HomeMy WebLinkAbout2016-10-17General Government Committee
Minutes
October 17, 2016
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Minutes of a meeting of the General Government Committee held on Monday, October
17, 2016 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor C. Traill, Councillor W. Woo
Regrets: Councillor W. Partner
Staff Present: C. Clifford, A. Allison, M. Berney T. Cannella, J. Caruana, F.
Horvath, M. Marano, N. Taylor, J. Gallagher, M. Chambers, B.
Radomski
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business – Introduction
Councillor Neal added a New Business item, regarding an organizational review, to the
New Business – Consideration section of the agenda.
Councillor Traill added a New Business item, regarding a sign exemption request for the
Rotary Club of Courtice, to the New Business – Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG-490-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Agenda for the October 17, 2016 General Government Committee meeting be
adopted as presented, with the addition of the following New Business items:
Organizational Review
Sign exemption request for the Rotary Club of Courtice
Carried
4 Declaration of Interest
Councillor Cooke declared an interest in the New Business Item regarding a sign
exemption request for the Rotary Club of Courtice.
Councillor Neal declared an interest in the New Business Item regarding a sign
exemption request for the Rotary Club of Courtice.
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Minutes
October 17, 2016
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5 Announcements
Members of Council announced upcoming community events and matters of community
interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG-491-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That the minutes of the regular meeting of the General Government Committee meeting
held on September 26, 2016, be approved.
Carried
7 Delegations
7.1 Sally Barrie, Director of Home Support and Deb Kalogris, Administrator of
Home Support, Community Care Durham, Regarding an Update on
Community Care Durham
Sally Barrie, Director of Home Support, and Deb Kalogris, Administrator of Home
Support, Community Care Durham (CCD) were present regarding and update on CCD.
They made a verbal presentation to accompany a handout. Ms. Barrie provided
background information on CCD. She noted that the future of health care is providing
an opportunity for healthier living at home. Ms. Barrie added that the services and
programs that are offered by CCD will decrease the cost to our health care system. Ms.
Barrie reviewed the mission of CCD and noted that their main goal is to enhance the
quality of life for the residents in the Region of Durham. She explained that they rely
heavily on volunteers to provide services. Ms. Barrie continued by summarizing the
many programs and services that are offered by CCD. She added that they have
partnerships with Whitby Shores and surrounding hospitals. Ms. Barrie reviewed their
operating budget and explained that the majority of their funding comes from LHIN. She
added that they have a plan for 2016-2019 that has been created to support the LHIN
goals. Ms. Barrie stated that the programs and services that they offer will allow people
to live a healthier lifestyle and home and will be a benefit to all residents. She
concluded by thanking the Municipality for their continued financial support and their
commitment to Community Care. Ms. Barrie offered to answer any questions from the
Committee.
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Minutes
October 17, 2016
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Resolution #GG-492-16
Moved by Councillor Woo, seconded by Councillor Traill
That the delegation of Sally Barrie, Director of Home Support and Deb Kalogris,
Administrator of Home Support, Community Care Durham, regarding an update on
Community Care Durham, be received with thanks.
Carried
8 Communications - Receive for Information
8.1 Minutes of the Ganaraska Region Conservation Authority dated September
15, 2016
Resolution #GG-493-16
Moved by Councillor Traill seconded by Councillor Hooper
That Communication Item 8.1, Minutes of the Ganaraska Region Conservation Authority
dated September 15, 2016, be received for information.
Carried
8.2 Kathryn McGarry, Minister of Natural Resources and Forestry – Introduction
of Legislation to Amend the Aggregate Resources Act
Resolution #GG-494-16
Moved by Councillor Cooke, seconded by Councillor Woo
That Communication Item 8.2 from Kathryn McGarry, Minister of Natural Resources and
Forestry regarding an introduction of legislation to amend the Aggregate Resources Act,
be received for information.
