HomeMy WebLinkAbout10/03/1994
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Also Present:
MINUTES
PUBLIC MEETINGS
October 3, 1994
Minutes of a regular meeting of the General Purpose
and Administration Committee held on Monday,
October 3, 1994 at 9:30 a.m., in the Council Chambers.
Mayor D. Hamre
Councillor A. Dreslinski
Councillor C. Elliott
Councillor L. Hannah
Councillor M. Novak
Councillor J. O'Toole
Councillor D. Scott
Chief Administrative Officer, W. Stockwell
Town Clerk, P. Barrie (3:00 p.m. until 4:00 p.m.)
Director of Community Services, ). Caruana (until 4:00 p.m.)
Fire Chief, M. Creighton (until 4:00 p.m.)
Director of Public Works, W.A. Evans (until 2:45 p.m.)
Treasurer, M. Marano
Director of Planning and Development, F. Wu (until 4:00 p.m.)
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-594-94
Moved by Councillor Novak, seconded by Councillor Dreslinski
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on September 19, 1994, be approved.
"CARRIED"
There was no public meeting scheduled on this date.
Mayor Hamre advised the Committee of the first Joint Exhibition held by the
Bowmanville and Clarke Museums in honour of the International Year of the
Family. The exhibition will run from October 4 to December 31,1994.
Mounted in the west wing of the Legislative Assembly of Ontario as part of the
Legislative Assemblies Exhibit Program, the display will feature two local families
from the Clarington area and the impact and effect they had on their respective
communities.
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G.P.& A. Minutes
DELEGATIONS
- 2-
October 3, 1994
Resolution #GPA-595-94
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT Charles Tawes, curator of the Bowmanville Museum and Mark Jackman,
curator of the Clarke Museum be thanked and commended on their initiative
towards the first Joint Exhibition in honour of the International Year of the Family.
"CARRIED"
Resolution #GPA-596-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the order of the Agenda be altered to hear the delegation of
Ms. Romona Rickard at this time.
"CARRIED"
(h)
Romona Rickard, Chairman, Clarington Public Library Board,
62 Temperance Street, Bowmanville, L1C 3A8 - re: West Area Library
Branch in the Proposed Courtice Community Complex, appeared on
behalf of the Clarington Library Board who, for the past three years, have
engaged in various activities, i.e. brain storming, visits to libraries, etc., in
an effort to best prioritize the services of the West Branch Library and
reconcile the economic realities with the needs of the people. She
circulated a copy of a resolution adopted at the Special Board Meeting of
August 14, 1994 which described a phase in period of three years to
achieve the accepted minimum service standards for the West Area
Branch. She thanked Members of the Committee and Members of Staff
for their support and cooperation.
(a) Dan Holkema, President, Skylight Donuts, R.R. #1, Bowmanville,
L lC 3K2 - Report PD-120-94 - circulated a letter wherein he questioned
why the businesses in the area were never informed of Tim Horton
Donuts submitting an application or going to Regional Council to get
entrance permits to allow them to locate at the southwest corner of
Waverleyand Baseline Roads.. He expressed concerns pertaining to
serious safety hazards, i.e., traffic heading north from the 401 would have
to make "U" turns to enter the site or enter the premises through the right
out traffic access in order to prevent going through a red light. In his
estimation, the location of three donut shops on one intersection is poor
planning but he is willing to compete with the Tim Horton Donuts across
the road. He requested Members of the Committee to deny the
application.
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G.P.& A. Minutes
DELEGATIONS CONT'D
- 3-
October 3, 1994
(b)
Lyn Townsend on behalf of Tim Horton Donuts, 1556 Dundas Street
West, Mississauga, L5C 1E3 - advised that this application has been put
"through the ringer from start to finish" and the applicant has made every
possible effort, including a study conducted by Marshall Monaghan to
meet the requirements of the Regional Public Works Department. She
advised that the removal of the holding symbol is not a rezoning
application and urged the Committee to approve this application. The
applicant has acquired more land for the construction of a deceleration
lane to meet the requirements of the Region. She also informed Members
of the Committee that there is a clause in the agreement with the Region
that the "ride in" lane can be closed after one year.
