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Home My WebLink About01/09/1995 . . . " ~. -'" THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee january 9, 1995 Minutes of a regular meeting of the General Purpose and Administration Committee held on Monday, January 9,1995 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor D. Hamre Counci Ilor A. Dreslinski Counci Ilor L. Hannah Councillor j. O'Toole Councillor P. Pingle Counci Ilor D. Scott Absent: Counci Ilor M. Novak (on vacation) Also Present: Chief Administrative Officer, W. Stockwell (until 11 :35 a.m.) Town Clerk, P. Barrie (9:40 a.m. until 10:00 a.m.) Director of Community Services, J. Caruana (until 11 :35 a.m.) Fire Chief, M. Creighton (until 11 :35 a.m.) Director of Public Works, W. Evans (until 11:35 a.m.) Economic Development Officer, T. Letts (until 11 :35 a.m.) Treasurer, M. Marano (unti I 11 :35 a.m.) Director of Planning and Development, F. Wu (until 11 :35 a.m.) Deputy Clerk, M. Knight Mayor Hamre chaired this portion of the meeting. Mayor Hamre advised that "Team Clarington 95" composed of Members of Council and Department Heads, met off site on january 6, 1995, to review the goals of the Municipality for 1995. "Team Clarington 95" is looking forward to serve the constituents of the Municipality of Clarington. MINUTES Resolution #GPA-1-95 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on December 12,1994, be approved. "CARRIED" The Director of Community Services introduced Mr. James Dow, recently hired as Parks and Cemeteries Manager and Mayor Hamre welcomed him. 201 . . . G.P.& A. Minutes PUBLIC MEETINGS DELEGATIONS - 2- January 9, 1995 Resolution #GPA-2-95 Moved by Councillor Hannah, seconded by Councillor O'Toole THAT the meeting be "In Camera" to consider a property matter and a legal matter. "CARRIED" Councillor Pingle made a declaration of interest with respect to the following matter; vacated her chair and refrained from discussion and voting. Councillor Pingle owns property in the subject area. Resolution #GPA-3-95 Moved by Councillor Hannah, seconded by Councillor Dreslinski THAT the actions taken "In Camera" be approved. "CARRIED" No Public Meetings were scheduled for this date. (a) Lloyd Stephenson, 106 King Street East, Newcastle, L1B 1H5 - articulated his objection to the contents of the Snow Clearing By-law #93-144. He presented a cheque in the amount of $36.51 in payment of Invoice #1060 sent by the Municipality for clearing his sidewalk. He advised that he was making this payment under duress. Mayor Hamre made a declaration of interest with respect to the delegation of Ms. E. Stroud; vacated her chair and refrained from discussion and voting on the subject matter. Mayor Hamre's son is employed by Bell Canada. (b) Evylin Stroud, B9 Little Avenue, Bowmanville, L 1C 1j9 - Report TR-104-95 - advised that she was present for the discussions pertaining to the Telephone Upgrade System in the Municipal Administrative Centre. She concurred with the general consensus that no voice mail be used on this system. She informed Members of the Committee that not everyone has a touch tone phone and requested that the new upgraded telephone system have the capability of being accessed by rotary dial telephones. (c) Dave Clark, Clarington Hydro Electric Commission, P.O. Box 130, Bowmanville, L 1C 3K9 - delved into the many advantages of having the Fire Department dispatch personnel answer the after business hours telephone calls for Clarington Hydro Electric Commission and concurred with the recommendations contained in Report FD-1-95. hi') t_ ',~ t_ . . . G.P.& A. Minutes - 3 - January 9, 1995 PLANNING AND DEVELOPMENT Councillor Dreslinski chaired this portion of the meeting. Proposed Plan of Subdivision and Rezoning Application Schickedanz Bros. Ltd. Part Lot 10, Concession 2, former Town of Bowmanville D14.DEV.B7.059 Monitoring the Decisions of the Committee of Adjustment for the Meeting of December 22, 1994 D13.5904.MO Monthly Building Report for Month of December, 1994 Pl0.BU CLERK'S DEPARTMENT TREASURY DEPARTMENT RFQ94-1, Economic Development Promotional Brochures F18.5943.QU Resolution #GPA-4-95 Moved by Councillor O'Toole, seconded by Councillor Scott THAT Report PD-1-95 be tabled pending amendments being made to the report. "CARRIED" Resolution #GPA-5-95 Moved by Councillor O'Toole, seconded by Councillor Scott THAT Report PD-2-95 be received; THAT Council concur with the decisions of the Committee of Adjustment made on December 22, 1994; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment in the event of an appeal. "CARRIED" Resolution #GPA-6-95 Moved by Mayor Hamre, seconded by Councillor Pingle THAT Report PD-3-95 be received for information. "CARRIED" No reports were considered under this section of the Agenda. Mayor Hamre chaired this portion of the meeting. Resolution #GPA-7-95 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT Report TR-1-95 be received; THAT the additional funds required in the amount of $7,561.60 be drawn from the Economic Development 1994 Current Budget Printing and Reproduction Account #7710-00000-0205; and 203 . . . G.P.