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HomeMy WebLinkAboutGG Report 2016-09-26 General Government Committee Report to Council Page 1 Report to Council Meeting of October 11, 2016 Subject: General Government Committee Meeting of Monday, September 26, 2016 Recommendations: 1. Receive for Information (a) 9.1 Mary Masse, Clerk, Town of Lakeshore – Debt Incurred from the 2015 Pan Am and Parapan Am Games (b) OPD-008-16 Emerald Ash Borer (EAB) Update (c) FND-013-16 Financial Update as at June 30, 2016 2. Garth Gilpin, Secretary-Treasurer, Bowmanville Business Improvement Area Board of Management – Purchase of Lamp Post Banners and the Installation and Removal of Lighted Winter Snowflakes That Communication Item 9.1, the request from the Bowmanville Business Improvement Area Board of Management to be issued $5000 of funds held in trust for the Bowmanville BIA for the purchase of lamp post banners and the installation and removal of the lighted winter snowflakes, be approved. 3. Deborah Allin Regarding a Request for a Lease Extension Until October 31, 2018 That the request for a lease extension for 25 Bennett Road, Bowmanville until October 31, 2017, be denied; and That Staff be directed to notify Deborah Allin of Council’s decision. 4. Derrick McKay, President and Founder, Overdrive Race & Relay Series – Request for Permission to Fly a CC-130 Hercules Over Canadian Tire Motorsport Park That Correspondence Item 9.4 from Derrick McKay, President and Founder, Overdrive Race & Relay Series regarding a request for permission to fly a CC-130 Hercules over Canadian Tire Motorsport Park on October 30, 2016, be approved. General Government Committee Report to Council For Council Meeting of October 11, 2016 Page 2 5. Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham – By-law to Change the Composition of Regional Council That The Regional Municipality of Durham By-law #40-2016, regarding the change of composition of Regional Council, be endorsed by the Municipality of Clarington. 6. Mill Street South Pedestrian Facility That Report EGD-036-16 be received; That a 1.5-metre-wide pedestrian facility be constructed on the west side of Mill Street South, as detailed in this report; That traffic calming measures and road safety improvements be implemented as noted in Section 1.3 of this report; That additional funding in the amount of $320,000 for these improvements be included in the 2017 Capital Budget; That staff budget approximately $5,250 annually for snow clearing on Mill Street South; and That all interested parties listed in Report EGD-036-16 and any delegations be advised of Council’s decision. 7. Poundkeeper Services and Remuneration That Report CLD-022-16 be received; That staff be authorized to seek a third party contractor to provide transport and housing of stray livestock, to replace the traditional process of appointing a Poundkeeper; and That all interested parties be advised of Council’s decision. General Government Committee Report to Council For Council Meeting of October 11, 2016 Page 3 8. Appointment of Municipal Ombudsman Services That Report CLD-029-16 be received; That the proposal received from ADR Chambers Inc., being the municipal ombudsman for the Region of Durham, be awarded the contract by the Purchasing Manager for the provision of Ombudsman Services as detailed for the Municipality of Clarington for a term ending December 31, 2022; That the appointment by-law, being Attachment 3 to Report CLD-029-16, appointing ADR Chambers as Clarington's Ombudsman, and detailing the powers, duties and services of ADR Chambers Inc., be approved; and That the Mayor and Clerk be authorized to execute the necessary agreement; That all interested parties listed in Report CLD-029-16 and any delegations be advised of Council's decision. 9. Bond Head Waterfront Park That Report COD-020-16 be received; That M&S Architectural Concrete Limited with a total bid amount of $436,138.99 (net H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2016-20 be awarded the contract for the Bond Head Waterfront Park project as required by the Engineering Services Department; That the funds required for this project in the amount of $499,846.00 (net HST Rebate) which include the construction cost of $436,138.99 (net HST Rebate) including other related costs such as survey, design, contract administration, utilities relocations, materials testing and contingencies of $63,707.01 (net HST Rebate) be drawn from the following accounts: Bond Head Waterfront Park 110-32-325-83440-7401 $499,846.00 That all interested parties listed in Report COD-020-16 and any delegations be advised of Council’s decision by the Purchasing Division. General Government Committee Report to Council For Council Meeting of October 11, 2016 Page 4 10. Kawartha Pine Ridge District School Board – Ontario Street School Victoria St. (unopened road allowance) That Report LGL-004-16 be received; That Council pass the by-law attached to Report LGL-004-16 (Attachment 6) in order to close the unopened portion of Victoria Street described as Part 1 on 40R-29342; That Part 1 on 40R-29342 be conveyed to the Kawartha Pine Ridge District School Board for nominal consideration subject to the conditions set out in this Report; and That the Kawartha Pine Ridge District School Board be advised of the Municipality’s decision. 