HomeMy WebLinkAbout06/06/1994
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Absent:
Also Present:
MINUTES
PUBLIC MEETINGS
June 6,1994
Minutes of a regular meeting of the General
Purpose and Administration Committee held on
Monday, June 6, 1994 at 9:30 am.,
in the Council Chambers.
Mayor D. Hamre
Councillor A Dreslinski
Councillor C. Elliott
Councillor L. Hannah
Councillor M. Novak
Councillor J. O'Toole
Councillor D. Scott
Chief Arlministrative Officer, W. Stockwell
Town Clerk, P. Barrie (10:30 am. unti112:50 p.m.)
Director of Community Services, J. Caruana (until 4:05 p.m.)
Fire Chief, M. Creighton (until 4:05 p.m.)
Director of Public Works, W. Evans (until 4:05 p.m.)
Municipality's Solicitor, D. Hefferon (12:50 p.m. until 1:20 p.m.)
Treasurer, M. Marano
Director, Pl~nn;ng and Development, F. Wu (until 4:05 p.m.)
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
Mayor Hamre requested that one minute of silence be observed on this day,
the 50th anniversary of D-Day, to commemorate and honour the courage of
thousands who fought to secure the freedom of millions.
Resolution #GPA-334-94
Moved by Councillor Novak, seconded by Councillor H ~nn~ h
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on May 16, 1994, be approved.
"CARRIED"
Pursuant to Section 34, Subsection 12 of the Planning Act, the Municipality of
Clarington Council, through its General Purpose and Arlmini.tration
Committee is holding a Puh1ic Meeting for the following Rezoning Application:
(a) Proposed Zoning Amendment - Part Lot 18, Concession 5, former
Township of DarJington - Municipality of Clarington
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G.P.& A Minutes
- 2-
June 6,1994
PUBLICMEETINGSCONT'D
PRESENTATION
Before proceeding with this matter, the Chairman asked the Deputy Clerk to
advise on the manner of notice.
The Deputy Clerk advised that public notice for the rezoning application was
sent by first class mail on or before May 6, 1994, to all property owners within
120 metres of the subject property in accordance with the latest municipal
assessment record. This notice procedure is in compliance with Ontario
Regulation 404/83.
The Chairman announced that the Director of Planning and Development
would describe the purpose and effect of the proposed amendment, then the
objectors would be heard, followed by the supporters and the applicant.
(a) Report PD-58-94 - Municipality of Clarington - the purpose and effect
of the application is to rezone the lands in question from "Residential
Hamlet (RH)" to "Agricultural Exception (A-1)" to reflect an Ontario
Municipal Board decision to uphold the revised Hamlet boundary.
No one spoke in opposition to or in support of this application.
Ron Christie, Chair, Oak Ridges Moraine T.,..},nitoa! Working Committee and
Frederick Jn1m........ RYl'PltUve SecreIary, Ministry of Natural Resources,
Trillium B..i1~ 10401 Dufferin Street, Map1e, L6A 189 - Oak Ridges
Moraine Area Strategy for the Greater Toronto Area . Draft for Public
Consultation
Ron Christie advised that the draft of the Oak Ridges Moraine Area is Phase
III of a four phase project which will be submitted to the Province of Ontario
in August/September. The draft is a joint venture of the Citizens' Advisory
Committee and the Technical Working Committee. Mr. Christie introduced
Mr. Frederick Johnson who gave a slide presentation and explained that the
Oak Ridges Moraine was formed during the ice age between two lobes of
glacial ice and starts in Orangeville to the west with a length of approximately
100 miles through to the Trent River Valley to the east. He informed
Members of the Committee that the draft strategy concentrated on the
Greater Toronto Area only. The following slides were displayed:
- What is the Oak Ridges Moraine?
- Essential Ecological Value
- What do we Want to Accomplish?
- The Three Natural Systems
- The Natural Heritage System (pertinent map)
- The Natural Core Areas
- The Water Resource System (pertinent map)
. Land Form Conservation System (pertinent map)
- Management of Ecological Land
- Land and Resource use Policies
- Formalization of the Oak Ridges Moraine Strategy
- Establishment of Implementation Body
Mr. Johnson emphasized that this draft is an environmental plan.
