HomeMy WebLinkAbout07/18/1994
.
.
.
THE MUNICIPALITY OF ClARINGTON
General Purpose and Administration Committee
ROll CAll
Present Were:
Also Present:
MINUTES
PUBLIC MEETINGS
July lB, 1994
Minutes of a regular meeting of the General Purpose
and Admiliistration Committee held on Monday,
July 18,1994 at 9:30 a.m., in the Council Chambers.
Mayor D. Hamre
Councillor A. Dreslinski
Councillor C. Elliott
Councillor l. Hannah
Counci 1I0r M. Novak
Councillor J. O'Toole
Counci Ilor D. Scott
Chief Administrative Officer, W. Stockwell
Fire Chief, M. Creighton
Director of Public Works, W. Evans
Municipality's Solicitor, D. Hefferon (attended the meeting at 2:50 p.m.)
Facility Superintendent, F. Horvath
Treasurer, M. Marano
Director, Planning and Development, F. Wu
Clerk, P. Barrie
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-470-94
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on July 4, 1994, be approved.
"CARRIED"
Pursuant to Section 34, Subsection 12 of the Planning Act, the Municipality of
Clarington Council, through its General Purpose and Administration Committee is
holding a Public Meeting for the following Rezoning Application:
(a) Proposed Zoning Amendment - Part lot 10, Concession 1, former Town
of Bowmanville - Bethesda House
Before proceeding with this matter, the Chairman asked the Clerk to advise on the
manner of notice.
2Ul
.
.
.
G.P.& A. Minutes
- 2-
July 18, 1994
PUBLIC MEETINGS CONT'D
DELEGATIONS
The Clerk advised that public notice for the rezoning application was sent by first
class mail on or before June 17, 1994, to all property owners within 120 metres
of the subject property in accordance with the latest municipal assessment record.
This notice procedure is in compliance with Ontario Regulation 402/83.
The Chairman announced that the Director of Planning and Development would
describe the purpose and effect of the proposed amendment, then the objectors
would be heard, followed by the supporters and the applicant.
(a) Report PD-82-94 - Bethesda House - the purpose and effect of the
application is to permit the development of a Residential Care Facility
(Crisis Care Centre for women and children).
No one spoke in objection to or in support of the proposed zoning
arnendment.
Mr. Robert Pinheiro, 2 Luverme Court, Bowmanville, L 1C 4C9 -
addressed Committee on behalf of the applicant. Mr. Pinheiro advised
that the applicant had previously applied for a rezoning application on
another piece of property however, because of the neighbours concerns it
was agreed that the proposed use was not appropriate in that vicinity. He
stated that the new site, which presently has four bedrooms with the
ability of making another one, two kitchens and a large fenced yard is
more conducive for the proposed use. Mr. Pinheiro advised that a
security company has already provided a quote for the installation of a
security system. He indicated that the offer to purchase the property is
conditional until July 19,1994 and urged Council to deal with this issue
as expeditiously as possible.
Councillor Hannah made a declaration of interest with respect to the
delegation of Mr. John Baker and refrained from discussion and voting on
the subject matter. Councillor Hannah indicated that he is a member of
the Union Rod and Gun Club.
(al John Baker, 319 Killarney Court, Oshawa, L 1J 6C6 - addressed
Committee with respect to Report CD-33-94. Mr. Baker, a member of the
Marksman Club of Oshawa, advised that the club has been requested to
prepare a Sound Study because of a complaint which has been received
regarding the amount of noise emanating from their operation. He
advised that the organization is a non-profit one and the cost of the study
would use approximately 20 percent of their annual budget. Mr. Baker
requested that the Municipality cover the cost of the study.
'~J .1")
L 'J L
.
.
.
THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Also Present:
MINUTES
PUBLIC MEETINGS
July 18, 1994
Minutes of a regular meeting of the General Purpose
and Admiliistration Committee held on Monday,
July 18, 1994 at 9:30 a.m., in the Council Chambers.
Mayor D. Hamre
Councillor A. Dreslinski
Councillor C. Elliott
Councillor L. Hannah
Councillor M. Novak
Councillor J. O'Toole
Councillor D. Scott
Chief Administrative Officer, W. Stockwell
Fire Chief, M. Creighton
Director of Public Works, W. Evans
Municipality's Solicitor, D. Hefferon (attended the meeting at 2:50 p.m.)
Facility Superintendent, F. Horvath
Treasurer, M. Marano
Director, Planning and Development, F. Wu
Clerk, P. Barrie
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-470-94
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on July 4, 1994, be approved.
"CARRIED"
Pursuant to Section 34, Subsection 12 of the Planning Act, the Municipality of
Clarington Council, through its General Purpose and Administration Committee is
holding a Public Meeting for the following Rezoning Application:
(a) Proposed Zoning Amendment - Part Lot 10, Concession 1, former Town
of Bowmanvi lie - Bethesda House
Before proceeding with this matter, the Chairman asked the Clerk to advise on the
manner of notice.
