HomeMy WebLinkAbout2016-11-03 Minutes
SPECIAL BOARD MEETING
November 3, 2016
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: S. Cooke S. Middleton K. Warren (left 7:03)
M. Morawetz W. Woo S. Elhajjeh
1. Call to Order:
S. Cooke called the meeting to order at 6:35 p.m.
2. In Camera Items:
Moved by: K. Warren Seconded by: S. Middleton
That: at 6:36 p.m. in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matter that b) deals with personal matters about an identifiable
individual, including municipal or local board employees.
MOTION CARRIED
Discussion followed.
Moved by: S. Cooke Seconded by: W. Woo
That: at 6:57 pm the meeting move out of camera, returning to Open Session.
MOTION CARRIED
3. New Business:
a) W. Woo spoke again to the issue of confidentiality and In Camera sessions
as critical to managing the business of the Municipality and all boards and
groups under the municipal umbrella.
He cited the example in May 2013 when Oshawa Councillor Nancy Diamond
used her personal email account to conduct Government business involving
a $5.9 million dollar land deal. An Oshawa resident filed an access-to-
information request. After about a year before the courts, the decision supported
access, which was most likely precedent-setting. According to Ontario’s
Information & Privacy Commissioner Brian Beamish, “you are not avoiding
access-to-information legislation simply because you use your own device or
your own private email account.”
“Records that arise out of the councillor’s official responsibilities as a member of
council or some aspect of council’s mandate” are subject to access law.
“…if it is public business, the basic principle is it should be accessible or
potentially accessible to the public through the freedom of information process.”
“Beamish says there is a need for greater education so elected officials,
government staff and public employees understand their obligation to make
relevant information available to the public.”
Wed. Feb. 3, 2016 The Toronto Star.
b) S. Cooke stated that a review of the Audit of the Museum’s Financials will
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be on the agenda for the next Board meeting Nov. 9. There were a number
of recommendations made and those were briefly reviewed. Further discussion
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on the recommendations will also be on the agenda for Nov 9.
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c) Due to Chair B. Seto’s resignation, submitted Mon. Oct 31 2016, notice to
council will have to be made requesting a new appointee. A new Chair of the
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Board will need to be determined at the Nov. 9 meeting. It was noted that B.
Seto has not been privy to any information about the Museum since the last
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Special Meeting of Oct 22, 2016.
9. Date and Place of Next Board Meeting
The next regular Board meeting will be held Wed. November 9, 2016 at 7
p.m. Location: TBA
10. Adjournment:
W. Woo moved the meeting be adjourned at 7:16 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives