HomeMy WebLinkAbout09/20/1993
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Also Present:
MINUTES
PUBLIC MEETING
September 20, 1993
Minutes of a regular meeting of the General
Purpose and Administration Committee held on
Monday, September 20, 1993 at 9:30 am., in the
Council Chambers.
Mayor D. Hamre
Councillor A Dreslinski
Councillor L. Hannah (Until 12:20 p.m.)
Councillor K Hooper (Until 12:20 p.m.)
Councillor M. Novak (Until 12:20 p.m.)
Councillor J. O'Toole (Until 12:20 p.m.)
Councillor D. Scott
Chief .Anm;n;.trative Officer, L. Kotseff (At 10:15 am.)
Director of Community Services, J. Caruana
Fire Chief, M. Creighton (Until 12:20 p.m.)
Director of Public Works, W. Evans (Until 12:20 p.m.)
Treasurer, M. Marano (Until 12:20 p.m.)
P1Rnn;ng Manager, Development Review Branch, L. Taylor (Until 12:20 p.m.)
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-517-93
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on September 7, 1993, be approved.
"CARRIED"
Pursuant to Section 34, Subsection 12 of the Planning Act, the Municipality
of C1arington Council, through its General Purpose and Administration
Committee, is holding a Public Meeting for the following Rezoning application:
(a) Proposed Zoning By-law Amendment - 824060 Ontario Limited (Melody
Homes) - Part Lot 9, Concession 2, former Town of Bowmanville.
Before proceeding with this matter, the Chairman asked the Deputy Clerk to
advise on the manner of notice.
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G.P.& A Minutes
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September 20, 1993
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PUBLIC MEETING CONT'D.
The Deputy Clerk advised that public notices for the Zoning By-law
Amendment Applications were circulated on or before August 10, 1993 to all
property owners within 120 metres of the subject property in accordance with
the latest municipal assessment record In addition, notices were also posted
on sites prior to August 20, 1993. This procedure is in compliance with
Ontario Regulation 404/83.
The Chairman announced that all persons wishing further notice of the
passage of the by-law should leave their name, address and telephone number
with the Clerk's Department.
The Chairman announced that the Director of Planning and Development
would describe the purpose and effect of the proposed amendments, then the
objectors would be heard, followed by the supporters and the applicant.
(a) 824060 Ontario Limited (Melody Homes) - Report PD-124-93 - the
purpose of the application is to permit the development of 4 - 3-storey
buildings containing 85 dwelling units and associated recreation centre.
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EvyIin Stroud, 89 Little Avenue, BowmanvilIe, LlC lJ9. appeared before
the Committee to request clarifIcation on Paragraph 6.2 of Report
PD-I24-93. She requested that she be kept informed on the status of
this application.
Noone spoke in support of this application.
Patrick Capobianco, VaIdor F.nginPPring Inc., 1206 Centre Street,
ThornhiII, L4J 3M9, appeared on behalf of the applicant and explained
that this application for a rezoning is to permit the development of four
3-storey buildings containing 85 dwelling units plus a recreation centre
on a 5.85 parcel of land He advised that storm sewers are in place but
watermains will have to be extended to this location. The applicant is
willing to accommodate a 3 metre/5 metre widening along Mearns Ave.,
whatever is requested. Surface parking to accommodate 173 spaces, a
recreation centre and totally enclosed garbage area will all be part of the
project. The Architectural Consultant, Louis Lackie, was introduced.
He advised Members of the Committee that this will be a three-phase
project. The one bedroom, 2 bedroom and 3 bedroom units will vary in
size from 800 sq. ft. to 1200 sq. ft. The recreation centre with an
approximste size of 1870 sq. ft. will be made up of a banquet facility,
washrooms and kitchenette. The goal of this project is to create the
concept of a community within a community with the units facing the
environmentally protected areas. All units have decks.
DELEGATIONS
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(a) Robert Cowie, 2682 Preston-vaIe Road, Courtice, LlE 2R9 - re: Report
PD-130-93 - advised prior to the meeting that he would not be in
attendance.
(b) Neale M..T """', 175 liberty Street North, BowmanviDe, L1C 2M2, - re:
Report WD-39-93 - advised prior to the meeting that he would not be in
attendance.
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G.P.& A Minutes
DELEGATIONS CONT'D.
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September 20, 1993
(c) Vrege ArJno.yan, 1280 Finch Ave~ W., Suite 710, Downsview, M3J 3K6 -
re: Certificate of Acceptance - Pinetree Court Subdivision -
Plan 10M-838 - advised prior to the meeting that he would not be in
attendance.