2Ul
.
G.P.& A. Minutes
DELEGATIONS CONT'D
- 3 -
July 18, 1994
(b) Don Welsh, R.R. #4, Bowmanville, L 1C 3K5 and Annabel Sissons, 40
Winter Road, R.R. #1, Orono, LOB lMO - representing the Clarington
Older Adult Centre Committee, presented a Status Report to the
Committee. They indicated that the Advisory Committee was established
at Council's request in the fall of 1993 after Council received the
Greer Galloway Group's Seniors' Activity Centre Feasibility Study. The
Feasibility Study indicated that:
.
(c)
.
1.
In 1996 it is projected that there will be 10,635 C1arington
residents over the age of 55; this figure will increase to 13,245 in
the year 2001;
In a telephone survey 90% of respondents supported the
principle of establishing a Seniors' Activity Centre within the
municipality;
Based on averages of surrounding Seniors' Centres it is projected
that Clarington could confidently anticipate an initial membership
in a new Seniors' Centre of at least 500 persons;
Twelve Activity Centres in the Greater Toronto Area provide an
average of 14.3 sq.ft per senior member. Providing 14.3 sq. area
foot per person for an initial projected membership of 500 would
result in a total floor area requirement of 7,100 sq.ft. This will
not allow for the inevitable expansion of membership; and
Over 75 Clarington seniors are now a member of the Oshawa
Senior Citizens Centre.
2.
3.
4.
5.
Mrs. Sissons advised that the Committee has made an agreement with the
Lions Club to use the main floor rooms every Tuesday from 9:30 a.m.
until 4:00 p.m., commencing September 13,1994 until June 27,1995.
Classes which are being negotiated for this fall include a fitness class, a
craft class and a "time for me" program. As well there will be a soup and
sandwich lunch, coffee, tea and muffins readily available, cards, movies,
games and friendly conversation. With respect to staff Report CS-30-94
regarding the Fire and Court Renovations, Mr. Welsh and Mrs. Sissons
advised that when the Committee was informed that an application was
being made through the Canada Ontario Infrastructure Program for the
renovations, it was their understanding that the building was to be used
for seniors' activities only. They are concerned that other groups are
interested in utilizing the building because, should they have 500
members at the time the building opens, the area available for use is less
then recommended in the Feasibility Study. They also questioned
whether parking would be available in close proximity to the building.
They requested that the building be designated as an Interim Seniors'
Centre and that discussions continue toward the establishment of a
permanent Older Adult Centre for C1arington residents.
Hannu Halminen, 1748 Baseline Road, Courtice, L lE 211 - advised
Committee that he concurs with the recommendations contained within
Report PD-84-94 however, he requested that the fencing issues addressed
in Section 8.5 of the report be addressed at the Site Plan Agreement stage.
iU5
.
.
.
G.P.& A. Minutes
DELEGATIONS CONT'D
- 4 -
July 18,1994
Resolution #GPA-471-94
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 10:35 a.m.
PLANNING AND DEVELOPMENT
Rezoning Application
Robert Pinheiro on
Behalf of Bethesda
House of Mercy, Part
Lot 10, Concession 1
Former Town of
Bowmanville
D14.DEV.94.017
Removal of "Holding
(H)" Symbol to
Implement Plan of
Subdivision, West
Bowmanville
Development Ltd.
Part Lot 15/16,
Concession 2, Former
Township of
Darlington
D14.DEV.88.030
Resolution #GPA-472-94
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT Report PD-82-94 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63, of
the former Town of Newcastle submitted by Robert Pinheiro on behalf of the
Bethesda House of Mercy be referred back to Staff for further processing and
preparation of a report subsequent pending receipt of all outstanding comments;
and
THAT the interested parties listed in Report PD-82-94 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-473-94
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT Report PD-83-94 be received;
THAT rezoning application submitted by West Bowmanville Developments
Limited requesting the removal of the "Holding (H)" symbol from the
subject IJnds within draft plan of subdivision 18T-88046 being Part of
Lots 15 and 16, Concession 2, former Township of Darlington for Phase III
be approved and the By-law attached to Report PD-83-94 be forwarded to
Counci I for approval;
THAT any delegations and those persons listed in Report PD-83-94 be advised of
Council's decision; and
THAT a copy of PD-83-94 and the amending by-law be forwarded to the Region
of Durham Planning Department.
"CARRIED"
2u4
.
.
.
G.P.& A. Minutes
- 5 -
July 18,1994
PLANNING AND DEVELOPMENT CONT'D
Resolution #GPA-474-94
Rezoning Application
D.G. Biddle and
Associates on Behalf
of Kiddicorp
Investments Ltd.
