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HomeMy WebLinkAbout06/21/1993 . . . THE TOWN OF NEWCASTLE General Purpose and Administration Committee June 21, 1993 ROLL CALL Present Were: Also Present: MINUTES PUBLIC MEETING Minutes of a regular meeting of the General Purpose and }"lm;niRtration Committee held on Monday, June 21, 1993 at 9:30 am., in the Council Chambers. Mayor D. Hamre (Left the meeting from 2:15 p.m. until 2:34 p.m.) Councillor A Dreslinski Councillor L. Hannah Councillor K Hooper Councillor M. Novak Councillor J. O'Toole Councillor D. Scott Chief Administrative Officer, L. Kotseff Director of Community Services, J. Caruana (Until 2:18 p.m.) Fire Chief, M. Creighton (Until 2:18 p.m.) Director of Public Works, W. Evans (Until 2:18 p.m.) Town Solicitor, D. Hefferon (Attended at 2:18 p.m.) Treasurer, M. Marano Director of Planning and Development, F. Wu (Until 2:18 p.m.) Town Clerk, P. Barrie Mayor Hamre chaired this portion of the meeting. Resolution #GPA-384-93 Moved by Councillor Dreslinski, seconded by Councillor If RnnR h THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on June 7, 1993, be approved. 'CARRIED" Pursuant to Section 34, Subsection 12 of the Planning Act, the Town of Newcastle Council, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: (a) Proposed Zoning By-law Amendment - Part Lot 11, Concession 1, former Town of Bowmanville - Victor Hanc. ZOl . . . G.P.& A Minutes - 2 - June 21, 1993 PUBUC MEETING CONT'D. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that public notices for the Zoning By-law Amendment Application were circulated on or before May 21, 1993 to all property owners within 120 metres of the subject property in accordance to the latest municipal assessment record. In addition, notices were also posted on sites prior to May 21, 1993. This procedure is in compliance with Ontario Regulation 404/83. The Chairman announced that all persons wishing further notice of the passage of the by-law should leave their name, address and telephone number with the Clerk's Department. The Chairman announced that the Director of Planning and Development would describe the purpose and effect of the proposed amendment, then the objectors would be heard, followed by the supporters and the applicant. (a) Victor Hanc - Report PD-97-93 - the purpose and effect of this application is to permit a driveway onto Queen Street to provide additioual parking and an accessory structure, all of which are associated with a proposed restaurant fronting on King Street. Doug KroonI;je, 27 Queen Street, BowmanviIle, indicated that he purchased his home across from the proposed site one year ago. He is concerned with the traJrIC and noise that will be generated at the site and the effect that the proposed rezoning will have on land values in the neighbourhood. Ron TherteD, 50 Queen Street, BowmanviIle, indicated that this is a residential area and that because of the upgrade of Queen Street the traffic flow has recently increased. Mr. Thertell indicated that the proposed zoning would create a danger factor for pedestrians, and particularly students, who use Queen Street. Frank Diensthuber. 29 Queen Street, BowmanviIIe, indicated that the proposed rezoning will create an unsafe situation for students walking along Queen Street. Ken Lynch, 24 Queen Street, BowmanviIle, indicated that his property is adjacent to the proposed site. The homes on either side of the proposed driveway have only a 2 metre set-back from the sidewalk, therefore, the addition of a driveway at this location will pose a danger for pedestrians. Mr. Lynch is also concerned with the noise that will be generated if the proposal is approved. ') (I? .....'''' "- . . . G.P.& A Minutes - 3 - June 21, 1993 PUBUC MEETING CONT'D. DELEGATIONS Joe Glade, 25 Queen Street, Bowmanville, indicated that this is a residential area and raised the issue of the safety of the children living in the area. Marjorie Palmer, 34 Queen Street, BowmanviIIe, questioned the effect that the rezoning will have on property values in the area. D. W_ Farrow, 38 King Street, East, Newcastle, indicated that he has known the applicant for several years and stated that he is a good businessman in the Town of Newcastle. Russ Gibson, Abbott Gibson T....hn;,.,,) Group Inc., 172 King Street East, Oshawa, LlH 1B7, appeared before Committee on behalf of the applicant and circulated a drawing of the proposed application. Mr. Gibson indicated that the applicant will be the sole owner of the property and he will be living above the restaurant. The application submitted to the Town will be developed in a way to be complimentary to the existing area. He indicated that the proposed driveway exiting onto Queen Street will only handle overflow traffic and that the driveway will be well signed both on Queen Street and in the