(c)
Keith Blinstln, Shell Canada, 75 Wynford Drive, North York, M3C 2Z4 -
circulated correspondence dated September 29, 1994 wherein he
expressed concern over the introduction of a proposed median directly
across from the Shell facility at the intersection of Waverley and Baseline
Roads. He stated that ..."while we have no objection to the proposed
Tim HortonslWendy's fast food restaurant development, we are
concerned about the negative impact a median would have on Shell's
business..." He requested that this application be deferred until such time
as Shell has addressed this matter with the Region.
Resolution #GPA-597-94
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 11 :10 a.m.
(d) John Wilson, 1421 Highway #2, Courtice, L 1E 2J6 - reiterated his
previous request of September 19, 1994 that the $750.00 application fee
to rezone his lands be waived. He advised that his property was rezoned
from "Cl" to "C5" years ago and now it will be rezoned back to "Cl".
He requested the waiving of his application fee because his situation is
unique.
Counci Ilor Hannah made a declaration of interest with respect to the
delegations of Mr. Steve Jansma and Mr. Gerry Neely, vacated his chair
and refrained from discussion and voting on the matter; Counci Ilor
Hannah advised that he is a member of the Union Rod and Gun Club.
(e)
Steve Jansma, 260 King Street, Hampton, LOA lJO - articulated support
for the recommendations contained in Report CD-38-94. He circulated a
petition containing approximately 37 signatures of persons who oppose
the discharging of firearms out of doors, thus interfering with their
peaceful enjoyment of their properties.
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G.P.& A. Minutes
DELEGATIONS CONT'D
Teacher Recognition
Day
- 4-
October 3, 1994
(f) Gerry Neely, c/o Marksman Club, P.O. Box 2002, Oshawa, L 1 N 5R3 -
informed Members of the Comm ittee that the noise study conducted by
HGC Engineering took place on a windy day with police shotguns being
pointed in the direction of the property rather than away from the
property. He advised that the members only use the facility one Saturday
per month and termination of the noise by-law exemption will decrease
their use of 17 acres down to the use of the building only. He requested
that Members of the Committee adopt the 70 dbai ruling.
(g) Clayton Morgan, Vice Chairman, Bowmanville Museum Board,
37 Silver Street, Bowmanville, L lC 3C4 - circulated documentation
which described the purpose and main objectives of the Museums. He
expressed a major concern with the Museums' abi I ity to properly store
archival material and exhibit dolls in an environmentally controlled area
which is very limited in size and he offered the following three
suggestions:
1. To construct, on the Museum property, a replica of the old
carriage house that stood on the site until quite recently;
2. If the Library is to ever relocate, the Museum could perhaps
acquire the use of part of this site; and
3.
Obtain some space in the old fire hall which could be used for
archival storage and possibly some secure but unattended
displays.
He requested Council's support in this matter and perhaps consider that
part of the development fee be earmarked in the future for Museum
development.
Resolution #GPA-598-94
Moved by Councillor Novak, seconded by Councillor Hannah
THAT the correspondence dated September 22, 1994 from Lynda J. Booker,
President, District O.S.S.T.F. requesting the proclamation of Teacher Recognition
Day, be received;
THAT October 5,1994 be proclaimed "Teacher Recognition Day" in the
Municipality of Clarington and advertised in accordance with the Municipality's
pol icy; and
THAT Lynda J. Booker be advised of Council's decision, FORTHWITH.
"CARRIED"
Resolution #GPA-599-94
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT the Committee recess for lunch until 1 :30 p.m.
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"CARRIED"
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G.P.& A. Minutes
- 5 -
October 3, 1994
The meeting reconvened at 1 :40 p.m.
PLANNING AND DEVELOPMENT
Rezoning Application
Estate of
M.A. Carruthers
Part Lot 12, Cone. 2
Former Town of
Bowmanville
D14.DEV.94.037
Monitoring of the
Decisions of the
Committee of
Adjustment for the
Meeting of
September 22, 1994
D13.5545.CO
Removal of Holding
Symbol -
Stephen Kassinger
Part Lot 32,
Concession 3, former
Township of
Darlington
D14.DEV.94.047
Resolution #GPA-600-94
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT Report PD-117-94 be received;
THAT the application to amend Comprehensive Zoning By-law 84-63, as
amended, of the former Town of Newcastle submitted by Robert Carruthers on
behalf of the Estate of M.A. Carruthers be approved;
THAT the amendment to By-law 84-63 attached to Report PD-117-94 be
approved and that the "Holding (H)" symbol be removed by By-law at such time
as storm sewer service extension to the property is available; and
THAT all interested parties listed in Report PD-117-94 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-601-94
Moved by Councillor Hannah, seconded by Councillor Novak
THAT Report PD-118-94 be received;
THAT Council concur with the decisions of the Committee of Adjustment made
on September 22, 1994; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Comm ittee of Adjustment in the event of an appeal.
