HomeMy WebLinkAbout06/01/1992
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THE TOWN OF NEWCASTLE
General Purpose and Administration Committee
June 1, 1992
ROLL CALL
Present Were:
Absent:
Also Present:
MINUTES
PUBLIC MEETINGS
DELEGATIONS
Minutes of a regular meeting of the General
Purpose and Administration Committee held on
Monday, June 1, 1992 at 9:30 a.m.
in the Council Chambers.
Mayor D. Hamre
Councillor A Dreslinski
Councillor K Hooper
Councillor M. Novak
Councillor J. O'Toole
Councillor D. Scott
Councillor L. Hannah (On Regional Business)
Chief Administrative OffICer, L. Kotseff
Public Works Manager of Engineering, T. Canella
Director of Community Services, J. Caruana
Fire Chief, M. Creighton
Treasurer, M. Marano
Director of Planning and Development, F. Wu
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-415-92
Moved by Councillor Dreslinski, seconded by Councillor Hooper
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on May 19, 1992, be approved.
"CARRIED"
There were no Public Meetings held on this date.
(a) Mario Veltri, 68 King Street East, Bowmanvil1e, LIC 3X2, expressed
concurrence with the recommendations contained in Report PD-134-92
and was present to answer questions from the Committee.
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G.P.& A Minutes
DELEGATIONS CONT'D.
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June 1, 1992
(b) Milt Dakin, R.R. #6, BowmanviDe, LlC 3K7, thanked the Committee and
Staff for their speediness in processing this application and expressed a
concern with Paragraph 8.4 of Report PD-135-92 which states that ....a 3.0
metre (10.0') road widening along the full frontage of the site is required
to accommodate future road wideuings." He advised the Committee that
this dedication had taken place to meet the requirements of the original
application and feels that this duplication is unnecessary at this time.
(c) VICtoria Dove, 179 King Street East, Oshawa, LlH lC2, re: Addendum to
Report CD-11-92, informed the Committee that, from the applicant's point
of view, the requirements from the Ministry of Consumer and Commercial
Relations, of the Terms and Conditions under which the Break-Open
Ticket Licence is issued and the subsequent letter dated May 14, 1992
from Jasmina Milanovich, Ministry of Consumer and Commercial
Relations, are very confusing. She requested that the Committee approve
the application made by Big Sisters N.O.W. for a Break-Open Lottery
(Nevada) Licence.
(d) Bernie Chandler, Deloitte, Touche, Chartered Accountants, 2 Simcoe
Street South, P.O. Box 800, Oshawa, LlH 7N1, thanked Staff for their
assistance and co-operation throughout the audit process. The final audit
has been completed and presented in the form of a Financial Return
which is the reporting method required by the Ministry of Municipal
Affairs and a Consolidated Finsncial Report. He advised the Committee
that the municipality is in a good fmancial position.
PLANNING AND DEVELOPMENT
Town of Newcastle Resolution #GPA-416-92
Subdivision Agreement
Signage Requirements Moved by Councillor Hooper, seconded by Councillor O'Toole
Land Use Designations
L04.1022.GE THAT Report PD-126-92 be received for information.
Rezoning Application
Veltri and Sons Corp.
D14.DEV.92.007
"CARRIED'
Resolution #GPA-417-92
Moved by Councillor Hooper, seconded by Councillor Dreslinski
THAT Report PD-134-92 be received;
THAT Rezoning Application Dev 92-007 submitted by G. M. Sernas &
Associates on behalf of Veltri and Sons to permit the creation of four (4)
building lots for single dwelling units be approved;
THAT the amending by-law attached to Report PD-134-92 be forwarded
to Council for approval;
THAT a copy of Report PD-134-92 and the amending by-law be forwarded
to the Durham Region Planning Department;
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G.P.& A Minutes
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June 1, 1992
PLANNlNG AND DEVELOPMENT CONT'D.
Rezoning Application
Canadian Foresters
Project (Eastern)
Group
D14.DEV.92.023
THAT the amending by-law be circulated in accordance with regulations
made under the Planning Act; and
THAT all interested parties listed in Report PD-134-92 and any delegation
be advised of Council's decision.