PLANNING AND DEVELOPMENT
Rezoning Application
824060 Ontario Ltd.
D14.DEV.93.025
Rezoning Application
Municipality of
C1aringtonon
Behalf of William
P1axton
DI4.DEV.90.084
Rezoning and Site
Plan Application -
Imperial Oil Limited
D14.DEV.93.022
Resolution #GPA-518-93
Moved by Councillor Hooper, seconded by Councillor Scott
THAT Report PD-124-93 be received;
THAT the application to amend the former Town of Newcastle
Comprehensive Zoning By-law 84-63, as amended, submitted by Valdor
Engineering Inc. on behalf of 824060 Ontario Ltd, be referred back to Staff
for further processing; and
THAT the interested parties listed in Report PD-124-93 and any delegation
be advised of Council's decision.
nCARRIED'!
Resolution #GPA-519-93
Moved by Councillor DresJinski, seconded by Councillor Novak
THAT Report PD-125-93 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63, as
amended, of the former Town of Newcastle initiated by the Municipality of
C1arington on behalf of Mr. William P1axton to expand the limits of the
Cluster of Crooked Creek, be approved;
THAT the amending by-law attached to Report PD-125-93 be forwarded to
Council for approval; and
THAT the interested parties listed in Report PD-125-93 and any delegation
be advised of Council's decision.
rlCARRIEDII
Resolution #GP A.520-93
Moved by Councillor O'Toole, seconded by Councillor Hooper
THAT Report PD-126-93 be received;
THAT the application to amend the former Town of Newcastle
Comprehensive Zoning By-Law 84-63, as amended, submitted by Foord &
Taylor Limited on behalf of Imperial Oil Limited to permit an eating
establishment within an existing building be approved;
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G.P.& A Minutes
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September 20, 1993
PLANNING AND DEVELOPMENT CONT'D.
THAT the amending by-law attached to Report PD-126-93 be forwarded to
Council for approval;
THAT a copy of Report PD-126-93 and the amending by-law be forwarded to
the Region of Durham plRnn;ng Department; and
THAT the interested parties listed in Report PD-126-93 and any delegation
be advised of Council's decision.
"CARRIED"
Ham Radio Resolution #GPA-521-93
Communications Tower
Located at 27 Moved by Councillor Dreslinski, seconded by Councillor Novak
Pinedale Crescent,
Courtice THAT Report PD-127-93 be received; and
Removal of "Holding
(H)" Symbol to
Implement Plan of
Subdivision - West
Bowmanville
Developments Ltd
THAT the interested parties listed in Report PD-127 -93 and any delegation
be advised of Council's decision.
"CARRIED"
Resolution #GPA-522-93
Moved by Councillor Scott, seconded by Councillor Dreslinski
THAT Report PD-128-93 be received;
THAT the rezoning application submitted by West Bowmanville
Developments Limited requesting the removal of the "Holding (H)" symbol
from the subject lands within draft plan of subdivision 1ST -88046 being Part
of Lots 15 and 16, Concession 2, former Township of Dar1ington for Phase II
be approved and the By-law attached to Report PD-128-93 be forwarded to
Council for approval;
THAT a copy of Report PD-128-93 and the amending by-law be forwarded to
the Region of Durham Planning Department; and
THAT any delegation and the interested parties listed in Report PD-128-93
be advised of Council's decision.
"CARRIED"
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G.P.& A Minutes
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September 20, 1993
PLANNING AND DEVELOPMENT CONT'D.
Monitoring of the
Decisions of the
Committee of
Adjustment for the
Meeting of
September 2, 1993
Prestonvale Road
Petition
CLERK'S DEPARTMENT
Resolution #GPA-523-93
Moved by Councillor Hannah, seconded by Councillor O'Toole
THAT Report PD-129-93 be received;
THAT Council concur with the decisions of the Committee of Adjustment
made on September 2, 1993; and
THAT Staff be authorized to appear before the Ontario Municipal Board to
defend the decisions of the Committee of Adjustment in the event of an
appeal.
"CARRIED"
Resolution #GPA-524-93
Moved by Councillor Dreslinski, seconded by Councillor O'Toole
THAT Report PD-130-93 be received; and
THAT Mr. and Mrs. Cowie be advised of Council's decision.
"CARRIED"
Mayor Hamre advised that she attended a Telecommunications Trade Show
Conference hosted by the Minister of Municipal Affairs in Montreal.