Part Lot 29, Concession
2, Former Township
of Darlington
D14.DEV.90.025
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report PD-84-94 be received;
THAT the rezoning application DEV 90-025 (Revised) to amend the
Comprehensive Zoning By-law 84-63 of the former Town of Newcastle
as submitted by D.G. Biddle & Associates Ltd. on behalf of Kiddicorp Investments
Ltd. to permit the development of a 91 unit link townhouse condominium
development be approved subject to "Holding IH)" provisions;
THAT the By-law be forwarded to Council following the registration of Phase 3 at
the Land Registry Office;
THAT the Condominium application 18CDM-90004 as submitted by D.G. Biddle
and Associates Ltd. on behalf of Kiddicorp Investments Ltd. to permit a 91 unit
link townhouse condominium development be approved;
THAT the amending By-law attached to Report PD-84-94 be forwarded to Counci I
for approval;
THAT an amending By-law removing the "Holding (H)" symbol be forwarded to
Council for approval at such time as the Owner has entered into a site plan
agreement with the Municipality;
THAT a copy of Report PD-84-94 and the amending By-law be forwarded to the
Durham Region Planning Department; and
THAT the interested parties listed in Report PD-84-94 and any delegation be
advised of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-475-94
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the issue of a 1.8 metre privacy fence included in Section 8.5 of the report
be addressed at the Site Plan stage.
"CARRIED"
The foregoing Resolution #GPA-474-94 was then put to a vote and CARRIED AS
AMENDED.
iUS
.
.
.
G.P.& A. Minutes
- 6-
July 18,1994
PLANNING AND DEVELOPMENT CONT'D
Removal of "Holding Resolution #GPA-476-94
(H)" Symbol to
Implement Land
Division Committee
Applications LD 133/94 THAT Report PD-85-94 be received;
- LD 136/94
Inclusive, Taunton
Terrace Limited
Part Lot 35, Concession
2, Former Township of THAT the amending By-law attached to Report PD-85-94 be forwarded to Council
Darlington for approval; and
D14.DEV.94.020
Removal of "Holding
IH)" Symbol to
Implement Land
Division Committee
Application LD 117/94
- LD 121/94 Inclusive
Part Lot 33, Concession
2, Former Township of
Darlington
D14.DEV.94.021
Subdivision
Application - Revisions
to Draft Approval
Jeffery Homes
Part Lot 29,
Concession 2,
Former Township of
Darlington
D12.18T.87092
Moved by Councillor O'Toole, seconded by Councillor Elliott
THAT the By-law attached to Report PD-85-94, removing the "Holding (H)"
symbol from the subject lands, be approved;
THAT a copy of Report PD-85-94 be forwarded to the Region of Durham's
Planning Department.
"CARRIED"
Resolution #GPA-477-94
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report PD-86-94 be received;
THAT Rezoning Application Dev 94-021 submitted by Jetney Homes Ltd.
requesting the removal of the "Holding (H)" symbol from the subject lands
be approved;
THAT the amending By-law attached to Report PD-86-94 be forwarded to Counci I
for approval; and
THAT the interested parties listed in Report PD-86-94 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-478-94
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report PD-87-94 be received;
THAT the revised Plan of Subdivision 18T-87092 submitted by D.G. Biddle and
Associates Limited on behalf of Wayne Jeffery as per Attachment No.1 to Report
PD-87-94 be approved subject to Conditions of Approval contained in Attachment
No.2 to Report PD-87-94;
THAT the Region of Durham Planning Department be advised of the decision of
Council and that a copy of Report PD-87-94 be forwarded to the Regional
Planning Department; and
THAT the interested parties listed in Report PD-87-94 and any delegation be
advised of Council's decision.
"CARRIED"
Lu6
.
.
.
G.P.& A. Minutes
- 7-
July 18, 1994
PLANNING AND DEVELOPMENT CONT'D
Rezoning Application
Municipal ity of
Clarington, Part
Lot 18, Concession
2, Former Township
of Darlington
D14.DEV.94.015
Stage Three -
Public Information
Centres and Public
Meeti ngs
Status Report
Waterfront Trail
D09.2496.0P
Confidential
Report PD-91-94
Resolution #GPA-479-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report PD-88-94 be received;
THAT application to amend the Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, as amended, initiated by the Municipality of
Clarington be approved;
THAT the amending by-law attached to Report PD-88-94 be forwarded to Council
for approval; and
THAT the interested parties listed in Report PD-88-94 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-480-94
Moved by Councillor Hannah, seconded by Councillor Novak
THAT Report PD-89-94 be received for information.