Carried
9 Communications – Direction
9.1 Brenda Metcalf, Agricultural Advisory Committee of Clarington – Request to
Endorse Resolution of the Agricultural Advisory Committee
Resolution #GG-494-16
Moved by Councillor Neal, seconded by Councillor Traill
That the following Agricultural Advisory Committee of Clarington resolution, be referred
to the October 24, 2016 Planning and Development Committee:
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Minutes
October 17, 2016
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Whereas Ontario-grown corn, soybeans and wheat crops generate $9 billion in
economic output and are responsible for over 40,000 jobs;
Whereas Ontario farmers are stewards of the land and understand the
importance of pollinators to our environment and ecosystems;
Whereas the Ontario government is implementing changes to ON Reg 63/09 that
would prevent any Certified Crop Advisor (CCA) from carrying out a pest
assessment if they receive financial compensation from a manufacturer or
retailer of a Class 12 pesticide;
Whereas the reduction of CCAs would force corn and soybean farmers to
terminate their relationships that they have built with experts that understand
their unique crop requirements, soil types, and field conditions, placing undue
delays on planting crops;
Therefore, be it resolved that the Agricultural Advisory Committee of Clarington
supports the efforts of the Member of Provincial Parliament for Huron-Bruce to
eliminate barriers to employment opportunities for CCAs and allow Ontario
farmers the freedom to engage in business with the expert of their choice; and
That Clarington Council be advised of this resolution.
Motion Lost
Resolution #GG-495-16
Moved by Councillor Hooper, seconded by Councillor Woo
That the following Agricultural Advisory Committee of Clarington resolution, be
endorsed by the Municipality of Clarington:
Whereas Ontario-grown corn, soybeans and wheat crops generate $9 billion in
economic output and are responsible for over 40,000 jobs;
Whereas Ontario farmers are stewards of the land and understand the
importance of pollinators to our environment and ecosystems;
Whereas the Ontario government is implementing changes to ON Reg 63/09 that
would prevent any Certified Crop Advisor (CCA) from carrying out a pest
assessment if they receive financial compensation from a manufacturer or
retailer of a Class 12 pesticide;
Whereas the reduction of CCAs would force corn and soybean farmers to
terminate their relationships that they have built with experts that understand
their unique crop requirements, soil types, and field conditions, placing undue
delays on planting crops;
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October 17, 2016
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Therefore, be it resolved that the Agricultural Advisory Committee of Clarington
supports the efforts of the Member of Provincial Parliament for Huron-Bruce to
eliminate barriers to employment opportunities for CCAs and allow Ontario
farmers the freedom to engage in business with the expert of their choice; and
That Clarington Council be advised of this resolution.
Carried
9.2 Sandra Kranc, City Clerk, City of Oshawa – Seeking Emergency Financial
Assistance in Order to Continue to Support the Economic Participation of
Those Furthest from the Labour Market in Durham Region
Resolution #GG-496-16
Moved by Councillor Woo, seconded by Councillor Traill
That Communication Item 9.2 from Sandra Kranc, City Clerk, City of Oshawa regarding
seeking emergency financial assistance for the Durham Region Employment Network
(DREN) in order to continue to support the economic participation of those furthest from
the labour market in Durham Region, be received for information.
Motion Withdrawn
Councillor Hooper left the meeting at 10:00 AM.
Resolution #GG-497-16
Moved by Councillor Neal, seconded by Councillor Traill
That Communication Item 9.2 from Sandra Kranc, City Clerk, City of Oshawa regarding
seeking emergency financial assistance in order to continue to support the economic
participation of those furthest from the labour market in Durham Region, be referred to
Council meeting of October 31, 2016 for staff to provide a report/memo on how many
Clarington residents have been employed as a result of the Durham Region
Employment Network (DREN).
Carried
Councillor Hooper returned to meeting at 10:02 AM.