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G.P.& A Minutes
DELEGATIONS
- 3 -
June 6,1994
(a) Kathy Guse11e, on bebalf of SAGA, 45 Omrun1gJd Street, Oshawa,
L1G 2H1 - advised that Members of SAGA were pleased with the
representation of a broad spectrum of participants who took part in the
Oak Ridges Moraine Area Strategy for the Greater Toronto Area She
advised that SAGA will be submitting their comments mid July. She
requested the following:
- Council's support of SAGA's position that aggregate extraction
should not be allowed
- in the boundary issue, "note to reader" SAGA would like to see the
optional area included as part of the report
- SAGA requested that the further identiflClition of the vista located
north of Kendal be included as part of the mapping
- that the agricultural view point be recognized as a commenting and
implementing body.
(b)
Sharon Broersma and Don Br~.....a, 2907 ~nn Road 8,
Bowmanvi11e, LIC 3K6 - circulated documentation dated June 6, 1994
entitled "Roadside ill" and included the following:
- a copy of a picture of a house number painted on a curb,
- a letter from the Mayor of the Corporation of the City of
Peterborough expressing support of the painting of house numbers on
curbs,
- a letter of support from the Welland Fire Department and from the
WellandlPelham Meals on Wheels.
She requested Council's support of the painting of house numbers on
curbs by her brother and herself and other students to create
employment in the municipality. The fee of $9.00 would be charged to
each homeowner.
(c) Denis Schmiegelow, H"lgJolanrl Creek Sand and Gravel, P.O. Box 338,
Piclrering, LIV 2R6 - a resident of the municipality for 20 years,
Mr. Schmiegelow expressed support for the recommendations for
denial contained in Report PD-59-94. He advised that residential use is
not compatible with the aggregate extraction which has been in place
for some 24 years.
(d) Mark Foley, 319 CoIlege Avenue, Osbawa, L1H 7KB - requested
Council's support to allow the applicant to construct a single family
dwelling on a lot having a frontage of 13.98 metres rather than the
required 15 metres because it does not compromise the integrity of
future development, does not adversely affect the existing sanitary
sewers and lighting and would allow the applicant to proceed with the
construction of his home now.
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G.P.& A Minutes
DELEGATIONS CONT'D
-4-
June 6,1994
Resolution #GPA-335.94
Moved by Councillor Dreslinski, seconded by Councillor I-T RnnR h
THAT the Committee recess for 15 minutes.
"CARRIEDll
PLANNING AND DEVELOPMENT
The meeting reconvened at 11:30 am.
Zoning Amendment
Application
Municipality of
Clarington, Part
Lot 18, Concession 5
Former Township
of DarJington
D14.DEV.015
Zoning Amendment
and Official Plan
Amendment
Applications,
Paul & Liza Langley
Part Lot 17,
Concession 10,
Former Township of
DarJington
D14.DEV_89.141
D09.0P A89.142
Resolution #GPA-336-94
Moved by Councillor Dres1inski, seconded by Councillor Scott
THAT Report PD-58-94 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63 of the
Former Town of Newcastle, as amended, initiated by the Municipality of
Clarington be referred back to staff for a subsequent report pending receipt of
all agencies' comments; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-58-94 and any delegation be advised of Council's decision.
"CARRIEDII
Resolution #GPA-337-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report PD-59-94 be received;
THAT the application to amend the Official Plan and Comprehensive Zoning
By-law 84-63, as amended, for the former Town of Newcastle to permit the
development of three residential lots be denied;
THAT the Region of Durham be forwarded a copy of Report PD-59-94; and
THAT the interested parties listed in Report PD-59-94 and any delegation be
advised of Council's decision.
"CARRIED"
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G.P.& A Minutes
- 5-
June 6, 1994
PLANNING AND DEVELOPMENT CONT'D
Monitoring of the
Decisions of the
Committee of
A<ljustment for the
Meetings of
May 12, 1994 and
May 26, 1994
D13.5345.CO
Penwest Development
Corporation Limited
Authorization By-law
Phase Four (4)
18T-76011, Part
Lot 9, Concession 1,
Former Town of
Bowmanville
D12.0659.PE
Heritage Designation
Requests, 14 Park
Street, Orono,
240 Liberty Street
North and
34 We11ington Street
Bowmanville
R01.5433.HE
Resolution #GP A-338-94
Moved by Councillor O'Toole, seconded by Councillor Hannah
THAT Report PD-60-94 be received;
THAT Council concur with the decisions of the Committee of Adjustment made
on May 12 & 26, 1994; and
THAT Staff be authorized to appear before the Ontario Municipal Board to
defend the balance of the decisions of the Committee of A<ljustment in the
event of an appeal.