"CARRIED"
Resolution #GPA-481-94
Moved by Councillor Scott, seconded by Councillor Dreslinski
THAT Report PD-90-94 be received;
THAT the revised interim alignment for the trail in the vicinity of the Port of
Newcastle lands (Section 11) be endorsed as shown on Attachment #2 to Report
PD-90-94;
THAT the Mayor and Clerk be authorized to execute various agreements to
implement the waterfront trail as indicated in Report PD-90-94; and
THAT Staff be authorized to seek contributions from corporations, commun ity
groups and service clubs for various projects along the waterfront trail including
Interpretive Signage.
"CARRIED"
Resolution #GPA-482-94
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Confidential Report PD-91-94 be referred to the end of the agenda to be
considererl during an "In Camera" session.
iU7
"CARRIED"
.
.
.
G.P.& A. Minutes
- 8 -
July 18, 1994
PLANNING AND DEVELOPMENT CONT'D
Monthly Report
on Building Permit
Activity for
July 1994
Pl0.4984.BU
CLERK'S DEPARTMENT
Resolution #GPA-483-94
Moved by Councillor Dreslinski, seconded by Councillor O'Toole
THAT Report PD-92-94 be received for information
"CARRIED"
Councillor Novak chaired this portion of the meeting.
Vacant Lot, South- Resolution #GPA-484-94
West Corner of T rulls
Road North & George Moved by Councillor Scott, seconded by Councillor Dreslinski
Reynolds Drive,
Courtice THAT Report CD-28-94 be received for information.
Appointment of
Temporary By-law
Enforcement Officer
Snow Removal
From Municipal
Sidewalks
P01.1322.SN
"CARRIED"
Resolution #GPA-485-94
Moved by Councillor Dreslinski, seconded by Councillor O'Toole
THAT Report CD-31-94 be received;
THAT the By-law attached to Report CD-31-94, appointing a temporary By-law
Enforcement Officer be approved.
"CARRIED"
Resolution #GPA-486-94
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report CD-32-94 be tabled to allow for Staff to poll the area municipalities
within the Regional Municipality of Durham to determine how they handle snow
removal from municipal sidewalks.
"CARRIED"
Councillor Hannah made a declaration of interest with respect to CD-33-94,
vacated his chair and refrained from discussion and voting on the matter.
Councillor Hannah indicated that he is a member of the Union Rod and Gun
Club.
iJ8
.
.
.
G.P.& A. Minutes
- 9-
July 18,1994
CLERK'S DEPARTMENT CONT'D
Marksman Club of
Oshawa Noise
Exemption
P01.1321.NO
Confidential
Report CD-34-94
Parking Enforcement
Monthly Report for
Month of June, 1994
T02.5193.PA
Resolution #GPA-487-94
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report CD-33-94 be received;
THAT the Municipality of Clarington have a noise Assessment completed after
conferring with the Ministry of Environment to determine whether they can assist
with the study; and
THAT all interested parties be advised of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-488-94
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT staff contact the Durham Regional Police to determine whether they would
be willing to assist with the cost of the Noise Assessment Study.
"CARRIED"
The foregoing Resolution #GPA-487-94 was then put to a vote and "CARRIED AS
AMENDED".
Resolution #GPA-489-94
Moved by Councillor O'Toole, seconded by Mayor Hamre
THAT Confidential Report CD-34-94 be referred to the end of the agenda to be
considered during an "In Camera" session.
"CARRIED"
Resol ution #GPA-490-94
Moved by Councillor Dreslinski, seconded by Councillor O'Toole
THAT Report CD-35-94 be received for information.
"CARRIED"
Councillor O'Toole chaired this portion of the meeting.
iu9
.
.
.
G.P.& A. Minutes
TREASURY DEPARTMENT
Confidential Report
TR-5D-95
- 10-
July 18,1994
Resolution #GPA-491-94
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Confidential Report TR-50-94 be referred to the end of the agenda to be
considered during an "In Cameral! session.
"CARRIED"
Co-operative Tender Resolution #GPA-492-94
No.2, Domestic Fuel
Oil Moved by Councillor Dreslinski, seconded by Councillor Hannah
F18.5406.QU
Confidential
Report TR-55-94
Computer Hardware
Acquisition/Human
Resource Software
1994 Budget
A03.5037.CO
THAT Report TR-54-94 be received;
THAT Thermoshelllnc., North York, Ontario, with a net unit price in the amount
of $ .2322 per litre (including G.S.T.), meeting all terms, conditions and
specifications of the Durham Region Catholic Separate School Board Co-operative
Tender, be awarded the contract to supply and deliver No.2 Domestic Fuel Oil
to the Municipality of Clarington for the 1994/95 winter season; and
THAT the funds expended be drawn from the 1994/95 budget allocation for
heating of facilities.
"CARRIED"
Resolution #GPA-493-94
Councillor Dreslinski, seconded by Councillor Elliott
THAT Confidential Report TR-55-94 be referred to the end of the agenda to be
considered during an "In Camera" session.