"CARRIED"
Resolution #GPA-418-92
Moved by Councillor Scott, seconded by Councillor Dreslinski
THAT Report PD-135-92 be received;
THAT the application to amend the Town of Newcastle Comprehensive
Zoning By-law 84-63, as amended, submitted by Eugene Timoon on behalf
of the Canadian Foresters Project (Eastern) Group be approved and that
an amending by-law be forwarded to Council at such time as the applicant
has entered into an amending site plan agreement with the Town of
Newcastle; and
THAT the interested parties listed in Report PD-135-92 and any
delegation be advised of Council's decision.
"CARRIED"
Rezoning Application Resolution #GPA-419-92
Vandorp - Request for
Removal of 0.3 Metre Moved by Councillor Dres1inski, seconded by Councillor Hooper
Reserve
L04.VA THAT Report PD-136-92 be received;
Information Report
Re: Ochonski
D14.DEV.88.044
D12.18T.86067
D09.0PA89.144
THAT the request submitted by Mr. Irwin Hamilton on behalf of Mr. and Mrs.
VanDorp to request the Town to convey to his client the 0.3 metre reserve,
described as Part 3, Plan 10R-H18, be approved subject to all costs related to the
legal conveyance being borne by the VanDorp's; and
THAT Mr. and Mrs. VanDorp be advised of Council's actions.
"CARRIED"
Resolution #GPA-420-92
Moved by Councillor Hooper, seconded by Councillor O'Toole
THAT Report PD-137-92 be received; and
THAT the interested parties listed in Report PD-137-92 and any delegation be
advised of Council's decision.
"CARRIEDtt
G.P.& A Minutes
. PLANNING AND DEVELOPMENT CONT'D.
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June 1, 1992
t10ur Farm
Environmental
Agenda"
E05.3818.GE
Resolution #GPA-421-92
Moved by Councillor Scott, seconded by Councillor Hooper
THAT Report PD-138-92 be received;
THAT Staff Report PD-138-92 be approved as the comments of the Town of
Newcastle on the Report "Our Farm Environmental Agenda"; and
THAT the Ganaraska Region Conservation Authority, the farm coalition "Our
Farm Environmental Agenda", and the Durham Federation of Agriculture be
forwarded a copy of Report PD-138-92 and a copy of Council's decision,
FORTHWITH.
IlCARRIED"
Regeneration: Resolution #GPA-422-92
Toronto's Waterfront
and the Sustainable Moved by Councillor Hooper, seconded by Councillor Novak
City: Final Report
of the Royal Commission THAT Report PD-139-92 be received for information.
on the Future of the
Toronto Waterfront "CARRIED"
D03.213.WA
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Tourist and General
Information Centre
Town of Newcastle
M07.3867.GE
Resolution #GPA-423-92
Moved by Councillor DresIinski, seconded by Councillor O'Toole
THAT Report PD-140-92 be received for information.
llCARRIED11
CLERK'S DEPARTMENT
There were no reports considered under this section of the agenda.
Councillor O'Toole chaired this portion of the meeting.
TREASURY DEPARTMENT
Transfers to Reserve
& Reserve Funds
Year End 1991
F20.259.GE
Resolution #GPA-424-92
Moved by Councillor Hooper, seconded by Councillor Dreslinski
THAT Report TR-39-92 be received; and
THAT the transfers to the ReservesJReserve Funds identified in Report TR-39-92
be endorsed, FORTHWITH.
"CARRIEDIl
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June 1, 1992
G.P.& A Minutes
. TREASURY DEPARTMENT CONT'D.
Tender NW92-23, One Resolution #GPA-425-92
(1) Ouly Backhoe/
Loader C/W Post Hole Moved by Councillor Mayor Hamre, seconded by Councillor Scott
Auger and Snow Bucket
F18.3837.QU THAT Report TR-43-92 be received;
Quotation Q92-6,
Fire Fighter
Bunker Suits
F18.3837.QU
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Tender NW92-24,
One (1) Ouly Front
Mount Riding Mower
F18.3837.QU
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THAT B.E. Larkin Equipment Limited, Peterborough, Ontario, with a total bid in
the amount of $59,570.00, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender NW92-23, be awarded the contract to
supply one (1) only BackhoeJLoader c/w post hole auger and snow bucket, as
required by the Town of Newcastle Department of Public Works; and
THAT the funds expended be provided from the approved 1992 Capital Budget,
from the Public Works Equipment Reserve Account #2900-00010-0000.
