HomeMy WebLinkAbout05/02/1994
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
May 2, 1994
ROLL CALL
Present Were:
Absent:
Also Present:
MINUTES
PUBLIC MEETINGS
DELEGATIONS
Minutes of a regular meeting of the General
Purpose and Administration Committee held on
Monday, May 2,1994 at 9:30 am.,
in the Council Chambers.
Mayor D. Hamre
Councillor A Dreslinski
Councillor C. Elliott
Councillor L. fI ~nn~ h
Councillor J. O'Toole
Councillor D. Scott
Councillor M. Novak
Chief Administrative Officer, W. Stockwell
Director of Community Services, J. Caruana
Director of Public Works, W. Evans
Deputy Fire Chief, W. Hesson
Treasurer, M. Marano
Director, Planning and Development, F. Wu
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-287-94
Moved by Councillor Dres1inski, seconded by Councillor Hannah
THAT the minutes of a regular meeting held on April 18, 1994, be approved.
"CARRIED"
Mayor Hamre welcomed the newly appointed Regional Councillor Carson Elliott
to the meeting.
No public meetings were scheduled for this day.
(a) Peter John""". and lIOII. Peter Jnhmv,". 31 Wrenn Boulevard,
Bowmanvi11e, LIe 4N1 - were called but were not present.
2U1
G.P.& A Minutes
. PLANNING AND DEVELOPMENT
Castle Heights Resolution #GPA-288-94
Subdivision, 10M -834
Certificate of Release Moved by Councillor O'Toole, seconded by Councillor Scott
D12.18T.88038
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May 2, 1994
THAT Report PD-50-94 be received;
THAT pursuant to the provisions of Paragraph 5.26 of the Subdivision
Agreement between the Municipality and Kingsberry Properties, the
Municipality has no objections to the issuance of the "Certificate of Release";
THAT the Mayor and Clerk be authorized, by by-law, to execute on behalf of
the Municipality of C1arington the "Certificate of Release"; and
THAT Kingsberry Properties be informed of Council's decision.
"CARRIED"
Resolution #GPA-289-94
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
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THAT the confidential verbal report from the Director of Planning and
Development pertaining to a property matter be referred to the end of the
agenda to be considered "In Camera".
"CARRIED"
CLERK'S DEPARTMENT
Property Matter/
Confidential Report
P01.PR
Resolution #GPA-290-94
Moved by Councillor IfAnnAh, seconded by Councillor Dreslinski
THAT Confidential Report CD-7-94 be referred to the end of the agenda to be
considered "In Camera".
"CARRIED"
Parking Enforcement Resolution #GPA-291-94
Monthly Report for
Month of March, 1994 Moved by Councillor Hannah, seconded by Councillor O'Toole
T02.5193.PA
THAT Report CD-15-94 be received for information.
llCARRIED"
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Implementation of
Bill 47 - Parking
Enforcement
T02.5274.MU
Resolution #GPA-292-94
Moved by Councillor Dres1inski, seconded by Councillor O'Toole
THAT Report CD-l6-94 be received;
2U2
G.P.& A Minutes
. CLERKS DEPARTMENT CONT'D
THAT the Committee recommend to Council that a resolution be passed to
implement the provisions of Bill 47 as required upon the Proclamation Date or
as soon as practicable;
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May 2, 1994
THAT the Municipality establish a First Attendance Parking Tag Facility;
THAT the Municipal Law Enforcement Officers be designated pursuant to
Section 20 (1) of the Act as being responsible for administering the First
Attendance Parking Tag Facility; and
THAT the Ministry of the Attorney General's office be advised of Council's
actions and be requested to designate the Municipality under Regulation.
"CARRIEDIl
Councillor O'Toole chaired this portion of the meeting.
TREASURY DEPARTMENT
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CL94-7, One (1)
Only Compact
Window Van
F18.5406.QU
Resolution #GPA-293-94
Moved by Councillor Dres1inski, seconded by Councillor Scott
THAT Report TR-17-94 be received;
THAT Marigold Lincoln Mercury Sales, Whitby, Ontario, with a total bid in the
amount of $19,110.70 (including taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL94-7, be awarded
the contract to supply one (1) only Compact Wmdow Van, as required by the
Municipality of Clarington, Department of Public Works; and
THAT the funds expended be provided from the approved 1994 Public Works
Fleet Account, FORTHWITH.