9.3 Lynn Dollin, President, Association of Municipalities of Ontario – Support for
Closing the Municipal Fiscal Gap
Resolution #GG-498-16
Moved by Councillor Cooke, seconded by Councillor Traill
That the following Association of Municipalities of Ontario resolution, be endorsed by
the Municipality of Clarington:
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Minutes
October 17, 2016
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Whereas recent polling, conducted on behalf of the Association of Municipalities
of Ontario indicates 76% of Ontarians are concerned or somewhat concerned
property taxes will not cover the cost of infrastructure while maintaining municipal
services, and 90% agree maintaining safe infrastructure is an important priority
for their communities;
And Whereas infrastructure and transit are identified by Ontarians as the biggest
problems facing their municipal government;
And Whereas a ten-year projection (2016-2025) of municipal expenditures
against inflationary property tax and user fee increases, shows there to be an
unfunded average annual need of $3.6 billion to fix local infrastructure and
provide for municipal operating needs;
And Whereas the $3.6 billion average annual need would equate to annual
increases of 4.6% (including inflation) to province-wide property tax revenue for
the next ten years;
And Whereas this gap calculation also presumes all existing and multi-year
planned federal and provincial transfers to municipal governments are fulfilled;
And Whereas if future federal and provincial transfers are unfulfilled beyond 2015
levels, it would require annual province-wide property tax revenue increases of
up to 8.35% for ten years;
And Whereas Ontarians already pay the highest property taxes in the country;
And Whereas each municipal government in Ontario faces unique issues, the
fiscal health and needs are a challenge which unites all municipal governments,
regardless of size;
Now Therefore Be It Resolved that the Council of the Municipality of Clarington
supports the Association of Municipalities of Ontario in its work to close the fiscal
gap; so that all municipalities can benefit from predictable and sustainable
revenue, to finance the pressing infrastructure and municipal service needs faced
by all municipal governments.
Carried
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Minutes
October 17, 2016
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9.4 Gabriel Medel, Blackbird Constructors 407 GP – Highway 407 East Phase 2
Noise By-law Exemption Request
Resolution #GG-499-16
Moved by Councillor Woo, seconded by Councillor Cooke
That the exemption for Blackbird Constructors 407 General Partnership, regarding the
407 East Phase 2 construction project, to the Municipality’s Noise By-law, from mid
October to November 30, 2016, be approved.
Carried
9.5 Clark Somerville, FCM President and Regional Councillor, Halton Hills
Request for Contribution to the Haiti Emergency Fund
Resolution #GG-500-16
Moved by Councillor Woo, seconded by Councillor Hooper
That Communications Item 9.5 from Clark Somerville, FCM President and Regional
Councillor, Halton Hills regarding a request for contribution to the Haiti Emergency
Fund, be received for information.
10 Presentations
Carried
10.1 Samantha Burdett, Policy Advisory, Diversity and Immigration, Regional
Municipality of Durham Social Services Department, Regarding the Diversity
and Immigration Community Report Card, Year Four
Samantha Burdett, Policy Advisory, Diversity and Immigration, Regional Municipality of
Durham was present regarding the diversity and immigration community report card,
year four. She made a verbal presentation to accompany an electronic presentation
and a handout. Ms. Burdett provided an overview of the demographics related to
diversity in the Municipality of Clarington and the Region of Durham. She summarized
the highlights from 2011-2015. Ms. Burdett reviewed the Diversity and Immigration
Community Plan 2016-2019. She continued by outlining the four priority areas which
included: create a culture of inclusion, support labour market attachment of newcomers,
engage employers in attracting and retaining a diverse workforce, and to support two-
way integration of diverse population. Ms. Burdett provided details on the Local
Diversity and Immigration Partnership Council - supporting excellence. She concluded
by thanking the Committee and offering to answer any questions.
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General Government Committee
Minutes
October 17, 2016
Resolution #GG-501-16
Moved by Councillor Hooper, seconded by Councillor Woo
That the delegation of Samantha Burdett, Policy Advisory, Diversity and Immigration,
Regional Municipality of Durham Social Services Department, regarding the Diversity
and Immigration Community Report Card, Year Four, be received with thanks.
Carried
10.2 Mike Patrick, Founding President, Clarington Board of Trade (CBOT) &
Owner of Bowmanville Foundry, Lawson Gay, President, CBOT & Owner of
Gay Construction and Laura Sciore, Vice-President, CBOT & Owner The
Cooperators/Sciore & Associates, Regarding the Presentation of Economic
Development Plan 2021
Mike Patrick, Founding President, Clarington Board of Trade (CBOT) & Owner of
Bowmanville Foundry, Lawson Gay, President, CBOT & Owner of Gay Construction
and Laura Sciore, Vice-President, CBOT & Owner The Cooperators/Sciore &
Associates were present regarding the presentation of the Economic Development Plan
2021. They made a verbal presentation to accompany an electronic presentation and a
handout.