"CARRIED"
Resolution #GPA-339-94
Moved by Councillor DresIinski, seconded by Councillor O'Toole
THAT Report PD-62-94 be received;
THAT the Mayor and Clerk be authorized, by By-law, to execute an amending
Subdivision Agreement between Penwest Development Corporation Limited
and the Municipality of Clarington to permit the registration of Phase four (4)
of Plan of Subdivision 18T-76011; and
THAT the interested parties listed in Report PD-62-94 and any delegation be
advised of Council's decision.
"CARRIEDtl
Resolution #GPA-340-94
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT Report PD-61-94 be received;
THAT the request of the Local Architectural Conservation Advisory Committee
to designate as Historical Strnctures, the properties listed on Attachment
Nos. 1 through 3 to Report PD-61-94, be approved;
THAT the Clerk prepare the required Notices of Intent pursuant to the
provisions of the Ontario Heritage Act and report back to Council following the
prescribed notifICation period; and
THAT the Local Architectural Conservation Advisory Committee be advised of
Council's decision.
"CARRIEDI1
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G.P.& A Minutes
- 6-
June 6,1994
PLANNING AND DEVELOPMENT CONT'D
Building Permit
Target Date
P01.GE
Resolution #GPA-341-94
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Report PD-63-94 be received for information; and
THAT a copy of Report PD-63-94 be forwarded to the Durham Home Builders
Association.
"CARRIEDII
Councillor Novak chaired this portion of the meeting.
Resolution #GPA-342-94
Moved by Councillor O'Toole, seconded by Mayor Hamre
THAT Confidential Report CD-8-94 be referred to the end of the agenda to be
considered "In Camera"
"CARRIED"
CLERK'S DEPARTMENT
Parking Enforcement Resolution #GPA-343-94
Monthly Report for
the Month Moved by Councillor O'Toole, seconded by Councillor Dreslinski
April 1994
T02.5193.PA THAT Report CD-17-94 be received for information.
"CARRIED"
Regional Resolution #GPA-344-94
Municipality of
Durham Procedural Moved by Councillor DresJinski, seconded by Councillor Scott
By-law
A09.0026.CL THAT Report CD-21-94 be received; and
THAT the Regional Municipality of Durham be advised that the Municipality of
Clarington concurs with the proposed amendments, as outlined below, to the
Region's procedural by-law and forwarded a copy of Report CD-21-94.
"CARRIED LATER IN THE MEETING"
(SEE FOLLOWING MOTIONS)
Resolution #GPA-345-94
Moved by Councillor Hannah, seconded by Mayor Hamre
THAT the Recommendations contained in Report CD-21-94 be divided to allow
for consideration of each item separately.
llCARRIED!!
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G.P.& A Minutes
- 7-
June 6,1994
CLERK'S DEPARTMENT CONT'D
Item 1
Item 2
Item 3
Item 4
Item 5
Resolution #GPA-346-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the following proposed provision regarding "Special Meetings of Council"
be approved:
24 hours notice and may be done verbally.
"MOTION LOST"
Resolution #GPA-347-94
Moved by Councillor Dres1inski, seconded by Councillor Scott
THAT the following new provision pertaining to "Proceedings at Inaugural
Meetings" be approved:
Provides for the order of proceedings at the meeting.
"CARRIED'!
Resolution #GPA-348-94
Moved by Councillor Dres1inski, seconded by Councillor Scott
THAT the following new provision pertaining to "Order of Proceedings in
Council" be approved:
Declarations of Interest to be made prior to the adoption of the minutes of the
previous meeting.
"CARRIEDIt
Resolution #GPA-349-94
Moved by Councillor Dres1inski, seconded by Councillor Scott
THAT the following proposed provision pertaining to "Conduct of Members in
Council" be approved:
No member shall speak disrespectfully of any elected assembly.
"CARRIEDIt
Resolution #GPA-350-94
Moved by Councillor Dres1inski, seconded by Councillor Scott
THAT the following proposed provision pertaining to "Communications" be
approved:
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G.P.& A Minutes
- 8-
May 16, 1994
CLERK'S DEPARTMENT CONT'D
Item 6
Item 7
Item 8
Item 9
Permits the Clerk to decide if, in his or her opinion, a communication contains
any obscene or improper matter or language as to whether it should be
included in the agenda for the Council meeting.
"MOTION LOST"
Resolution #GPA-351-94
Moved by Councillor Dres1inski, seconded by Councillor Scott
THAT the following proposed provision pertaining to "Dispensing with Notice of
New Motion" be approved:
A motion may be introduced without notice provided Council dispenses with
notice on the affirmative vote of three-quarters of the Members present and
voting and by not less than a majority of the Whole Council voting in favour
thereof.
