HomeMy WebLinkAbout07/19/1993
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THE MUNICIPALITY OF CLARINGTON
General Purpose and j\nm;n;Rtration Committee
ROLL CALL
Present Were:
Also Present:
MINUTES
PUBLIC MEETINGS
July 19, 1993
Minutes of a regular meeting of the General
Purpose and Administration Committee held on
Monday, July 19, 1993 at 9:30 am., in the
Council Chambers.
Mayor D. Hamre
Councillor A Dreslinski
Councillor L. Hannah
Councillor K. Hooper
Councillor M. Novak
Councillor J. O'Toole
Councillor D. Scott
Chief Administrative Officer, L. Kotseff
Director of Community Services, J. Caruana (Until 5:00 p.m.)
Director of Public Works, W. Evans (Until 5:00 p.m.)
Municipality Solicitor, D. Hefferon
Deputy Fire Chief, W. Hesson (Until 5:00 p.m.)
Treasurer, M. Marano (Until 5:00 p.m.)
Director, Planning and Development, F. Wu
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-430-93
Moved by Councillor DresJinski, seconded by Councillor H RnnR h
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on July 5, 1993, be approved.
ItC.ARRIED'!
Pursuant to Section 17(2) and Section 21(1) of the Planning Act, the
Municipality of Clarington, through its General Purpose and Administration
Committee, is holding a Public Meeting for the following OffICial Plan
Amendment application:
(a) Proposed Official Plan Amendment - Courtice South Employment Area -
Municipality of Clarington - Lot 29 - 35, Broken Front Concession and
Concession 1, former Township of Darlington;
Pursuant to Section 34, Subsection 12 of the Planning Act, the Municipality
of Clarington Council, through its General Purpose and j\nm;n;Rtration
Committee, is holding a Public Meeting for the following Rezoning
applications:
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G.P.& A Minutes
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July 19, 1993
PUBLIC MEETINGS CONT'D.
(b) Proposed Zoning By-law Amendment - Lester Little - Part Lot 30,
Concession 3, former Township of Darlington; and
(c) Proposed Zoning By-law Amendment - Imperial Oil Limited - Part Lot 28,
Concession 3, former Township of Clarke.
Before proceeding with this matter, the Chairman asked the Deputy Clerk to
advise on the manner of notice.
The Deputy Clerk advised that public notices for the Zoning By-law
Amendment Applications were circulated on or before June 18, 1993 to all
property owners within 120 metres of the subject property in accordance with
the latest municipal assessment record. In addition, notices were also posted
on sites prior to June 18, 1993. This procedure is in compliance with Ontario
Regulation 404/83.
Public notice for the South Courtice Employment Area Secondary Plan was
placed in local newspapers on or before July 7, 1993. Letters were sent to all
parties who previously indicated an interest through earlier stages of the
Study.
The Chairman announced that all persons wishing further notice of the
passage of the by-law should leave their name, address and telephone number
with the Clerk's Department.
The Chairman announced that the Director of P1Rnning and Development
would describe the purpose and effect of the proposed amendment, then the
objectors would be heard, followed by the supporters and the applicant.
(a) South Courtice Employment Area Secondary Plan - Report PD-106-93 -
the purpose and effect of the Secondary Plan is to establish various
categories of land uses and development policies for the South Courtice
Employment Area including the designation of lands for Office, Light
Industrial, General Industrial, Special Purpose Commercial, GO Station,
Community Park and Major Open Space.
The Director of Planning and Development introduced the Municipality's
Planning Consultant, Liz Howson of Macauley, Shiomi, Howson, to
present a brief overview.
Liz HOWllOIl, M,.......1Py, f!hinnri, HOWllOIl, displayed a Land Use Plan and a
Transportation Plan, and gave a brief summary of the Draft South
Courtice Employment Area prepared by Macauley, Shiomi, Howson
Limited on behalf of the Municipality. She indicated that there will be a
need for an additional interchange at Highway #401 and elaborated on
the key features of the draft plan which reflect uses which could generate
significant employment to this area.
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G.P.& A Minutes
- 3-
July 19, 1993
PUBLIC MEETINGS CONT'D.
Mnnbogne A MiIIer, 1966 Valley Farm Road, Pickering, LlN lX8,
advised Members of the Committee that he owns a 74-acre parcel of land
which is shown on the Draft Plan as being proposed for parkland and
another lO-acre parcel which is adjacent to Dom's Auto Wreckers. He
stated that the intent of the Draft South Courtice Employment Area
Plan devalues his property and the proposed new interchange at
Highway 401 will disturb the ecology of Darlington Park.
Kevin Tunney, Tunney P1Rnnir1g. 340 Byron Street South, Whitby,
L1N 4P8, circulated correspondence dated July 16, 1993 and appeared
on behalf of Mr. Freedman who owns a 42-acre parcel of land located at
the north-west sector of the Draft Plan. He noted that the Plan has
designated 25-acres for residential purposes and the remainder of the
land for parkland. He requested that 10 acres be removed from the
proposed parkland and added to the residential component. He advised
that these serviceable lands should be used to their maximum and
serviced to economize his client's acquisition of the land.
