HomeMy WebLinkAboutCOD-004-03
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINiSTRATION COMMITTEE
Date:
February 3, 2003
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By-law # ';:~I ;; ~ c. I
Report #:
COD-004-03
Subject:
CL2002-27, Green Road Storm Sewer Installation
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the fOllowing:
1. THAT Report COD-004-03 be received;
2. THAT John Bianchi Grading Limited, Bolton, Ontario with a total bid in the amount of $511,491.12
(Including G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2002-27, be awarded the contract for the Green Road Storm Sewer
Installation;
3. THAT the funds required in the amount of $380,000.00 be drawn from the Engineering Capital
Account #7205-02004-0261;
4. THAT the additional funds in the amount of $50,000.00 be charged to the 2002 Capital Budget
Account # 7205-02004-0261 for the Green Road Storm Sewer (total project cost of $588,000
including the fOllowing: net GST, construction of Green Road stonm sewer, additional works for the
Kaitlin Group, design, contingency less $380,000 identified in the 2002 Capital Budget less
$158,000 from developer, the Kaitlin Group for the additional works);
5. THAT the financing of the additional cost of $50,000.00 be $45,500.00 from the Development
Charge Roads and Related Reserve Fund and $4,500.00 from the Developer the Kaitlin Group.
6. THAT the additional works for the Kaitlin Group, in the amount of $158,000.00, included in the
total project cost of $588,000.00 to be fully recovered and is supported by a Letter of Credit from
the developer, the Kaitlin Group;
7.
THAT the attache
the necessary e
-law marked Schedule "A" authorizing the Mayor and the Clerk to execute
ent be approved.
,
Submitted by:
Reviewed b .
Franklin Wu,
Chief Administrative Officer
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A.S. Cannella, CET.
Director of Engineering Services' 1 2 0 1
REPORT NO,: COD-004-03
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the, Green Road Storm
Sewer Installation, within the Municipality of Clarington, as required by the Engineering Department.
Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently,
tenders were received and tabulated as per Schedule "B" attached.
As identified in the attached letter from Totten Sims Hubicki, marked Schedule "C", the project had a
number of options.
The total project costs required, including final design and tendering, contract administration,
contingency and net GST, as detailed in the letter from Totten Simms Hubicki, is estimated at
$588,000.00. Included in this total project cost is $158,000.00 for additional work for the developer,
The Kaitlin Group, which will be paid for through invoicing or the Municipality holds letters of credit
from The Kaitlin Group.
The budgeted portion of the project exceeds the 2002 budget allocation of $380,000.00 by $50,000 as
identified on page 250 of the Capital Budget. It is therefore recommended, that the additional
financing funds of $50,000 be from the Development Charge Roads and Related Reserve Fund, in
the amount of $45,500.00 and from the developer, The Kaitlin Group, in the amount of $4,500.00, and
the costs be charged to the 2002 Capital Budget account # 7205-02004-0261. The developer has
agreed to these additional charges.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be referred
to the Director of Engineering Services.
After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki
and Purchasing, it was mutually agreed that the low bidder, John Bianchi Grading Limited, Bloton,
ON, be recommended for the contract for the, Green Road Storm Sewer Installation.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
, 1202
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2003-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and John Bianchi
Grading Limited, Bolton, Ontario, to enter into agreement for
the, Green Road Storm Sewer Installation
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1, THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, John Bianchi Grading Limited, Bolton, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2003.
By-law read a third time and finally passed this
day of
,2003.