"MOTION LOST"
Resolution #GPA-352-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the following proposed provision pertaining to 'Withdrawal of Motion" be
approved:
May be withdrawn at any time before decision or amendment by the mover
and seconder.
"CARRIED"
Resolution #GP A.353-94
Moved by Councillor Dres1inski, seconded by Councillor Scott
THAT the following proposed provision pertaining to "Motion to Amend" be
approved;
Also permits proposed amendments to be read for the information of Members
before introduction.
IICARRlED"
Resolution #GPA-354-94
Moved by Councillor Dres1inski, seconded by Councillor Scott
THAT the following proposed provision pertaining to "Motion to Reconsider" be
approved:
A substantive motion may only be reconsidered if, upon the putting of the
substantive motion, the minority vote comprised not less than one-third of the
Members of the Whole Council
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G.P.& A Minutes
- 9-
June 6, 1994
CLERK'S DEPARTMENT CONT'D
Item 10
Item 11
A notice of reconsideration requires a minimum of one-third of the Members of
the Whole Council to be accepted.
Every motion for reconsideration considered at a subsequent meeting requires
a majority vote of the Whole Council.
"MOTION LOST"
Resolution #GPA-355-94
Moved by Councillor DresJinski, seconded by Councillor Scott
THAT the following new provision pertaining to "Negative Motion" be
approved:
A motion to rescind a defeated motion of Council is not required and the
subject matter may not be re-introduced or debated in any form without leave
of Council upon a majority vote of the Members of the whole Council.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-356-94
Moved by Mayor Hamre, seconded by Councillor Hannah
THAT the foregoing Resolution #GPA-355-94 be amended by deleting the
words "the Members of the whole Council" and replacing therewith:
"those attending and voting".
ItCARRIED"
The foregoing Resolution #GPA-355-94 was then put to a vote and CARRIED
AS AMENDED.
Resolution #GPA-357-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the following proposed provision pertaining to "Motion to Rescind" be
approved:
If no notice is given it requires an affirmative vote of three-quarters of the
Members present and voting and by not less than a majority of the whole
Council to permit introduction.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
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G.P.& A Minutes
- 10-
June 6, 1994
CLERK'S DEPARTMENT CONT'D
Item 12
Resolution #GPA-358-94
Moved by Councillor O'Toole, seconded by Mayor Hamre
THAT the foregoing Resolution #GPA-357-94 be amended by deleting the
words "the whole Council" and replacing therewith:
"those attending and voting".
"CARRIEDII
The foregoing Resolution #GPA-357-94 was then put to a vote and CARRIED
AS AMENDED.
Resolution #GPA-359-94
Moved by Councillor Hannah, seconded by Councillor Scott
THAT Resolution #GPA-357-94 be reconsidered.
"CARRIED"
Resolution #GPA-360-94
Moved by Councillor DresJinski, seconded by Councillor Scott
THAT the following proposed provision pertaining to "Motion To Rescind" be
approved:
If no notice is given it requires an affJrDJative vote of three-quarters of the
Members present and voting and by not less than a majority of the whole
Council to permit introduction.
"MOTION LOST"
Resolution #GPA-361-94
Moved by Councillor DresJinski, seconded by Councillor Scott
THAT the following new provision pertaining to "Recorded Vote" be approved:
The order of voting commences with and continues through the alphabet with
the Member who made the request and then to the begiuning of the alphabet
until all Members have voted.
"MOTION LOST"
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G.P.& A Minutes
-11-
June 6, 1994
Item 13
CLERK'S DEPARTMENT CONT'D
Resolution #GPA-362-94
Item 14
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the following proposed provision pertaining to "Dec1aration of Chair" be
approved:
Improved wording to clarify that the recorded vote is to be taken on the
question (motion), not on the ru1ing of the Chair.
"CARRIED'
Resolution #GP A-363-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the following new provisions pertaining to "Proceeding In Camera' be
approved:
Details items or matters which may be considered 'In Camera" as follows:
a)
pending or contemplated litigation or the receiving of confidential legal
advice;
b)
wages, salaries, benefits or matters related to individual employees and
officers of the Municipality;
c) collective bargaining on behalf of the Municipality;
d) the proposed acquisition or disposal of real property, goods or services
by the Municipality and related negotiations;
e) matters related to security;
o matters related to discussions concerning the location, relocation, or
expansion of commercial or industrial enterprises; and
g) information which is prohibited from being made public by legislation of
the Province of Ontario or the Government of Canada
"CARRIED"
The foregoing Resolution #GPA-344-94 was then put to a vote and CARRIED
AS AMENDED.
