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Home My WebLink About04/19/1993 . . . THE TOWN OF NEWCASTLE General Purpose and Administration Committee ROLL CALL Present Were: Also Present: MINUTES PUBLIC MEETINGS April 19, 1993 Minutes of a regular meeting of the General Purpose and Administration Committee held on Monday, April 19, 1993 at 9:45 am., following a Special meeting of Council, in the Council Chambers. Mayor D. Hamre (Until 1:30 p.m.) Councillor A Dreslinski Councillor L. Hannah Councillor K Hooper Councillor M. Novak Councillor J. O'Toole Councillor D. Scott Chief Administrative Officer, L. Kotseff Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Public Works, W_ Evans Treasurer, M. Marano Director of Planning and Development, F. Wu Deputy Clerk, M. Knight Mayor Hamre chaired this portion of the meeting. Resolution #GPA-231-93 Moved by Councillor Novak, seconded by Councillor O'Toole THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on April 5, 1993, be approved. IlCARRIED" Pursuant to Section 34, Subsection 12 of the Planning Act, the Town of Newcastle Council, through its General Purpose and Administration Committee, is holding a Public Meeting for the following applications: (a) Proposed ModifIcation to Amendment No. 22 to the Ofllcial Plan of the former Township of Darlington (now the Town of Newcastle Ofl""Jcial Plan) - Armstrong/Georgian Woods and M. Marchant/G. Byam; and (b) Proposed Official Plan Amendment and Courtice Neighbourhood Plan Amendments Implementing the RecreationlLeisure Services Master Plan Recommendation #6 - Parks and Open Space System Policies. ,),. . _:} r . . . G.P.& A. Minutes PUBLIC MEETINGS - 2- April 19, 1993 Before proceeding with this matter, the Chairman asked the Deputy Clerk to advise on the manner of notice. The Deputy Clerk advised that public notices for the Official Plan Amendment applications were placed in local newspapers on or before March 17, 1993. Public notices for the modifICation to the Tyrone Secondary Plan were placed in local newspapers on March 24, 1993. In addition, notices were circulated to all residents within Tyrone or 120 metres of the hamlet boundary on March 23, 1993. The Chairman annoWlCed that all persons wishing further notice of the passage of the by-law should leave their name, address and telephone number with the Clerk's Department. The Chairman announced that the Director of P!anriing and Development would describe the purpose and effect of the proposed amendments, then the objectors would be heard, followed by the supporters and the applicants. (a) Proposed Modifications to Amendment No. 22 - Hamlet of Tyrone - Report PD-63-93 - the purpose of this Modification is to establish Tyrone as a Hamlet for Growth with a maximum of 140 residential units. The modification eliminates the policies for Long Term Residential Expansion Areas, redefmes the hamlet boundary, designates certain lands as Residential Expansion Areas, and incorporates a number of minor changes to Schedule 9-4. Grenville Byam, 2769 Concession &ad 7, R.R. #5, Bowmanville, LIC 3K6, advised that he has owned land situated in the northwest quadrant of Tyrone for some 20 years and requested that the designation of "long-term expansion" not be deleted from this portion of the hamlet. His preference for this area is residential zoning. Robert Shafer, Box 14, R.R. #5, Bowmanville, LlC 3K6, advised that he is President and owner of Tyrone Mills Limited and circulated a letter dated April 16, 1993 requesting that the Town of Newcastle Council modifY the proposed Tyrone Hamlet boundaries as shown on the Tyrone Secondary Plan, Schedule 9-4 to retain the existing R-H zoning as shown on Schedule 10 of By-law 84-63 with respect to the properties owned by Tyrone Mills Limited. He further advised that it is his intention to, some day, build a house on this property. Noone spoke in favour of this propossl. R. Martindale, The Greer Galloway Group Inc., 1415 King Street East, Courtice, LIE 2J6, appeared on behalf of Mr. M. Marchant who owns a 15 acre parcel of land on the southeast corner of the hamlet. He expressed strong support for the recommendations contained in Report PD-63-93, specifIcally as they relate to his client's lands. . ,~-. "', I :/ -...' "- . . . G.P.& A Minutes - 3- April 19, 1993 PUBLIC MEETINGS CONT'D. Ron Armstrong, Armstrong Harrison A..."