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HomeMy WebLinkAbout10/19/1992 . . . THE TOWN OF NEWCASTLE General Purpose and Administration Committee ROLL CALL Present Were: Also Present: MINUTES PUBLIC MEETINGS October 19, 1992 ~utes of a regular meeting of the General Purpose and Administration Committee held on Monday, October 19, 1992 at 9:30 am. in the Council Chambers. Mayor D. Hamre Councillor II Dreslinski Councillor L. Hannah Councillor K Hooper Councillor M. Novak Councillor J. O'Toole Councillor D. Scott Chief Administrative Officer, L. Kotseff Director of Community Services, J. Caruana (Until 2:55 p.m.) Director of Public Works, W. Evans (Until 12:45 p.m.) Treasurer, M. Marano (Until 12:45 p.m.) Director of Planning and Development, F. Wu (Until 12:45 p.m.) Deputy Clerk, M. Knight Mayor Hamre chaired this portion of the meeting. Resolution #GPA-647-92 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on October 5, 1992, be approved. "CARRIED!! Pursuant to Section 34, Subsection 12 of the Planning Act, the Town of Newcastle Council, through its General Purpose and Administration Committee, is holding a Public Meeting for the following Rezoning Application: (a) Proposed Zoning By-law Amendment - Part Lot 10, Concession 2, former Town of Bowmanville . Dwight Chizen In Trust. . . . G.P.& II ~utes - 2- October 19, 1992 PUBLIC MEETINGS CONT'D. DELEGATIONS Before proceeding with this matter, the Chairman asked the Deputy Clerk to advise on the manner of notice. The Deputy Clerk advised that public notices for the rezoning application were sent by first class mail on or before September 18, 1992 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition, notices were also posted on sites prior to September 18, 1992. This notice procedure is in compliance with Ontario Regulation 404/83. The Chairman announced that all persons wishing further notice of the passage of the by-law should leave their name, address and telephone number with the Clerk's Department before they leave. The Chairman announced that the Director of Planning and Development would describe the purpose and effect of the proposed amendment, then the objectors would be heard, followed by the supporters and the applicant. (a) Dwight Chizen In Trust - Report PD-214-92 - the purpose and effect of the application is to implement a draft Plan of Subdivision consisting of 97 single family dwellings, 130 semi-detached dwelling units, 77 street townhouse units, 1 commercial block and 1 park block. No one spoke in opposition to or in support of this application. The applicant was present but did not wish to address the Committee. (a) David Wmg, Chairman, Name Change Committee, 79 ChurdJ. Street, Bowmanville, LlC 189 - advised that the Name Change Committee has now completed Phases III and IV of the Name Change Process. Open Houses were held at 10 locations in the Town of Newcastle and 600 residents participated in the process. He advised that the new name of the Town has been chosen by unanimous vote of the Committee. He noted that the prevalent feeling of the participants is that the status of the "Town" should change and strongly recommended Council's consideration of this suggestion. He advised that the Name Change Committee has completed its task "under budget" and will be returning $2,793.00 of the $7,450.00 budgeted for this purpose. He thanked members of Council, staff, residents and the Boards of Education for their co-operation and participation. He advised that he will be appearing at the Council meeting of October 26, 1992 to report on the Committee's choice of the new name of the Town of Newcastle to be considered in conjunction with a comprehensive report prepared by Staff on this matter. . . . G.P.