Resolution #GPA-364-94
Moved by Mayor Hamre, seconded by Councillor O'Toole
THAT the order of the Agenda be altered to hear the Confidential Verbal
Report of the Municipality's Solicitor "In Camera" at this time.
'tCARRIED"
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G.P.& A Minutes
- 12-
June 6, 1994
CLERK'S DEPARTMENT CONT'D
Resolution #GPA-365-94
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the actions taken 'In Camera" be approved.
"CARRIED"
Resolution #GPA-366-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the Committee recess for lunch until 2:30 p.rn.
IICARRIEDIl
The meeting reconvened at 2:30 p.m.
Councillor O'Toole chaired this portion of the meeting.
TREASURY DEPARTMENT
Transfer to Reserve Resolution #GPA-367-94
Funds - Year End 1993
F20.GE Moved by Councillor Hannah, seconded by Councillor Novak
THAT Report TR-32-94 be received;
THAT the transfers to the ReservesfReserve Funds identified in Report
TR-32-94 be endorsed; and
THAT the above recommendations be approved, FORTHWITH.
IlCARRIED"
CL94-25, Corrugated Resolution #GPA-368-94
Steel Culvert
F18.5406.QU Moved by Councillor Dres1inski, seconded by Councillor Elliott
THAT Report TR-33-94 be received;
THAT E.S. Hubbell & Sons Ltd., Thamesville, Ontario, with a total bid in the
amount of $31,456.53, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL94-26, be awarded the contract for
the supply and delivery of Corrugated Steel Culvert as required by the
Department of Public Works; and
THAT the funds be drawn from the approved 1994 Culvert Maintenance
Construction budget, FORTHWITH.
'CARRIED"
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G.P.& A Minutes
.13 -
June 6,1994
TREASURY DEPARTMENT CONT'D
CL94-28, Construction Resolution #GPA-369-94
of Basketball Courts
F18.5406.QU Moved by Councillor Scott, seconded by Mayor Hamre
Tender CL94-24,
Supply and Install
One (1) Only Batters'
Cage Orono Park
F18.5406.QU
Tender CL94-23,
One (1) Only
Chipper
F18.5406.QU
THAT Report TR-34-94 be received;
THAT Tri Son Contracting Inc., Prince Albert, Ontario, with a total bid price
of $29,848.24, be awarded the contract for construction of two (2) basketball
courts, as requested by the Municipality of Clarington; and
THAT the funds expended be drawn from the Community Services
1994 Capital Budget Account #7603-00001-0516.
"CARRIED'
Resolution #GPA-370-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report TR-35-94 be received;
THAT Kaan Construction, Ajax, Ontario, with a total bid price of $11,488.50,
be awarded the contract to supply and install one (1) only Batters' Cage at
Orono Park, as request~d by the Municipality of Clarington; and
THAT the funds expended be drawn from the Community Services
1994 Capital Budget Account #7603-00001-0516.
"CARRIEDtt
Resolution #GPA-371-94
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Report TR-36-94 be received;
THAT Westmetro Ford Equipment Sales Limited, Rexdale, Ontario, with a
total bid in the amount of $23,085.10 (including taxes), being the lowest
responsible bidder meeting all terms, conditions and speciflC/ltions of Tender
CL94-23, be awarded the contract to supply one (1) only Chipper, as required
by the Municipality of Clarington, Department of Public Works; and
THAT the funds expended be provided from the approved 1994 Public Works
Equipment Account #2900-00010-0000.
'CARRIED"
Proposed Photocopier Resolution #GPA-372-94
Lease - Clerk's
Department Moved by Mayor Hamre, seconded by Councillor Dreslinski
L04.1713.PH
THAT Report TR-37-94 be received;
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G.P.& A Minutes
- 14-
June 6,1994
TREASURY DEPARTMENT CONT'D
Tender NW93-46,
Acoustic Panels
F18.5406.QU
Tender CL94-27
Rotary Park -
Phase ill
F18.5406.QU
THAT Council accept the written proposal (Schedule "A"), from OE Oshawa
Inc., Oshawa, Ontario, (Municipal Leasing) to lease one (1) Canon NP9800 with
two (2) twenty (20) bin sorters at a monthly cost of $379.60 (plus taxes), for a
period of sixty-six months;
THAT the procedures set out in the Pur<'h..,.;ng By-law #82-92, Section 5,
Paragraph 04, be waived for this particular transaction;
THAT the By-law attached to Report TR-37-94 (Schedule "B"), authorizing the
Mayor and Clerk to execute the Agreement be approved; and
THAT the funds be drawn from the 1994 Unelassified Administration Account
#7007-00000-0520.