driveway. Also, Mr. Gibson indicated that a 6' fence will be erected along the east property line. (a) Sue Larsh, Chairperson, Environment Fair, 20 RosaIynne Cres., BowmanviIIe, LtC 3X8, presented the 1993 Environment Fair Report. Through the use of a slide presentation Mrs. Larsh indicated that the Committee had the support of several Environmental Groups, N on-Profit Agencies, Government Organizations, Small Businesses, Youth Groups, Education Groups and the AE.C.B. in organizing the 1993 Fair. In total 76 exhibitors were present. Mrs. Larsh thanked the Town for their support in this event. (b) John Kazmierouski, Mcl>onaId's Restaurants of C........t." P.O. Box 7, Bowmanville, LIe 3K8 - addressed Committee with respect to Report PD-98-93. Mr. Kazmierouski indicated his concurrence with the recommendations contained within the report with the exception of Paragraph 4 which requires that a Holding Symbol be included in the amending by-law. He is concerned that the inclusion of the Holding Symbol will only hold up the application and he is positive that any concerns can be addressed through the site plan process. (03 . . . G.P.& A Minutes - 4- June 21, 1993 DELEGATIONS CONT'D. (c) Harold St. Croix, Bowmanville Branch ~.tPnt. The Church of Jesus Christ of Latter Day Saints, Highway #2, BowmanvilIe, appeared on behalf of Hugh Coutts with respect to Report PD-98-93. Mr. St. Croix circulated a letter to the members of the Committee outlining the Church's concerns with McDonald's proposal, namely; the proximity of the Bowmanville Recreation Complex which will cause an increase in pedestrian traffic walking along unpaved shoulders of the Highway; garbage and the influx of seagulls and other scavengers to the area; the request from the Ministry of Transportation of Ontario the Highway 2 eastbound to Regional Road 57 southbound channelization lane be removed which may cause a change in the location of the existing ditch thereby causing problems with the tile bed of the septic system on the church property; extension of the centre median on Highway 2; maintenance of the character and prominence of the surrounding area; and increased traffic. Mr. St. Croix requested that the 2% cash-in-lieu of parkland dedication be recousidered and that McDonalds be required to erect and maintain a park-like buffer zone between the restaurant and the church. (d) Brenton Blckard, 507 Mill Street, Newcastle, LlB 1<::2 - appeared before Committee with respect to Addendum to Report PD-225-92 (previously numbered Report PD-I01-93). Mr. Rickard indicated that the Newcastle Community Hall was a gift from the Massey family to the citizens of Newcastle Village with an agreement that the building be run by a Committee of fIve. Since the inception of Regioual Government, two Council members are also appointed to this Committee. Mr. Rickard is opposed to Governments taking over citizen-run activities. He indicated that, in order for the hall to remain functional, extensive renovations to the building have been completed all at the expense of the citizens of the Village of Newcastle. Mr. Rickard is concerned that, should the building be designated, future renovations will not be allowed. Also, he indicated that the Community Hall Board never voted on the issue of designating the building. Resolution #GP A-385-93 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the Committee recess for ten minutes. "CARRIED" The meeting reconvened at 11:00 am. 2 r) 4 . G.P.& A Minutes - 5 - June 21, 1993 DELEGATIONS CONT'D. (e) Diana G....ndfipld, Chairman, Local ArdUtectural Conservation Advisory O>nunatoo, 631 MID Street South, R.R. #8, Newcastle, L1B lL9 and John BizelI, Secretary, Local Architectural Conservation Advisory Committee - addressed Committee in support of the recommendations contained in Addendum to Report PD-225-93 (previously numbered Report PD-I01-93). Mrs. Grsndfield indicated that, unless grants are received, the only level of government involved in the designation process is the municipal level. Excerpts of a 1923 indenture from the Massey family giving the gift of the building to the Village of Newcastle were read to the Committee. With the inception of Regional Government the responsibility for the building now rests with the Town of Newcastle. Mrs. Grandfield indicated that the Massey family wishes the designation to go forth in order to preserve the building for the citizens. She also advised Committee that the designation will not freeze alterations which may become necessary to the building. In an attempt to clarifY the matter with the Community Hall Board, Mrs. Grandfield indicated that a vote had been taken at a meeting of the Hall Board but was omitted from the minutes. At the next meeting of the Board, another vote was taken and, in fact, recorded in that set of minutes. . (I) John Sproatt, 35 Scugog