Mr. Patrick provided background information on how the CBOT was created and details
on the economic development model. He added that the current arrangement has been
very successful. Mr. Patrick explained that the focus of the CBOT has been on
leadership and he noted some of the past presidents and past directors of the CBOT.
He stated that the staff at the CBOT does an excellent job and added that they rely
heavily on volunteers.
Mr. Gay continued by explaining that the business consulting and retention is strong.
He added that that Clarington is experiencing growth and need to focus more on
collaboration to continue to move forward. Mr. Gay reviewed the discussion platforms
for the CBOT. He provided details on how the CBOT is creating opportunity, attracting
investment and reaching out to the workforce. Mr. Gay concluded by outlining their
commitment to economic development in Clarington.
Ms. Sciore provided details on Clarington’s New Reality and reviewed some of the
current projects in Clarington. She added that they are committed to connecting these
projects with local businesses and suppliers. Ms. Sciore provided an overview of the
Plan 2021 which included supporting sector growth, new programs to foster local growth
and tracking their efforts. She explained that they are working towards achieving these
goals by focusing on specialized economic development. Ms. Sciore reviewed the
services offered by the Municipality of Clarington to show where the tax money is being
allocated and noted they amount for economic development. Ms. Sciore provided an
overview of the proposed work plan for 2017 to 2021. She concluded by noting the
value of relationships, trust and respect cannot be under estimated. Ms. Sciore thanked
the Committee and offered to answer any questions.
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General Government Committee
Minutes
October 17, 2016
Recess
Resolution #GG-502-16
Moved by Councillor Neal, seconded by Councillor Woo
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:58 AM with Mayor Foster in the Chair.
Mike Patrick, Founding President, Clarington Board of Trade (CBOT) & Owner of
Bowmanville Foundry, Lawson Gay, President, CBOT & Owner of Gay
Construction and Laura Sciore, Vice-President, CBOT & Owner The
Cooperators/Sciore & Associates, Regarding the Presentation of Economic
Development Plan 2021 – Continued
Mike Patrick, Lawson Gay, Laura Sciore and Shelia Hall answered questions from
members of the Committee.
Suspend the Rules
Resolution #GG-503-16
Moved by Councillor Neal, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to ask
questions of Mike Patrick, Lawson Gay, Laura Sciore and Shelia Hall regarding the
presentation of the Economic Development Plan 2021, a second time.
Carried
Recess
The Committee recessed at noon for their one hour scheduled break as per the
Procedural By-law.
The meeting reconvened at 1:00 PM with Mayor Foster in the Chair.
Alter the Agenda
Resolution #GG-504-16
Moved by Councillor Neal seconded by Councillor Cooke
That the Agenda be altered to consider Addendum to Report CAO-004-16, Clarington
Board of Trade Contract Renewal, at this time.
Carried
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General Government Committee
Minutes
October 17, 2016
19.1 CAO -004-16 Clarington Board of Trade Contract Renewal
Resolution #GG-505-16
Moved by Councillor Neal, seconded by Councillor Traill
That Report CAO-004-16 be received;
That the Municipality of Clarington enter into an agreement with the Clarington Board of
Trade with regard to Economic Development in the amount of $300,000 for 2017, with a
2% increase in 2018;
That the agreement be reviewed prior to the expiry of January 1, 2019;
That the 2017 allocation of $300,000 be a preapproved amount in the 2017 budget;
That the Interim CAO report back on possible performance targets for the Clarington
Board of Trade contract;
That the Mayor and the Clerk be authorized to execute an agreement with the
Clarington Board of Trade; and
That all interested parties listed in Report CAO-004-16 and any delegations be advised
of Council’s decision.
Motion Lost
(See following motions)
Resolution #GG-506-16
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GG-505-16 and Report CAO-004-16, regarding the
Clarington Board of Trade Contract Renewal, be referred to the Interim CAO for a report
back to the Council meeting of October 31, 2016.
Lost on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Traill X
Councillor Woo X
Councillor Cooke X
Councillor Hooper X
Councillor Neal X
Councillor Partner X
Mayor Foster X
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General Government Committee
Minutes
October 17, 2016
The foregoing Resolution #GG-505-16 was lost on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Traill X
Councillor Woo X
Councillor Cooke X
Councillor Hooper X
Councillor Neal X
Councillor Partner X
Mayor Foster X
Resolution #GG-507-16
Moved by Councillor Woo, seconded by Councillor Cooke
That Report CAO-004-16, Clarington Board of Trade Contract Renewal be referred
back to the Interim CAO; and
That the Interim CAO be asked to report on specific accountability measures, reqarding
the Clarington Board of Trade Economic Development agreement, to the Council
meeting of October 31, 2016.
