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Home My WebLink About02/28/1992 (Special) . . . THE TOWN OF NEWCASTLE General Purpose and Administration Committee February 28, 1992 ROLL CALL Present Were: Absent: Also Present: Minutes of a reconvened special meeting of the General Purpose and Administration Committee held on Friday, February 28, 1992 at 9:30 am. in Meeting Room 1. Mayor D. Hamre (Attended the afternoon session at 2:15 p.m.) Councillor A Dreslinski Councillor L. Hannah Councillor K Hooper Councillor J. O'Toole Councillor D. Scott Councillor M. Novak (On Vacation) Chief Administrative Officer, L. Kotseff Director of Community Services, J. Caruana (Attended the morning session at 11:00 am. and the afternoon session from 2:10 p.m. until 3:22 p.m.) Treasurer, M. Marano Town Clerk, Patti L. Barrie Councillor O'Toole chaired the meeting. The Chief Administrative Officer gave an overview of the 1992 Capital and eurrent Budgets for the Administrator's Office. Resolution #GPA-18l-92 Moved by Councillor Dres1inski, seconded by Councillor Scott THAT the 1992 Capital and Current Budgets for the Administrator's Office be tentatively approved, subject to rmal approval of the 1992 Budget. "CARRIEDn The Chief Administrative Officer gave a brief overview of the Mayor's Office and Council 1992 budget submissions. Resolution #GPA-182-92 Moved by Mayor Hamre, seconded by Councillor Dres1inski THAT $1,000 be deleted from Account #7002-00000-0506 . Mayor's Office. Furniture and Fixture Purchases; and THAT $1,000 be deleted from Account #7003-00000-0506 - Council - Furniture and Fixture Purchases. "CARRIED" ')0.' L \ J . . . Special G.P.& A Minutes - 2- February 28, 1992 Resolution #GPA-183-92 Moved by Councillor Hooper, seconded by Councillor Hannah THAT Account #7003-00000-0232 - Council - Conferences and Conventions be decreased from $7,000 to $6,000 allowing for $1,000 per Councillor. "CARRIED" Resolution #GPA-184-92 Moved by Councillor Scott, seconded by Councillor Hooper THAT Account #7002-00000-0232 - Mayor's Office - Travel Expenses be increased from $1,500 to $2,400 and paid to the Mayor on a flat rate basis. "CARRIED" Committee requested that a status report on Councillor's mileage be prepared on a quarterly basis. Resolution #GPA-185-92 Moved by Councillor Dreslinski, seconded by Councillor Hooper THAT the Mayor's Office and Council 1992 Capital and Current Budgets be approved, as amended, subject to fInal approval of the 1992 Budget. "CARRIED" Resolution #GPA-186-92 Moved by Mayor Hamre, seconded by Councillor Scott THAT the garbage collection fee for 1992 be set at $145.00. "CARRIED" Resolution #GP A-187-92 Moved by Mayor Hamre, seconded by Councillor Hooper THAT $32,000 be included in the 1992 budget for a snow clearing program to be in place for the winter of 1992 - 1993; and THAT staff report back to Committee on implementation of the snow clearing program for: a) Senior Citizen's property; and b) Business Improvement Areas. "CARRIED" ." 0" ,/ 0 . . . SpecUd G.P.& Jl Minutes - 3 - February 28, 1992 Resolution #GPA-188-92 Moved by Councillor JfRnnRh, seconded by Councillor Dreslinski THAT $2,500 be included in the 1992 budget to rehabilitate the Tyrone Spring; and THAT staff review and prepare a report for Committee's consideration on the entire issue. "CARRIED" The Chief Administrative Officer reviewed the information circulated to Committee regarding the Courtice Community Centre which was requested on February 24, 1992. Resolution #GPA-189-92 Moved by Mayor Hamre, seconded by eouncillor Dreslinski THAT an additional $250,000 be included in the 1992 Community Services Capital Budget for the Courtice eommunity Centre; THAT no funds be expended on this item until such time as the Director of Community Services reports on the avai1sbility of private funding; THAT the $250,000 be allocated from the following: Account #5001-9-0000 - Courtice OHAP - $147,147 Account #7603-00001-0516 - General