Fourteen Mayors from the G.TA and the Minister held positive and open
dialogue. A large G.TA Economic Development display was manned by
Representatives of the G.T A including a Member of the Municipality's
Planning Staff. This impressive display received very positive feedback.
Councillor Novak chaired this portion of the meeting.
Parking Enforcement Resolution #GPA-525-93
Monthly Report for
Month of August, 1993 Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT Report CD-16-93 be received for information.
"CARRIED"
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G.P.& A Minutes
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September 20, 1993
CLERK'S DEPARTMENT CONT'D.
Proposed Snow
Removal By-law
Brian Ward
Refreshment Vehicle
Application
P09.RE
Resolution #GPA-526-93
Moved by Councillor Hooper, seconded by Councillor Hannah
THAT Report CD-17-93 be received; and
THAT the By-law attached to Report CD-17-93 regulating snow removal be
enacted and appropriate notices be placed in the local media
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-527-93
Moved by Mayor Hamre, seconded by Councillor Scott
THAT the foregoing Resolution #GPA-526-93 be amended by adding the
following wording to the second paragraph:
"and included in the next tax billing".
"CARRIED"
The foregoing Resolution #GPA-526-93 was then put to a vote and CARRIED
AS AMENDED.
Resolution #GPA-528-93
Moved by Mayor Hamre, seconded by Councillor O'Toole
THAT Report CD-18-93 be received; and
THAT the Clerk's Department be authorized to issue a Refreshment
Vehicle License to Mr. Ward.
llCARRIEDIt
Heritage Designation Resolution #GPA-529-93
Newcastle Village
Community Hall Moved by Councillor O'Toole, seconded by Councillor Dreslinski
R01.
THAT Report CD-19-93 be received;
THAT the Mayor and Clerk be authorized to execute the appropriate
by-laW; and
THAT the Clerk be authorized to carry out all actions necessary to
complete the process of property designation pursuant to the
Ontario Heritage Act, 1974, and detailed within Report CD-19-93.
"CARRIED"
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G.P.& A Minutes
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September 20, 1993
Councillor O'Toole chaired this portion of the meeting
TREASURY DEPARTMENT
Tender NW93-36
Supply, Retreading
and Repair of Tires
and Tubes
F18.3837.QU
Tender NW93-31,
Construction of Salt
Shed
F18.3837.QU
Councillor Hooper made a dec1aration of interest with respect to Report
TR-76-93; vacated his chair and refrained from discussion and voting of the
subject matter. Councillor Hooper indicated that a member of his family is
employed by this organization.
Resolution #GPA-530-93
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Report TR-76-93 be received;
THAT Attersley Tire Services Ltd, Oshawa, Ontario, being the lowest
responsible bidder meeting all terms, conditions and specifications of Tender
NW93-26, be awarded the contract, in an approximate value of $23,398.59, for
the Supply, Retreading and Repair of Tires and Tubes to the Municipality of
C1arington, as required by the Department of Public Works; and
THAT the funds be drawn from the various Public Works approved 1993
Fleet.
"CARRIED't
Resolution #GPA-531-93
Moved by Councillor Hooper, seconded by Councillor Scott
THAT Report TR-77-93 be received;
THAT Bowman Construction Ltd., Courtice, Ontario, with a total bid of
$29,162.85 (including all taxes), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender NW93-31, be awarded the
contract for the construction of a salt shed, as required by the Department of
Public Works; and
THAT the required funds be drawn from the approved 1993 Public Works
Department Capital Budget, Account #7212-01001.
"CARRIED"
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G.P.& A Minutes
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September 20, 1993
TREASURY DEPARTMENT CONT'D.
Cash Activity Report
June, 1993 Part A
Cash Activity Report
July, 1993 Part A
Resolution #GPA-532-93
Moved by Councillor Scott, seconded by Mayor Hamre
THAT Report TR-78-93 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash
position of the Municipality of C1arington for the month ended June 30, 1993,
is as shown on the schedule attached to Report TR-78-93; and
THAT Part "N of the expenditures for the month of June, 1993 be
confirmed.
"CARRIED"
Resolution #GPA-533-93
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Report TR-79-93 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash
position of the Municipality of C1arington for the month ended July 30, 1993,
is as shown on the schedule attached to Report TR-79-93; and
THAT Part "N of the expenditures for the month of July, 1993 be confirmed.
"CARRIED"
Tender NW93-34 Resolution #GPA-534-93
Willowbrook Subdivision
Repair of Deficiencies Moved by Councillor Dreslinski, seconded by Councillor Hannah
F18.3837.QU
THAT Report TR-81-93 be received;
THAT Bennett Paviog and Materials, Oshawa, Ontario with a total bid in the
amount of $190,646.22, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender NW93-34, be awarded the contract for
Willowbrook Subdivision - Repair of Deficiencies, as required by the
Department of Public Works;
THAT the By-law attached to Report TR-81-93, marked Schedule"N be
forwarded to Council for approval; and
THAT the total funds required in an approximate amount of $218,046.22
($190,646.22 contract + $27,400.00 Engineering and Supervision) be drawn
from the Subdividers Deposits, Account #2015-00001-0000.
"CARRIED"
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G.P.& A Minutes
UNFINISHED BUSINESS
Expense Reports
Mayor and Members
Details of Eligible
Expenses
COMMUNITY SERVICES
Animal Control
Monthly Report
for the month of
July 1993
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September 20, 1993
Resolution #GPA-535-93
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report TR-65-93 be lifted from the table.
'CARRIED"
Resolution #GPA-536-93
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report TR-65-93 be received; and
THAT the guidelines in report TR-65-93 be endorsed as the general
guidelines to set out the details required in completion of expense
forms for kilometre reimbursement for the Mayor and Members of
Council
'MOTION LOST"
Resolution #GPA-537-93
Moved by Councillor Hooper, seconded by Councillor Hannah
THAT Report TR-65-93 be tabled for a period of one month.
"CARRIED"
Resolution #GPA-538-93
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT the committee recess for 15 minutes.
IlCARR1ED"
The meeting reconvened at 11:10 am.
Councillor Dreslinski chaired this portion of the meeting.
Resolution #GPA-539-93
Moved by Councillor Hooper, seconded by Councillor Scott
THAT Report CS-22-93 be received for information.
'CARRIED"
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G.P.& A Minutes
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September 20, 1993
COMMUNITY SERVICES DEPARTMENT CONT'D.
Animal Control
Monthly Report
for the month of
August 1993
Seniors Feasibility
Study -
Implementation
Strategy
FIRE DEPARTMENT
Resolution #GPA-540-93
Moved by Councillor Hooper, seconded by Councillor Scott
THAT Report CS-23-93 be received for information.
"CARRIED"
Resolution #GPA-541-93
Moved by Councillor Hooper, seconded by Councillor Hmmah
THAT Report CS-24-93 be received;
THAT Council endorse the establishment of a Seniors' Community Action
Committee as defined in Report CS-24-93;
THAT the implementation strategies (both short-term and long-term) be
approved in principle; and
THAT members of the Seniors' Centre Activity Centre Steering Committee
be thanked for their participation and dedication to the completion of the
Seniors' Activity Centre Feasibility Study.
"CARRIED"
Resolution #GPA-542-93
Moved by Mayor Hamre, seconded by Councillor Hooper.
THAT the verbal report of the Director of Community Services, pertaining to
a property matter be referred to the end of the agenda, to be considered "In
Cam.era." .
!ICARRIED"
There were no reports considered under this section of the agenda.
PUBLIC WORKS DEPARTMENT
Councillor Hmmah chaired this portion of the meeting.
Holiday Garbage
Collection - Christmas
Tree Collection - Yard
Waste Collection
Resolution #GPA-543-93
Moved by Councillor Dreslinski, seconded by Councillor Hooper
THAT Report WD-37-93 be received for information.
"CARRIED"
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G.P.& A Minutes
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September 20, 1993
PUBLIC WORKS DEPARTMENT CONT'D.
Controls on the Resolution #GPA-544-93
Placement of Newspaper
Vending Boxes Moved by Mayor Hamre, seconded by Councillor O'Toole
THAT Report WD-38-93 be received;
THAT the Region of Durham be advised that the Municipality is agreeable to
the Regional Policy to support local municipal by-laws to control the
placement of newspaper vending boxes within Regional road rights-of-way
sul:!ject to the Region's approval of the locations and to the Region being
listed as an additional named insured with the Municipality of C1arington;
THAT the Municipality of C1arington continue to control the placement of
newspaper service boxes with the existing Road Occupancy By-law 83-57;
THAT the Director of Public Works forward letters to the newspaper service
box distributors advising them of the new Regional Policy and the
requirement to submit new applications for boxes placed on Regional roads;
and
THAT the Region of Durham be advised of Council's decision.