& A. Minutes TREASURY DEPARTMENT CONT'D - 4- Cash Activity Report - November, 1994 Fl0.MO January 9, 1995 THAT the remaining two publications (Community Profile and Start Up Guide) be cancelled from the purchase orders and be re-budgeted for in 1995. Resolution #GPA-8-95 "CARRIED" Moved by Councillor Hannah, seconded by Councillor Scott THAT Report TR-2-95 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports that the cash position of the Municipality of Clarington for the month ended November 30, 1994, is as shown on the schedule attached to Report TR-2-95; and THAT Part "A" of the expenditures for the month of November, 1994, be confirmed. "CARRIED" Pre-Budget Tendering Resolution #GPA-9-95 1995 Budget THAT Report TR-4-95 be received; and Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT approval be given to proceed with pre-budget tendering as identified below: EQUIPMENT COST (Estimated) PUBLIC WORKS Dump Truck $115,000.00 Van $ 20,000.00 Pick Up $ 20,000.00 Dump Truck $115,000.00 Dump Truck $115,000.00 Backhoe/Loader $ 60,000.00 Pick Up $ 20,000.00 Dump Truck $115,000.00 Pick Up $ 20,000.00 COMMUNITY SERVICES 3/4 Ton Crew Cab $ 32,000.00 "CARRIED" FUNDING (Estimated) Equipment Reserve Equipment Reserve Equipment Reserve Equipment Reserve Equipment Reserve Equipment Reserve Equipment Reserve Equipment Reserve Equipment Reserve Equipment Reserve Councillor Scott chaired this portion of the meeting. 2U4 G.P.& A. Minutes . FIRE DEPARTMENT - 5- January 9, 1995 After Hours Answering Resolution #GPA-lO-95 Service - Clarington Hydro Electric Moved by Councillor Dreslinski, seconded by Councillor O'Toole Commission Cl1.FI THAT Report FD-l-05 be received; THAT, commencing March 1, 1995, Fire Department Dispatch personnel answer the after business hours telephone calls for Clarington Hydro Electric Commission; THAT the monthly fee of $180 received for this service be credited to Fire Department Equipment Reserve Account No. 2900-00014-X; and THAT an agreement between the Municipality and Hydro Electric Commission be drawn, and executed by both parties, outlining the terms of this agreement. "CARRIED" COMMUNITY SERVICES DEPARTMENT No reports were considered under this section of the Agenda. PUBLIC WORKS DEPARTMENT . No reports were considered under this section of the Agenda. Mayor Hamre chaired this portion of the meeting. ADMINISTRATION Status Update - 1994 Industrial Space Absorption Resolution #GPA-11-95 Moved by Councillor Hannah, seconded by Councillor Scott THAT Report ADMIN-1-95 be received for information. "CARRIED" UNFINISHED BUSINESS Delegations Resolution #GPA-12-95 Moved by Councillor O'Toole, seconded Councillor Dreslinski THAT the delegation of Mr. Lloyd Stephenson, Ms. Evylin Stroud and Mr. Dave Clark be acknowledged and they be advised of actions taken. "CARRIED" . 205 G.P.& A. Minutes . OTHER BUSINESS Snow Clearing Invoices Snow Clearing Invoices - Refund upon Request . Snow Clearing Program Courtice Industrial Park . - 6 - january 9, 1995 Resolution #GPA-13-95 Moved by Councillor Pingle, seconded by Councillor O'Toole THAT Resolution #C-729-94, as amended, which directed that all outstanding snow clearing invoices be processed, offering a 25 percent reduction, be rescinded. "CARRIED" Resolution #GPA-14-95 Moved by Councillor Pingle, seconded by Councillor O'Toole THAT all outstanding 1993-1994 snow clearing invoices be cancelled; and THAT refunds be issued to property owners who have previously paid their snow clearing invoices, upon request. "CARRIED" Resolution #GPA-15-95 Moved by Councillor Pingle, seconded by Councillor Scott THAT the Director of Publ ic Works and the Clerk review and report back to the General Purpose and Administration Committee on the feasibility of the municipality implementing a sidewalk snow clearing program. "CARRIED" Resolution #GPA-16-95 Moved by Councillor Hannah, seconded by Councillor O'Toole WHEREAS the Council of the Municipality of Clarington recognizes that the future wealth and prosperity of the municipality shall in part be secured by further increased industrial growth and assessment; NOW THEREFORE the Council of the Municipality of Clarington requests a meeting with the land holders of the Courtice Industrial Park, through the office of the Chief Administrative Officer, to discuss possible avenues to extend or secure Regional Water and Sewer infrastructure for the area and further, that Council requests the attendance of the appropriate Regional officials. "CARRIED" Resolution #GPA-17-95 Moved by Councillor Dreslinski, seconded by Councillor O'Toole THAT the Committee recess for 10 minutes. ~ 116 I.) "CARRIED" G.P.& A. Minutes . OTHER BUSINESS CONT'D - 7- january 9, 1995 The meeting reconvened at 11 :45 a.m. Resolution #GPA-1B-95 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the meeting be "In Camera". "CARRIED" Resolution #GPA-19-95 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the actions taken "In Camera" be approved. "CARRIED" ADjOURNMENT Resolution #GPA-20-95 . Moved by Councillor Dreslinski, seconded by Councillor Scott THAT the meeting adjourn at 1:10 p.m. "CARRIED" /ff~~t(~~$t/ / Mayor Hamre Dd;~~-y/ . 207