"CARRIED"
Purchase of Pavement Resolution #GPA-294-94
Marking Services
F18.5406.QU Moved by Mayor Hamre, seconded by Councillor Hannah
THAT Report TR-18-94 be received;
THAT the procedures set out in the Purchasing By-law No. 82-96, Section 5,
Paragraph 06, be waived for this particular transaction;
THAT Council authorize the Region of Durham to provide pavement marking
services at an estimated cost of $32,000; and
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THAT the funds be drawn from the 1994 approved Public Works Budget for
Pavement Marking, Account No. 7208-00431-0249.
"CARRIED"
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May 2, 1994
G.P.& A Minutes
. TREASURY DEPARTMENT CONT'D
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Tender CL94-8,
Asphalt and
Surface Treatment
Pulverizing
F18.5406.QU
CL94-8, Three (3)
Only One Ton Pick
Up Trucks
F18.5406.QU
Tender CL94-9,
Surface Treatment
F18.5406.QU
Resolution #GPA-295-94
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report TR-19-94 be received;
THAT the tie bid between Miller Paving Limited, Markham, Ontario and
Roto Mill Services Ltd., Brampton, Ontario, in the amount of $32,689.36, be
broken by means of a draw to take place at the Municipal Administrative
Centre in the presence of the Clerk and the Purchasing and Supply Agent;
THAT the subject bidders be advised of the time, date and location of the draw
and that they be invited to attend;
THAT the contract be awarded to the winner of the draw; and
THAT the funds be drawn from the approved 1994 Department of Public
Works Road Maintenance budget, FORTHWITH.
"CARRIEDrt
Resolution #GPA-296-94
Moved by Councillor Dreslinski, seconded by Mayor Hamre
THAT Report TR-20-94 be received;
THAT Cowan Pontiac Buick, Bowmanville, Ontario, with a total bid in the
amount of $72,287.85 (including taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL94-18, be awarded
the contract to supply three (3) only One Ton Pick Up Trucks, as required by
the Municipality of Clarington, Department of Public Works; and
THAT the funds expended be provided from the approved 1994 Public Works
Fleet Account, FORTHWITH.
"CARRIED"
Resolution #GPA-297-94
Moved by Councillor Hannah, seconded by Councillor Scott
THAT Report TR-21-94 be received;
THAT Duncor Enterprises Inc., Barrie, Ontario, with a total bid in the amount
of $563,600.78, being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL94-9, be awarded the contract to
supply and apply Surface Treatment to various roads as required by the
Municipality of Clarington; and
THAT the funds be provided from the 1994 Department of Public Works Road
Maintenance Budget.
"C~"4
G.P.& A Minutes
. TREASURY DEPARTMENT CONT'D
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May 2, 1994
Tender CL94-3,
Reconstruction of
Mearns Avenue
F18.5406.QU
Resolution #GPA-298-94
Moved by Councillor DresJinski, seconded by Councillor Elliott
THAT Report TR-22-94 be received;
THAT George H. Harding Construction Co. Ltd., Whitby, Ontario, with a total
bid in the amount of $494,781.12 being the lowest responsible bidder meeting
all terms, conditions, and specifications of Tender CL94-3, be awarded the
contract for the Reconstruction of Mearns Avenue, as required by the
Department of Public Works; and
THAT the funds in the amount of $520,000.00 be drawn from the approved
1994 Public Works Capital budget, Account #7205-94001-0261.
"CARRIEDII
Tender CL94-17, Resolution #GPA-299-94
One (1) 'I, Ton Pick
Up Truck Moved by Councillor Scott, seconded by Councillor Elliott
F18.5406.QU
THAT Report TR-23-94 be received;
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THAT Roy Nichols Motors, Courtice, Ontario, with a total bid of $24,589.30
(including all taxes), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL94-17, be awarded the contract to
supply and deliver one (1) only 'I, Ton Pick Up Truck to the Municipality of
Clarington, as required by the Fire Department; and
THAT the required funds be drawn from the approved 1994 Fire Department
Capital Budget, Account #7102-00001-0504, FORTHWITH.
"CARRIEDtI
Tender CL94-19, Resolution #GPA-300-94
One (1) Only One Ton
Pick Up Truck C/W Moved by Mayor Hamre, seconded by Councillor Dres1inski
Utility Body
F18.5406.QU THAT Report TR-24-94 be received;
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THAT Boliday Ford Ltd., Peterborough, Ontario, with a total bid in the
amount of $46,285.25 (including taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL94-19, be awarded
the contract to supply one (1) only One Ton Pick Up Truck clw Utility Body, as
required by the Municipality of Clarington, Department of Public Works; and
THAT the total funds in the amount of $47,090.25 ($46,285.25 tender +
$805.00 painting) be provided from the approved 1994 Public Works Fleet
Account, FORTHWITH.