& II ~utes - 3 - October 19, 1992 DELEGATIONS CONT'D. (b) Roy Fonester, Main Street, P.O. Box 209, Orono, LOB lMO . re: Road Closing - Clarke Township (Report WD-BO-92 listed under "UnfInished Business") - concurred with the recommendations contained in Report WD-80-92. (c) Hannu H..hnin..... 1748 R..RPline Rood West, Courtice, LIE 2T1 - re: Road Closing - Clarke Township (Report WD-80-92 listed under "Unfmished Business") . informed the Committee on the general background of the road closing process. He advised that in January, 1991, a clear policy was set by the Town of Newcastle pertaining to closing road allowances. He noted that he has adhered to the following criteria: the preliminary application was completed and a fee of $250.00 was paid; determination was made by the Town that the road allowance was not needed; a formal application was made by the applicant and payment was made by the applicant for the cost of the appraisal and the survey; neighbourhood property owners were notified in spite of the fact that the applicant owns property abutting both sides of the road allowance; and a public hearing was held on September 14, 1992 where no one spoke in opposition to the closing of this road allowance. Mr. Halminen indicated that the Recreation Master Plan reflects the fact that the closing of this road allowance will not interfere with the road linkage system requirements. He advised that he has adhered to the policy and requested members of the Committee to pass the appropriate by-law to close the road allowance. (d) David Rice, Ridge Pine Park Inc., 17 Dean Street, Brampton, U;W lM7 - re: Road Closing - Ridge Pine Park Inc. (Report WD-80-92 listed under "Unfmished Business") - provided general background information on the road allowance and how it was intended to be closed in 1982 but, at Professor Lovekin's request, was never closed. He requested that this road closing be deferred until such time as it is needed by the applicant. (e) Carolyn Newman, People Against Pornography, 27 Cole Ave., Bowmanville, L1C 1K4 - re: "White Ribbon Week" (Correspondence referred from Council on October 13, 1992 - listed under "U nfmished Business") - referred to her letter dated September 22, 1992 wherein she requested the declaration of White Ribbon Against Pornography Week. She advised that "People Against Pornography" is a nationwide organization which has been in existence since 1984. The organization has taken an aggressive approach towards fIghting pornography because a lack of expression is interpreted as lack of opposition. . . . G.P.& II ~utes - 4- October 19, 1992 Resolution #GPA-648-92 Moved by Councillor O'Toole, seconded by Councillor Scott THAT the Committee recess for ten minutes. "CARRIED" The meeting reconvened at 10:40 am. PLANNING AND DEVELOPMENT Rezoning Application Dwight Chizen In Trust D09.0P 1190.077 D12.18T.90036 Rezoning Application Ghods Builders Inc. D14.DEV.92.026 Proposed Revisions to Draft Plan of Subdivision - March 27, 1992 Penwest Development Corporation Limited D12. 18T. 76011 Resolution #GPA-649-92 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report PD-214-92 be received; THAT the application to amend the Town of Newcastle Comprehensive Zoning By-law 84-63, as amended, submitted by G.M. Sernas and Associates on behalf of Dwight Chizen In Trust be referred hack to Staff for further processing; and THAT the interested parties listed in Report PD-214-92 and any delegation be advised of Council's decision. nCARRIED" Resolution #GPA-650-92 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT Report PD-215-92 be tabled for a period of two weeks to allow the applicant to appear as a delegation and answer questions from the Committee. "CARRIED" Resolution #GPA-651-92 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT Report PD-216-92 be received; THAT Plan of Subdivision 18T-76011, revised and dated March 27, 1992, submitted by Conroy Dowson Planning Consultants Ltd, Project No. 75-17-7, on behalf of Penwest Developments Ltd. be approved subject to the conditions of approval previoualy imposed and attached to Report PD-216-92 as Attachment #1; . . . G.P.