HomeMy WebLinkAbout05/01/1995
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Also Present:
MINUlES
DELEGATIONS
May 1, 1995
Minutes of a regular meeting of the General Purpose
and Administration Committee held on Monday,
May 1, 1995 at 9:30 a.m., in the Council Chambers.
Mayor D. Hamre
Councillor A. Dreslinski
Councillor L. Hannah (until 10:25 a.m.-on Regional business)
Councillor M. Novak (until 10:55 a.m.)
Councillor J. O'Toole
Councillor P. Pingle
Councillor D. Scott
Chief Administrative Officer, W. Stockwell
Director of Community Services, J. Caruana
Fire Chief, M. Creighton
Director of Public Works, W. Evans
Solicitor, D. Hefferon
Treasurer.~. ~arano
Director of Planning and Development, F. Wu
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-297-95
Moved by Councillor Novak, seconded by Councillor Dreslinski
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on April 18, 1995 be approved.
"CARRIED"
(a) Nancy Armstrong, 19 Loscombe Drive, Bowmanville, LIC 3S8 re
Privatization of Animal Control, appeared on behalf of the Durham
Aoimal Adoption and circulated a petition containing approximately 2,051
signatures of persons opposed to the privatization of animal control in the
Municipality of Clarington. She noted that the taspayers of the
municipality should decide how and where their money is spent and she
requested that Animal Control remain under the jurisdiction of the
Municipality.
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G.P. & A. Minutes
PUBLIC MEETINGS
Older Adult Centre
Highway No.2
Urbanization Work
- 2 -
May 1, 1995
(b)
Michelle Rypstra, Durham Region Non-Profit Housing Corporation re
Report ADMIN-14-95-appeared before members of the committee in
order to clarify some issues on which she is still getting telephone calls
from residents of the Municipality. She noted that 75% of the persons
occupying the facility will be senior citizens. She advised that there are
216 seniors who have signed a waiting list because they are seeking
accommodations. She noted that there will be no playground equipment
on the site. She advised that the anticipated completion of the project is
expected to be approximately 50 to 52 weeks.
No public meetings were scheduled on this date.
Resolution #GPA-298-95
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the order of the agenda be altered to allow for consideration of Reports
ADMIN-14-95 and ADMIN-15-95 listed under "Unfinished Business" at this time.
"CARRIED"
Resolution #GPA-299-95
Moved by Councillor Novak, seconded by Councillor Dreslinski
THAT Report ADMIN-14-95 be received;
THAT Council approve amendments to the Aspen Springs Subdivision
Agreement to delete the requirement that the Owner construct the 'CPR
Underpass Work' and the requirement that the Owner deposit Letters of Credit
with the Municipality as security for the construction of the Work, on the
conditions as outlined in Report ADMIN-14-95;
THAT Council accept a financial contribution from Martin Road Holdings
Liroited and West Bowmanville Developments Ltd. in the amount of $1.5 million
on the terms and conditions set out in Report ADMIN-14-95;
THAT Council approve the construction of the Older Adult Centre, at a cost of
$1.3 million, in conjunction with the proposed Durham Region Non-Profit
Housing Authority project to be built on Temperance Street in Bowmanville;
THAT Council commit $200,000 of said contribution of $1.5 million to the cost of
the urbanization work on Highway No.2;
THAT Council approve the provision of interim funding of $1.3 million for the
Older Adult Centre and $200,000 for urbanization work on Highway No.2
referred to in recommendations (4) and (5) from the Hydro Reserve Fund
Account;
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G.P. & A. Minutes
Proposed Older
Adult Centre
- 3-
May 1, 1995
THAT when instalments are paid to the Municipality in respect of the financial
contribution of $1.5 million referred to in recommendation (2) they be deposited
in the Hydro Reserve Fund Account;
THAT Council approve the commitment of the amount of $100,000 which is to be
paid by Markborough Properties Inc. and West Bowmanville Developments Ltd.
in respect of the extension of water service to the Garnet B. Rickard Recreation
Complex when it is paid pursuant to the Report ADMIN-14-95, to the cost of
urbanization of Highway No.2;
THAT Council approve the agreements and amending agreements recommended
in the Report and pass the necessary by-laws to authorize the same being
executed by the Mayor and Clerk on behalf of the Municipality;
THAT the Treasurer be authorized to accept the deposit of the Letters of Credit
and return the Letters of Credit referred to in the report on the conditions set
out in the Report ADMIN-14-95;
THAT a copy of Report ADMIN-14-95 be sent to:
Markborough Properties Inc.