Devon Biddle, Biddle and A.........wes, 96 King Street East, Osbawa,
LlH lB6, appeared on behalf of five parties who are major land owners
of the Draft Plan. Although he is in support of the Draft Plan, he
requested the opportunity to meet with Staff of the Municipality to
discuss some of his concerns pertaining to road patterns, conflicts with
the creek valley, land-use policies which he feels are somewhat
restrictive, archeological assessments and interim servicing methods.
Beth Kelly, Valiant ProperL'y MBnagemeot, 177 Nonquon Road, 20th
Floor, Oshawa, LlG 3S2, requested clarification from the Committee on
the ownership and status of Townline Road, south of Highway #2.
(b) Lester Little - Report PD-I07-93 - the purpose and effect is to permit
the creation of two (2) single family dwelling lots and two (2)
semi-detachedllink lots, in addition to the existing single family dwelling.
No one spoke in opposition to or in support of this application.
The applicant was called but was not present.
(c) Imperial Oil Limited - Report PD-I08-93 - the purpose and effect is to
permit the development of an eating establishment in addition to the
service station use.
Noone spoke in opposition to or in support of this application.
The applicant was called but was not present.
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G.P.& A Minutes
DELEGATIONS
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July 19, 1993
(a) Bernie CJumrlJpp, Deloitte & Touche, P_ 0_ Box 800, 2 ~ Street
South, Oshawa, L1H 7Nl - re: Report TR-56-93 - advised that the
Municipality is in a good fimm,.;,,] position reflecting the prudent financial
management of the Municipality. He expressed a concern that the
outstanding tax account has increased but noted that this is indicative of
these recessionary times. He was present to answer questions from the
Committee.
(b) David Reed, All.C~ Senior Account &pJ L. ntHtive, Frank Cowan
C''''''T''''Y Ltd., Princeton, NOJ IVO - advised that the Municipality's
Insurance costs have decreased by 2.54 percent. He highHghted the
contents of Report TR-59-93 and was present to answer questions from
the Committee.
(c) Otto Provenzano, 309 Kendalwood Road, Whitby, L1N 2G2 - re: Report
PD-llO-93 - advised that he has contacted the Regional Municipality of
Durham who have indicated that the Jeffery Construction Site, south of
Highway #2, will be serviced in the future. He suggested that he could,
perhaps, hook-up to these services. He introduced R. Martindale, Greer
Galloway Group Inc., who informed the Committee that Mr.
Provenzano's application which includes a mix of retail, office and
residential uses satisfies the intent of the Official Plan of the former
Town of Newcastle. He requested that this application be tabled for a
period of six months to allow the applicant to meet with Staff of the
municipality. He advised that Mr. Provenzano is willing to work with
the timing restrictions regarding this application.
(g) Anthony Gogo, 8 Meredith Court, Courtire, LlE 2V9 - re: Report
WD-26-93 - appeared on behalf of Robert and Glenda PlOllghmRn and
Cathy Targett and advised that he has been a resident of the area for
over one year. His residence backs onto Trulls Road and he worries
about the safety of his children because the fence has not yet been
installed by the developer. He requested clarification as to when the
works will be completed.
(I) Cathy Targett, 25 Cecil Found Cres., Courtioo, LIE 2V9 - re: Report
WD-28-93 - requested clarifICation on when the trees on her property
would be replaced.
(h) Glen Willson, Will""';" Tndlll!ltries, 140 Bond Street West, P_O_ Box 488,
Osha_ L1H 7L8 - re: Addendum to Report PD-60-93 - gave a brief
history of his business background and advised that he supports
wholeheartedly Option #3 described in Paragraph 4.3.5.3 of the
Addendum to Report PD-60-93. Mr. Willson advised that there should
be some commercial component on the north side of Highway #2. He
requested that the Committee not table this report any further and
stated that, if Option #3 is approved, he will adhere and honour all of
the Municipality's requirements.
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G.P.& A Minutes
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July 21, 1993
DELEGATIONS CONT'D.
(i) AI Strike, BoK 7, BowmanviDe, LIe 3K8 . re: Addendum to Report
PD-60-93 - high lighted the contents of his two previous written
presentations on behalf of the Bowmanville Business Improvement Area
He requested that, during the Planning Process, the Municipality adhere
to the population thresholds, that the small specialty stores be retained
in the downtown area and the large department stores be located in the
proposed mall
Resolution #GPA-431-93
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 10:25 am.
G) Eric H........h. Bowmanville Memorial Hospital, 47 Liberty Street South,
LIC 2N4 - advised prior to the meeting that he would not be present.
(k) George IGzolf: Ghods Rml<IPPs Inc., 333 Shepard Avenue East, Suite
2800, Toronto, M5G 2J2 - re: Addendum to Report PD-60-93 - advised
Members of the Committee that he felt there was an error in Paragraph
2.4 of the Addendum to Report PD-60-93 and the word "not" should be
removed. He stated that the new wording should read as follows: "In
addition, he indicated that his client's did intend to proceed with a site
plan for McDonald's Restaurant in accordance with the rezoning
application approved by Council on June 28, 1993, but would be
submitting a site plan for the entire site and appealing this matter to the
O.M.B."