& II ~utes - 5 - October 19, 1992 PLANNING AND DEVELOPMENT CONT'D. Town of Newcastle Proposed Street Name Change Bennett Road and Wilmot Creek Road D19.3810.GE THAT the Ministry of Municipal Affairs be advised of the decision of Council and that a copy of Report PD-216-92 be forwarded to the Ministry of Municipal Affairs; and THAT the interested parties listed in Report PD-216-92 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-652-92 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT Report PD-217-92 be received; THAT Staff be authorized to take the appropriate action pursuant to Town policy and the provisions of Section 210 (105) of the Municipal Act, for consideration of the proposed names of Wilmot Creek Road and Lakebreeze Road within Part of Lots 4 and 5, in Broken Front Concession 1, in the former Township of Darlington; and THAT the landowners fronting onto Bennett Road and Wilmot Creek Road be provided notice through direct mail circulation. "CARRIED" Amendment to By-law Resolution #GPA.653-92 74-72 to Limit Number of Vehicle Moved by Councillor DresIinski, seconded by Councillor Novak Licenses Issued by the Town THAT Report PD-218-92 be received; P09.3870.GE THAT the by-law amending the Taxi By-law 74-72 attached to Report PD-218-92 be approved; and THAT Bowmanville Taxi, Deluxe Taxi and ABC Taxi be advised of Council's decision and be forwarded a copy of the By-law. "MOTION LOST" . . . G.P.& II ~utes - 6 - October 19, 1992 PLANNING AND DEVELOPMENT CONT'D. Animal Control Monthly Report for September, 1992 P14.1304.GE Parking Enforcement Monthly Report for September, 1992 T02.1138.GE By-law Enforcement Report - April 1 - September 30, 1992 P01.3749.GE Monthly Report on Building Permit Activity PlO.333.GE CLERK'S DEPARTMENT Resolution #GP A-654-92 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT Report PD-218-92 be received; THAT, in view of the current economic situation, the request of the owners of Bowmanville Taxi and Deluxe Taxi to limit the number of Taxi licences issued each year, be denied; and THAT Bowmanville Taxi, Deluxe Taxi and ABC Taxi be advised of Council's decision. "CARRIED" Resolution #GPA-655-92 Moved by Councillor Hooper, seconded by Councillor Scott THAT Report PD-219-92 be received for information. "CARRIED" Resolution #GPA-65t;-92 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report PD-220-92 be received for information. "CARRIEDt' Resolution #GPA-657-92 Moved by Councillor Hannah, seconded by Councillor O'Toole THAT Report PD-221-92 be received for information. "CARRIED" Resolution #GPA-658-92 Moved by Councillor O'Toole, seconded by Councillor Dreslinski THAT Report PD-222-92 be received for information. "CARRIED" There were no reports considered under this section of the agenda. . . . G.P.& II ~utes - 7. October 19, 1992 TREASURY DEPARTMENT Councillor O'Toole chaired this portion of the meeting. Tender NW92-38 Renovations to Bowmanville Works Yard F18.3837.QU Members of Council Travel Expenses September, 1992 F09.3832.GE FIRE DEPARTMENT Resolution #GP A-659-92 Moved by Councillor Scott, seconded by Mayor Hamre THAT Report TR-91-92 be received; THAT Nu-Wood Construction, Ajax, Ontario, with a total bid of $65,323.00, being the lowest responsible bidder meeting all terms, conditions and specillcations of Tender NW92-38, be awarded the contract to supply all necessary labour, materials and equipment for the Renovations at the Bowmanville Works Yard (new Parks and Cemetery Depot); and THAT the funds required be drawn from Account #5001-00007-0401 Parkland Reserve, FORTHWITH. "CARRIED" Resolution #GPA-660-92 Moved by Councillor DresIinski, seconded by Councillor Novak THAT Report TR-92-92 be received for information. "CARRIEDI1 There were no reports considered under this section of the agenda. COMMUNITY SERVICES DEPARTMENT Councillor Dreslinski chaired this portion of the meeting. Orono Arena Board Mrs. Elaine Flintoff M04.3864.GE Resolution #GPA-661-92 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report CS-32-92 be received; and THAT a copy of Report CS-32-92 be forwarded to Mrs. Elaine Flintoff for information. "CARRIEDII . . . G.P.