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Home My WebLink About06/20/1994 . . . MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee ROLL CALL Present Were: Also Present: MINU1ES PUBLIC MEETINGS DELEGATIONS June 20, 1994 Minutes of a regular meeting of the General Purpose and Administration Committee held on Monday, June 20, 1994 at 9:30 a.m., in the Council Chambers. Mayor D. Hamre Councillor A. Dreslinski Councillor C. Elliott Councillor L. Hannah Councillor M. Novak Councillor J. O'Toole Councillor D. Scott Chief Administrative Officer, W.H. Stockwell Director of Community Services, J. Caruana (Until 10:55 a.m.) Fire Chief, M. Creighton (Until 10:55 a.m.) Director of Public Works, W. Evans Treasurer, M. Marano (Until 10:55 a.m.) Director, Planning and Development, F. Wu Deputy Clerk, M. Knight Mayor Hamre chaired this portion of the meeting. Resolution #GPA-396-94 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on June 6, 1994, be approved. "CARRIED" There were no Public Meetings scheduled for this meeting. (a) Mr. Bernie Chandler, Deloitte and Touche, 2 Simcoe Street South, P.O. Box 800, Oshawa, L1H 7N1. re: Report TR-44-94, referred to two reports previously circulated to Members of the Committee and advised that the Municipality of Clarington is in a good financial position with surplus funds of 2.5 million dollars and reserves being up ten million dollars over last year. He noted that one area of concern, not unique to this municipality, is the taxes receivable account which shows an increase of 23 % over last year. LUJ . . . G.P.& A. Minutes DELEGATIONS CONT'D - 2- June 20. 1994 (b) Mr. Irwin Hamilton, 1 Division Street, Bowmanville, LIC 2Z2, reo Report PD-65-94. appeared on behalf of Mr. Francis Quantrill, 5995 Main Street, Orono, LOB lMO, to answer questions from the Committee. (c) Mr. Irwin Hamilton, 1 Division Street, Bowmanville, L1C 2Z2, reo Report PD-67.94, advised that he is the solicitor for the Memorial Hospital Foundation and that the property has been vacant for a number of years. It is the intention of the two purchasers to proceed as soon as possible once the necessary approvals are in place. PLANNING AND DEVELOPMENT Rezoning Application Francis Quantrill D14.DEV.94-003 Removal of Holding Symbol - Fridel Ltd. D14.DEV.94-018 Resolution #GPA-397-94 Moved by Councillor Dreslinski, seconded by Councillor Scott mAT Report PD-65-94 be received; mAT the application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle submitted by Francis Quantrill be approved; mAT the By-law attached to Report PD-65-94 be forwarded to Council for approval; and mAT the interested parties listed in Report PD-65-94 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-398-94 Moved by Councillor Hannah, seconded by Councillor O'Toole mAT Report PD-66-94 be received; mAT the request received by Fridel Ltd., for removal of Part Lot Control on Lots 1 to 5 inclusive and Blocks 6 to 8 inclusive on Plan 40M-1763 be approved; mAT the request for the removal of the Holding (H) symbol on Lots 1 to 5 inclusive and Blocks 6 to 8 inclusive on Plan 40M-1763 be APPROVED; mAT the by-law attached to Report PD-66-94 be approved and forwarded to the Regional Municipality of Durham pursuant to Section 50(7) of the Planning Act; and mAT the interested parties listed in Report PD-66-94 and any delegation be advised of Council's decision. "CARRIED" 202 . . . G.P.