Landscaping - $42,000 Account #7603-00001-0516 - EquipmentlFurniture - $18,500 Account #7603-00001-0516 - Stuart Park (Gazebo) - $20,000 Account #7603-00003-0504 - Truck - $18,000; and THAT this funding be conditional upon a commitment from the eourtice community for fundraising in the amount of $1.2 million. "CARRIED" Resolution #GPA-190-92 Moved by Councillor Hooper, seconded by Councillor Dres1inski THAT Committee recess for 45 minutes. "CARRIED" The meeting reconvened at 1:15 p.m. Bev Wakefield, ehairman, Newcastle Library Board, Erla Jost, Finance Chairman, Newcastle Library Board and Barbara Baker, Chief Librarian were in attendance and gave an overview of the 1992 Library Budget. ). r! (, , I ,'__ 'J f . . . Special G.P.& A Minutes - 4- February 28, 1992 Resolution #GPA-19l-92 Moved by Councillor Hooper, seconded by Councillor Hannah THAT the 1992 Budget of the Newcastle Library be tentatively approved, subject to rmal approval of the 1992 Budget. llCARRIED" Resolution #GPA-192-92 Moved by Councillor Dres1inski, seconded by Councillor Hooper THAT the Newcastle Public Library Board be requested to re-evaluate their staffmg budget; and THAT they be further requested to delete $50,000 from their 1992 Current Budget. "CARRIED" Resolution #GPA-193-92 Moved by Councillor Hooper, seconded by Councillor Scott THAT $50,000 allocated for a Site Selection Study - Main Library be deleted from the Newcastle Public Library's 1992 budget. "CARRIEDIt Resolution #GPA-194-92 Moved by Councillor Dres1inski, seconded by Councillor Hannah THAT Report TR-16-92 be referred for further discussion later in the meeting. IlCARRIED" Resolution #GPA-195-92 Moved by Councillor Dres1inski, seconded by Councillor HAnnAh THAT Report eS-09-92 be lifted for discussion purposes only. "CARRIED" The Director of Community Services gave an overview of the process followed for the allocation of grant dollars through the Newcastle Community Services Advisory Board. 1 j r, c:.iU . . . Special G.P.& A Minutes - 5- February 28, 1992 Pat Pingle, ehairman, Newcastle Community Services Advisory Board, attended the meeting to answer questions of the Committee regarding grant allocations. Resolution #GPA-196-92 Moved by Councillor Dreslinski, seconded by Councillor Hooper THAT Report CS-09-92 be referred for further discussion later in the meeting. "CARRIED" Resolution #GPA-197-92 Moved by Mayor Hamre, seconded by eouncillor Hooper THAT Committee recess at 4:00 p.m. IlCARRIED" Resolution #GPA-198-92 Moved by Councillor Dreslinski, seconded by Councillor Hooper THAT Report TR-16-92 be lifted to allow for discussion of the Bowmanville Museum and elarke Museum 1992 Budgets. "CARRIEDt' Sue Laing, Ellen Logan, Sher Leetooze and Larry Paradis, representing the Bowmanville Museum Board, were in attendance to discuss the Bowmanville Museum Board's 1992 Budget submission with Committee. Resolution #GPA-199-92 Moved by Councillor Hooper, seconded by Councillor Dres1inski THAT the 1992 Budget submitted by the Bowmanville Museum Board be tentatively approved, subject to final approval of the 1992 Budget. "CARRIED" Resolution #GPA-200-92 Moved by Councillor Hooper, seconded by Councillor Scott THAT the foregoing Resolution #GPA-197-92 be rescinded; and THAT Committee recess after consideration of the Clarke Museum Board's 1992 Budget. "eARRIED" '.' 1 i ::.. I . . . Special G.P.& A Minutes - 6 - February 28, 1992 Kathy Dennis, Treasurer, Clarke Museum Board, was in attendance to present the 1992 Budget to Committee. Resolution #GPA-201-92 Moved by Councillor Hooper, seconded by Councillor Hannah THAT the 1992 Budget submitted by the Clarke Museum Board be tentatively approved, subject to rmal approval of the 1992 Budget. llCARRIEDII Resolution #GPA-202-92 Moved by Councillor Hooper, seconded by Councillor Dres1inski THAT Committee recess and that the next meeting be at the call of the ehair . nCARRIED" The meeting recessed at 5:00 p.m. ,) 1 ') {_. I L