"CARRIED"
Resolution #GPA-494-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report TR-56-94 be received;
THAT Staff be authorized to proceed on the continued acquisition of the
computer ~ardware as approved in the 1994 Capital Budget (copy attached to
Report TR-56-94 as Schedule "A") and hereafter approved Capital budgets for
Computer Support, from Computerland and 3C Complete Computer Consulting;
THAT prior to acquisition, a report be brought forward to Council with
recommendations on a Geographic Information System for the Municipality;
THAT in order to adhere to the new Provincial Equity Legislation, staff be
authorized to proceed with the acquisition of a Human Resources System as
approved in the 1994 Capital Budget Software (copy attached to Report TR-56-94
as Schedule "A-l "), from the Bank of Nova Scotia; and
LiO
.
.
.
G.P.& A. Minutes
-11-
July 18,1994
TREASURY DEPARTMENT CONT'D
Cash Activity
Report - January
1994
Fl0.5596.MO
Confidential
Report TR-58-94
THAT the procedures set out in Purchasing By-law #82-96, Section 5, Paragraph 5
and 6, be waived for the purchase of Computer acquisitions.
"CARRIED"
Resolution #GPA-495-94
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report TR-57-94 be received;
THAT, in accordance with provision of Chapter M-45, Section 79(1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash
position of the Municipality of Clarington for the month ended January 31, 1994,
is as shown on the schedule attached to Report TR-57-94; and
THAT Part "A" of the expenditures for the month of January, 1994, be confirmed.
"CARRIED"
Resolution #GPA-496-94
Moved by Mayor Hamre, seconded by Councillor Elliott
THAT Committee recess until 12:45 p.m.
"CARRIED"
The meeting reconvened at 12:45 p.m.
Resolution #GPA-497-94
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Confidential Report TR-58-94 be referred to the end of the agenda to be
considered during an "In Camera" session.
"CARRIED"
RFQ94-2, Corporate Resolution #GPA-498-94
Image Video, Economic
Development Office Moved by Councillor Dreslinski, seconded by Councillor Hannah
C12.5582.EC
THAT Report TR-59-94 be received;
THAT the procedures set out in the Purchasing By-law No. 82-96, Section 5,
Paragraph 06, be waived for this particular transaction;
THAT Omni Media, St. Catharines, Ontario, with a total bid price of $18,407.00
(plus applicable taxes) for "Part A" and $312.50 (plus applicable taxes) for "Part B"
be awarded the contract to supply the creation of a "Corporate Image Video"
(Part A) and to provide 50 copies of the completed video (Part B); and
1..1
.
.
.
G.P.& A. Minutes
- 12-
July 18,1994
TREASURY DEPARTMENT CONT'D
Acce ptance of
Contracts and
Quotations
August Break
L04.GE
Tender CL94-34,
Supply & Installation
of Fuel Tank and
Lubreel Monitoring
System
F18.5406.QU
THAT the total funds required in the amount of $18,719.50 (plus applicable taxes)
be drawn from the Economic Development 1994 current budget account
#7710-00000-0209.
"CARRIED"
Resolution #GPA-499-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report TR-60-94 be received;
THAT the Chief Administrative Officer and Treasurer or their delegates be
authorized to accept the lowest qualified tender or quotation meeting all terms,
conditions and specifications as required by the Municipality during the August
Break;
THAT the Mayor and Clerk subject to the above recommendation be authorized
to execute the necessary contracts or agreements; and
THAT ar information report and any applicable By-laws be presented at the first
G.P.A. Co;nmittee meeting in September summarizing the tender or quotations
that have been awarded.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-500-94
Moved by Mayor Hamre, seconded by Councillor Novak
THAT the foregoing Resolution #GPA-499-94 be amended by adding a new third
paragraph as follows:
"THAT the Chief Administrative Officer and Treasurer or their delegates be
authorized to accept the lowest qualified tender or quotation meeting all terms,
conditions and specifications as required by the Municipality during the August
Break for the Infrastructure Tenders subject to receiving approval of Infrastructure
Funding;"
"CARRIED"
The foregoing Resolution #GPA-499-94 was then put to a vote and "CARRIED AS
AMENDED".
Resolution #GPA-501-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report TR-61-94 be received;
LI2
.
.
.
G.P.& A. Minutes
- 13-
July 18, 1994
TREASURY DEPARTMENT CONT'D
Co-Operative
Purchasing
Tendering - Local
Preference
A09.0023.PU
Purchasing By-law
THAT KLD Construction, Ajax, Ontario, with a total bid of $47,232.88 (including
all taxes), being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL94-34, be awarded the contract for the supply and
installation of a Fuel Tank and Lubreel Monitoring System to the Municipality of
Clarington, as required by the Department of Public Works; and
THAT the required funds be drawn from the approved 1994 Public Works
Department Capital Budget, account #7203-00000-0505.