& A. Minutes - 3- June 20, 1994 PLANNING AND DEVELOPMENT CONT'D Rezoning and Site Plan Resolution #GPA-399-94 Applications - Wagg and Young Moved by Councillor Dreslinski, seconded by Councillor Novak DI4.DEV.93-04 THAT Report PD-67-94 be received; THAT the application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, as amended, to permit the development of a 245.35 square metre funeral services establishment and a 420.84 square metre medical/professional office be approved; THAT the by-law attached to Report PD-67-94 be forwarded to Council for approval; THAT the Holding (H) symbol be removed once the applicant has entered into a Site Plan Agreement with the Municipality; and THAT the interested parties listed in Report PD-67-94 and any delegation be advised of Council's decision. "CARRIED" Plan for Shared Backlot Resolution #GP A-400-94 Parking Areas in Downtown Bowmanville Moved by Councillor O'Toole, seconded by Councillor Elliott T02.GE Environmental Assessment Report - GO Train Service Expansion Program A01.GO THAT Report PD-68-94 be received; and THAT a copy of Report PD-68-94 be forwarded to the Bowmanville B.LA. "CARRIED" Resolution #GPA-40l-94 Moved by Councillor Scott, seconded by Councillor Hannah THAT Report PD-69-94 be received; THAT GO Transit and the Ministry of the Environment and Energy be advised that the Municipality of Clarington has no objection to the Environmental Assessment Report for the GO Transit Service Expansion Program Oshawa West to Oshawa East; and THAT GO Transit be requested to consult with the Municipality of Clarington for the preparation of Design and Construction Reports relating to the layover site. "CARRIED" Lu3 . . . G.P.& A. Minutes - 4- June 20, 1994 P~NGANDDEVELOPMENTCONrD Ontario Government Planning Reform Package D04.AF Resolution #GPA-402-94 Moved by Councillor Scott, seconded by Councillor Dreslinski THAT Report PD-70-94 be received for information. "CARRIED" Monthly Report on Resolution #GPA-403-94 Building Permit Activity PI0.BU Moved by Councillor Dreslinski, seconded by Councillor O'Toole CLERK'S DEPARTMENT Parking Enforcement Monthly Report for Month of May 1994 T02.P A THAT Report PD-71-94 be received for information. "CARRIED" Councillor Novak chaired this portion of the meeting. Resolution #GPA-404-94 Moved by Councillor Hannah. seconded by Councillor Scott THAT Report CD-20-94 be received for information. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-405-94 Moved by Councillor O'Toole, seconded by Councillor Dreslinski THAT the foregoing Resolution #GPA-404-94 be amended by adding the following wording thereto: "and that a copy of Report CD-20-94 be forwarded to the Bowmanville RIA.. Newcastle B.I.A and the Orono RI.A. for their information. "CARRIED" The foregoing Resolution #GPA-404-94 was then put to a vote and CARRIED AS AMENDED. LU4 . . . G.P.& A. Minutes - 5- June 20, 1994 TREASURY DEPARTMENT Annual Statement Development Charges Reserve Funds for Year Ended December 1993 F20.GE Resolution #GPA-406-94 Moved by Mayor Hamre, seconded by Councillor Dreslinski mAT Report TR-43-94 be received for information. "CARRIED" 1993 Audit Report Resolution #GPA-407-94 and Related Management Letter Moved by Councillor Scott, seconded by Councillor Dreslinski F03.YE mAT Report TR-44-94 be received; mAT the Financial Statements for the year ended December 31, 1993 (under separate cover) be adopted; mAT the recommendations contained in the management letter be reviewed by staff and addressed appropriately; and mAT the firm of Deloitte and Touche be retained as the Municipality's Auditors for the 1994 year end audit. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOllOWING AMENDING MOTION) Resolution #GPA-408-94 Moved by Mayor Hamre, seconded by Councillor Novak mAT the foregoing Resolution #GPA-407-94 be amended by adding the following wording to the third paragraph, after the word "appropriately"; nand report back." "CARRIED" The foregoing Resolution #GPA-407-94 was then put to a vote and CARRIED AS AMENDED. LOS . . . G.P.