(m) Ronald K. Webh, Q.C, Davis, Webb & &-h1l17-"'. Barristers and SoJV.nors,
Brampton Executive Centre, 8 Nelson Street West., Suite 600,
Brampton, L6X 4J2 - re: Addendum to Report PD-60-93 and Soper
Creek Storm Water Management System - advised Members of the
Committee that Resolution #C-442-93 approved by Council on June 14,
1993 was acceptable "in principle". He expressed a concern pertaining to
the right-of-way through the shopping centre and the site plan being
held in abeyance because if the construction commences later than 1994
this would be a grave concern. He introduced Mr. John Davies, Director,
Shopping Centres Group, Markborough Properties Inc., 1 Dundas Street
West, Suite 2800, Toronto, M5G 2J2. Mr. Davies advised that he had
been present at a meeting with Staff to negotiate the agreement.
Mr. Webb requested that a meeting be held with the appropriate
parties. He stated that there is no problem with the amount of money
requested by the Municipality and that money "is not an issue".
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G.P.& A Minutes
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July 19, 1993
Resolution #GPA-432-93
Moved by Councillor O'Toole, seconded by Councillor Novak
THAT the agenda be altered to allow for consideration of the Addendum to
Report PD-60-93 listed under "Unf"mished Business" at this time.
"CARRIED"
Resolution #GPA-433-93
Moved by Councillor O'Toole, seconded by Councillor Novak
THAT the meeting be "ill Camera".
"CARRIED"
Resolution #GP A-434-93
Moved by Councillor Hooper, seconded by Councillor Hannah
THAT the actions taken "In Camera" be approved.
"CARRIEDlI
Resolution #GPA-435-93
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the Committee recess for lunch until 3:00 p.m.
'CARRIED"
The meeting reconvened at 3:00 p.rn.
(m) Rnnalil K Webh, Q_C. Davis, Webb & S<-tn"~.P. Barristers and Solicitors,
Brampton Executive Centre, 8 Nelson Street West, Suite 600,
Brampton, L6X 4J2 - re: Soper Creek Storm Water Management
System - advised that a mutually satisfactory arrangement has been
reached by all parties.
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G.P.& A Minutes
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July 19, 1993
PLANNING AND DEVELOPMENT
South Courtice
Employment Area
Secondary Plan
Rezoning Application
Lester Little
DI4.DEV.S9.132
Resolution #GPA-436-93
Moved by Councillor Hooper, seconded by Councillor Hannah
THAT Report PD-106-93 be received;
THAT the Draft South Courtice Employment Area Secondary Plan be
referred back to Staff for further processing and a subsequent Public Meeting
report at such time as the plan is ready to be adopted by Council; and
THAT the interested parties listed in Report PD-106-93 and any delegation
be advised of Council's decision.
"CARRIED"
Resolution #GPA-437-93
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report PD-107-93 be received;
THAT the application to amend the Municipality's Comprehensive Zoning
By-law 84-63, as amended, submitted by Lester Little, be referred back to
Staff for further processing and the preparation of a subsequent report
pending the receipt of all outstanding comments; and
THAT the interested parties listed in Report PD-107-93 and any delegation
be advised of Council's decision.
"CARRIED"
Rezoning and Site Plan Resolution #GP A-43S-93
Application - Imperial
Oil Limited Moved by Councillor Dreslinski, seconded by Councillor O'Toole
D14.DEV.93.022
THAT Report PD-I0S-93 be received;
THAT the application to amend the Municipality's Compreheusive Zoning
By-law 84-63, as amended, submitted by Foord & Taylor Limited on behalf of
Imperial Oil Limited be referred back to Staff for further processing and the
preparation of a subsequent report pending receipt of all outstanding
comments; and
THAT the interested parties listed in Report PD-lOS-93 and any delegation
be advised of Council's decision.
"CARRIED"
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G.P.& A Minutes
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July 19, 1993
PLANNING AND DEVELOPMENT CONT'D.
Monitoring of the
Decisions of the
Committee of
Adjustment
D13.3807.MO
Rezoning Application
Mopro Construction
D14.DEV.92.028
Resolution #GPA-439-93
Moved by Councillor Hooper, seconded by Councillor Dreslinski
THAT Report PD-I09-93 be received;
THAT Council concur with the decisions of the Committee of Adjustment
made on July 8, 1993; and
THAT Staff be authorized to appear before the Ontario Municipal Board to
defend the decisions of the Committee of Aqjustment in the event of an
appeal.