Street, BowmanviIle, LIC 3H8 - addressed Committee with respect to Addendum to Report PD-225-92 (previously numbered Report PD-I01-93). As the grandson of the architect of the building, Mr. Sproatt indicated his support for the designation. (g) Doug Smith, 34 0at.Iey Court, Newcastle, LlB 1J8 - addressed Committee with respect to Addendum to Report PD-225-92 (previously numbered Report PD-I01-93). Mr. Smith indicated that there is some conflict between the older members of the Village who do not wish to lose control of their Hall and those individuals who are in favour of the designation. He indicated his strong support for the designation of the Community Hall. (h) Ken Steph........... Historical Society, 3&1 Cn.........noo Road 4, Orono, LOB 1MO - addressed Committee with respect to the Addendum to Report PD-225-92 (previously numbered Report PD-101-93). Mr. Stephenson indicated that he was President of the Lions' Club when the first room was renovated in the Hall and stated that it never was the intention of the Lions' Club to claim ownership of the Hall. He indicated support for the designation of the building. . (i) Tom Barrie, 3006 ~nn Street East, BowmanviIle, LIC 3K5 - addressed Committee with respect to the Addendum to Report PD-225-92 (previously numbered Report PD-101-93). As Vice-Chairman of the Local Architectural Conservation Advisory Committee, he is in support of the recommendations contained in the report in order to preserve a classic example of a beautiful old building in the Town of Newcastle. Mr. Barrie indicated that the designation would not impede renovations being made to the building. , L'JJ . . . G.P.& A Minutes - 6- June 21, 1993 Gl Bob Martindale, Greer Galloway, 1415 King Street East, Courtice, L1E 2J6 - addressed Committee on behalf of the applicants and indicated support for the recommendations contained in Addendum to Report PD-63-93. Mr. Martindale also indicated that his clients have no objection to the request of Mr. Ron Armstrong as it pertains to the Georgian Woods application. (k) Ron Armstrong, 1-1380 Hopkins Street, Whitby, LlN 2C3 - addressed Committee with respect to Addendum to Report PD-63-93 and requested that Council reconsider its 1990 denial of lands outside the Hamlet boundary on the basis of new evidence and direct Staff to bring forward a report dealing with those lands based on the new information available. (I) Jeff Bugden, 5736 Main Street, Orono, LOB lMO - requested an exemption from Section 9 of By-law 91-95, regulating and liceusing refreshment vehicles within the Town, to allow for him to place a chip truck on the beer store property within 60 metres of the hot dog cart which is presently located on the site. Mr. Bugden questioned whether a refreshment vehicle is actually included in the defmition of eating establishment within the by-law. Resolution #GPA-386-93 Moved by Councillor Hooper, seconded by Councillor Hannah THAT the Committee recess until 1:00 p.rn. "CARRIED" The meeting reconvened at 1:00 p.rn. PLANNING AND DEVELOPMENT Rezoning Application Victor Hanc D14.DEV.93.012 Resolution #GPA-387-93 Moved by Councillor Hooper, seconded by Councillor Dreslinski THAT Report PD-97-93 be received; THAT application to amend the Town of Newcastle Comprehensive Zoning By-law 84-63, as amended, submitted by Russ Gibson on behalf of Victor Hanc be denied; and THAT the Durham Region Planning Department, and all interested parties listed in Report PD-97-93 and any delegation be advised of Council's decision. "MOTION LOST" ..~i._)6 . . . G.P.& A Minutes - 7- June 21, 1993 PLANNING AND DEVELOPMENT CONT'D. Rezoning and OffICial Plan Amendment McDonald's Restaurants DI4.DEV.92.051 Resolution #GPA-388-93 Moved by Councillor O'Toole, seconded by Councillor Novak THAT Report PD-97-93 be received; THAT that portion of the application to amend the Town of Newcastle Comprehensive Zoning By-law 84-63, as amended, submitted by Russ Gibson on behalf of Victor Hanc to allow access onto Queen Street be denied; THAT the remainder of the application be referred back to staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments; and THAT the interested parties listed in Report PD-97-93 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-389-93 Moved by Councillor Hooper, seconded by Councillor Dreslinski THAT Report PD-98-93 be received; THAT Official Plan Amendment Application OPA 92-012/N be deemed unnecessary and that the file be closed; THAT the application to amend the Town of Newcastle Comprehensive Zoning By-law 84-63, in order to permit a 273.16 m2rreestanding restaurant with a drive-through facility be approved; THAT the amending By-law be passed with a Holding (H) symbol which will be removed upon Council being satisfied that the use will be adequately serviced, will have adequate access and a site plan agreement is executed; and THAT the interested parties listed in Report PD-98-93 and any delegation be advised of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) !..u7 . . . G.P.