llCARRIEDII
Resolution #GPA-373-94
Moved by Councillor Scott, seconded by Councillor Elliott
THAT Report TR-38-94 be received;
THAT Contract Architectural Products, Mississauga, Ontario, with a total bid
price of $17,600.00 (plus G.S.T.) be awarded the contract for the supply and
installation of Acoustic Panels, Option B, item (i), at the Bowmanville
Recreation Complex, as required by the Department of Community Services;
and
THAT the funds expended be drawn from the Community Services Lot Levy
Account #1110-0156-0000 as carried over from the 1991 Capital Budget
($21,000 carried over).
"CARRIED"
Resolution #GPA-374-94
Moved by Councillor Dres1inski, seconded by Mayor Hamre
THAT Report TR-39-94 be received;
THAT Rutherford Contracting Ltd., Gormley, Ontario, with a total bid in the
amount of $141,849.44, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL94-27, be awarded the contract for
Rotary Park - Phase ill as required by the Department of Community
Services;
THAT the By-law attached to Report TR-39-94, marked Schedule "A" be
forwarded to Council for approval; and
THAT the total required funds of $161,849.44 ($141,849.44 contract +
$20,000.00 consulting, design and contract administration) be drawn from the
approved 1994 Community Services Capital Budget Account #7603-00001-0516.
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"CARRJEDII
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G.P.& A Minutes
- 15-
June 6, 1994
TREASURY DEPARTMENT CONT'D
Tender CL94-4,
Reconstruction of
Prestonvale Road
Fl8.5406.QU
Tender T204-94,
Cold Mix/High
PerformancelHot
Mix
F1S.5406.QU
Resolution #GPA-375-94
Moved by Councillor Hannah, seconded by Councillor Novak
THAT Report TR-4O-94 be received;
THAT Duntri Construction, Oshawa, Ontario, with a total bid in the amount of
$742,S05.07, being the lowest responsible bidder meeting all terms, conditions,
and specifications of Tender CL94-4, be awarded the contract for the
Reconstruction of Prestonvale Road, as required by the Department of Public
Works;
THAT the By-law attached to Report TR-4O-94 marked Schedule "B", be
forwarded to Council for approval; and
THAT the funds in the amount of $637,772.80 be drawn from the approved
1994 Public Works Capital budget, Account #7205-93007-0261.
"CARRIED"
Resolution #GPA-376-94
Moved by Mayor Hamre, seconded by Councillor Scott
THAT Report TR-41-94 be received;
THAT Harnden and King Construction, BrookJin, Ontario, with a total bid in
the amount of $54,740.00 (plus applicable taxes), being the lowest responsible
bidder meeting all terms, conditions and SpecifICatiOns of the Region of Durham
Co-Op Tender T204-94, be awarded Section I of the contract to supply
Emulsified Asphalt Patching Material (cold mix) on an "as required" basis, to
the Municipality of Clarington;
THAT Innovative Building Products, Ajax, Ontario, with a total bid in the
amount of $57,950.00 (plus applicable taxes), being the lowest responsible
bidder meeting all terms, conditions and specifications of the Region of Durham
Co-op Tender T204-94, be awarded Section II of the contract to supply High
Performance Asphalt Repair Material on an "as required" basis, to the
Municipality of Clarington;
THAT Bennett Paving & Materials, Oshawa, Ontario, with a total bid in the
amount of $5,400.00 (plus applicable taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of the Region of Durham Co-Op
Tender T204-94, be awarded Section ill of the contract to supply Driveway
Mix and HL3 Hot Mix on an "as required" basis, to the Municipality of
Clarington;and
THAT the funds expended be provided from the approved 1994 Public Works
Road Maintenance, Pavement Patching Account #720S-00411-0169,
FORTHWITH.