'CARRIED"
Resolution #GPA-440-93
Moved by Councillor Scott, seconded by Councillor Dreslinski
THAT Report PD-llO-93 be received;
THAT the application to amend the Official Plan of the former Town of
Newcastle, and the application to amend the Municipality's Comprehensive
Zoning By-law 84-63, as amended, submitted by The Greer Galloway Group
on behalf of Mopro Construction be denied; and
THAT the interested parties listed in Report PD.llO-93 and any delegation
be advised of Council's decision.
"CARRIED"
Public Attitude Resolution #GPA-441-93
Survey - Municipality
of Clarington OffICial Moved by Councillor O'Toole, seconded by Councillor Dreslinski
Plan Review
Monthly Report on
Building Permit
Activity for
June, 1993
THAT Report PD-l11-93 be received for information.
lICARRIEDII
Resolution #GPA-442-93
Moved by Councillor DresJinski, seconded by Councillor Novak
THAT Report PD-I12-93 be received for information.
"CARRIEDII
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G.P.& A Minutes
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July 19, 1993
PLANNING AND DEVELOPMENT CONT'D.
Confidential Report
Resolution #GPA-443-93
Moved by Councillor Dreslinski, seconded by Councillor Hooper
THAT Confidential Report PD-113-93 be referred to the end of the agenda to
be considered "In Camera".
I'CARRIED"
Councillor Novak chaired this portion of the meeting.
CLERK'S DEPARTMENT
Parking Enforcement Resolution #GPA-444-93
Monthly Report for
Month of June, 1993 Moved by Councillor DresJinski, seconded by Councillor O'Toole
THAT Report CD-I0-93 be received for information.
IlCARRIED"
Smoking By-law
Resolution #GPA-445-93
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Resolution #C-225-92 be rescinded.
"CARRIEDII
Resolution #GPA-446-93
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report CD-11-93 be received;
THAT, effective September 7, 1993, all Municipal facilities be designated
smoke-free;
THAT the smoke-free designation include all municipally-owned, leased or
controlled vehicles;
THAT the shopping malls and restaurants be required to provide an
appropriate deaignated smoking area;
THAT $3,000.00 be allocated from the Civic Administration Lot Levy Reserve
Fund Account # 1110-158-X to allow for the creation of a deaignated smoking
area at the south-west side of the Municipal Administrative Centre;
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G.P.& A Minutes
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July 19, 1993
CLERK'S DEPARTMENT CONT'D.
Property Standards
Clean-up of Property
of David Brown
5521 Main Street,
Orono
Request for License
to Sell Break-Open
Lottery (Nevada)
Tickets - Lioness
Club of Newcastle
THAT the By-law attached to Report CD-H-93 be forwarded to Council for
passage; and
THAT all interested individuals be advised of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-447-93
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT the foregoing Resolution #GPA-446-93 be amended by deleting the 5th
Paragraph therefrom.
"CARRIED"
The foregoing Resolution #GPA-446-93 was then put to a vote and CARRIED
AS AMENDED.
Resolution #GPA-448-93
Moved by Councillor DresJinski, seconded by Councillor O'Toole
THAT Report CD-12-93 be received;
THAT the Municipal Law Enforcement Officers be authorized to undertake
all necessary actions to clean up and secure the property of David Brown; and
THAT all costs associated with the clean-up be charged initially against
Contingency Account Number 7007-00000-0298 and suhsequently levied
against the property and to be collected in a like manner as taxes in
accordance with The Municipal Act.
"CARRIEDII
Resolution #GPA-449-93
Moved by Councillor Hooper, seconded by Councillor Hannah
THAT Report CD-13-93 be received;
THAT the request received from the Lioness Club of Newcastle for a licence
to sell Break-Open (Nevada) tickets from a third party location be approved;
THAT the licence be issued, provided the retail outlet is registered under the
Gaming Services Act and the licensee complies with all other Terms and
Conditions of the licence; and
THAT Kathleen Powell, President, Lioness Club of Newcastle, be advised of
Council's decision.
"CARRIED"
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G.P.& A Minutes
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July 19, 1993
CLERK'S DEPARTMENT CONT'D.
Application for Resolution #GPA-450-93
Designated Property
Grant - Glenn Millson, Moved by Councillor O'Toole, seconded by Councillor Scott
R.R. # 1, Enniskillen
Application for
Designated Property
Grant - Barry and
Carol Lamont,
5085 Main Street,
Orono
THAT Report CD-I4-93 be received;
THAT the Designated Property Grsnt Application submitted by Mr. Millson
in the amount of $2,150.00 be approved in principle;
THAT the funds required be taken from the Miscellaneous Clearing Account,
1003-00015-0000; and
THAT Mr. Millson, Mrs. Diana Grandfield, Chairman, Local Architectural
Conservation Advisory Committee and the Ministry of Culture and
Communications be advised of the actions taken.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-451-93
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT the foregoing Resolution #GPA-450-93 be amended by replacing the
amount of "$2,150.00" in Paragraph 2 with the amount of "$3,000.00".
"CARRIED"
The foregoing Resolution #GPA-45o-93 was then put to a vote and CARRIED
AS AMENDED.
Resolution #GP A-452-93
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report CD-15-93 be received;
THAT the Designated Property Grant Application submitted by Mr. and Mrs.