..;"t"", 1-1380 Hopkins Street, Whitby, LlN 2C3, appeared on behalf of Georgian Woods Division of 651183 Ontario Limited and Ray Abbott and noted a fmancial interest in Georgian Woods. He circulated a letter dated April 14, 1993 wherein he requested the following: 1. ModifY Section X.x.x. of Report PD-63-93 to permit an increased capacity for the Hamlet of Tyrone from 140 residential units to 147 residential units; 2. Increase the number of permitted residential units in the northeast Hamlet quadrant from 13 to 20; and 3. Adjust the Hamlet Boundary in exhibit "N to include all of the Georgian Woods lands as "Residential Expansion" and "Additional Delusion Area" and "Area Subject to Development Restrictions"_ (b) Draft Official Plan Amendment and Courtice Neighbourhood Plan Amendments Implementing the Recreation/Leisure Services Master Plan Report PD-64-93 - Town of Newcastle - the purpose of this Amendment is to consolidate the existing Parks and Open Space System policies and to incorporate the revised parks and open space hierarchy into the existing Town of Newcastle Official Plan. Parallel amendments to the three (3) Courtice Neighbourhood Development Plans are proposed to reflect the changes to the Official Plan. Noone spoke in opposition to or in support ofthis proposal. Resolution #GPA-232-93 Moved by Councillor Dreslinski, seconded by Councillor O'Toole THAT the Committee recess for ten minutes. IICARRIEDII The meeting reconvened at 10:45 am. DELEGATIONS There were no delegations. PLANNING AND DEVELOPMENT Proposed Modification to Amendment #22 Hamlet of Tyrone - Armstrong/Georgian Woods M. Marchant/G. Byam D09.0P A86.039/D/N D09.0P A90.043/D/N Resolution #GPA-233-93 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report PD-63-93 be received and referred back to staff to allow for further discussions with the applicants. "CARRIED" '.-,7.. iJJ . . . G.P.& A Minutes - 4- April 19, 1993 PLANNING AND DEVELOPMENT CONT'D. Draft Official Plan Resolution #GP A-234-93 Amendment and Courtice N eighbourhood Plan Moved by Councillor Dreslinski, seconded by Councillor Scott Amendments Implementing the Recreation/Leisure THAT Report PD-64-93 be received; D09.0PA92-N/005 Parking Enforcement Monthly Report for Month of March, 1993 T02. Animal Control Monthly Report for Month of March, 1993 P14. By-law Enforcement Report - Period January 1, 1993 - March 31, 1993 POL Monthly Report on Building Permit Activity for March, 1993 P06. THAT the proposed Amendments to the Town of Newcastle Official Plan, the Courtice West N eighbourhood Development Plan, the Courtice South Neighbourhood Development Plan and the Courtice North Neighbourhood Development Plan as shown in Attachments #1 to #4 inclusive to Report PD-64-93 be referred back to Staff for further review and cousideration of comments received at the Public Meeting; and THAT interested parties and delegations be advised of Council's decision. IICARRIED" Resolution #GPA-235-93 Moved by Councillor DresJinski, seconded by Councillor Hooper THAT Report PD-65-93 be received for information. "CARRIED" Resolution #GP A-236-93 Moved by Councillor Scott, seconded by Councillor Dreslinski THAT Report PD-66-93 be received for information. "CARRIEDII Resolution #GPA-237-93 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report PD-67-93 be received for information. llCARRIED" Resolution #GPA-238-93 Moved by Councillor Hooper, seconded by Councillor Scott THAT Report PD-68-93 be received for information. HCARRIED" 1:-'- J. " . r4 r.......'.....,J . . . G.P.& A Minutes UNFINISHED BUSINESS Economic Development D02.972.GE - 5- April 19, 1993 Resolution #GPA-239-93 Moved by Councillor DresJinski, seconded by Councillor Hooper THAT the order of the agenda be altered to allow for cousideration of Report PD-44-93 listed under "Unf"mished Business" at this time. "CARRIED" Resolution #GPA-240-93 Moved by Councillor Scott, seconded by Councillor Dreslinski THAT Report PD-44-93 be received. IICARRIED" Resolution #GPA-241-93 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT the recommendations contained in Report PD-44-93 be divided to allow for consideration of each recommendation separately. "CARRIED'! Resolution #GPA-242-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 1. THAT the Chief Administrative Officer be directed to develop a program of Staff training in customer service and to report back including suggestion of a Corporate Mission Statement. llCARRIED" Resolution #GPA-243-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 2. THAT the Director of Planning and Development proceed to co-ordinate among all departments and to prepare a booklet on the Development Process, requirements, guidelines and standards. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) ) (, Jr.: ~ v G.P.