Resolution #GG-508-16
Carried
Later in the Meeting
(See following motion)
Moved by Councillor Traill, seconded by Councillor Neal
That the foregoing Resolution #GG-507-16 be amended by adding the following at the
end:
“Including recommendations with respect to reviewability.”
Motion Lost
The foregoing Resolution #GG-507-16 was then put to a vote and carried.
Mayor foster left the meeting at 2:02 PM.
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General Government Committee
Minutes
October 17, 2016
Councillor Neal chaired this portion of the meeting.
11 Engineering Services Department
11.1 EGD-037-16 Ontario Community Infrastructure Fund - Execution of
Agreement
Resolution #GG-509-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report EGD-037-16 be received;
That the Mayor and Clerk be authorized to execute the funding agreement between the
Province and the Municipality of Clarington as attached to report EGD-037-16;
That the By-law attached to Report EGD-037-16 be approved; and
That all interested parties listed in Report EGD-037-16 and any delegations be advised
of Council's decision.
12 Operations Department
Carried
No Reports for this section of the Agenda.
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD-014-16 Roof-Top Solar Projects – Feed-in-Tariff Program, Version 5.0
Resolution #GG-510-16
Moved by Councillor Woo, seconded by Councillor Traill
That Report CSD-014-16 be received;
That Council indicates its support for the construction and operation of roof-top solar
projects anywhere in the Municipality by passing the resolution attached to
Report CSD-014-16 (Attachment 1) as follows:
WHEREAS capitalized terms not defined herein have the meanings ascribed to
them in the FIT Rules, Version 5.0;
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October 17, 2016
AND WHEREAS the Province’s FIT Program encourages the construction and
operation of Rooftop Solar generation projects (the “Projects”);
AND WHEREAS one or more projects may be constructed and operated in the
Municipality of Clarington;
AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose
projects receive the formal support of Local Municipalities will be awarded Priority
Points, which may result in the Applicant being offered a FIT Contract prior to
other Persons applying for FIT Contracts;
NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of
Clarington supports the construction and operation of the Projects anywhere in
the Municipality of Clarington;
That this resolution’s sole purpose is to enable the participants in the FIT
Program to receive Priority Points under the FIT Program and may not be used
for the purpose of any other form of municipal approval in relation to the
Application or Projects, or for any other purpose; and
That this resolution shall expire twelve (12) months after its adoption by Council.
That the Mayor and Clerk be authorized to execute a Roof-top Solar Panel Lease
Agreement for the three specific projects, provided such Agreement is acceptable to the
Municipal Solicitor; and
That Veridian Connections and Solera Sustainable Energies Company be advised of
Council’s decision.
Carried
Councillor Traill chaired this portion of the meeting.
15 Municipal Clerk’s Department
15.1 CLD-028-16 Ban on Door-to-Door Sales of Home Services Sector Activities
Resolution #GG-511-16
Moved by Councillor Cooke, seconded by Councillor Neal
That Report CLD-028-16 be received;
That the City of Markham's Resolution of May 3, 2016 requesting a Ban on Door-to-
Door Sales of Home Service Sector activities be endorsed (Attachment 1 to Report
CLD-028-16) as follows
Whereas the Provincial Government implemented the Stronger Protection for
Ontario Consumers Act in April 2015 to address, among other things, aggressive
and misleading door-to-door sales tactics;
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Minutes
October 17, 2016
Whereas Ontarians over the last twelve months continue to experience unsolicited,
aggressive and misleading sales tactics at their door from companies seeking to
sell home energy products, despite this provincial legislation;
Whereas the door to door agents acting on behalf of these companies misrepresent
their purpose and/or identity, often posing as utility inspectors and government
agents needing to gain access to the homes of Ontarians,
Whereas people across Ontario, and in particular Markham residents, have been
targeted by these door to door misrepresentations and misleading sales tactics;
Whereas one such company has been recently charged with 142 breaches of the
Consumer Protection Act due to this fraudulent and misleading sales conduct,
previous attempts by the Province to protect Ontarians have failed;
Whereas the province has implemented a ban on door-to-door sales for electricity
and natural gas contracts by passing the Strengthening Consumer Protection and
Electricity system Oversight Act, 2015;
Now therefore be it resolved that Council:
1) Urge the Provincial Government to ban all door-to-door sales in the home
services sector(more specifically the sale or lease of HVAC equipment,
water heaters, water filtration systems and other related home energy
products and services by door-to-door sales agents) as soon as possible,
and before the spring session of the Ontario legislature concludes;
2) Issue an Alert via News Release and other forms of communication to
Markham residents to warn them about ongoing door-to-door sales
activities, and encourage Markham residents to sign the online petition at
Change.org;
3) Encourage other GTA municipalities to join with Markham in calling on
the Province to act;
4) That staff be authorized and directed to do all things necessary to give
effect to this resolution.