Lamont in the amount of $2,150.00 be approved in principle;
THAT the funds required be taken from the Miscellaneous Clearing Account,
1003-00015-0000; and
THAT Mr. and Mrs. Lamont, Mrs. Diana Grsndfield, Chairman, Local
Architectural Conservation Advisory Committee and the Ministry of Culture
and Communications be advised of the actions taken.
"CARRIED"
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G.P.& A Minutes
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July 19, 1993
Councillor O'Toole chaired this portion of the meeting.
TREASURY DEPARTMENT
1992 Audit Report and Resolution #GPA-453-93
Related Management
Letter Moved by Councillor Hooper, seconded by Councillor IfRnnRh
THAT Report TR-58-93 be received;
THAT the Financial Statements for the year ended December 31, 1992
(under separate cover) be adopted;
THAT the recommendations contained in the management letter be reviewed
by staff and addressed appropriately; and
THAT the fmu of Deloitte and Touche be retained as the Municipality's
Auditors for the 1993 year end audit.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-454-93
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT the foregoing Resolution #GPA-453-93 be amended by adding to the
third paragraph: "and report back".
"CARRIED"
The foregoing Resolution #GPA-453-93 was then put to a vote and CARRIED
AS AMENDED.
1993/94 Insurance Resolution #GP A-455-93
and Risk Management
Report Moved by Councillor Scott, seconded by Councillor Novak
THAT Report TR-59-93 be received;
THAT Frank Cowan Company Limited continue to be retained as the
Municipality of C1arington's insurance carriers for the period from July 1st,
1993 to June 30, 1994, with a total premium renewal rate of $205,679.00 (a
decrease of 2.54% over 1992/93 premium of $211,029.00);
THAT the value of the Provincial sales tax, estimated to total approximately
$15,300.00 (1/2 or approximately $7,700.00 applicable to 1993) be expended
appropriately;
THAT the 1993 Budget overprovision for insurance amounting to approximately
$27,000.00 be transferred to the Self-Insured Losses Reserve;
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G.P.& A Minutes
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July 19, 1993
TREASURY DEPARTMENT CONT'D.
Reimbursement of
Expenses to the
Mayor and Members
of Council
April and May, 1993
Tender NW93-2,
Plumbing Services
Co-operative Tender
No.2 Domestic
Fuel Oil
THAT the updated Fleet and Property schedules be forwarded to the Frank
Cowan Company as they are received from Department Heads;
THAT the level of coverage provided by the Crime Insurance policy be
reviewed by the Treasury Department to determine its adequacy; and
THAT the Frank Cowan Company be advised of the Municipality's name
change effective July 1, 1993 and be requested to adjust all policies and
certif"ICates appropriately.
"CARRIEDII
Resolution #GPA-456-93
Moved by Councillor DresJinski, seconded by Mayor Hamre
THAT Report TR-60-93 be received for information.
"CARRIED"
Resolution #GPA-457-93
Moved by Councillor IfRnnRh, seconded by Councillor Novak
THAT Report TR-61-93 be received;
THAT Larry Jackson Plumbing, Orono, Ontario, with bid prices of $26.00 per
hour for Journeyman Plumber and $15.00 per hour for Journeyman
Plumber's Helper be awarded the contract to provide Plumbing Services for a
six (6) month period with an optional further six (6) months, as required by
the Municipality of CIarington, for 1993/94;
THAT the respective contractor attend a Safety Orientation Program to be
provided by the Municipal Staff; and
THAT the funds expended be drawn from the various 1993/94 Current
Budget accounts.
IICARRIED"
Resolution #GPA-458-93
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report TR-62-93 be received;
THAT Thermoshell Inc., North York, Ontario, with a net unit price in the
amount of $.2445 per litre (including G.S.T.), meeting all terms, conditions
and specifications of the Durham Region Roman Catholic Separate School
Board Co-operative Tender, be awarded the contract to supply and deliver
No. 2 Domestic Fuel Oil to the Municipality of Clarington for the 1993194
winter season; and
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G.P.& A Minutes
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July 19, 1993
TREASURY DEPARTMENT CONT'D.
Tender NW93-22,
Chain Link Fencing
THAT the funds expended be drawn from the 1993/94 budget allocation for
heating of facilities.
"CARRIED"
Resolution #GPA-459-93
Moved by Councillor Jl RnnR h, seconded by Councillor Novak
THAT Report TR-63-93 be received;
THAT White's Fence System, Courtlce, Ontario, with a total bid price of
$17,885.42, be awarded the contract to provide Chain Link Fencing at Mearns
Avenue Park, as requested by the Municipality of Clarington; and
THAT the funds expended be drawn from the Community Services Lot Levy
Account #1110-00156-X.