John Mutton, Mayor
Patti l. Barrie, Municipal Clerk
, 1203
C/Nil]gtoo
Municipality of Clarington
SCHEDULE "B"
BID SUMMARY
TENDER CL2002-27
GREEN ROAD STORM SEWER CONSTRUCTION
o tion A - 0 en Channel Throu
Cobourg Development Services Limited. Cobourg,
ON
Hard-Co Construction Ltd., Whitby, ON
B.N. Fenton Construction Ltd., Courtice, ON
John Bianchi Gradin Limited, Bolton, ON
Fernview Construction Limited, Bolton, ON
Dom-Meridian Construction Ltd. ,Mississau a, ON
Ron Robinson Ltd., Bowmanville, ON
Drainstar Contractin Ltd., Concord, ON
Elirpa Construction & Materials Limited, Pickering,
ON
I
$418,498.47
$423,144.34
$443,410.89
$463,242.91
$473,406.95
$462,408.82
$516,467.07
$649,550.33
Option B - Storm Sewer Through Kaitiin Lands
John Bianchi Gradin Limited, Bolton, ON $461,415.12
Cobourg Development Services Limited, Cobourg, $481,822.07
ON
Dom-Meridian Construction Ltd., Mississau a, ON
Fernview Construction Limited, Bolton, ON
B.N. Fenton Construction Ltd., Courtice, ON
Hard-Co Construction Ltd., Whitb ,ON
Drainstar Contractin Ltd., Concord, ON
Ron Robinson Ltd., Bowmanville, ON
Elirpa Construction & Materials Limited, Pickering,
ON
, 1204
$473,676.59
$492,511.16
$487,357.72
$494,280.11
$493,862.25
$533,096.93
$679,069.89
$457,907.47
$474,138.47
$476,644.34
$493,486.89
$503,688.91
$514,815.95
$527,122.42
$577,457.07
$721,186.83
I
$511,491.12
$513,922.07
$515,085.59
$532,957.16
$540,857.72
$549,920.11
$554,852.25
$597,810.53
$750,706.39
H :\BI DSU MM\2002\CL02-27. DOC
January 13, 2003
Schedule "C"
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario. LlC 3A6
Dear Ms. Birkett:
Re: Green Road Storm Sewer Installation, Under CPR Structure 165.46,
Belleville Subdivision, Bowmanville, Municipality of Clarington
Contract No, CL2002-27
Tenders for the above project were opened at the Municipal Offices on Friday, November 15, 2002 at 2:15
p.m. The bids received, inclusive of GST, are summarized as follows:
Contractor Total Cost Total Cost
Without Liner With Liner
Option A - Open Channel Through Kaitlin Lands
Cobourg Development Services Limited Cobourg, ON $425,807.57 $457,907.57
Hard-Co Construction Ltd. Whitby, ON $418,498.47 $474.138.47
B.N. Fenton Construction Ltd. Courtice, ON $423,144.34 $476,644.34
John Bianchi Grading Limited Bolton, ON $443,410.89 $493,486.89
Femview Construction Limited Bolton, ON $463,242.91 $503,688.91
Dom-Meridian Construction Ltd. Mississauga, ON $473,406.95 $514,815.95
Ron Robinson Ltd. Bowrnanville, ON $462,408.82 $527,122.42
Drainstar Contracting Ltd. Concord, ON $516,467.07 $577,457.07
Elirpa Construction & Materials Limited Pickering, ON $649,550.33 $721,186.83
Option B - Storm Sewer Through Kaitlin Lands
John Bianchi Grading Limited Bolton, ON $461,415.12 $511,491.12
Cobourg Development Services Limited Cobourg, ON $481,822.07 $513,922.07
Dom-Meridian Construction Ltd. Mississauga, ON $473,676.59 $515,085.59
, 1205
Ms. Lou Ann Birkett, CPP, AMCT
January 13, 2003
Femview Construction Limited
.N. Fenton Construction Ltd.
Hard-Co Construction Ltd.
Drainstar Contracting Ltd.
Ron Robinson Ltd.
lirpa Construction & Materials Limited
All Costs Include 7%GST
Bolton, ON
Courtice, ON
Whitby, ON
Concord, ON
Bowmanville, ON
Pickering, ON
This project had a number of options hinging on two main factors:
2
$492,511.16 $532,957.16
$487,357.72 $540,857.72
$494,280.11 $549,920.11
$493,862.25 $554,852.25
$533,096.93 $597,810.53
$679,069.89 $750,706.39
I. The necessity or otherwise to provide a liner (casing) for the Jack and Bore pipe under the CP Rail
structure.
2. The choice of pipe or temporary channel for the outlet works from Green Road east on future
Aspen Springs Drive.
Following considerable discussion with CP Rail Staff, it has been decided that a liner is required. The
Developer, the Kaitlin Group, has also decided on the option of a piped outlet. The Kaitlin decision
eliminates Option 'A'.
As a consequence, John Bianchi Grading Limited has provided the low bid at $511,491.12 for Option 'B',
with liner. We recommend that the contract be awarded to John Bianchi Grading Limited.
The low bidder's tender has been reviewed and is in order. We have checked references supplied by John
Bianchi Grading Limited and have received very favourable comments on the performance and co-
operative nature of this company. Some projects completed for the referenced owners had similar content
to the Green Road contract. References include the Region of Peel and Candevcon Engineering.
Due to the requirement for a liner for the Jack and Bore part of the works, the budget for the Green Road
Storm Sewer portion of this project has been exceeded by $50,000.00. A detailed cost apportionment is
attached.
Additional funds required to complete the project in accordance with the original cost breakdown provided
in the 2002 Capital budget can be obtained from the following sources:
. $45,500 from the Development Charges Reserve Fund (Roads and Related)
. $4,500 as an additional contribution from the Kaitlin Group for the Non-Development Charge portion
of the project.
, 1 2'J 6
Ms. Lou Ann Birkett, CPP. AMCT
January 13, 2003
3
It is now in order to release deposits to all builders except the low and second low, Cobourg Development
Services Limited.
Should you require any additional information, please contact the undersigned.
Yours truly,
William McCrae, P.Eng.
Senior Project Engineer
WMc/ym
P:29144/Corresp/19422.doc
Cc: Mr. A. S. Cannella, C.E.T.
Ms. Leslie Benson, P. Eng.
, 1207