"CARRIED"
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G.P.& A Minutes
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June 6, 1994
TREASURY DEPARTMENT CONT'D
Tender T211-94, Resolution #GPA-377-94
Supply, Delivery and
Application of Moved by Councillor Scott, seconded by Mayor Hamre
Calcium Chloride
F18.5406.QU THAT Report TR-42-94 be received;
THAT Miller Paving Limited, Markham, Ontario with a total bid price of
$26,100.00 (plus applicable taxes), for liquid calcium chloride being the lowest
responsible bidder meeting all terms, conditions and specifICations of the
Region of Durham Co-Op Tender T211-94, be awarded the contract to supply
and apply approximately 250,000 litres of liquid calcium chloride, as required by
the Municipality of Clarington Public Works Department;
THAT Innovative Building Products, Ajax, Ontario, with a total bid price of
$2,418.40 (plus applicable taxes), for flaked calcium chloride (in 40 kilo hags),
being the lowest responsible bidder meeting all terms, conditions and
specifications of the Region of Durham Co-Op Tender T211-94, be awarded the
portion of the contract to supply and deliver approximately 8,000 kg of flaked
calcium cbloride, as required by the Municipality of Clarington Public Works
Department; and
THAT the funds expended be drawn from the approved 1994 budget allocation
for Public Works Road Maintenance, Dust Control Account #7209-00401-0189,
FORTHWITH.
'CARRIED"
F1RE DEPARTMENT
There were no reports considered under this section of the agenda
COMMUNITY SERVICES DEPARTMENT
Councillor Dreslinski chaired this portion of the meeting.
Environmental Youth Resolution #GPA-378-94
Corp - Summer
Employment Moved by Councillor Novak, seconded by Councillor O'Toole
Opportunity
L04.4460.EN THAT Report CS-19-94 be received for information;
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-379-94
Moved by Councillor Elliott, seconded by Councillor HRnnAh
THAT the foregoing Resolution #GPA-378-94 be amended by adding thereto:
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G.P.& A Minutes
- 17.
June 6, 1994
COMMUNITY SERVICES DEPT CONT'D
"and that the Mayor and Clerk be authorized, by By-law, to enter into an
agreement with the Ministry of Culture, Tourism and Recreation for the
purpose of the Municipality of Clarington participating in the Ministry's
Environmental Youth Corp Program."
"CARRIED"
The foregoing Resolution #GPA-378-94 was then put to a vote and CARRIED
AS AMENDED.
Animal Control Resolution #GPA-380-94
Monthly Report for
Month of April 1994 Moved by Councillor Scott, seconded by Councillor Novak
THAT Report CS-20-94 be received for information.
t1CARRIED"
Community Services Resolution #GPA-381-94
Department - Parks
and Cemeteries Moved by Mayor Hamre, seconded by Councillor Scott
Division 1994 Capital
Projects Work THAT Report CS-21-94 be received for information.
Program
F05.5437.GE "CARRIED"
Community Services Resolution #GPA-382-94
Department - Building
Services Division Moved by Mayor Hamre, seconded by Councillor Scott
1994 Capital Projects
Work Program THAT Report CS-22-94 be received for information.
F05.5437.GE
"CARRIEDII
Apple Blossom
Awards Program
M02.5177.CE
Resolution #GP A-383-94
Moved by Mayor Hamre, seconded by Councillor Scott
THAT Report CS-23-94 be received;
THAT the C1arington Apple Blossom Awards Program as outlined in
Attachment #1 to Report CS-23-94 be approved;
THAT the Director of Community Services be directed to appoint a member of
staff to participate as a committee member/judge;
THAT the Clarington Apple Blossom Awards Program logo and award
(Attachment #2 to Report CS-23-94) be approved;
THAT the estimated budget (Attachment #3 to Report CS-23-94) be approved
and the necessary funds be drawn from the Unclassified Administration
Contingency Account #7007-00000-0298; and
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G.P.& A Minutes
- 18-
June 6,1994
COMMUNITY SERVICES DEPT CONT'D
Elliott Memorial
Park Lease
Agreement
L04.4893.CL
Bicentennial Report
M02.BI
THAT the Bowmanville, Newcastle and Orono Borticultural Societies be
informed of Council's decision and thanked for their participation in the
Clarington Apple Blossom Awards Program.
"CARRIED"
Resolution #GPA-384-94
Moved by Councillor Scott, seconded by Councillor Novak
THAT Report CS-24-94 be received;
THAT Council acknowledge the Municipality's consent to extend the lease of
Elliott Park to Wednesday, August 31, 1994; and
THAT Council's decision be forwarded to the Central Lake Ontario
Conservation Authority.