Martin Road Holdings Limited and West
Bowmanville Developments Ltd.
829462 Ontario Inc. and 838038 Ontario Inc.
Willsonia Industries Limited and
Clarington Place Limited
Durham Regional Non-Profit Housing Authority
Older Adult Centre Committee; and
THAT all of the above recommendations be approved FORTHWITH.
(CARRIED LAlER IN THE MEETING)
Acting Mayor Novak chaired this portion of the meeting.
Mayor Hamre re-assumed the chair.
Resolution #GPA-299-95 was then put to a vote and "CARRIED."
Resolution GPA-300-95
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT Report ADMIN 15-95 be received;
THAT Report CS-1O-95 be lifted from the table;
THAT Report CS-IO-95 be received;
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G.P. & A. Minutes
Exemption from
Part Lot Control -
Veltri and Sons
- 4-
May 1, 1995
THAT the preliminary floor plan (attachment #2 to Report
CS-IO-95) be approved;
THAT the revised project budget be established at $589,955.00;
THAT the additional funds in the amount of $239,550.00 be accessed from the
Public Works Lot Levy Account #5100-00036-0000;
THAT staff be authorized to proceed with the project and issue a tender call for
the renovations to the former Fire/Court building; and
THAT the Clarington Older Adult Association be advised of Council's decision.
"CARRIED AS AMENDED
LAlER IN THE MEETING
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA 301-95
Moved by Councillor O'Toole, seconded by Councillor Hannah
THAT the foregoing resolution #GP A-300-95 be amended by adding the
following word thereto:
"FORTHWITH".
"CARRIED"
The foregoing resolution #GPA-300-95 was then put to a vote and CARRIED
AS AMENDED.
Councillor Dreslinski chaired this portion of the meeting.
Resolution #GPA-302-95
Moved by Councillor O'Toole, seconded by Councillor Scott
THAT Report PD-43-95 be received;
THAT the request submitted by Veltri and Sons Corporation for removal of Part
Lot Control in respect of Lots 1 to 10, inclusive on Plan 40M-1680 be approved;
THAT the By-law attached to Report PD-43-95 be approved and forwarded to
the Regional Municipality of Durham pursuant to Section 50 (7) of the Planning
Act; and
THAT the interested parties listed in Report PD-43-95 and any delegations be
advised of Council's decision.
"CARRIED"
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G.P. & A. Minutes
Monitoring of
Decisions of the
Committee of
Adjustment
Trans-Canada
Trail
Committee to Assist
Youth
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May 1, 1995
Resolution #GPA-303-95
Moved by Councillor O'Toole, seconded by Councillor Novak
THAT Report PD-44-95 be received;
THAT Council concur with the decisions of the Committee of Adjustment made
on April 13, 1995; and
THAT Staff be authorized to appear before the Ontario Municipal Board to
defend the decisions of the Committee of Adjustment in the event of an appeal.
"CARRIED"
Resolution #GPA-304-95
Moved by Councillor Scott, seconded by Councillor Pingle
THAT Report PD-45-95 be received for information.
"CARRIED II
Councillor Pingle chaired this portion of the meeting.