"CARRIED"
Resolution #GPA-502-94
Moved by Councillor Hannah, seconded by Mayor Hamre
THAT Report TR-62-94 be received;
THAT the concept of establishing the Durham Purchasing Co-operative be
approved, provided that the terms of reference incl udes that the lowest overall bid
wi II be accepted; and
THAT Council endorse in principle the proposed "draft" Constitution (subject to
revision) for the Durham Purchasing Co-operative.
"CARRIED"
Resolution #GPA-503-94
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT Report TR-63-94 be received for information.
"CARRIED"
Resolution #GPA-504-94
Moved by Mayor Hamre, seconded by Councillor Scott
THAT Report TR-64-94 be received;
THAT Purchasing By-law #82-96 and #83-16 be repealed; and
THAT the By-law attached to TR-64-94 marked Schedule "A" be approved.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
L13
.
.
.
G.P.& A. Minutes
- 14-
July 18,1994
TREASURY DEPARTMENT CONT'D
Cash Activity Report
February, 1994
Fl0.5596.MO
Cash Activity Report
March, 1994
Fl0.5596.MO
Report TR-67-94
Resolution #GPA-505-94
Moved by Councillor Novak, seconded by Councillor Hannah
THAT Section 5.04 of the By-law be amended by deleting the words "Twenty-Five
Thousand Dollars ($25,000)" and replacing them with the words "Twenty
Thousand Dollars ($20,000)".
"CARRIED"
The foregoing Resolution #GPA-504-94 was then put to a vote and CARRIED AS
AMENDED".
Resolution #GPA-506-94
Moved by Councillor Novak, seconded by Councillor Dreslinski
THAT Report TR-65-94 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash
position of the Municipality of C1arington for the month ended February 28, 1994,
is as shown on the schedule attached to Report TR-65-94; and
THAT Part "A" of the expenditures for the month of February, 1994, be
confirmed.
"CARRIED"
Resolution #GPA-507-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report TR-66-94 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports to Committee that the cash
position of the Municipality of Clarington for the month ended February 28,1994,
is as shown on the schedule attached to Report TR-66-94; and
THAT Part "A" of the expenditures for the month of March, 1994, be confirmed.
"CARRIED"
A revised schedule was distributed to replace the one included with Report
TR-67-94 in the agenda.
Reimbursement of Resolution #GPA-508-94
Expenses to the
Mayor and Members of Moved by Councillor Dreslinski, seconded by Councillor Scott
Counci I January 1 to
June 30,1994 THAT Report TR-67-94, as amended, be received for information.
F09.5381.GE
i,14
"CARRIED"
.
.
.
G.P.& A. Minutes
- 15-
July 18, 1994
TREASURY DEPARTMENT CONT'D
CL94-35, Walkway
Lighting - Hart Court
to Sunset Boulevard
Village of Newcastle!
Lawson Road to
Regional Road 55 to
East LimitlTrulls-
Sandringham Drive
IntersectionlE II iott
Street, Burketon
F18.5406.QU
Fire Department
Headquarters -
Furniture and
Equipment
A07.5040.GE
Resolution #GPA-509-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report TR-68-94 be received;
THAT Doug Pinder Electric Ltd., Fenelon Falls, Ontario, with a bid in the amount
of $15,782.50, being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL94-35, be awarded the contract for Walkway
Lighting - Hart Court to Sunset Boulevard, Village of Newcastle!Lawson Road to
Reg. Road 55 to East LimitlTrulls - Sandringham Drive Intersection/Elliott Street,
Burketon. as required by the Department of Public Works; and
THAT the total funds required in the amount of $16,282.50 ($15,782.50 Contract
+ $500.00 Hydro Connection) be drawn from the Publ ic Works Account
7230-00210-0000.
"CARRIED"
Resolution #GPA-51 0-94
Moved by Mayor Hamre, seconded by Councillor Hannah
THAT Report TR-69-94 be received and referred to the Chief Administrative
Officer for review with the Fire Chief and the Purchasing Agent and preparation of
a listing of furniture and equipment which is more in line with current economic
times.
"CARRIED"
Tender CL94-14, Resolution #GPA-511-94
Liberty Street
Sidewalk Construction Moved by Councillor Scott, seconded by Councillor Elliott
F18.5406.QU
THAT Report TR-70-94 be received;
THAT Miwel Construction, Stouffville, Ontario, with a total bid in the amount of
$133,435.42, being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL94-14, be awarded the contract for the Liberty
Street Sidewalk Construction, as required by the Department of Public Works; and
THAT the funds required in the amount of $197,000.00 ($133,435.42 Contract +
$63,564.58 Engineering Contract Administration Land Purchase Utility Relocation
Contingency) be drawn from the approved 1994 Public Works Capital Budget,
Account #7212-94002-0261.