"CARRIED"
Resolution #GPA-602-94
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Report PD-119-94 be received;
THAT the zoning amendment application submitted by Stephen Kassinger
requesting the removal of the Holding (H) symbol from the subject lands within
Part Lot 32, Concession 3 of the former Township of Darlington be approved;
THAT the amendment to By-law 8+63 attached to Report PD-119-94 be
approved; and
THAT all interested parties listed in Report PD-119-94 and any delegation be
advised of Council's decision.
"CARRIED"
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G.P.& A. Minutes
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October 3, 1994
PLANNING DEPARTMENT CONT'D
Resolution #GPA-603-94
Removal of "Holding
(H)" Symbol to Site
Plan Agreement
Part Lot 14, Broken
Front Concession,
Former Township of
Darlington -
TDL Group Ltd.
D14.DEV.94.007
Review of
Development Charges
F21.4855.DE
Moved by Councillor Scott, seconded by Councillor Dreslinski
THAT Report PD-120-94 be tabled to the Council Meeting scheduled for
October 11, 1994.
"CARRIED"
Resolution #GPA-604-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report PD-121-94 be received for information; and
THAT Council's decision and a copy of Report PD-121-94 be forwarded to the
U.D.L and the Durham Home Builders Association.
"CARRIED"
Functional Engineering Resolution #GPA-605-94
and Streetscape
Implementation Plan Moved by Councillor Dreslinski, seconded by Councillor O'Toole
Bowmanville West
Main Central Area THAT Report PD-122-94 be received;
THAT the Functional Engineering and Streetscape Implementation Plan for the
Bowmanville West Main Central Area be endorsed.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-606-94
Moved by Councillor O'Toole, seconded by Councillor Novak
THAT the foregoing Resolution GPA-605-94 be amended by adding the following
wording thereto:
"and that a copy of Report PD-122-94 be forwarded to the Bowmanville B.LA.,
Orono B.LA. and Newcastle B.LA."
"CARRIED"
The foregoing Resolution #GPA-605-94 was then put to a vote and CARRIED AS
AMENDED.
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G.P.& A. Minutes
- 7-
October 3, 1994
PLANNING DEPARTMENT CONT'D
Amendment No.4 to Resolution #GPA-607-94
the Durham Region
Official Plan Moved by Councillor Hannah, seconded by Councillor Scott
"10 Acre Lots"
D09.0PA.94.005 THAT Report PD-123-94 be received;
Request to Waive
Application Fees
John Wilson
THAT the Minister of Municipal Affairs be advised that the Municipality of
Clarington has no objection to approval of Amendment No.4 of the Region of
Durham Official Plan; and
THAT the Ministry of Municipal Affairs and the Region of Durham Planning
Department be forwarded a copy of Report PD-123-94 and Council's decision.
"CARRIED"
Resolution #GPA-608-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report PD-124-94 be received;
THAT the request of Mr. John Wilson to waive rezoning application fees be
denied; and
THAT Mr. John Wilson be informed of Council's decision.
"MOTION LOST"
Resolution #GPA-609-94
Moved by Councillor Hannah, seconded by Councillor Novak
THAT the request of Mr. John Wilson to waive rezoning application fees be
approved based on the uniqueness of the circumstances involved; and
THAT Mr. John Wilson be informed of Council's decision.
"CARRIED"
Councillor Novak chaired this portion of the meeting.
Councillor Hannah made a declaration of interest pertaining to Report
CD-38-94, vacated his chair and refrained from discussion and voting on the
matter; Councillor Hannah advised that he is a member of the Union Rod and
Gun Club.
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G.P.& A. Minutes
CLERK'S DEPARTMENT
Marksman Club of
Oshawa
P01.1321.NO
TREASURY DEPARTMENT
Fair Tax Commission
Report-Impl ications
and Comments
Cash Activity
Report -
August, 1994
FlO.5596.MO
- 8-
October 3, 1994
Resol ution #GPA-61O-94
Moved by Mayor Hamre, seconded by Counci Ilor Scott
THAT Report CD-38-94 be tabled to the Council meeting scheduled for
October 11,1994 to allow time to inform all parties and provide them with a
copy of Report CD-38-94.
"CARRIED"
Councillor O'Toole chaired this portion of the meeting.
Resolution #GPA-611-94
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report TR-84-94 be received;
THAT the Province be notified that the Municipality is in support of the intent of
the Fair Tax Commission Report, however, unless the recommendations are
implemented consistently, the Municipality is concerned with the potential
negative impact;
THAT the Province be notified that the Municipality has concerns regarding the
hybrid education funding recommendation and the potential for further erosion of
the municipal tax base, and as a result would recommend that the 10% education
support recommendation be removed from consideration;
THAT the Province be requested to provide the Municipal sector with the same
protection against negative financial impact as is provided the Province through
the Commission's report;
THAT the recommendations dealing with Provincial control over property taxation
be removed from consideration;
THAT since many of the recommendations are linked to the Province's
disentanglement initiative, the Province be requested to provide clear direction on
how it intends to proceed on these issues prior to the implementation of any of
the pertinent recommendations in Report TR-84-94; and
THAT the Province be requested to notify all Municipalities to allow input before
any final recommendations are implemented.
"CARRIED"
Resolution #GPA-612-94
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report TR-85-94 be received;
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G.P.& A. Minutes
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October 3, 1994
TREASURY DEPARTMENT CONT'D
CL94-36, Collection
and Haulage of
Garbage
F 18.5293.GE
FIRE DEPARTMENT
Ken Hooper
Memorial Fire
Station
THAT, in accordance with provision of Chapter M-45, section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash
position of the Municipality of Clarington for the month ended August 31,1994,
is as shown on the schedule attached to Report TR-85-94; and
THAT Part "A" of the expenditures for the month of August, 1994, be confirmed.
"CARRIED"
Resolution #GPA-613-94
Moved by Councillor Hannah, seconded by Councillor Scott
THAT Report TR-86-94 be received;
THAT Laidlaw Waste Systems, Mississauga, Ontario, with a total bid price in the
amount of $727,247.80 (plus G.S.T.), be awarded the contract to provide
collection and haulage of garbage as required by the Municipality of Clarington to
commence January 1,1995 and to expire December 31,1999;
THAT the By-law attached to Report TR-86-94 as Schedule "A" be forwarded to
Council for approval; and
THAT the funds expended be drawn from the annual current budget, for the
allocation for the collection and haulage of garbage.
"CARRIED"
There were no reports considered under this section of the Agenda.
Resolution #GPA-614-94
Moved by Councillor Elliott, seconded by Councillor Hannah
WHEREAS Ken Hooper served as Regional Councillor for the Town of Newcastle
and the Municipality of Clarington from December 1,1988 to March 30,1994;
AND WHEREAS during that time he served as the Chairman of the Fire
Department;
NOW THEREFORE BE IT RESOLVED THAT the new fire station which is
scheduled to be officially opened November 4, 1994 be named the "Ken Hooper
Memorial Fire Station", FORTHWITH.
COMMUNITY SERVICES DEPARTMENT
"CARRIED"
Councillor Dreslinski chaired this portion of the meeting.
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G.P.& A. Minutes - 10-
October 3, 1994
COMMUNITY SERVICES DEPARTMENT CONT'D
Animal Control
Month ly Report for
Month of
August 1994
P14.5355.AN
Resolution #GPA-615-94
Moved by Councillor Hannah, seconded by Councillor Novak
THAT Report CS-39-94 be received for information.
PUBLIC WORKS DEPARTMENT
"CARRIED"
Application from
Ridge Pine Park
Inc., for the
Closure and
Conveyance of
the Darlingtonl
Clarke Townline
in Broken Front
Concession
T09
Councillor Hannah chaired this portion of the meeting.
Resolution #GPA-616-94
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT Addendum to Report WD-80-94 be received;
THAT staff be authorized to advertise a public hearing required by the Municipal
Act to stop-up, close and convey part of the DarlingtonlClarke Townline in
Broken Front Concession to Ridge Pine Park Inc., FORTHWITH;
THAT, if following such Hearing, Council decides to pass the by-law to stop-up,
close and convey the Townline, the Mayor and Clerk be authorized to execute
the necessary documents to complete the closure and conveyance;
THAT the selling price be established at the market value of $148,000, plus all
associated costs;
THAT, in accordance with the Municipal Act and Municipal Policy, the by-law be
submitted to the Ministry of Municipal Affairs for approval; and
THAT Mr. David Rice, Ridge Pine Park Inc., and Ruth Hinkley, Wilmot Creek
Homeowners Association, be advised of Council's decision, FORTHWITH.
"CARRIED"
Resolution #GPA-617-94
Moved by Mayor Hamre, seconded by Councillor Elliott
THAT the Director of Public Works be requested to prepare a 5-10 year plan for
the Municipality of Clarington pertaining to sidewalks in the Municipality.
"CARRIED"
Councillor Scott chaired this portion of the meeting.
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G.P.& A. Minutes
ADMINISTRATION
Five Year Operating
Forecast 1994-1999
(TR-87-94) Courtice
Community Complex
Arch itect!Project
Co-Ordinator Selection
(CS-40-94)
Five Year Operating
Forecast 1994-1999
-11-
October 3, 1994
Resolution #GPA-618-94
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Confidential Report ADMIN-15-94 be referred to the end of the Agenda to
be considered "In Camera".
"CARRIED"
Resolution #GPA-619-94
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT the Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 3:00 p.m.
Resolution #GPA-620-94
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Report ADMIN-16-94 be received; and
THAT the verbal report by the Chief Administrative Officer be received for
information.
"CARRIED"
Resolution #GPA-621-94
Moved by Councillor Hannah, seconded by Councillor Elliott
THAT Report TR-87-94 be received for information.
"CARRIED"
Courtice Community Resolution #GPA-622-94
Complex Architect!
Project Co-Ordinator Moved by Councillor Dreslinski, seconded by Councillor Novak
Selection
THAT Report CS-40-94 be received;
THAT Council approve the proposed budget for the Courtice Community
Complex (Attachment #3 to Report CS-40-94);
THAT staff be authorized to request the Region to debenture on behalf of the
Municipality approximately 2.2 million dollars at the appropriate time;
THAT Council authorize the Mayor and Clerk to enter into an agreement with
Wong Gregersen Architects Incorporated for full architectural services at a fixed
fee of $195,000.00 plus ~20'000'~OfO\ disbursements;
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G.P.& A. Minutes
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October 3, 1994
ADMINISTRATION CONT'D
UNFINISHED BUSINESS
Delegations of
Romona Rickard and
Clayton Morgan
OTHER BUSINESS
Teacher Recogn ition
Day
THAT Council authorize the Mayor and Clerk to enter into an agreement with
Barry Bryan Associates Limited for Project Co-ordinator services at a fee of
$44,000.00 plus $4,000,00 for disbursements;
THAT Council disband the Courtice Community Complex Technical Advisory
Committee and further that the Committee be thanked for their contribution to the
process; and
THAT the Courtice Community Complex Fundraising Committee be advised of
action taken by Council.
"CARRIED"
Resolution #GPA-623-94
Moved by Councillor Hannah, seconded by Councillor O'Toole
THAT the meeting be "In Camera".
"CARRIED"
Resolution #GPA-624-94
Moved by Councillor Dreslinski, seconded by Councillor Elliott
"CARRIED"
Resolution #GPA-625-94
Moved by Councillor Hannah, seconded by Councillor Scott
THAT the delegation of Ms. Romona Rickard, Chairman, Clarington Public Library
Board pertaining to the West Area Library Branch and the proposed Courtice
Community Complex be acknowledged;
THAT the delegation of Mr. Clayton Morgan, Vice Chairman, Bowmanville
Museum Board, be acknowledged;
THAT their requests be referred to the Chief Administrative Officer to host a
meeting; and
THAT they be advised of Council's decision.
"CARRIED"
See Resolution #GPA-598-94 on Page 4
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G.P.& A. Minutes
ADJOURNMENT
- 13-
October 3, 1994
Resolution #GPA-626-94
Moved by Councillor Scott, seconded by Councillor Hannah
THAT the meeting adjourn at 4:23 p.m.
"CARRIED"
Jf/~P~/~
Chairman, Planning and Deve opment Department
~~
Depu lerk . r
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