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Report
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Report To: General Government Committee
Date of Meeting: September 26, 2016
Report Number: COD-020-16
File Number: CL2016-20
Resolution:
By-law Number:
Report Subject: Bond Head Waterfront Park
Recommendations:
It is respectfully recommended that the General Government Committee recommend to
Council the following:
1.That Report COD-020-16 be received;
2.That M&S Architectural Concrete Limited with a total bid amount of $436,138.99 (net
H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2016-20 be awarded the contract for the Bond Head
Waterfront Park project as required by the Engineering Services Department;
3.That the funds required for this project in the amount of $499,846.00 (net HST Rebate)
which include the construction cost of $436,138.99 (net HST Rebate) including other
related costs such as survey, design, contract administration, utilities relocations,
materials testing and contingencies of $63,707.01 (net HST Rebate) be drawn from the
following accounts:
Bond Head Waterfront Park 110-32-325-83440-7401 $499,846.00
4.That all interested parties listed in Report COD-020-16 and any delegations be advised
of Council’s decision by the Purchasing Division.
Municipality of Clarington
Report COD-020-16 Page 2
______________________________________________________________________
Report Overview
To request authorization from Council to award Tender CL2016-20 for road
reconstruction work on Bond Head Waterfront Park.
1. Background
Tender specifications were prepared by the MBTW Group and provided by the
Engineering Services Department.
This project includes grading, topsoil spreading, sodding, pedestrian and vehicular
asphalt paving, unit paving, concrete paving, gravel paving, precast curbs, culverts,
concrete manhole, pre-fabricated gazebo shade structure with lighting, park signage,
tree and perennial/ornamental grass planting, boulders, site furniture and shoreline
restoration work. The expected completion day for this project is June 15, 2017.
Tender CL2016-20 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website. Notification of the availability of the
document was also posted on the Ontario Public Buyer’s Association website. Twenty-
five (25) companies downloaded the document.
The Tender closed on Thursday, August 25, 2016.
2. Bond Head Waterfront Park
Nine (9) submissions were received in response to the tender call. Bids were reviewed
and tabulated (see Attachment 1). All submissions were deemed to be compliant.
After review and analysis of the submissions by the Consultant, Engineering Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, M&S Architectural Concrete Ltd. be recommended for the award of contract
CL2016-20.
As M&S Architectural Concrete Ltd. has not done work for the Municipality in the past
therefore reference checks were completed and came back satisfactory from
companies contacted.
3. Financial and Budget Considerations
The total cost for this project is $499,846.00 (net HST Rebate) which includes construction
cost of $436,138.99 (net HST Rebate) and other related costs such as survey, design,
contract administration, utilities relocations, materials testing and contingencies of
$63,707.01 (net HST Rebate).
Municipality of Clarington
Report COD-020-16 Page 3
______________________________________________________________________
Funding required for this project will be drawn from the following Engineering accounts:
Bond Head Waterfront Park 110-32-325-83440-7401 $ 499,846.00
Queries with respect to the department needs should be referred to the Director of
Engineering.
4. Concurrence
This report has been reviewed by Tony Cannella, Director of Engineering who concurs
with the recommendation.
5. Conclusion
It is respectfully recommended that M&S Architectural Concrete Ltd. with the lowest
compliant bid of $436,138.99 (net H.S.T. rebate) be awarded the contract for the Bond
Head Waterfront Park project as per the terms, conditions and specifications of Tender
CL2016-20.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan Not
applicable.
Submitted by: ________________________ Reviewed by: _____________________
Marie Marano, H.B. Sc., C.M.O. Curry Clifford, MPA, CMO
Director of Corporate Services Interim CAO
______________________________
Nancy Taylor, BBA, CPA, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net
Attachments: Attachment 1 - Bid Tabulation
List of interested parties to be notified of Council's decision is on file in the Purchasing
Services Department.
MM/DF/sm
Attachment 1 to
Municipality of Clarington Report COD-020-16
Municipality of Clarington
Summary of Bid Results
Tender CL2016-20
Bond Head Waterfront Park
Bidder Total Bid
(including HST)
Total Bid
(net HST Rebate)
M&S Architectural Concrete Ltd $484,313.15 $436,138.99
Melfer Construction Inc. $499,788.83 $450,078.32
Royalcrest Paving $532,625.05 $479,645.35
J. Hoover Ltd. $553,531.63 $498,472.38
Euro Landscaping $557,535.01 $502,077.54
CSL Group Ltd. $601,429.51 $541,605.90
Drain Bros. Excavating Ltd. $608,447.37 $547,925.70
Blackstone Paving & Construction Ltd. $618,192.49 $556,701.48
Dig-Con International $935,880.13 $842,789.04