"CARRIED"
Resolution #GPA-426-92
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report TR-44-92 be received;
THAT Starfield Safety Wear Mfg. Co., Toronto, Ontario, with a total bid of
$13,393.76 being the lowest responsible bidder meeting all terms, conditions and
specifications of Quotation Q92-6, be awarded the contract to supply and deliver
fIfteen (15) ouly Fire Fighter Bunker Suits, to the Town of Newcastle as required
by the Fire Department; and
THAT the funds required be drawn from the approved 1992 Fire Department
Capital budget, Account #7102-00001-0520.
nCARRIEDII
Resolution #GPA-427-92
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report TR-45-92 be received;
THAT Evergreen Farm and Garden Ltd., Orono, Ontario, with a total bid of
$16,788.85, being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender NW92-24, be awarded the contract to supply and deliver
one (1) ouly Front Mount Riding Mower with a 72" Cutting Uuit with Side
Discharge, to the Town of Newcastle as required by the Department of
Community Services; and
THAT the funds required be drawn from the approved 1992 Community Services
Capital budget, Account #7603-00001-0505.
1!CARRIED"
G.P.& A Minutes
. TREASURY DEPARTMENT CONT'D.
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June 1, 1992
Sale of Surplus
MAl Computer
Equipment
Fl8.3837.QU
Resolution #GPA-428-92
Moved by Councillor Hooper, seconded by Councillor Scott
THAT Report TR-46-92 be received;
THAT the offer to purchase one (1) ouly MAl MPX-8020, seventeen (17) only
MAl Basic Four Terminals, Models 4312/4313 and twelve (12) only MAl Basic
Four Printers, Model 4216, submitted by MAl Canada Ltd, Markham, Ontario,
for a total bid amount of $1,575.00 (including all applicable taxes) be accepted;
and
THAT the funds received be credited to the Treasury Miscellaneous Revenue
Account #6400-00002-X.
"CARRIED"
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Tender NW92-23, Supply Resolution #GPA-429-92
Delivery and
Application of Liquid Moved by Councillor Scott, seconded by Councillor Hooper
Calcium Chloride
F18.3837.QU THAT Report TR-47-92 be received;
THAT the contract NW92-22 for the Supply, Delivery and Application of Liquid
Calcium Chloride with Miller Paving Limited, Markham, Ontario, be increased by
approximately 50,000 litres ($7,152.95); and
THAT the additional required funds be drawn from the approved 1992 budget
allocation for Public Works Road Maintenance.
"CARRIED"
Quotation Q92-4, Resolution #GPA-430-92
Public Address System
Newcastle Fitness Moved by Mayor Hamre, seconded by Councillor Scott
Centre
F18.3837.QU THAT Report TR-48-92 be received;
THAT KDM Electronics Inc., Scarborough, Ontario, with a total bid price of
$10,452.00 be awarded the contract to supply and install a Public Address System
at the Newcastle Fitness Centre as required by the Department of Community
Services; and
THAT the required funds be drawn from Account #1110-00166-X Parkland
Reserve, as approved and carried over from the 1991 Capital Budget.
"CARRIED"
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G.P.& A Minutes
. TREASURY DEPARTMENT CONT'D.
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Cash Activity Report
April, 1992
Part A
FlO.3834.MO
Quotation Q92-5,
Electrical Services
Street Lighting
F18.3837.QU
1991 Audit Report
and Related
Management Letter
F03.1134.YE
FIRE DEPARTMENT
COMMUNITY SERVICES
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June 1, 1992
Resolution #GPA-431-92
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report TR-49-92 be received;
THAT, in accordance with provision of Chapter M.45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash
position of the Town of Newcastle for the month ended April 30, 1992, is as
shown on the schedule attached to Report TR-49-92; and
THAT Part A of the expenditures for the month of April, 1992 be confll'IIled
"CARRIED"
Resolution #GP A-432-92
Moved by Mayor Hamre, seconded by Councillor Hooper
THAT Report TR-50-92 be received and referred back to Staff for clarifICation of
Paragraph 4 which states: "For the information of Council, the Town of
Newcastle spent approximately $12,000 for Electrical Services on Street Lighting
during the 1991 contract."
t1CARRIED"
Resolution #GPA-433-92
Moved by Councillor Hooper, seconded by Councillor Dreslinski
THAT Report TR-52-92 be received;
THAT the Financial Statements for the year ended December 31, 1991 (under
separate cover) be adopted; and
THAT the recommendations contained in the Management Letter be reviewed by
Staff and addressed appropriately.