Resolution #GPA-305-95
Moved by Councillor Dreslinski, seconded by Councillor O'Toole
THAT Report CD-17-95 be received;
THAT the following individuals be appointed to an ad hoc committee to assist
youth, as directed by Council Resolution #C-770-94;
Devra Albright - Courtice
Phillip Martin - Courtice
Derrick McKay - Courtice
Ron Collis - Bowmanville
Linda Cooper - Bowmanville
Mary Anne Martin - Bowmanville
Michael Rate - Bowmanville
Constance Bedding - Orono
Dianne Higgs - Orono;
THAT Constable Jeffrey Haskins, Durham Regional Police Department, a
representative of the Bowmanville Rotary Club, a representative from
Bowmanville Mall and a representative from the Ministerial Association be
appointed as advisors to the Committee; and
THAT all applicants be thanked for their interest.
"CARRIED"
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G.P. & A. Minutes
Tender WR 2-95
Calcium Chloride
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May 1, 1995
Resolution #GPA-306-95
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT the 'Committee to Assist Youth' contact the five high schools in the
Municipality of Clarington and the Bowmanville Senior Public School located in
the downtown core to determine their interest in being a member of the
committee and that each school be represented by having one youth on the
committee; and
THAT a report be brought back to Council.
"CARRIED"
Councillor Novak chaired this portion of the meeting.
Resolution #GPA-307-95
Moved by Councillor Scott, seconded by Councillor Dreslinski
THAT Report TR-28-95 be received;
THAT Miller Paving Limited, Markham, Ontario, with a total bid price of
$32,075.00 (plus applicable taxes), for the Municipality of CIarington's
requirements for liquid calcium chloride (Section II) being the lowest responsible
bidder meeting all terms, conditions and specifications of the Co-operative Tender
WR2-95, be awarded the contract to supply and apply approximately 250,000 litres
of liquid calcium chloride, as required by the Municipality of Clarington Public
Works Department;
THAT Canadian Protective Products Inc., Pickering, Ontario, with a total bid
price of $5,592.00 (plus applicable taxes), for the Municipality of CIarington's
requirements for flaked calcium chloride (in 40 kilo bags), (Section I), being the
lowest responsible bidder meeting all terms, conditions and specifications of the
Co-operative Tender WR2-95, be awarded the portion of the contract to supply
and deliver approximately 16,000 kg of flaked calcium chloride, as required by the
Municipality of Clarington Public Works Department; and
THAT the funds expended be drawn from the approved 1995 budget allocation
for Public Works Road Maintenance.
nCARRIED"
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G.P. & A. Minutes
Amendment to
Purchasing
By-Law #94-129
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May 1, 1995
Resolution #30S-95
Moved by Councillor Pingle, seconded by Councillor O'Toole
THAT Report TR-29-95 be received; and
THAT Option A. the amendment to the existing Purchasing By-law which would
reduce the limit value specified for the hiring of Consultants and Professional
Services from $25,000.00 to $100.00, be approved.
"MOTION LOST'
Councillor Dreslinski chaired this portion of the meeting.
Resolution #GPA-309-95
Moved by Councillor O'Toole, seconded by Councillor Pingle
THAT Report TR-29-95 be received; and
THAT an amendment to the existing Purchasing By-law which would reduce the
limit value specified for the hiring of Consultants and Professional Services value
from $25,000.00 to $15,000.00 be approved.
"MOTION LOST'
Resolution #GPA-31O-95
Moved by Mayor Hamre, seconded by Councillor Scott
THAT Report TR-29-95 be received; and
THAT an amendment to the existing Purchasing By-law to reduce the limit value
specified for the hiring of Consultants and Professional Services from $25,000.00
to $20,000.00 be approved.
"CARRIED'!
Resolution #GPA-311-95
Tender CL95-17 Moved by Councillor Scott, seconded by Mayor Hamre
Garnet B. Rickard
Recreation Complex - THAT Report TR-30-95 be received;
Landscaping
THAT Cambium Site Contracting Inc., Concord, Ontario, with a total bid in the
amount of $120,006.90 (including all taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL95-17, be awarded
the contract for the Garnet B. Rickard Recreation Complex - Landscaping, as
required by the Department of Community Services;
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Transfer to Reserves
Year End 1994
Employee Purchase
Plan Microcomputer
Equipment
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May 1, 1995
THAT the By-law attached to Report TR-30-95, marked Schedule "A", be
forwarded to Council for approval; and
THAT the total required funds in an approximate amount of $129,506.90
($120,006.90 Contract Value + $9,500.00 consulting, design, contract
administration) be drawn from the Community Services Capital Budget Ac.count
#7603-00001-0516.