& II ~utes - 8- October 19, 1992 COMMUNITY SERVICES DEPARTMENT CONT'D. Resolution #GPA-662-92 Moved by Councillor O'Toole, seconded by Councillor Hooper THAT ConfIdential Reports CS-33-92 and CS-34-92 be referred to the end of the agenda to be considered "In Camera". "CARRIED" Bowmanville Recreation Resolution #GPA-663-92 Complex Landscaping Tender - Phase I - Moved by Mayor Hamre, seconded by Councillor Hannah Tender NW92-4 F18.3837.QU THAT Report CS-35-92 (Addendum to Report TR-89-92) be received; and THAT Report TR-89-92 (Tender NW92-4 Bowmanville Recreation Complex - Landscaping Tender Phase I) be approved as amended through Report CS-35-92, FORTHWITH. "MOTION LOST" Resolution #GPA-664-92 Moved by Mayor Hamre, seconded by Councillor Novak THAT Report CS-35-92 (Addendum to Report TR-89-92) be received; and THAT Report TR-89-92 (Tender NW92-4 Bowmanville Recreation Complex - Landscaping Tender Phase I) be denied and only brought back at the request of Council "CARRIEDII Councillor Hannah chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Access to Kirby United Church T06.3892.GE Resolution #GPA-665-92 Moved by Councillor Hooper, seconded by Councillor O'Toole THAT Report WD-81-92 be received; THAT Council pass the proposed by-law authorizing the entering into an agreement with the Ministry of Transportation; THAT, subject to receiving from the Ministry of Transportation the necessary permission and approvals from Peter Nolan and the Kirby United Church, the Director of the Public Works be authorized to proceed with the construction of a driveway into the Peter Nolan property in 1992 and to provide winter maintenance on the laneway to the Kirby United Church during the 1992/93 winter season; . . . G.P.& II ~utes - 9- October 19, 1992 PUBLIC WORKS DEPARTMENT CONT'D. Schedules Compost Collection and Blue Box and Garbage Collections During the Christmas Season E07.3824.GE ADMINISTRATION UNFINISHED BUSINESS Amendment to Policy and Procedure for Road Closures A09.0030.RO T09.1407.KI T09.1194.RI THAT the widening of the laneway be carried out in 1993; and THAT the Ministry of Transportation and the Solicitor for the Trustees of the Kirby United Church, W. Kay Lycett, and Mr. Peter Nolan be advised of Council's decision and they be provided with a copy of Report WD-81-92. "CARRIEDn Resolution #GPA-666-92 Moved by Councillor Hooper, seconded by Councillor Dreslinski THAT Report WD-82-92 be received for information. "CARRIEDII There were no reports considered under this section of the agenda. Resolution #GPA-667-92 Moved by Councillor Dreslinski, seconded by Councillor O'Toole THAT Report WD-2-91 be lifted from the table and received; THAT Report WD-80-92 be received; THAT the Town of Newcastle Policy and Procedure for Road closures, dated January 31, 1991, be amended by: a) Deleting the word "closure" from Clause 5.3 so that Clause 5.3 now reads: "No right-of-way will be closed and/or conveyed if the closure would:" b) Re-numbering Clause 5.4 to Clause 5.5. c) Adding a new Clause 5.4: "5.4 Unless there is a compelling reason, rights-of-way which give access to Lake Ontario or to a stream or which are located in the rural area of the Town will not be closed and conveyed except where the right-of-way is within or abuts a proposed development, then such road closure application will be considered in conjunction with the development application." . . . G.P.& II ~utes - 10. October 19, 1992 UNFINISHED BUSINESS CONT'D. THAT the application by Ridge Pine Park Inc., to close and convey the unopened road allowance between the former Clarke and Darlington Townships in Broken Front Concession be denied; THAT the application from Kiddicorp Investments Limited for the closure and conveyance of a portion of the road allowance between Lots 32 and 33, Concession 6, former Township of Clarke be denied; THAT Ridge Pine Park Inc., Wilmot Creek Homeowners Association, Kiddicorp Investments Inc., and Roy Forrester be advised of Council's decision and be provided with a copy of Report WD-80-92. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTIONS) Resolution #GPA-668-92 Moved by Mayor Hamre, seconded by Councillor Novak THAT the foregoing Resolution #GPA-667-92 be amended by adding the following new paragraph thereto: "THAT this policy become effective with any and all new applications received after the approval of this policy." "CARRIED" Resolution #GPA.669-92 Moved by Councillor Dreslinski, seconded by Councillor O'Toole THAT the foregoing Resolution #GPA-667-92 be amended by replacing the word "denied" in the fourth paragraph with the following wording: "referred back to staff to allow for further discussions to be held between Ridge Pine Park Inc. and the Town of Newcastle". IlCARRIED" The foregoing Resolution #GPA-667-92 was then put to a vote and CARRIED AS AMENDED. Councillor Hannah made a declaration of interest with respect to Addendum to Report WD-63-92; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Hannah resides on Phair Avenue. . . . G.P.& II ~utes - 11 - October 19, 1992 UNFINISHED BUSINESS CONT'D. Barricades at the East End of Phair Avenue, Courtice T09.GE Mayor Hamre chaired this portion of the meeting. Resolution #GPA-670-92 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT Addendum to Report WD-63-92 be received; THAT Report WD-63-92 be lifted from the table and received; THAT the east end of Phair Avenue remain closed to vehicular traffic; THAT the existing harricades be replaced with permanent barricades; THAT the Director of Public Works be authorized to negotiate with the two (2) property owners at the east end of Phair Avenue to use their land and/or driveways to construct a "hammerhead" type of turnaround; THAT funds be provided in the 1993 Budget for the cost of the barricades and the turnaround; and THAT all the residents of Phair Avenue and the other residents of the area who attended the meeting held on September 22, 1992, and Gordon Mills, M.P.P., be advised of Council's decision and be provided with a copy of Addendum to Report WD-63-92. "CARRIEDII Resolution #GPA-671-92 Moved by Councillor Dreslinski, seconded by Councillor O'Toole THAT the delegation of Carolyn Newman, People Against Pornography, be acknowledged; THAT her correspondence dated September 22, 1992 requesting the proclamation of ''White Ribbon Week" be received; THAT the week of October 25 to November 1, 1992 be proclaimed ''White Ribbon Week" in the Town of Newcastle and advertised in accordance with Town Policy; and THAT Carolyn Newman be advised of Council's decision, FORTHWlTH. "CARRIEDII . . . G.P.& II ~utes - 12 - October 19, 1992 UNFINISHED BUSINESS CONT'D. Resolution #GPA-672-92 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the delegation of David Wmg, Chairman, Name Change Committee, be received with appreciation; and THAT David Wing be advised that the Committee is looking forward to his delegation to Council on October 26, 1992. "CARRIED" Resolution #GPA-673-92 Moved by Councillor Novak, seconded by Councillor O'Toole THAT the Committee recess for lunch until 2:00 p.m. "CARRIED" The meeting reconvened at 2:00 p.rn. Resolution #GPA-674-92 Moved by Councillor Hannah, seconded by Councillor Novak THAT the meeting be "In Camera". "CARRIED" Resolution #GPA-675-92 Moved by Councillor Dreslinski, seconded by Councillor Hooper THAT the actions taken "In Camera" be approved. "CARRIEDtl Resolution #GPA-676-92 Moved by Councillor Hooper, seconded by Councillor O'Toole THAT the Chief Administrative Officer'strreasurer's memorandum dated September 24, 1992 pertaining to the 1993 budget guidelines be endorsed; and THAT each member of Council liaise with the appropriate Boards and Committees. "CARRIED" . . . G.P.& II ~utes OTHER BUSINESS ADJOURNMENT - 13 - October 19, 1992 Resolution #GPA-677-92 Moved by Councillor O'Toole, seconded by Councillor Hooper THAT Staff be requested to report on the formulation of appropriate guidelines and policies pertaining to Council's participation in the Collective Bargaining process. "MOTION LOST" Resolution #GPA-678-92 Moved by Councillor ffRnnRh, seconded by Councillor Scott THAT the meeting adjourn at 3:10 p.rn. "CARRIED" ittU/)~~ Chairman, Planning and Development Department ~.~~ Depu er ~