"CARRIED"
2u5
G.P.& A Minutes
. TREASURY DEPARTMENT CONT'D
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Quotation Q94-5,
E1ectrical Services,
Street Lighting
F18.5406.QU
PurchaseofaMad
Vac for Litter
Pick-Up
A15.5042.PU
FIRE DEPARTMENT
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May 2, 1994
Mayor Hamre made a declaration of interest with respect to Report TR-25-94;
vacated her chair and refrained from discussion and voting on the subject
matter. Mayor Hamre is a member of the Clarington Bydro-Electric
Commission.
Resolution #GPA-301-94
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Report TR-25-94 be received;
THAT George Moore Electric, Bowmanville, Ontario, with bid prices of $30.50
per hour for Journeyman Electrician and $23.00 per hour for Journeyman
Electrician's Services for Street Lighting, as required by the Municipality of
Clarington for 1994; and
THAT the funds expended be drawn from the Street Lighting Accounts
#7230-00201-0000 and #7230-00101-0000.
IlCARRIED"
Resolution #GPA-302-94
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report TR-26-94 be received;
THAT the procedures set out in the Purchasing By-law #82-96, Section 5,
Paragraph 06, be waived for this particular transaction;
THAT the contract to purchase a "Mad Vac" for litter Pick-up in the amount of
$35,362.50 (including taxes) be awarded to V Qnip, BurJington, Ontario,
FORTHWITH;
THAT staff be authorized to obtain quotations and subsequently purchase a
trailer suitable for transporting the Mad Vac, FORTHWlTH;
THAT the total required funds, estimated to be $42,000.00, for the purchase of
the Mad Vac and the trailer be obtained from the 1994 Public Works
Department Equipment Reserve Fund Account; and
THAT the Secretary of the Bowmanville, Newcastle, and Orono RIA's be
advised of Council's decision and be provided with a copy of Report TR-26-94.
"CARRIED'!
There were no reports considered under this section of the agenda
2u6
G.P.& A Minutes
. PUBLIC WORKS DEPARTMENT
Councillor Hannah chaired this portion of the meeting.
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May 2, 1994
Delegation from Resolution #GPA-303-94
Krista Dales -
Petition for Fence Moved by Councillor Scott, seconded by Mayor Hamre
Along C.P.R. Railway
Tracks, Bowmanville THAT Report WD-25-94 be received;
T07.GE
THAT the staff be authorized, FORTHWITH, to call tenders for the supply
and erection of a 6 foot chain link fence on the south side of the C.P.R. tracks,
as illustrated on Attachment No.2 to Report WD-25-94;
THAT the required funds, estimated to be $17,000, be obtained from the Lot
Levy Reserve Fund, Account #1110-00157-X; and
THAT Krista Dales be advised of Council's decision and be provided with a
copy of Report WD-25-94.
"CARRIED'
COMMUNITY SERVICES DEPARTMENT
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Councillor Dreslinski chaired this portion of the meeting.
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Request of Resolution #GPA-304-94
Bowmanville Kinsmen
Re: Carnival Moved by Mayor Hamre, seconded by Councillor O'Toole
M02.5177.CE
THAT Report CS-18-94 be received;
THAT the request of the Kinsmen Club of Bowmanville to use two rows of the
parking lot to run a 'garage sale" at the Bowmanville Recreation Complex be
approved;
THAT the parking lot be cleared and made available to vehicular parking no
later than 4:30 p.rn., June 25, 1994; and
THAT the Kinsmen Club of Bowmanville be informed of action taken by
Council.
"CARRIEDII
Councillor Scott chaired this portion of the meeting.
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2u7
G.P.& A Minutes
. ADMINlSTRATOR
Infrastructure
Grant Applications
F11.5367.PR
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May 2, 1994
Resolution #GPA-305-94
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT Report ADMIN-10-94 be received for information.
"CARRIED'
Resolution #GPA-306-94
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT the meeting be "In Camera".
'tCARRIED"
Resolution #GPA-307-94
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT the actions taken "In Camera" be approved.
UNFINISHED BUSlNESS
IlCARRIED"
OTHER BUSlNESS
ADJOURNMENT
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Resolution #GPA-308-94
Moved by Councillor Dres1inski, seconded by Councillor Hannah
THAT the meeting adjourn at 10:40 am.
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Depu ierk - rP
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