"CARRIED"
Tender NW93-23, Resolution #GPA-460-93
Rotary Park -
Phase I (peace Moved by Councillor Scott, seconded by Councillor Dreslinski
Park-
Bowmanville THAT Report TR-64-93 be received;
Memorial Arena Site)
Expense Reports
Mayor and Members
Details of Eligible
Expenses
THAT Ron Robinson Limited, Oshawa, Ontario, with a total bid in the
amount of $72,261.67, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender NW93-23, be awarded the contract for
Rotary Park - Phase I (peace Park - Bowmanville Memorial Arena Site), as
required by the Department of Community Services;
THAT the by-law attached to Report TR-64-93, marked Schedule "N be
forwarded to Council for approval; and
THAT the total required funds in an approximate amount of $81,011.67
($72,261.67 contract & $8,750.00 consulting, design, contract administration
and expenses), be drawn from the approved 1993 Community Services Capital
Budget, Account #7603-00001-0516.
nCARRIED"
Resolution #GPA-461-93
Moved by Councillor Hooper, seconded by Councillor JlRnnRh
THAT Report TR.65.93 be tabled to the General Purpose and .Anm;n;Rtration
Committee Meeting scheduled for September 20, 1993.
"CARRIED"
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G.P.& A Minutes
- 15-
July 19, 1993
TREASURY DEPARTMENT CONT'D.
Cash Activity Report
April, 1993 Part A
Cash Activity Report
May, 1993
Part A
FIRE DEPARTMENT
Car #3
Resolution #GPA-462-93
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Report TR-66-93 be received; and
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash
position of the Town of Newcastle for the month ended April 30, 1993, is as
shown on the schedule attached to Report TR-66-93; and
THAT Part A of the expenditures for the month of April, 1993 be confirmed.
"CARRIED"
Resolution #GPA-463-93
Moved by Councillor Scott, seconded by Councillor Novak
THAT Report TR-67-93 be received; and
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash
position of the Town of Newcastle for the month ended May 31, 1993, is as
shown on the schedule attached to Report TR-67-93; and
THAT Part A of the expenditures for the month of May, 1993 be cOnIll'1lled
ltCARRIEDII
Councillor Hooper chaired this portion of the meeting.
Resolution #GPA-464-93
Moved by Mayor Hamre, seconded by Councillor Scott
THAT Report FD-6-93 be received;
THAT Option B as described in Paragraph 2.3 of Report FD-6-93 be
approved; and
THAT the funds required for the replacement be allocated from the Fire
Department Lot Levy Account No. 5001-38-0.
"MOTION LOST"
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G.P.& A Minutes
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July 19, 1993
FIRE DEPARTMENT CONT'D.
Quarterly Report
April 1, 1993 -
June 30, 1993
Resolution #GP A-465-93
Moved by Councillor Dreslinski, seconded by Councillor O'Toole
THAT Report FD-6-93 be received;
THAT Option A as described in Paragraph 2.2 of Report FD-6-93 be approved
for the purchase of a truck or car, at the discretion of the Fire Department
Chairman;
THAT the purchase be made by the Fire Department Chairman, the Fire
Chief and the Treasurer from a car lot and the Purchasing By-law be waived
for this transaction; and
THAT the funds required for the replacement be allocated from the Fire
Department Lot Levy Account No. 5001-38-0.
"CARRIED"
Resolution #GPA-466-93
Moved by Councillor Dreslinski, seconded by Councillor O'Toole
THAT Report FD-7-93 be received for information.
"CARRIED"
Fire A1arm Resolution #GPA-467-93
Monitoring Agreement
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Report FD-8-93 be received;
THAT approval be given for Air Comfort Mechanical Inc. to install a Fire
A1arm Monitoring Panel in the Fire Department headquarters;
THAT the Mayor and Clerk be authorized to execute the necessary
agreement and that the appropriate by-law be passed;
THAT Air Comfort M""hRn;"" 1 Inc. retain all responsibility for the alarm
panel;
THAT the Corporation of the Municipality of C1arington and the C1arington
Fire Department and its staff not be held responsible for any problems with
or arising from the monitoring of said panel; and
THAT Air Comfort M""hRn;C'fl] Inc. be advised of Council's decision.
"CARRIED"
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G.P.& A Minutes
- 17-
July 19, 1993
Councillor Dreslinski chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Structural Adequacy
Darlington Sports
Centre and Orono
Community Arena
Resolution #GPA-468-93
Moved by Councillor Hooper, seconded by Councillor O'Toole
THAT Report CS-17-93 be received; and
THAT Report CS-17-93 be forwarded to the Orono Arena Board and they be
informed of action taken by Council
"CARRIED"
1994 Schedule of Fees Resolution #GP A-469-93
and Rates
Animal Control
Monthly Report for
Month of June 1993
Volunteer
Recognition
Committee -
Evaluation
Moved by Councillor O'Toole, seconded by Councillor Hannah
THAT Report CS-18-93 be received;
THAT the 1994 Schedule of Fees and Rates of the Community Services
Department be approved;
THAT all fees and rates, with the exception of those for outdoor sports fields
(diamonds and soccer fields) and associated services, be effective from
September 1, 1993 to August 31, 1994;
THAT the fees and rates for the outdoor sports fields and associated services
be effective as of the start of the 1994 baseball/soccer season; and
THAT the appropriate By-law pertaining to Cemetery Fees be approved and
forwarded to the Ministry of Consumer and Commercial Relations for their
approval.