& A Minutes . UNFINISHED BUSINESS CONT'D. - 6- April 19, 1993 Resolution #GP A-244-93 Moved by Councillor O'Toole, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-243-93 be amended by adding thereto: 'This booklet should be organized so that the pending name change will not require a complete re-write". "CARRIED" The foregoing Resolution #GPA-243-93 was then put to a vote and CARRIED AS AMENDED. Resolution #GP A-245-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 3. THAT the Director of Planning and Development proceed to set target dates for various types of standard building permit applications. . "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-246-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-245-93 be amended by adding thereto: "THAT the Director also prepare a suitable format to track and report these target dates." "CARRIED" The foregoing Resolution #GPA-245-93 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-247-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 4. THAT all Department Heads and all Staff deal with Commercial and Industrial applications as top priority. . "CARRIED" G.P.& A Minutes . UNFINISHED BUSINESS CONT'D. Resolution #GPA-248-93 - 7- April 19, 1993 Moved by Councillor Scott, seconded by Councillor Dreslinski 5. THAT the By-law Enforcement Ofl"lCers take the necessary steps to enforce the Town's Property Standard By-law and other applicable by-laws with the objective of improving the visual appearance of all industrial areas. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-249-93 Moved by Councillor O'Toole, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-248-93 be amended by adding the words "continue to" between the words "officers" and "take" and deleting the word "industrial" in the last line. . "MOTION LOST" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-250-93 Moved by Councillor N oval<, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-248-93 be amended by adding the following wording: "with the co-operation of the property owners". "CARRIED" The foregoing Resolution #GPA-248-93 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-251-93 Moved by Councillor Hannah, seconded by Councillor Novak 6. THAT Council's previous position with respect to Highway 407 and the teclmically preferred routes for both Highway 407 and the Connecting Link be referred to the Council meeting of May 31, 1993. "CARRIED" . .: Tt' L v I G.P.& A Minutes . UNFINISHED BUSINESS CONT'D. - 8- April 19, 1993 Resolution #GP A-252-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 7. THAT the Treasurer liaise with the Regional Assessment Office to investigate the possibility of adjustment, if any, to the Provincially governed assessment process. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-253-93 Moved by Councillor Hannah, seconded by Councillor Novak THAT the foregoing Resolution #GPA-252-93 be amended by deleting the words "Regional Assessment Office" and replacing with "Fair Tax Commission". "CARRIED'! . The foregoing Resolution #GPA-252-93 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-254-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 8. THAT the Chief Administrative Officer take all necessary actions to establish an Economic Development Office in Committee Room #2 on the ground floor of the Municipal Administrative Centre. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-255-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-254-93 be amended by adding thereto: "by September, 1993. THAT the proposed budget referred to in Table 1 of Report PD-44-92 not exceed $20,000. These proposed changes will be brought as a report to Council for approval" . "CARRIED" The foregoing Resolution #GPA-254-93 was then put to a vote and CARRIED AS AMENDED. t.J8 G.P.& A Minutes . UNFINISHED BUSINESS CONT'D. Resolution #GPA-256-93 - 9- April 19, 1993 Moved by Councillor IfRnnRh. seconded by Councillor Hooper 9. THAT Recommendation No.9 pertaining to a one-time kick-off reception and the Tourist Information Centre, be deleted. "CARRIED" Resolution #GPA-257-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 10. THAT Ontario Hydro be requested to create a floral garden and welcoming sign including annual maintenance responsibility, on the south side of Highway 401 on the hill at Darlington Generating Station. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) . Resolution #GPA-258-93 Moved by Councillor O'Toole, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-257-93 be amended by adding thereto: "This display must consider the proposed name change". IlCARRIEDl! The foregoing Resolution #GPA-257-93 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-259-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 11. THAT the Chief Administrative Officer refme the five-year operating plan and capital program as part of the annual budgeting exercise. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) . ,.' 9 / : i ,:-...,. . . . G.P.& A Minutes -10- April 19, 1993 UNFINISHED BUSINESS CONT'D. Resolution #GPA-260-93 Moved by Councillor O'Toole, seconded by Councillor Novak THAT the foregoing Resolution #GPA-259-93 be amended by adding thereto: "The goal will be to control cost and take steps to reduce the operating budget." "CARRIED" The foregoing Resolution #GPA-259-93 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-261-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 12. THAT the Phase I Implementation Program contained in Table 1 of Report PD-44-93 be approved. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-262-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-261-93 be amended by deleting the word "approved" and replaced with: "revised as follows: (Item #10 and #11) not to exceed $20,000. Furthermore, Item # 13 and # 19 must be co-ordinated to coincide with the name change. The exact budget will be brought to Council for approval." "CARRIED" The foregoing Resolution #GPA-261-93 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-263-93 Moved by Councillor O'Toole, seconded by Councillor Hooper 13. THAT the Phase 2 Implementation Program contained in Table 2 of Report PD-44-93 be tabled for future budget discussions. "CARRIED" ., 0 L f . . . . G.P.& A Minutes - 11- April 19, 1993 UNFINISHED BUSINESS CONT'D. Resolution #GPA-264-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 14. THAT the Director of Planning and Development spend about 25% of his time on Economic Development tasks; and THAT a Senior Economic Development Officer be hired on a two- year contract at Salary Level 14 of non-affiliated staff with a salary range of $45,937. - $60,956. "MOTION LOST" Resolution #GPA-265-93 Moved by Councillor O'Toole, seconded by Councillor Hannah 14. THAT Council approve the contracting of an Economic Development OtrlCer effective September, 1993 for a period of one year. This position will be reviewed as part of the annual budgetary process. The position will be at level 14 non-affiliated staff. "CARRIED LATER IN THE MEETING" (SEE FOLLOWING MOTION) Resolution #GPA-266-93 Moved by Councillor Scott, seconded by Councillor Dreslinski THAT the foregoing Resolution #GPA-265-93 be amended by inserting the word "immediate" between the words "the" and "contracting" and by replacing the word "one" with the word "two". "MOTION LOST' Resolution #GPA-265-93 was then put to a vote and CARRIED. Resolution #GPA-267-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 15. THAT the budgetary requirements contained in Table 3 of Report PD-44-93 for Economic Development for 1993 be approved and the budgetary forecast for 1994 - 1997 inclusive be approved in principle. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) t. 1. L I I . . . G.P.& A Minutes UNFINISHED BUSINESS .12 - April 19, 1993 Resolution #GPA-268-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-267-93 be amended by deleting the words "and the budgetary forecast for 1994 - 1997 inclusive be approved in principle" and replaced with: "as revised. THAT the future (1994 - 1997) budgetary forecasts be considered as part of the Council's budgetary process". "CARRIED!! The foregoing Resolution #GPA-267-93 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-269-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 16. THAT effective immediately the following functions be transferred from the Planning and Development Department as follows: a) By-law Enforcement and Parking (Enforcement Function only) to Clerk's Department; b) Parking lot, meter, signage, equipment maintenance, etc., to Public Works Department; c) Animal Control to Public Works Department; and d) School crossing guard request and need study to Public Works Department. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-270-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-269-93 be amended by deleting: "Public Works Department" from Item c) and replacing it with: "Community Services Department" and adding the following wording: "It is understood that these organizational changes will not result in any promotions or reclassifications resulting in salary increases either through grid changes or pay equity issues. The intent in reducing the workload in the Planning and Development Department is to facilitate the following changes: , ' ~) (_ I L . . . G.P.