; and
That all interested parties listed in Report CLD-028-16 and any delegations be advised
of Council's decision by the Department.
Carried
15.2 CLD-030-16 Appointment to the Newcastle Arena Board
Resolution #GG-512-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report CLD-030-16 be received;
That Gord Blaker be thanked for his contribution to the Newcastle Arena Board;
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General Government Committee
Minutes
October 17, 2016 That the vote be conducted to appoint one citizen representative for a term ending
December 31, 2018 or until a successor is appointed, to the Newcastle Arena Board for
the Municipality of Clarington, in accordance with the Appointments to Boards and
Committees Policy; and
That all interested parties listed in Report CLD-030-16 and any delegations be advised
of Council's decision.
Carried
The following appointment was made in accordance with the voting process outlined in
the Council Appointments to Boards and Committees Policy for the Newcastle Arena
Board for a term ending December 31, 2018 or until a successor is appointed:
Peter Kennedy
15.3 CLD-031-16 Appointment of Parking Officers
Resolution #GG-513-16
Moved by Councillor Neal, seconded by Councillor Woo
That Report CLD-031-16 be received;
That the By-law attached to Report CLD-031-16, as Attachment 1, to
appoint CLOCA as Private Parking Enforcement Officers for private property under the
ownership and jurisdiction of CLOCA; and
That all interested parties listed in Report CLD-031-16 and any delegations be advised
of Council's decision.
Carried
Councillor Neal chaired this portion of the meeting.
16 Corporate Services Department
16.1 COD-021-16 Co-operative Tender No. C2016-056 – Supply and
Delivery of Winter Sand
Resolution #GG-514-16
Moved by Councillor Traill, seconded by Councillor Hooper
That Report COD-021-16 be received;
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General Government Committee
Minutes
October 17, 2016
That Vicdom Sand & Gravel (Ontario) Limited with a total bid amount of $205,504.32
(net H.S.T. Rebate) for the Municipality of Clarington’s requirements of winter sand
being the lowest responsible bidder meeting all terms, conditions and specifications of
Tender C2016-056 be awarded the contract to supply approximately 17,500 tonnes of
winter sand, as required by the Municipality of Clarington’s Operations Department;
That pending satisfactory pricing and service and approval by the Durham Purchasing
Co-operative, the Purchasing Manager be given authority to extend the contract two
additional one year terms; and
That the funds expended be drawn from the Operations Department Winter
Control/Sanding/Salting Miscellaneous Operating Supplies Account
100-36-383-10300-7112.
Carried
17 Finance Department
17.1 FND-012-16 Acceptance of Letters of Credit from Credit Unions
Resolution #GG-515-16
Moved by Councillor Traill, seconded by Councillor Woo
That Report FND-012-16 be received; and
That letters of credit be accepted from Credit Unions provided that they comply with the
required terms established satisfactory to the Municipal Treasurer or Municipal Solicitor,
as listed below:
a) The Credit Union is a member of the Central 1 Credit Union;
b) The Central 1 rating from Dominion Bond Rating Service for medium and long
term senior notes and Deposits is A (High) or better and short term notes is R-1
(middle) or better;
c) The Credit Union is listed on the annual and quarterly reports list for the largest
100 Credit Unions based on asset size issued by Canadian Credit Union
Association; and
d) The developer or other company posting the letter of credit is responsible for
supplying (or arranging to supply) to Clarington documented proof of the Credit
Union’s standing.