"CARRIED'I
Resolution #GPA-385-94
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT Report CS-25-94 be received;
THAT Council endorse the tentative schedule of events listed on Attachment
#1 to Report CS-25-94;
THAT Council approve $2,500.00 to be drawn from UnplR",,;t;ed Administration
Contingency (Account #7007-X-0298) to cover the associated costs of the
Bicentennial event;
THAT Council endorse the closure of Temperance Street between King and
Church Streets, from 8:00 AM. until 6:00 P.M. on Saturday, October 1, 1994;
and
THAT Council endorse having the Municipal Administrative Centre open to the
general public from 11:00 AM. to 4:00 P.M. on Saturday, October 1, 1994.
PUBLIC WORKS DEPARTMENT
"CARRIED"
Councillor Hannah chaired this portion of the meeting.
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G.P.& A Minutes
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June 6, 1994
PUBLIC WORKS DEPARTMENT CONT'D
Resolution #GPA.386-94
Borland Court
Subdivision,
Bowmanville,
Plan 4OM-1680,
Certificate of
Acceptance, Storm
Sewer System
D12.89017
ADMINISTRATOR
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report WD-29-94 be received; and
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the storm sewer system constructed within Plan 4OM-1680.
tlCARRIED"
Councillor Scott chaired this portion of the meeting.
Grant Request for Resolution #GPA-387-94
Improvements to the
Orono Fairgrounds Moved by Councillor O'Toole, seconded by Councillor Dreslinski
Fll.GE
THAT Report ADMIN-1l-94 be received;
THAT a grant request of $21,000 be approved for the Durham Central
Agricultural Society for improvements to the Orono Fairgrounds;
THAT the required funds be drawn from Unclassified Administration Account
Number 7007-X-298; and
THAT Mr. JefTDavis Kinsmen Co-chair; Mr. Paul Morris, Rotary Co-chair and
Ms. Joyce Boudreau, of the Durham Central Agricultural Society be advised of
Council's decision.
"CARRIED"
UNFINISHED BUSINESS
Oak Ridges
Moraine
Strategy - SAGA
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-388-94
Moved by Councillor Dres1inski, seconded by Councillor O'Toole
THAT the delegation of Kathy Guselle pertaining to the Oak Ridges Moraine
be acknowledged and received with appreciation.
"CARRIED"
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G.P.& A Minutes
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June 6, 1994
UNFINISHED BUSINESS CONT'D
Resolution #GPA-389-94
Roadside ill
Oak Ridges
Moraine
Strategy -
Draft
OTHER BUSINESS
Ontario
Association
of Chiefs
of Police
Moved by Councillor O'Toole, seconded by Councillor Novak
THAT the delegation of Ms. Sharon Broersma and Mr. Don Broersma
pertaining to Roadside ill be received and referred to the Chief Administrative
Officer to report back at the Council Meeting of June 13, 1994.
"CARRIEDII
Resolution #GPA-390-94
Moved by Councillor Scott, seconded by Councillor Dres1inski
THAT Mr. Ron Christie and Mr. Frederick Johnson be thanked for their
excellent and informative presentation on the Oak Ridges Moraine Area
Strategy for the Greater Toronto Area
IICARRIED"
Mayor Hamre circulated a letter dated June 6, 1994 from Bob Attersley, Fund
Raising Committee Member, Ontario Association of Chiefs of Police, requesting
a fInancial donation to offset the costs of the 43rd Annual Conference.
Resolution #GPA-391-94
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT the Municipality of Clarington donate the amount of $1000.00 to the
Ontario Association of Chiefs of Police, 43rd Annual Conference,
FORTHWITH.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-392-94
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT the foregoing Resolution #GPA.391-94 be amended by replacing the
amount of: "$1000.00" with: "$1500.00".
"CARRIED"
The foregoing Resolution #GPA-391-94 was then put to a vote and CARRIED
AS AMENDED.
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G.P.& A Minutes
- 21.
June 6, 1994
OTHER BUSINESS CONT'D
ADJOURNMENT
Resolution #GPA-393-94
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT the meeting be "In Camera".
"CARRIEDll
Resolution #GPA-394.94
Moved by Councillor N oval<, seconded by Councillor Dreslinski
THAT the actions taken "In Camera" be approved.
"CARRIED"
Resolution #GP A-395-94
Moved by Councillor Hannah, seconded by Councillor Scott
THAT the meeting alljourn at 4:30 p.rn.
I1CARRIEDl!
~A/~~6~~~
Chairman, Planning ana Development Department
~~"'Z:
Dep :y Cler
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