& A Minutes - 8- June 21, 1993 PLANNING AND DEVELOPMENT CONT'D. Removal of Holding Symbol- W.G. Dallas D14.DEV.93.014 Heritage Designation Request - Newcastle Community Hall Resolution #GPA-390-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-389-93 be amended by adding a new paragraph as follows: "THAT Staff co-ordinate a meeting between McDonald's Restaurants of Canada and the Church of Jesus Christ of Latter Day Saints in an attempt to resolve the concerns of the church". ItCARRIEDlI The foregoing Resolution #GPA-389-93 was then put to a vote and "CARRIED AS AMENDED". Resolution #GPA-391-93 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report PD-99-93 be received; THAT the Zoning Amendment application submitted by W. G. Dallas, requesting the removal of the "Holding (m" symbol from the subject lands within Part Lot 18, Concession 8, in the former Township of Darlington be approved; THAT the amendment to By-law 64-63 attached to Report PD-99-93 be approved; and THAT the interested parties listed in Report PD-99-93 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-392-93 Moved by Councillor O'Toole, seconded by Councillor Scott THAT Report PD-225-92 be lifted from the table and be received for information; THAT Addendum to Report PD-225-92 be received; THAT the request of the Town of Newcastle Local Architectural Conservation Advisory Committee to designate as a Historical Structure, the Newcastle Village Community Hall as indicated on Attachment # 1 of the Addendum to Report PD-225-92, be approved; J ,r, L ',)0 . . . G.P.& A Minutes - 9 - June 21, 1993 PLANNING AND DEVELOPMENT CONT'D. Proposed Modification to Amendment No. 22 (Hamlet of Tyrone) THAT the Clerk prepare the required notices of intent pursuant to the provisions of the Ontario Heritage Act and report back to Council following the prescribed notification period; and THAT the Town of Newcastle Local Architectural Conservation Advisory Committee be advised of Council's decision. IICARRIEDtI Resolution #GPA-393-93 Moved by Councillor Scott, seconded by Councillor Dreslinski THAT Addendum to Report PD-63-93 be received; THAT Report PD-63-93 be received; THAT the proposed modification to the Tyrone Secondary Plan attached to Report PD-63-93 be replaced with an amended modifICation as indicated by Attachment No.2 to the Addendum to Report PD-63-93; THAT the Region of Durham be requested to amend the 1976 Durham Region Official Plan to recognize Tyrone as a "Hamlet for Growth" and to approve the proposed modification to the Town of Newcastle OffICial Plan; THAT Official Plan Amendment application 86-039/D/N submitted by Georgian Woods and Official Plan Amendment application 90-043/D/N submitted by M. Marchant and G. Byam be approved within the context of the proposed modification; and THAT the Durham Region Planning Department, The Ministry of Municipal Affmrs, and all interested parties listed in Report PD-63-93 and any delegation be advised of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-394-93 Moved by Councillor Hannah, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-393-93 be amended by adding the following thereto: "THAT the additional information provided by Mr. Armstrong be forwarded to the Durham Region Planning Department." "CARRIED'! '9 c} . . . G.P.& A Minutes June 21, 1993 - 10- PLANNING AND DEVELOPMENT CONT'D. The foregoing Resolution #GPA-393-93 was then put to a vote and "CARRIED AS AMENDED". Monthly Report on Building Resolution #GPA-395-93 Permit Activity for May 1993 Moved by Councillor Hooper, seconded by Councillor Hannah THAT Report PD-I03-93 be received for information. "CARRIED" Councillor Novak chaired this portion of the meeting. CLERK'S DEPARTMENT Parking Enforcement Monthly Report for Month of May, 1993 Resolution #GPA-396-93 Moved by Councillor Hooper, seconded by Councillor Dreslinski THAT Report CD-S-93 be received for information. "CARRIED" Ward Boundaries Resolution #GPA-397-93 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT Report CD-9-93 be received; THAT the Town of Newcastle ward boundaries remain unchanged for the 1994 municipal election; and THAT a further review of the ward boundaries be undertaken prior to the 1997 municipal election. "CARRIEDII Councillor O'Toole chaired this portion of the meeting. TREASURY DEPARTMENT Tender NW93-19, Newcastle Meadows Phase I - Repair of Deficiencies Resolution #GPA-39S-93 Moved by Councillor Hooper, seconded by Councillor Scott THAT Report TR-53-93 be received; [\0 . . . G.P.