Carried
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October 17, 2016
17.2 FND-014-16 List of Applications for Cancellation, Reduction,
Apportionments or Refund of Taxes
Resolution #GG-516-16
Moved by Councillor Hooper, seconded by Councillor Woo
That Report FND-014-16 be received;
That the list of applications, attached to Report FND-014-16 as Attachment 1, for
cancellation, reduction, apportionments or refund of taxes be approved;
That Council’s authority pursuant to Sections 356 (Division into parcels), 357
(Cancellation, reduction, refund of taxes), 358 (Overcharges) and 359 (Increase of
Taxes) of the Municipal Act, 2001, be delegated to the Treasurer as authorized under
Section 23.2 of the Municipal Act, 2001; and
That a By-law be passed delegating Council’s authority under Sections 356, 357, 358
and 359 of the Municipal Act, 2001 to the Treasurer.
Carried
17.3 FND-015-16 2016/2017 Insurance Program
Resolution #GG-517-16
Moved by Councillor Woo, seconded by Councillor Cooke
That Report FND-015-16 be received;
That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company
for an integrated pooling arrangement that includes integrated insurance coverages and
common self-retention deductible levels for the period July 1, 2016 to June 30, 2017, at
an approximate cost to Clarington of $943,554 be confirmed; and
That Clarington’s share of the $1.7 million surplus funds, amounting to $223,550 be
utilized for risk management and claims prevention projects as identified.
Carried
18 Solicitor’s Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
19.1 CAO-004-16 Clarington Board of Trade Contract Renewal
Report CAO-015-16, Clarington Board of Trade Contract Renewal was considered
earlier in the meeting during the presentation portion of the agenda.
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General Government Committee
Minutes
October 17, 2016
19.2 CAO-005-16 Fall Tourism Update
Mayor Foster returned to the meeting at 2:27 PM and resumed the Chair.
Resolution #GG-518-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report CAO-005-16 be received for information.
Carried
Recess
Resolution #GG-519-16
Moved by Councillor Traill, seconded by Councillor Woo
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 3:11 PM with Mayor Foster in the Chair.
Closed Session
Resolution #GG-520-16
Moved by Councillor Neal, seconded by Councillor Neal
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with personal
matters about an identifiable individual, including municipal or local board employees.
Carried
Rise and Report
The meeting resumed in open session at 3:26 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
- 19 -
General Government Committee
Minutes
October 17, 2016 20 New Business – Consideration
20.1 Motion Regarding Electronic Message Boards for Community Events in
Courtice
Resolution #GG-521-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Staff be directed to provide a report on the cost and potential locations of an
electronic message board for community events in Courtice.
Carried
20.2 Sign Exemption Request for Rotary Club of Courtice
Councillor Cooke declared a interest i n New Business Item regarding a sign
exemption request for the Rotary Club of Courtice he is the President of the Courtice
Rotary Club. Councillor Cooke left the room and refrained from discussion and voting
on this matter.
Councillor Neal declared a interest in New Business Item regarding a sign exemption
request for the Rotary Club of Courtice he is a member of the Courtice Rotary Club.
Councillor Neal left the room and refrained from discussion and voting on this matter.
Resolution #GG-522-16
Moved by Councillor Traill, seconded by Councillor Woo
Whereas the Municipality of Clarington Sign By-law 2009-123 allows for temporary
signs for Community Groups to announce a community function or event sponsored by
a non-profit organization;
And Whereas the Sign By-law allows signs for a Community Group on the property
where the event will be held or, by Council policy, on municipally owned property; and
And Whereas the Courtice Rotary is requesting to place a sign on a privately owned
property located on the south side of Bloor Street east of Townline Road leading up to
the “Welsh Men’s Choir Concert” on November 19, 2016;
Now therefore, be it resolved that, subject to the Courtice Rotary obtaining the owner’s
consent, staff be directed to issue a sign permit for the Courtice Rotary for the two week
period leading up to the event from November 4, 2016 to November 19, 2016 for the
property on the south side of Bloor Street east of Townline Road as long as it remains
undeveloped.
Carried