"CARRIED"
Application for Resolution #GPA-545-93
Closure and Conveyance
Neale and Shirley Moved by Mayor Hamre, seconded by Councillor O'Toole
McLean
THAT Report WD-39-93 be received;
THAT staff be authorized to advertise a public hearing required by the
Municipal Act to stop up, close and convey part of the Unnamed Lane in
Block "A" Hanning's Plan, former Town of Bowmanville;
THAT, if following such Hearing, Council decides to pass the by-law to stop
up, close and convey the laneway, the Mayor and Clerk be authorized to
execute the necessary documents to complete the closure and conveyance;
THAT the portion of the unnamed lane to be stopped up and closed be
conveyed to Neale and Shirley McLean at the nominal cost of $2 plus all costs
associated with the application; and
THAT Neale and Shirley McLean be advised of Council's decisiolL
"CARRIED"
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G.P.& A Minutes
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September 20, 1993
PUBLIC WORKS DEPARTMENT CONT'D.
Proposed Revisions
to the program for
snow removal for
Senior Citizens and
Physically disabled
ADMINISTRATOR
UNFINISHED BUSINESS
Resolution GPA-546-93
Moved by Mayor Hamre, seconded by Councillor O'Toole
THAT Report WD-40-93 be received;
THAT sanding/salting of the sidewalks be included in the snow clearing
program for senior citizens and the physically disabled; and
THAT the 1993/94 program be extended to include the Hamlets of
N ewtonville, Tyrone, Leskard, Hayden, Kendal, Solina, Hampton, Burketon,
Enniskillen, Maple Grove, Enfield, Mitchell Comers and Kirby, all in
accordance with the boundaries illustrated on Attachment No. 2 to Report
WD-40-93.
"CARRIEDII
There were no reports considered under this section of the agenda.
Expense Reports Report TR-65-93 was considered earlier in the meeting.
Mayor and Members -
Detailed of Eligible
Expenses
OTHER BUSINESS
Mayor Hamre chaired this portion of the meeting.
Chief Administrative Officer, L. Kotseff, thanked Members of Council and
Staff for their trust, support and co-operation towards the collective
accomplishments which occurred during his 7 year tenure with the
Municipality.
He advised Members of the Committee that his family has been in possession,
for several years, of an antique grand piano which was manufactured in
England in 1879. He advised that he would like to donate this item to the
Municipality of C1arington.
Resolution #GPA-547-93
Moved by Councillor N oval<, seconded by Councillor Scott
THAT the Municipality of C1arington gratefully receive and thank Mr. Larry
Kotseff and his family for their generous gift of an antique grand piano;
THAT appropriate action be taken to determine the value of this item for
insurance purposes;
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September 20, 1993
OTHER BUSINESS CONT'.D
THAT a brass plaque commemorating this gift from Mr. Kotseff and his
family be prepared for display; and
THAT Mr. Kotseff and his family be thanked for this unique and wonderful
gift.
"CARRIED"
Resolution #GPA-548-93
Moved by Councillor Hannah, seconded by Councillor Novak
THAT the Director of Public Works be requested to examine the dangerous
situation pertaining to trucks travelling over the hill located at the 7th
Concession and Regional Road 57; and
THAT the Director of Public Works follow up and report on the activities
taken to remedy the situation.
"CARRIED"
Resolution #GPA-549-93
Moved by Councillor JlRnnRh, seconded by Councillor Scott
THAT the Director of Public Works be directed to hold a meeting with the
area residents of Edsall and Rehder Avenues pertaining to Report WD-36-93,
FORTHWITH.
"CARRIED"
Resolution #GPA-550-93
Moved by Councillor O'Toole, seconded by Councillor Hooper
THAT the Official Plan Review, two-day study session be held within the
boundaries of the Municipality.
"CARRIED"
Resolution #GPA-551-93
Moved by Councillor Novak, seconded by Councillor Dreslinski
THAT the meeting be "In Camera".
IICARRIED"
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ADJOURNMENT
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September 20, 1993
The meeting reconvened at 1:30 p.m. with the following Members present:
Mayor D. Hamre
Councillor A Dreslinski
Councillor D. Scott
Since there was no quorum present thirty minutes after the time appointed
for the "In Camera" Meeting, the Chairman wljourned the meeting at
2:00 p.m.
ffuUJ~~~b~
Chairman, Planning and Development Department
~. /-
Deputy erk :r!
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