, 1992 TREASURY DEPARTMENT Cash Activity Report September, 1992 Part A F18.257.GE Resolution #GP A-711-92 Moved by Councillor Hooper, seconded by Councillor Dreslinski THAT Report TR-95-92 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended September 30, 1992, is as shown on the schedule attached to Report TR-95-92; and THAT Part A of the expenditures for the month of September, 1992 be confirmed. nCARRIEDII Tender NW92-37, Resolution #GPA-712-92 Re-Roofmg Brownsdsle Community Centre Moved by Councillor Scott, seconded by Councillor Dreslinski F18.3837.QU THAT Report TR-96-92 be received; THAT Atelier's Roofmg and Sheet Metal Ltd., ]VIiRO;"""uga, Ontario, with a total bid of $18,404.00 being the lowest responsible bidder meeting all terms, conditions and SpeciflClltiOns of Tender NW92-37, be awarded the contract for re-roofmg of the Brownsdsle Community Centre, for the Town of Newcastle as required by the Department of Community Services; THAT the funds up to $15,000.00 required be drawn from the approved 1992 Community Services Capital Budget, Account #7029-X-0501, as identified on page #177 of the Capital Budget; and THAT the additional funds not to exceed $3,500.00 be drawn from the approved 1992 Community Services Capital Budget, Account #7029-X-0501, on page #179 of the Capital Budget, which resulted due to the under-expenditure to paint the structural steel at the Newcastle Arena IlCARRlED" . . . G.P.& A Minutes - 8- November 16, 1992 TREASURY DEPARTMENT CONT'D. Tax Payments by Mail Resolution #GPA-713-92 Penalty Charges F27.3843.CO Moved by Councillor Hooper, seconded by Councillor Novak FIRE DEPARTMENT THAT Report TR-97-92 be received; THAT Council endorse the existing procedure detailed in Report TR-97-92 respecting tax payments made by mail and applicable penalty charges; and THAT Mrs. Brenda Towler be advised of Council's decision and be provided with a copy of Report TR-97-92. IlCARRIED" There were no reports considered under this section of the agenda. COMMUNITY SERVICES DEPARTMENT Councillor Dreslinski chaired this portion of the meeting. Former Bowmanville Memorial Arena Site Queen Street, Bowmanville A19.2576.BO Resolution #GPA-714-92 Moved by Councillor Hooper, seconded by Councillor O'Toole THAT Report CS-38-92 be received; THAT the Master Plan concept provided as Attachment #1 to Report CS-38-92 be approved in principle; THAT any development of the site be reviewed during the 1993 Budget deliberations; THAT the naming of the Park be deferred until the site has been substantially developed for park purposes; THAT the Director of Community Services thank the Working Committee Members for their participation and provide them with a copy of the Master Plan for the former arena site; and THAT the Working Committee be advised of the actions taken by Council. llCARRIED" . . . G.P.& A Minutes - 9- November 16, 1992 COMMUNITY SERVICES DEPARTMENT CONT'D. Request for Fence P01.1490.GE Resolution #GPA-715-92 Moved by Councillor Hooper, seconded by Councillor O'Toole THAT Report CS-39-92 be received; THAT Staffbe authorized to reimburse the Dixon's for 50% of the total cost (materials and labour) of erecting a fence; THAT the necessary funds in an amount not to exceed $800.00 be drawn from the Working Funds Reserve (#2900-00001-0000); THAT Robert and Norma Dixon be advised of action taken by Council; and THAT the Director of Community Services give a six month notice of termination of the lease contract on this land SEE FOLLOWING MOTIONS Resolution #GPA-716-92 Moved by Mayor Hamre, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-715-92 be divided to allow for consideration of Paragraph 5 separately. IICARRIED" Resolution #GPA-717-92 Moved by Councillor Hooper, seconded by Councillor O'Toole THAT the Director of Community Services give a six month notice of termination of the lease contract on this land. "MOTION LOST" Resolution #GPA-718-92 Moved by Councillor Hooper, seconded by Councillor O'Toole THAT Report CS-39-92 be received; THAT Staff be authorized to reimburse the Dixon's for 50% ofthe total cost (materials and labour) of erecting a fence; THAT the necessary funds in an amount not to exceed $800.00 be drawn from the Working Funds Reserve (#2900-00001-0000); and THAT Robert and Norma Dixon be advised of action taken by Council. "CARRIED" G.P.& A Minutes - 10- November 16, 1992 . COMMUNITY SERVICES DEPARTMENT CONT'D. . . Fine Paper Recycling Program Municipal Administrative Centre E07.3824.GE Resolution #GPA-719-92 Moved by Mayor Hamre, seconded by Councillor O'Toole THAT Report CS-40-92 be received; THAT the "frne paper recycling program" at the Municipal Administrative Centre be continued; and THAT a copy of Report CS-40-92 be forwarded to Ms. Evylin Stroud and Ms. Kristen McCrae. "CARRIED" Councillor Hannah chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Unsafe Condition of Bridge/Walkway Over Soper Creek Between Galbraith Court and Peachtree Crescent in Orchard Park Subdivision T06.3892.GE Resolution #GPA-720-92 Moved by Councillor Hooper, seconded by Councillor Scott THAT Report WD-84-92 be received; and THAT Paul Brace, Manager of Transportation and Planning, The Northumberland and Newcastle Board of Education, be advised of Council's decision and be provided with a copy of Report WD-84-92. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-721-92 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the foregoing Resolution #GPA-720-92 be amended by adding the following thereto: "THAT a copy of Report WD-84-92 and the letter dated September 28, 1992 from The Northumberland and Newcastle Board of Education be forwarded to the Honourable Ruth Grier, Minister of the Environment and Gord Mills, M.P.P." "CARRIED" The foregoing Resolution #GPA-720-92 was then put to a vote and "CARRIED AS AMENDED". . . . G.P.& A Minutes Pedestrian Safety Concerns, Fourth Street, Bowmanville T06.3892.GE South Bowmanville Industrial Park Certiftcate of Acceptance Tunnel Works D09.1826.S0 Request for Encroachment Agreement The Estate of Jessie Marie IJoyd D16.LL - 11 - November 16, 1992 Resolution #GPA-722-92 Moved by Councillor Hooper, seconded by Councillor O'Toole THAT Report WD-85-92 be received; and THAT Gillian O'Connell and Hans D. Knecht be advised of Council's decision and be provided with a copy of Report WD-85-92. 'CARRIED" Resolution #GPA-723-92 Moved by Councillor O'Toole, seconded by Councillor Scott THAT Report WD-86-92 be received; and THAT the Director of Public Works be authorized to issue a "Certificate of Acceptance" for the tunnel works, constructed within Plan lOR-3566. "CARRIED" Resolution #GPA-724-92 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT Report WD-87-92 be received; THAT Council pass a by-law authorizing the Mayor and Clerk to enter into an Encroachment Agreement, shown as Schedule "A" to Report WD-87-92 to the proposed by-law (Attachment No.3 to Report WD-87-92), with the Estate of Jessie Marie IJoyd to permit the house and a frame building to encroach onto the road allowance between Lots 30 and 31, Concession 8, (Enfield Road) in the former Township of Darlington; THAT the applicant be responsible for all costs, such as survey and legal costs, associated with this agreement; THAT the Town's solicitor be directed to take all actions necessary to complete the transaction; and THAT Mr. J. A Yanch, LL.B., Solicitor for the applicant, be advised of Council's decision. "CARRIED" G.P.& A Minutes . PUBLIC WORKS DEPARTMENT CONT'D. - 12 - November 16, 1992 Removal of Tree Barricades Bowmanville Business Improvement Area D18.3811.BO Resolution #GPA-725-92 Moved by Councillor Hooper, seconded by Councillor O'Toole THAT Report WD-88-92 be received; THAT the Director of Public Works be authorized to remove the tree barricades in the Bowmanville Business Improvement Area with the exception of those barricades which are protecting small trees; THAT the tree barricades be stored for possible future use by the Business Improvement Area; and THAT Mr. Garth Gilpin, Secretary-Treasurer of the Bowmanville Business Improvement Area be advised of Council's decision and be provided with a copy of Report WD-88-92, FORTHWITH. "CARRIED" Councillor Scott chaired this portion of the meeting. ADMINISTRATION . Recommendations from Resolution #GPA-726-92 the Mayor's Task Force on Economic Moved by Mayor Hamre, seconded by Councillor Dreslinski Development D02.972.GE THAT Report ADMIN-1l-92 be received; THAT the comments contained in Report ADMIN-1l-92 be forwarded to the Mayor's Task Force on Economic Development for information; THAT the Mayor's Task Force on Economic Development be thanked for its submission and advised that Council looks forward to ongoing communication with the Mayor's Task Force; and THAT Report ADMIN-1l-92 and the recommendations from the Mayor's Task Force on Economic Development be referred to Staff for report in conjunction with the Economic Development Strategy Report prepared by Stephen Chait. nCARRIEDII Confidential Report ADMIN-12-92 Resolution #GPA-727-92 Moved by Councillor Hooper, seconded by Councillor Novak THAT Confidential Report ADMIN-12-92 be considered "In Camera". . lICARRIEDII G.P.& A Minutes . ADMINISTRATION CONT'D. -13 - November 16, 1922 Resolution #GPA-728-92 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT Confidential Report ADMIN-12-92 be referred to the end of the agenda to be considered "In Camera'. "CARRIED" UNFINISHED BUSINESS Rezoning Application Resolution #GPA-729-92 and Site Plan Approval Ghods Builders Inc. Moved by Mayor Hamre, seconded by Councillor Hooper D14.DEV.92.026 THAT Report PD-215-92 remain tabled until December 7, 1992; and THAT Irene Catsibris, Ghods Builders Inc., be advised of Council's decision. ttCARRlED" . Resolution #GOA-730-92 Moved by Mayor Hamre, seconded by Councillor Hannah THAT the meeting be "In Camera". "CARRIEDI! Resolution #GPA-731-92 Moved by Councillor O'Toole, seconded by Councillor Novak THAT the actions taken "In Camera" be approved. 'CARRIED" OTHER BUSINESS There were no items considered under this section of the agenda. . 4t . . G.P.& A Minutes ADJOURNMENT - 14- November 16, 1992 Resolution #GPA-732-92 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the meeting adjourn at 12:05 p.rn. "CARRIED" !L~Ked ~ L-r: Deput er --y.