"CARRIED"
Resolution #GPA-470-93
Moved by Councillor Scott, seconded by Councillor Novak
THAT Report CS-19-93 be received for information.
"CARRIED"
Resolution #GPA-471-93
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT Report CS-20-93 be received;
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G.P.& A Minutes
- 18-
July 19, 1993
COMMUNITY SERVICES DEPARTMENT CONT'D.
THAT the Municipality's official Volunteer Service Recognition Awards
Ceremony be held the second year of each term of Council during National
Volunteer Week;
THAT the eJigibility criteria outlined in Report CS-20-93 be approved; and
THAT the official unveiling of the "Volunteer Wall of Fame" plaque be held
during the Council meeting of September 27, 1993.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-472-93
Moved by Councillor JlRnnRh. seconded by Mayor Hamre
THAT the foregoing Resolution #GPA-471-93 be amended by adding the
following wording to the third paragraph:
"with the exception of (3) which is to be deleted".
"CARRIED"
The foregoing Resolution #GPA-471-93 was then put to a vote and CARRIED
AS AMENDED.
Councillor Dreslinski read a statement pertaining to the proposed Courtice
Community Complex advising that the Municipality's partnership with private
industry will not be pursued.
PUBLIC WORKS DEPARTMENT
Councillor Hannah chaired this portion of the meeting.
School Crossing
Guard Request -
Nash Road and
Fourth Street,
Courtice
Resolution #GPA-473-93
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report WD-29-93 be received;
THAT staff be authorized to hire an adult school crossing guard for the
intersection of Nash Road and Fourth Street in Courtice to commence in
September, 1993 and that the cost be funded from the Contingency Account
for 1993; and
THAT Mrs. Charlene Wllbur of 23 Lynwood Avenue, Courtice, be advised of
Council's decision.
"CARRIED"
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G.P.& A Minutes
- 19-
July 19, 1993
PUBLIC WORKS DEPARTMENT CONT'D.
Instal1ation of
Traffic Control
Signals at the
Intersection of
Townline Road &
Nash Road
Criteria Used to
Determine When to
Replace V chicles
and Heavy Equipment
Resolution #GP A-474-93
Moved by Councillor Hooper, seconded by Councillor Scott
THAT Report WD-30-93 be received;
THAT the Region of Durham be advised that the Municipality of C1arington
agrees to pay 25% of the cost of the installation of traffic control signals at
the intersection of Townline Road (Regional Road #55) and Nash Road based
on a total estimated cost of $50,000;
THAT the Municipality of C1arington's share be obtained from the Public
Works Lot Levy Reserve Fund; and
THAT C.W. Lundy be advised of Council's decision.
"CARRIEDIl
Resolution #GPA-475-93
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report WD-31-93 be received;
THAT Council approve the guidelines for the replacement of vehicles and
heavy equipment in the Public Works, Community Services and Fire
Departments as follows:
Tandem and Single Axle Trucks every ten (10) years;
Gradalls, Loaders and Graders every eight (8) years; and
Small Trucks every four (4) to seven (7) years.
"CARRIED"
An Addendum to Report WD-32-93 was circulated to Members of the
Committee as a handout.
Schickedanz Subdivision Resolution #GPA-476-93
Phases 1 and 2, Plans
lOM-829 and 10M-830 Moved by Mayor Hamre, seconded by Councillor Hooper
Completion of All
Outstanding Works, 1. THAT the Addendum to Report WD-32-93 be received;
Including Stormwater
Management Works 2. THAT Report WD-32-93 be received;
3. THAT if on or before August 10, 1993, Schickedanz Bros. Limited
(i) fails to enter into an agreement with the Municipality to give
effect to the content of Attachment No. 1 to the Addendum to
Report WD-32-93,
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G.P.& A Minutes
. PUBUC WORKS DEPARTMENT CONT'D.
- 20-
July 19, 1993
(il) fails to perform the obligations set out in Attachment No. 1
referable to the amendment to the Subdivision Agreement the
approval of the tender documents and construction contract,
including the mRk;ng of arrangements for the Municipality to be
a party to the construction contract,
(ill) fails to commence construction of Part A of the works as
described in Attachment No.1 to the Addendum,
(iv) fails to complete Part A of the works in accordance with
paragraph 1 of Attachment No.1 to the Addendum, or
(v) fails to arrange and complete Part B of the works in accordance
with paragraph 1 of Attachment No.1 to the Addendum;
a) The Director of Public Works be authorized FORTHWITH to issue a
'Final Notification Letter' to Schickedanz Bros. Limited, and their
surety, stating a completion deadline of August 13, 1993, for all
outstanding works;
b) Should the Works not be completed to the satisfaction of the Director
of Public Works by the aforementioned deadline, the developer's
Letters of Credit be drawn down, in the full amount;
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c) The Director be authorized to expend said monies pursuant to all
obligations incurred or to be incurred by the Corporation of the
Municipality of C1arington in accordance with the Subdivision
Agreement between Schickedanz Bros. Limited and the Corporation of
the Town of Newcastle;
4. THAT Council approve the mRlring of an agreement with Schickedanz
Bros. Limited to give effect to the content of Attachment No. 1 to the
Addendum to Report WD-32-93 and to complete such other provisions as
are considered necessary by the Director of Public Works, acting
reasonably to protect the Municipality's interest, and pass a by-law to
authorize the Mayor and Clerk to execute the agreements, which are
contemplated in Attachment No.1 to the Addendum to Report WD-32-93;
and
5. THAT Schickedanz Bros., Limited and the Royal Bank of Canada be
advised of Council's decision and be provided with a copy of the
Addendum to Report WD-32-93 and Report WD-32-93.