"CARRIED"
Quotation Q94-8 Resol ution #GPA-512-94
Supply & Installation
of Headers Darlington Moved by Councillor Dreslinski, seconded by Councillor Hannah
Sports Centre
F18.5406.QU THAT Report TR-71-94 be received;
LIS
.
.
.
G.P.& A. Minutes
- 16-
July 18,1994
TREASURY DEPARTMENT CONT'D
FIRE DEPARTMENT
THAT Cimco Refrigeration, Toronto, Ontario, with a total bid in the amount of
$12,630.00 (Part A), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Quotation Q94-8, be awarded the contract for
the supply and installation of Headers at the Darlington Sports Centre;
THAT the funds in the amount of $12,000.00 be drawn from the Community
Services Capital Budget, account #1110-00166-0000, Parkland Cash in Lieu
Reserve Fund, as carried over from 1993; and
THAT the additional funds required in the amount of $630.00 be drawn from the
Community Services 1994 Capital Budget Account 7606-00002-0501.
"CARRIED"
There were no reports considered under this section of the agenda.
COMMUNITY SERVICES DEPARTMENT
Animal Control
Monthly Report
For Month of June
1994
P14.5422.AN
Community Yard
Sale
M02.5177.CE
Report CS-33-94
1994 - 95 Schedule
of Rates and Fees
Councillor Dreslinski chaired this portion of the meeting.
Resolution #GPA-513-94
Moved by Councillor Hannah, seconded by Councillor O'Toole
THAT Report CS-31-94 be received for information.
"CARRIED"
Resolution #GPA-514-94
Moved by Councillor Scott, seconded by Councillor O'Toole
THAT Report CS-32-94 be received for information.
"CARRIED"
The Committee was advised that Section 4.2 of Report CS-33-94 is to be revised
by adding the word "not" after the words "the Community Services Department
is" in the last sentence.
Resol ution #GPA-515-94
Moved by Councillor Scott, seconded by Councillor Novak
THAT Rerort CS-33-94 be received;
THAT Council approve the proposed schedule of Rates and Fees, with the
exception of the proposed fees for Sports Fields, effective September 1, 1994 to
August 31, 1995;
THAT Council approve the proposed schedule of fees for Sports Fields effective
April 15, 1995; and
Lib
.
.
.
G.P.& A. Minutes
- 17-
July 18,1994
COMMUNITY SERVICES DEPARTMENT CONT'D
THAT the By-law attached to Report CS-33-94, pertaining to the proposed
Cemetery Fees, be approved and forwarded to the Ministry of Consumer and
Commercial Relations for their concurrence.
PUBLIC WORKS DEPARTMENT
"CARRIED"
Councillor Hannah chaired this portion of the meeting.
Temporary Closure Resolution #GPA-516-94
of King Street,
Bowmanville, For Use Moved by Councillor Dreslinski, seconded by Councillor O'Toole
as a Vehicle-Free
Pedestrian Mall THAT Report WD-41-94 be received;
M02.GE
Macourtice Gardens
Subdivision, Phase 2
Plan 40M-1693,
Certificate of
Acceptance, Storm
Sewer System
THAT the closure of King Street, from Scugog Street to Division Street, and
Temperance Street, from King Street to Church Street, from 6:00 p.m., Friday,
October 14,1994, until 8:00 p.m., Saturday, October 15,1994, be approved to
create a vehicle-free pedestrian mall, provided the Bowmanville Business Centre
applies for and obtains a Road Occupancy Permit for Special Events from the
Public Works Department; and
THAT the Ministry of Transportation be advised of the temporary closure of King
Street (a connecting link) and provided with a map showing the proposed detour
route.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-517-94
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT the foregoing Resolution #GPA-516-94 be amended by adding the
following thereto:
"THAT the Bowmanville Business Centre be advised of Council's decision and
provided with a copy of Report WD-41-94".
"CARRIED"
The foregoing Resolution #GPA-516-94 was then put to a vote and CARRIED AS
AMENDED.
Resolution #GPA-518-94
Moved by Councillor Novak, seconded by Councillor Scott
THAT Report WD-42-94 be received;
L i I
.
.
.
G.P.& A. Minutes
- 18-
July 18,1994
PUBLIC WORKS DEPARTMENT CONT'D
Five (5)
Year Contract for
Garbage Collection
L09.1295.BR
Clarington Day
at the Ex - Media
Presentation
P11.
THAT the Director of Publ ic Works be authorized to issue a 'Certificate of
Acceptance' for the storm sewer system constructed within Plan 40M-1693.
"CARRIED"
Resolution #GPA-519-94
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report WD-43-94 be received;
THAT Section 3.8 of Report WD-43-94 be amended to provide weekly yard waste
pick-ups in April, May, June, September and October and monthly yard waste
pick-ups in July, August and November; and
THAT the proposed amended changes to be incorporated into a new five (5) year
contract for garbage collection in Clarington, as detailed in Report WD-43-94, be
approved.