& A. Minutes - 6- June 20, 1994 TREASURY DEPARTMENT CONT'D Resolution #GPA-409-94 Tender CL94-33 One (1) Only 1050 IGPM Pumper FI8.QU FIRE DEPARTMENT Moved by Councillor Hannah. seconded by Councillor Elliott THAT Report TR-45-94 be received; THAT Almonte Fire Truck Ltd., Carleton Place, Ontario, with a total bid of $320,684.35 (including all taxes), being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender CL94-33, be awarded the contract to supply and deliver one (I) only 1050 IGPM Pumper to the Municipality of Clarington, as required by the Fire Department; and THAT the required funds be drawn from the approved 1994 Fire Department Capital Budget, Account #710002-00001-0504. ItCARRIEDl1 There were no reports considered under this section of the agenda. COMMUNITY SERVICES DEPARTMENT Animal Control Monthly Report for May 1994 PI4.AN Councillor Dreslinski chaired this portion of the meeting. Resolution #GPA-41O-94 Moved by Councillor Scott. seconded by Councillor Novak THAT Report No. CS-26-94 be received for information. "CARRIED" PUBLIC WORKS DEPARTMENT Land Pnrchase South Side of Highway #2 From Darlington Blvd. Easterly to Trulls Road Including Sidewalks on Prestonvale Road L07. Councillor Hannah chaired this portion of the meeting. Resolution #GPA-411-94 Moved by Councillor Novak, seconded by Councillor Dreslinski THAT Report WD-31-94 be received; THAT Council pass the By-laws attached to Report WD-31-94 to implement the purchase of land from Mr. and Mrs. Bryson and Mr. and Mrs. Veenhoof; Ll!6 . . . G.P.& A. Minutes - 7- June 20, 1994 PUBLIC WORKS DEPARTMENT CONT'D THAT funds for the purchase of the lands be obtained from the Public Works Lot Levy Reserve, Account No. 11l0-00157-X; THAT the Municipality's Solicitor be instructed to take all necessary actions to complete the transactions; and THAT Mr. and Mrs. Bryson and Mr. and Mrs. Veenhoof be advised of Council's decision. "CARRIEDII Request for Quit Claim Resolution #GPA-412-94 Paul Donald Staples and Mary Catherine Staples Moved by Councillor Dreslinski, seconded by Councillor Scott L07. THAT Report WD-32-94 be received; THAT the By-law attached to Report WD-32-94 be passed authorizing the Mayor and Clerk to execute a Quit Claim Deed to Paul Donald Staples and Mary Catherine Staples for Part of the road allowance between Lots 20 and 21, Concession 4, being designated as Part 1, Plan 40R-15350, former Township of Clarke; THAT the applicants pay all costs associated with this transaction; THAT the applicants execute an Indemnity Agreement in favour of the Municipality of Clarington satisfactory to the Municipality's solicitor; and THAT Paul Donald Staples, Mary Catherine Staples and Dan M. Strike, Solicitor, be advised of Council's decision. "CARRIED" ADMINISTRATOR There were no reports considered under this section of the agenda. UNFINISHED BUSINESS Mayor Hamre chaired this portion of the meeting. Resolution #GPA-413-94 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT the delegation of Bernie Chandler, Deloitte and Touche, pertaining to the Municipality's financial audit, be acknowledged and received with appreciation. "CARRIED" LU? . . . G.P.& A. Minutes OTHER BUSINESS ADJOURNMENT - 8 - Resolution #GPA-4l4-94 Moved by Councillor Hannah, seconded by Councillor Novak June 20, 1994 THAT the verbal Confidential Report of the Chief Administrative Officer pertaining to a personnel matter, be heard "In Camera." "CARRIED II Resolution #GPA-415-94 Moved by Councillor Hannah, seconded by Councillor Novak THAT the meeting be "In Camera." "CARRIED" Resolution #GPA-4l6-94 Moved by Councillor Hannah, seconded by Councillor Scott THAT the actions taken "In Camera" be approved. l1CARRIED" Resolution #GPA-4l7-94 Moved by Councillor O'Toole, seconded by Councillor Elliott THAT the meeting adjourn at 11:20 a.m. "CARRIED" i{l;j//I~rZ~@de./ Chairman, Planning and Development Department ) Lu8