IICARRIED"
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G.P.& A Minutes
- 21-
July 19, 1993
PUBLIC WORKS DEPARTMENT CONT'D.
Resolution #GPA-477-93
Nor-Arm Developments
Royal Pines Court and
Pinetree Court
Subdivisions -
Certificate of
Acceptance -
Final Works
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report WD-33-93 be received; and
THAT the by-laws attached to Report WD-33-93 be forwarded to Council for
approval.
"CARRIED"
Councillor Scott chaired this portion of the meeting.
Resolution #GPA-478-93
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT the agenda be altered to allow for consideration of Report WD-26-93
listed under "U nImished Business" at this time.
"CARRIED"
Trulls Delbert Resolution #GPA-479-93
Subdivision - Phases
1 and 2, Plans Moved by Mayor Hamre seconded by Councillor HRnnRh
40M-1684 and 4OM-1685,
Completion of All THAT Report WD-26-93 be lifted from the table;
Outstanding Works
THAT Report WD-26-93 be received;
THAT the Director of Public Works be authorized FORTHWITH to issue a
'Final Notification Letter' to 848601 Ontario Inc. notifYing it of its default,
neglect, act or omission in failing to complete the construction or installation
of the Works pursuant to the Phase 1 Subdivision Agreement with the Town
such notice given pursuant to paragraph 5.17(1) of the Phase 1 Subdivision
Agreement and requiring that all outstanding Works be completed on or
before August 13, 1993;
THAT if all outstanding Phase 1 Works are not completed by August 13, 1993
to the satisfaction of the Director of Public Works, the Treasurer is
authorized to present the Phase 1 letter of credit (p14729T06206 issued by
the Royal Bank) deposited with the Town (other than the letter of credit
deposited for the replacement of trees) for payment at the issuing hank;
THAT the Director of Public Works and the Treasurer be authorized to
expend the monies received from the presentation of the letter of credit
referable to Phase 1 to satisfY the Owner's ob1igations in respect of the
completion of the construction and maintenance of the Works in accordance
with the Phase 1 Subdivision Agreement;
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G.P.& A Minutes
- 22-
July 19, 1993
PUBLIC WORKS DEPARTMENT CONT'D.
ADMINISTRATOR
THAT the Director of Public Works be authorized FORTHWITH to issue a
'Final Notillcation Letter' to 848601 Ontario Inc. and 829633 Ontario Inc.
notifYing them of their default, neglect, act or omission in completing the
construction or installation of the Works pursuant to the Phase 2 Subdivision
Agreement with the Town such notice given pursuant to paragraph 5.17(1) of
the Phase 2 Subdivision Agreement and requiring that all outstanding Works
be completed on or before August 13, 1993;
THAT if all outstanding Phase 2 Works are not completed by August 13, 1993
to the satisfaction of the Director of Public Works, the Treasurer is
authorized to present the Phase 2 letter of credit (p14743T06206 issued by
the Royal Bank) deposited with the Town (other than the letter of credit for
the replacement of trees) for payment at the issuing hank;
THAT the Director of Public Works and the Treasurer be authorized to
expend the monies received from the presentation of the letters of credit to
satisfy the Owner's obligations in respect of the completion of the
construction and maintenance of the Phase 2 Works in accordance with the
Pbase 2 Subdivision Agreement; and
THAT 848601 Ontario Inc., 829633 Ontario Inc., the Royal Bank of Canada,
Garvey Ferris and Mr. A Cogo be advised of Council's decision and be
provided with a copy of Report WD-26-93, FORTHWITH.
"CARRIED"
Resolution #GPA-480-93
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the meeting be "In Camera".
"CARRIED"
Resolution #GPA-481-93
Moved by Councillor Hooper, seconded by Councillor Hannah
THAT the actions taken "In Camera" be approved.
"CARRIED"
Report ADMIN -8-93 was considered earlier during the "In Camera" session.
"CARRIED"
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G.P.& A Minutes
ADJOURNMENT
- 23-
Resolution #GPA-482-93
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the meeting adjourn at 5:35 p.m.
"CARRIED"
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Chairman, Planning and evelopment Department
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July 19, 1993