& A Minutes - 13- April 19, 1993 UNFINISHED BUSINESS CONT'D. spreading the responsibility throughout the organization to accommodate the economic challenge within existing staff levels; to allow the Official Plan process to be completed by September, 1994; and to allow the position of Economic Development (currently in Planning and Development) to be assigned to the CAOIEDO activity. " "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-271-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-270-93 be amended by adding thereto: "and 50% of Mrs. Strikes' Planning activities are to be assigned to the CAOIEDO activity reporting to the CAO". "CARRIED" The foregoing Resolution #GPA-270-93 was then put to a vote and CARRIED AS AMENDED. The foregoing Resolution #GPA-269-93 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-272.92 Moved by Councillor Scott, seconded by Councillor Dreslinski 17. THAT Recommendation No. 17 pertaining to the salary range of the Economic Development Officer be deleted. "CARRIED" Resolution #GPA-273-93 Moved by Councillor Scott, seconded by Councillor Dreslinski 18. THAT Recommendation No. 18 pertaining to a separate title of Director of Economic Development be deleted. "CARRIED" " -.( t...~.J G.P.& A Minutes . UNFINISHED BUSINESS CONT'D. - 14- April 19, 1993 Resolution #GPA-274-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the following recommendation be added to Report PD-44-93: 19. THAT effective immediately the Chief Administrative OffICer will temporarily carry the additional title of Director of Economic Development. This will empower the CAOIEDO to allocate the necessary resources as may be necessary to prioritize commitments of time and money, subject to Council approval. "CARRIED" Resolution #GPA-275-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the following recommendation be added to Report PD-44-93: . 20. THAT the Chief Administrative Oflker will commit such time as necessary to actively support and promote this important new priority. In the absence of the CAO, the Treasurer will assist with the daily administrative matters reporting to the CAO. "CARRIED" Resolution #GPA-276-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the following recommendation be added to Report PD-44-93: 2l. THAT the Chief Administrative Officer with responsibilities for Economic Development will bring forward a strategic plan by September, 1993. The plan will identify among other issues: Current Businesses - how to support and retain; Business Opportunities - targeted segments of related area strengths: Agriculture, Resource Industries, Auto Industry, Transportation, Tourism, etc. llCARRIED" . 214 G.P.& A Minutes . UNFINISHED BUSINESS CONT'D. - 15- April 19, 1993 Resolution #GPA-277-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the following recommendation be added to Report PD-44-93: 22. THAT the Chief Administrative Officer;EDO will form strategic alliances and networks. Establish function working partnerships with a community wide base of contacts not limited to the following suggestions: the Mayor's Task Force or similar representatives of the business, commercial, unions, agricultural, institutioual organizations, the local media as well as MP's and MPP's; Provincial Economic Organizations; Greater Toronto Area participants; Regional Economic Development; and Chamber of Commerce & BIA groups. "CARRIED" Resolution #GPA-278-93 . Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the following recommendation be added to Report PD-44-93: 23. THAT the Chief Administrative OffICer;EDO be directed to bring to Council monthly activity reports. The intent is to monitor results; a suggested list is not limited to the following: Inquiries handled; Contact made with existing business visits; Contacts made with new opportunities; Follow-up strategies and results; Functions attended and planned (ie. Montreal or Las Vegas etc.); Number of contacts made at Trade Shows or other events; Current Industrial Commercial Assessment base (monthly tracking); Building Permits Issued, etc.; and Newspaper and Media reports (clipping or reports) of how we are being seen in the market. All members of Council must be kept informed of current activities. The confidential nature of some inquiries must be respected by Council. Any failure of this confidence places the entire Council and administration at risk. . "CARRIED" ) 1 r: _t) G.P.