"CARRIED'!
Resolution #GPA-312-95
Moved by Councillor O'Toole, seconded by Councillor Pingle
THAT Report TR-31-95 be received;
THAT the transfers to the ReservesjReserve Funds identified in TR-31-95 be
endorsed; and
THAT the above recommendations be approved.
lICARRIED"
Resolution #GPA-313-95
Moved by Councillor Scott, seconded by Councillor O'Toole
THAT Report TR-32-95 be received;
THAT the proposal to continue the employee purchase program for
microcomputer equipment for an estimated amount of $60,000 - $80,000 for 1995
be approved;
THAT the funds required be drawn from the Working Funds Reserve Account
(2900-00001-0000) for the current year to be repaid by December 31, 1997
through an employee payroll deduction program during the current term of
Council;
THAT the procedures set out in Purchasing By-Law #94-129, Section 5,
Paragraph 6, be waived for this particular transaction; and
THAT Complete Computer Consulting Incorporated be awarded the contract to
supply microcomputer equipment and service for the employee purchase program.
"CARRIED"
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G.P. & A. Minutes
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May 1, 1995
Resolution #GPA-314-95
Cash Activity Moved by Councillor O'Toole, seconded by Councillor Scott
Report - March 1995
Monthly Report
March 1995
THAT Report TR-33-95 be received;
THAT, in accordance with provision of Chapter MA5, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports that the cash position of the
Municipality of Clarington for the month ended March 31, 1995, is as shown on
the schedule attached to Report TR-33-95; and
THAT Part "A" of the expenditures for the month of March, 1995, be confirmed.
"CARRIED"
Councillor Scott chaired this portion of the meeting.
Resolution #GPA-315-95
Moved by Councillor Dreslinski, seconded by Councillor Pingle
THAT Report FD-7-95 be received for information.
"CARRIED!!
Resolution #GPA-316-95
Mock Disaster Exercise Moved by Councillor O'Toole, seconded by Councillor Pingle
Bowmanville Memorial
Hospital THAT Report FD-S-95 be received for information.
Rotary Park
Landscape/Architect
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-317-95
Moved by Councillor Dreslinski, seconded by Councillor O'Toole
THAT Report CS-15-95 be received;
THAT By-Law 94-129, Section 5.13 be waived FORTHWITH for the retaining of
a landscape architect to complete Phase IV, Rotary Park; and
THAT the Director Community Services Department be authorized to retain the
firm of Cosburn Giberson Landscape Architects as consultants for the final phase
of Rotary Park, FORTHWITH.
IICARRIED"
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G.P. & A. Minutes
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May 1, 1995
Resolution #GPA-319-95
Economic Development Moved by Councillor O'Toole, seconded by Councillor Dreslinski
Activity Update
THAT Report ADMIN-16-95 be received for information.
UNFINISHED BUSINESS
"CARRIED"
Delegation of
Nancy Armstrong
Aniroal Control
Services
OTHER BUSINESS
ADJOURNMENT
Reports ADMIN-14-95 and ADMIN-15-95 were considered earlier in the
meeting.
Resolution #GPA-319-95
Moved by Councillor O'Toole, seconded by Councillor Dreslinski
THAT the delegation of Nancy Armstrong pertaining to privatization of Animal
Control be received and referred to the Chief Administrative Officer and the
Director of Community Services to be considered in conjunction with their review
of this matter; and
THAT Nancy Armstrong be advised of Council's decision.
"CARRIED"
There were no items considered under this section of the agenda.
Resolution #GPA-320-95
Moved by Councillor Dreslinski, seconded by Councillor O'Toole
THAT the meeting adjourn at lU5 a.m.
t1CARRIEDII
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