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Report
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Clerk at 905-623-3379 ext. 2102.
Report To: Council
Date of Meeting: October 31, 2016
Report Number: COD-022-16 Resolution:
File Number: CL2016-25 By-law Number:
Report Subject: Re-alignment of Concession Road 3 and 57 Intersection
Recommendations:
1.That Report COD-022-16 be received;
2.That Coco Paving Inc. with a total bid amount of $380,710.16 (net HST Rebate) for the
Municipality of Clarington’s requirements for the RR57 and Concession Road 3 interim
intersection construction being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2016-25 be awarded as required by the Engineering Services
Department;
3.That the funds required for this project in the amount of $454,300.00 (net HST Rebate)
which includes the construction cost of $380,710.16 (net HST Rebate) and other related
costs such as inspection, contract administration, materials testing and contingencies of
$73,589.84 (net HST Rebate) and funded by both the Municipality and the Region of
Durham as follows:
North Scugog Court 110-32-330-83358-7401 $362,400.00
Region of Durham 100-00-000-00000-1010 $ 91,900.00
4.That all interested parties listed in ReportCOD-022-16 and any delegations be advised of
Council’s decision by the Purchasing Division.
Municipality of Clarington
Report COD-022-16 Page 2
Report Overview
To request authorization from Council to award the contract for the re-alignment of Concession
Road 3 and Regional Road 57 Intersection, and closing of the north end of North Scugog
Court as required by the Municipality of Clarington’s Engineering Services Department.
1. Background
Tender specifications were prepared by CIMA and Engineering Services and provided to
the Purchasing Services Division.
This project is for work at the intersection of Regional Road 57 / North Scugog Court /
Concession Road 3. The project involves the closing of access to North Scugog Court at
Concession Road 3 to intersect with Regional Road 57 at right angles, and includes the
installation of traffic signals at this intersection.
Tender CL2016-25 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website. Notification of the availability of the document
was also posted on the Ontario Public Buyer’s Association website. Fifteen (15)
companies downloaded the document.
The Tender closed on Thursday, October 20, 2016.
2. Analysis
Four bids were received in response to the tender call. Bids were reviewed and tabulated
by the Purchasing staff (see Attachment 1). All submissions were deemed to be compliant.
The results were forwarded onto Engineering Services for their review and consideration.
After review and analysis of the submissions by the Consultant, Engineering Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Coco Paving Inc. be recommended for the award of contract CL2016-25.
As Coco Paving Inc. has done work for the Municipality in the past reference checks were
not required as their work has meet the Municipality’s requirements in the past.
3. Financial
That the funds required for this project in the amount of $454,300.00 (net HST Rebate)
which includes the construction cost of $380,710.16 (net HST Rebate) including other
costs related costs such as inspection, contract administration, materials testing and
contingencies of $73,589.84 (net HST Rebate) and funded by both the Municipality and
the Region of Durham as follows:
North Scugog Court 110-32-330-83358-7401 $362,400.00
Region of Durham 100-00-000-00000-1010 $ 91,900.00
Municipality of Clarington
Report COD-022-16 Page 3
Queries with respect to the department needs should be referred to the Director of
Engineering Services.
4. Concurrence
This report has been reviewed by Tony Cannella, Director of Engineering Services who
concurs with the recommendation.
5. Conclusion
It is respectfully recommended that Coco Paving Inc. being the lowest compliant bid of
$380,710.16 (net HST. Rebate) be awarded the contract for the RR57 and Concession
Road 3 interim intersection construction as per Tender CL2016-25.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B.Sc., C.M.O. Curry Clifford MPA, CMO,
Director of Corporate Services Interim CAO
______________________________
Nancy Taylor, BBA, CPA, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson@clarington.net
Attachments: Attachment 1 – Tabulation of Bid Summary
MM/DF/sm
Municipality of Clarington Attachment 1 to
Report COD-022-16
Municipality of Clarington
Summary of Bid Results
Tender CL2016-25
RR57 and Concession Road 3
Interim Intersection Construction
Bidder Total Bid
(with HST included)
Total Bid
(net HST Rebate)
Coco Paving Inc. $422,761.87 $380,710.16
Nick Carchidi Excavating Ltd. $434,535.15 $391,312.36
Blackstone Paving &
Construction Ltd $445,205.31 $400,921.17
Brennan Paving &
Constructions $596,518.53 $537,183.41