& A Minutes . UNFINISHED BUSINESS CONT'D. Resolution #GPA-279-93 - 16- April 19, 1993 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the following recommendation be added to Report PD-44-93: 24. THAT the Chief Administrative Officer follow up immediately with the Province to establish the status of the name change and report back to Council. "CARRIED" Resolution #GPA-280-93 Moved by Councillor Scott, seconded by Councillor Dreslinski THAT the following recommendation be added to Report PD-44-93: 25. THAT the Chief Administrative Officer be directed to complete a Privatization Feasibility Study which includes innovative approaches and report hack to Council before the end of 1993. HCARRIED" . Resolution #GPA-281-93 Moved by Councillor Scott, seconded by Councillor Dreslinski THAT the following recommendation be added to Report PD-44-93: 26. THAT the Chief Administrative Officer be directed to contact the Mayor's Task Force for the purpose of reviewing their proposal on Total Quality Training and report hack to Council "CARRIEDII Resolution #GPA-282-93 Moved by Councillor O'Toole, seconded by Councillor Hannah THAT the recommendations contained in Report PD-44-93 be approved, as amended; and THAT Members of the Mayor's Task Force be thanked for their contribution and be provided with a copy of Council's decision. "CARRIED" . L.!6 . . . G.P.& A Minutes CLERK'S DEPARTMENT TREASURY DEPARTMENT Co-operative Tender T257-93, Supply and Delivery of Unleaded Gasoline and Diesel Fuel FI8.3837.QU - 17- April 19, 1993 Resolution #GPA-283-93 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT the Committee recess for lunch until 2:30 p.m. llCARRIED" The meeting reconvened at 2:30 p.m. There were no reports considered under this section of the agenda. Councillor O'Toole chaired this portion of the meeting. Resolution #GP A-284-93 Moved by Councillor Hooper, seconded by Councillor Hannah THAT Report TR-26-93 be received; THAT Shell Canada Products Limited, Don Mills, Ontario, with a total bid price of $54,127.20 (part "A"), Unleaded Gasoline, being the lowest responsible bidder meeting all terms, conditions and specifications of the Region of Durham Co-operative Tender T257-93, be awarded the supply contract for Part "A", as required by the Town of Newcastle; THAT Sunoco Inc., North York, Ontario, with a total bid price of $104,891.85 (part "B"), Diesel Fuel, being the lowest respousible bidder meeting all terms, conditions and specifications of the Region of Durham Co-operative Tender T257-93, be awarded the supply contract for Part "B", as required by the Town of Newcastle; and THAT the required funds be drawn from the 1993 Operating Fleet budgets. I'CARRIED" .~ 'f 7 . . . G.P.& A Minutes - 18- April 19, 1993 TREASURY DEPARTMENT CONT'D. Resolution #GPA-285-93 Tender NW93-9, Asphalt and Surface Treatment Pulverizing FI8.3837.QU Tender NW93-5, Reconstruction of Prince Street FI8.3837.QU FlRE DEPARTMENT Quarterly Report January 1, 1993 - March 31, 1993 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report TR-27-93 be received; THAT Municipal Road Pulverizing Inc., Port Colbourne, Ontario, with a total bid of $26,005.68, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender NW93-9, be awarded the contract for Asphalt and Surface Treatment Pulverizing; and THAT the funds be drawn from the approved 1993 Department of Public Works Road Maintenance budget. "CARRIED" Resolution #GPA-286-93 Moved by Councillor Hannah, seconded by Councillor Scott THAT Report TR-28-93 be received; THAT Calder Hill Contracting Limited, Thornhill, Ontario, with a total bid in the amount of $365,148.52, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender NW93-5, be awarded the contract for the Reconstruction of Prince Street, as required by the Department of Public Works; and THAT the funds in the amount of $327,500.00 be drawn from the approved 1993 Public Works Capital budget, account #7205-93002-X. "CARRIED" Councillor Hooper chaired this portion of the meeting. Resolution #GPA-287-93 Moved by Councillor O'Toole, seconded by Councillor Novak THAT Report FD-3-93 be received for information. "CARRIED" " 8 LI G.P.& A Minutes . COMMUNITY SERVICES DEPARTMENT - 19- April 19, 1993 There were no reports considered under this section of the agenda. PUBLIC WORKS DEPARTMENT There were no reports considered under this section of the agenda. ADMINISTRATOR There were no reports cousidered under this section of the agenda. UNFINISHED BUSINESS Report PD-44-93 was considered earlier in the meeting. OTHER BUSINESS There were no items under this section of the agenda. ADJOURNMENT Resolution #GPA-288-93 . Moved by Councillor Hannah, seconded by Councillor Novak THAT the meeting adjourn at 2:40 p.m. "CARRIED' ~~/ Chairman, Planning and Development Department ~/: . '~ 9