"CARRIED"
There were no reports considered under this section of the agenda.
PUBLIC WORKS DEPARTMENT
There were no reports considered under this section of the agenda.
There were no reports considered under this section of the agenda.
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G.P.& A Minutes
ADMINISTRATION
Proposed Atomic Energy
Energy Control Board
Indefmite Licensing
of the Port Granby
Waste Management
Facility
E07.3824.GE
UNFTNISHED BUSINESS
Addendum to
Report CD-11-92
Request for Permission
to Sell Break-Open
Lottery (Nevada)
Tickets
P09.3870.GE
Addendum to
Report ADMIN-6-92
Reimbursement
for Councillors'
Expenses
F09.3832.GE
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June 1, 1992
Councillor Scott chaired this portion of the meeting.
Resolution #GPA-434-92
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Report ADMIN-8-92 be tabled to the Council meeting scheduled for
June 8, 1992.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-435-92
Moved by Councillor O'Toole, seconded by Councillor Hooper
THAT Addendum to Report CD-11-92 be received;
THAT Report CD-11-92 be received;
THAT the request received from Sandy Flynn, Promotions Co-Ordinator, Big
Sisters, N.O.W., for approval of a licence for the sale of Break-Open Lottery
(Nevada) Tickets, be denied on the basis that the Town of Newcastle is not the
home based municipality of this organization;
THAT the Lottery Licensing Officer (Town Clerk) be authorized to deny all
requests for Break-Open Tickets (Nevada) Licences, if the applicant organization is
not based in the Town of Newcastle, until such time as the Lotteries Branch of
the Ministry of Consumer and Commercial Relations amends its policy in this
regard; and
THAT Sandy Flynn and Victoria Dove be advised of Council's decision and they
be forwarded a copy of Addendum to Report CD-1l-92 and Report CD-1l-92.
"CARRIED,t
Resolution #GPA-436-92
Moved by Councillor Hooper, seconded by Councillor O'Toole
THAT Addendum to Report ADMIN-6-92 be received;
THAT the alternative #1 (Attachment #1 to Addendum to Report ADMIN-6-92)
be approved as the Town's policy regarding reimbursement for Councillors'
expenses, effective March 9, 1992; and
THAT the Mayor and Clerk be authorized to execute the appropriate by-law.
"MOTION LOST"
G.P.& A Minutes
. UNFINISHED BUSINESS CONT'D.
Resolution #GPA-437-92
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APPOINTMENTS
OTHER BUSINESS
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June 1, 1992
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the Addendum to Report ADMIN-6-92 be tabled to the Council meeting
scheduled for June 8, 1992 and/or a meeting when all members of Council are in
attendance.
IlCARRlEDlI
Resolution #GPA-438-92
Moved by Councillor DresJinski, seconded by Councillor O'Toole
THAT the delegation of Mr. Bernie Chandler, Deloitte, Touche, be acknowledged;
and
THAT he be thanked for his presentation.
"CARRIED'!
Resolution #GP A-439-92
Moved by Councillor Hooper, seconded by Councillor Dreslinski
THAT the letter dated May 13, 1992 from Donna Robbins, Chairman, Clarke
Museum & Archives, recommending the appointment of Ms. Kristen McCrea to
the Clarke Museum Board, for a term concurrent with the term of Council, be
approved;
THAT the letter dated May 26, 1992 from Mark I. Jackman, Curator, Clarke
Museum & Archives, recommending the appointment of Mrs. Fran Austman to
the Clarke Museum Board, for a term concurrent with the term of Council, be
approved; and
THAT Mark Jackman, Donna Robbins, Kristen McCrea and Fran Austman be
advised of Council's decision.
"CARRIED"
There were no items considered under this section of the agenda.
G.P.& A Minutes
. ADJOURNMENT
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June 1, 1992
Resolution #GPA-440-92
Moved by Councillor DresJinski, seconded by Councillor Novak
THAT the meeting adjourn at 10:10 am.
"CARRIED"
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ChBir'ifuiD, ~ an e opment Department
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