& A Minutes - 11- June 21, 1993 TREASURY DEPARTMENT CONT'D. Co-operative Tender, Contract No. D93-S Town of Newcast1e/ Region of Durham Granular Shouldering and Hot Mix Paving Proposal Call: Employee Benefit Consultants THAT Bennett Paving and Materials, Oshawa, Ontario, with a total bid in the amount of $205,565.79, being the lowest responsible bidder meeting all terms, conditions and specifICations of Tender NW93-19, be awarded the contract for Newcastle Meadows Phase I - Repair of Deficiencies, as required by the Department of Public Works; THAT the By-law attached to Report TR-53-93, marked Schedule "A" be forwarded to Council for approval; and THAT the funds be drawn from the Subdividers Deposits, Account #2015-00001-0000. "CARRIED" Resolution #GPA-399-93 Moved by Councillor DresJinski, seconded by Councillor Novak THAT Report TR-M-93 be received; THAT Contract No. D93-S, tendered jointly with the Region of Durham for Granular Shouldering and Hot Mix Paving, tendered by Harnden and King Construction, be approved; and THAT the funds in an approximate amount of $520,400.00 (accounts as identified in the body of Report TR-M-93), be drawn from the 1993 Public Works Capital budget, FORTHWITH. "CARRIED" Councillor Novak made a declaration of interest with respect to Report TR-55-93 and refrained from voting and discussion on the subject matter. Councillor Novak indicated that she is employed by London Life. Resolution #GP A-400-93 Moved by.Mayor Hamre, seconded by Councillor Dreslinski THAT Report TR-55-93 be received; THAT Buffett Taylor and Associates continue as the Town of Newcastle's consultant for the administration of the employee benefit program; and THAT Buffett Taylor and Associates be authorized to go to the marketplace to try to obtain the best overall pricing and benefits in each area III "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) . . . G.P.& A Minutes - 12- June 21, 1993 TREASURY DEPARTMENT CONT'D. FIRE DEPARTMENT Resolution #GPA-401-93 Moved by Councillor Hooper, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-400-93 be amended by adding the following thereto: "THAT this program remain in place until such time as Council requests a further review". "CARRIED" The foregoing Resolution #GPA-400-93 was then put to a vote and "CARRIED AS AMENDED". There were no items considered under this section of the agenda. Councillor Dreslinski chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT Animal Control Monthly Report for Month of May, 1993 Resolution #GPA-402-93 Moved by Councillor O'Toole, seconded by Councillor Novak THAT Report CS-1l-93 be received for information. nCARRIED" PUBLIC WORKS DEPARTMENT There were no items cousidered under this section of the agenda. Councillor Scott chaired this portion of the meeting. Resolution #GPA-403-93 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the order of the agenda be altered to allow for cousideration of Confidential Reports ADMIN.6-93 and ADMIN.7-93 later in the meeting during an "In Camera" session. "CARRIEDII /12 . . . G.P.& A Minutes UNFINISHED BUSINESS OTHER BUSINESS - 13- June 21, 1993 Resolution #GPA-404-93 Moved by Councillor O'Toole, seconded by Councillor Dreslinski THAT Janie Dodds be appointed to fill the vacancy on the Local Architectural Conservation Advisory Committee. "CARRIED" Resolution #GPA-405-93 Moved by Mayor Hamre, seconded by Councillor IfRnnRh THAT the delegation of Sue Larsh be acknowledged; and THAT a letter be forwarded from the Mayor's office thanking Mrs. Larsh and all volunteers for an excellent Environment Fair. "CARRIED" Resolution #GPA-406-93 Moved by Councillor O'Toole, seconded by Councillor Dreslinski THAT the delegation of Jeff Bugden be acknowledged; THAT the request for an exemption from Section 9 of By-law 91-95, Regulating and Liceusing Refreshment Vehicles within the Town of Newcastle, be denied; and THAT Jeff Bugden be advised of Council's decision. "CARRIED" Resolution #GPA-407-93 Moved by Councillor Hooper, seconded by Councillor Hannah THAT the Municipality of Clarington buttons be distributed to all employees of the Municipal Administrative Centre and the Fire Station. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Z 13 . . . G.P.& A Minutes - 14- June 21, 1993 OTHER BUSINESS CONT'D. ADJOURNMENT Resolution #GPA-40S-93 Moved by Councillor O'Toole, seconded by Councillor Novak THAT the distribution of the buttons be handled by Councillor Hooper in a fair and equitable manner. "CARRIED" The foregoing Resolution #GPA-407-93 was then put to a vote and "CARRIED AS AMENDED". Resolution #GPA-409-93 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the meeting be "In Camera". IlCARRIEDII Resolution #GP A-41O-93 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the actions taken "In Camera" be ratified. "CARRIED" Resolution #GPA-41l-93 Moved by Councillor Novak, seconded by Councillor O'Toole THAT the meeting adjourn at 3:20 p.rn. IICARRlEDtt C . Planning and Development Department ~ . cE-JC ZJEPu7"jClerk l- I 4 Y