11. Port Granby Confidentiality Agreement That Report LGL-005-16 be received; and That Council authorize the Mayor and the Clerk to sign the Confidentiality Agreement attached to Report LGL-005-16 (Attachment 1). 12. Outdoor Community Skating Rinks That Report OPD-009-16 be received; That staff of the Operations Department be requested to formalize an outdoor community skating rink standard operating procedure prior to this winter that will outline the application and approval process for volunteers, staff responsibilities, volunteer responsibilities, equipment to be supplied by the municipality and guidelines affecting liability and usage; and That staff include, in the 2017 current budget submission, an allocation of $1,500.00 for the set-up of one volunteer based community skating rink. 13. Approval of Regional Municipality of Durham Owned Property Located at 1998 Regional Road 57, in the Municipality of Clarington, as the Preferred Site to Establish a Municipal Hazardous and Special Waste Facility WHEREAS the Municipality of Clarington’s highest priority is that the municipal household hazardous waste facility be sited in an appropriate area; General Government Committee Report to Council For Council Meeting of October 11, 2016 Page 5 WHEREAS the Municipality of Clarington supports a waste management strategy that emphasizes reusing, reducing and recycling to minimize adverse impacts to the environment; WHEREAS Clarington is underserviced by the Region’s existing waste management facilities to support waste diversion; WHEREAS, in the view of the Municipality of Clarington, the proposed site is deficient for a variety of reasons; WHEREAS the Municipality of Clarington continues to believe that other sites and options in Clarington are available; NOW THEREFORE BE IT RESOLVED THAT Report OPD-010-16 be received; That the Municipality requests that the Region fulfill the following: The Municipal Site Plan process for development of the MHSW site and any future amendments by adherence to the policies and urban design standards including interior storage of materials for the MHSW; The preparation of, maintenance and adherence to an Emergency Management Plan, approved by Clarington Emergency and Fire Services prior to commencement of site operations; AND, should traffic matters relating to operations become an issue, that site traffic management be revisited with Clarington Engineering Services; AND that the time limit for the establishment of the MHSW site in the Host Community Agreement be extended to October 1, 2017; and That all interested parties be notified of Council’s decision. 14. By-law to Finalize the Fire Management Change in OMERS That Report COD-019-16 be received; That a by-law (Attachment #2 to Report COD-019-16) be approved to finalize the process of the OMERS conversion for Fire Management as approved through report COD-012-16 based on OMERS requirement, that a specific by-law is required; and That all interested parties listed in Report COD-019-16 and any delegations be advised of Council’s decision. General Government Committee Report to Council For Council Meeting of October 11, 2016 Page 6 15. Flag Raising Whereas Policy F105 provides for the raising of flag in the courtyard at the Municipal administrative Centre; And Whereas the policy, approved by Council, clearly states which flags shall not be approved; And Whereas the policy clearly states which flags may be approved by Council; And where as the approval for Proclamations was recently delegated to the Mayor for approval and action based on the criteria detailed in Policy F9 as approved by Council; And whereas requests are for flag raising and proclamations are often combined in a single request; And whereas scheduling of flag raising requests occasionally overlap; Now therefore be it resolved that: 1. Section 2 b) of Policy F105 be amended to delegate the authority of approval to the Mayor based on the criteria detailed in Section 2b); and 2. That Policy F105 be amended to provide the Mayor the discretion to limit the timeframe that a flag may be displayed to accommodate possible request. 16. Financial Impacts of Residential Developments Related to the Draft Official Plan That Staff be directed to report to Council, prior to the October 24, 2016 Planning and Development Committee meeting, on the financial impacts, both positive and negative, of coterminous development taking place in the residential areas identified in the Draft Official Plan.