"CARRIED"
Resolution #GPA-520-94
Moved by Councillor Scott, seconded by Councillor O'Toole
THAT Report WD-45-94 be received;
THAT Temperance Street be closed from 11 :00 a.m. to 2:00 p.m. on Thursday,
August 4, 1994, between King Street and Church Street; and
THAT the Director of Public Works make the necessary arrangements for the
closure.
"CARRIED"
The Director of Public Works advised the Committee that the Public Works
Department has now operated for over 500 days without a lost-time accident.
Resolution #GPA-521-94
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT a letter be forwarded from the Mayor and Members of Council
congratulating the Public Works Department on their performance of over 500
days worked without a lost-time accident and wishing them continued success in
the future.
"CARRIED"
LI8
.
.
.
G.P.& A. Minutes
- 19-
July 18, 1994
PUBLIC WORKS DEPARTMENT CONT'D
Resol ution #GPA-522-94
Moved by Mayor Hamre, seconded by Councillor O'Toole
THAT Council support the installation of an advanced green traffic signal at the
intersection of King and Liberty Streets in Bowmanville.
"CARRIED"
Councillor Scott chaired this portion of the meeting.
ADMINISTRATION
C.l.O.C.A. Resolution #GPA-523-94
Requesting Municipality
to Provide Matching Moved by Councillor Dreslinski, seconded by Councillor Novak
Fund to Construct
Picnic Shelter THAT Report ADMIN-12-94 be received;
THAT the correspondence dated June 24,1994 from R.D. Clow of the Central
Lake Ontario Conservation Authority be received; and
THAT the Central Lake Ontario Conservation Authority be advised that the
Municipality respectfully declines its offer to provide for $20,000 matching fund
to construct a picnic shelter in the Bowmanville Harbour Conservation area.
"CARRIED"
Resolution #GPA-524-94
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the Confidential Verbal Report regarding a legal matter be referred to the
end of the agenda to be considered during an "In Camera" session.
"CARRIED"
Mayor Ha,.,.,re chaired this portion of the meeting.
UNFINISHED BUSINESS
Resolution #GPA-525-94
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the Status Report of the Clarington Older Adult Centre Committee
presented by Don Welsh and Annabel Sissons be received with appreciation.
"CARRIED"
LI9
.
.
.
G.P.& A. Minutes
- 20-
July 18, 1994
UNFINISHED BUSINESS CONT'D
OTHER BUSINESS
Water Problems
in the Courtice
Area
Resolution #GPA-526-94
Moved by Councillor Scott, seconded by Councillor O'Toole
THAT the Status Report presented by the Clarington Older Adult Centre
Committee be referred to the Chief Administrative Officer to confer with all
affected parties; and
THAT a report be forwarded to the General Purpose and Administration
Committee in September 1994, including a copy of the Seniors' Feasibility Study.
"CARRIED"
The Chief Administrative Officer presented T-shirts to the Committee members in
recognition of Clarington Day at the C.N.E.
Resolution #GPA-527-94
Moved by Councillor Hannah, seconded by Councillor Novak
WHEREAS the Municipality of Clarington is desirous of completing a
comprehensive plan for the Municipality that takes into consideration the welfare
of long term residents in an effort to resolve such outstanding difficulties as water
problems in the Courtice area;
AN D WHEREAS it has become abundantly clear, early in the local official plan
review that such outstanding problems cannot be addressed in the Ministry's
present twenty year directive to the local municipality due to the complexity of
the outstanding issues;
THEREFORE the Municipality of C1arington urges the Minister to review the
situation with a view to allowing the Municipality of Clarington to conform with
the thirty year mandate of the Durham Region Official Plan, as approved,
independent of Ontario Municipal Board referrals, thus allowing some flexibility
in expanding a residential zoning designation into those areas where piped water
is desperately needed, by the residents.
"CARRIED"
Resolution #GPA-528-94
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT the Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 2:45 p.m.
LiU
.
.
.
G.P.& A. Minutes
OTHER BUSINESS CONT'D
- 21 -
ADJOURNMENT
Resolution #GPA-529-94
Moved by Councillor Novak, seconded by Councillor Dreslinski
THAT the Committee move "In Camera".
"CARRIED"
Resolution #GPA-530-94
Moved by Councillor O'Toole, seconded by Councillor Hannah
THAT the actions taken "In Camera" be ratified.
"CARRIED"
Resolution #GPA-531-94
Moved by Councillor O'Toole, seconded by Councillor Novak
THAT the meeting adjourn at 5:31 p.m.
"CARRIED"
~/~~~7VIf'/
Chairman, Planning and Development Department
~. 7/-
Clerk /
L,!)
July 18,1994