HomeMy WebLinkAbout12/02/1996
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
December 2, 1996
ROLL CALL
Present Were:
Also Present:
DECLARATIONS OF
INTEREST
Minutes of a meeting of the General Purpose
and Administration Committee held on Monday,
December 2, 1996 at 9:30 a.m., in the Council Chambers.
Mayor D. Hamre
Councillor A. Dreslinski
Councillor C. Elliott
Councillor L. Hannah
Counci llor M. Novak
Councillor P. Pingle
Councillor D. Scott
Chief Administrative Officer, W. Stockwell
Director of Community Services, J. Caruana
Fire Chief, M. Creighton
Solicitor, D. Hefferon
Treasurer, M. Marano
Director of Public Works, S. Vokes
Director of Planning and Development, F. Wu
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
Councillor Pingle advised that she received, on behalf of the Municipality, a
plaque and card thanking the Municipality for a grant in the amount of $700.00
and the co-operation of staff with the installation of their playground equipment at
Ontario Street Public School.
Mayor Hamre informed Members of the Committee that the Darlington Ontario
Hydro license has been renewed unconditionally for two years.
There were no declarations of interest stated for this meeting.
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G.P.& A. Minutes
MINUTES
DELEGATIONS
PUBLIC MEETINGS
- 2-
December 2, 1996
Resolution #GPA-5B3-96
Moved by Councillor Pingle, Seconded by Councillor Dreslinski
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on November IB, 1996, be approved.
"CARRIED"
(a) Carl Gottwald, 23 Ivan Road, West Hill, M1C 1V1 - reo
Report PD-162-96 - was called but was not present.
(b) Harold Hammond, c/o Trinity United Church, 116 Church Street,
Bowmanville, L1C 112 - expressed general concurrence with the
recommendations contained in Report CD-60-96 with the exception of the
recommended denial of the installation of the stairs which are very badly
needed. He requested Members of the Committee to revisit the possibility of
the construction of the stairs because of the severe slope from the parking lot
to the Division Street sidewalk.
Councillor Dreslinski chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following applications:
(a) Proposed Zoning By-law Amendment - Part Lots 32 and 33, Concession 7,
former Township of Clarke - WDM Consultants;
(b) Proposed Zoning By-law Amendment - Apartments in Houses - Municipality
of Clarington; and
(c) Proposed Official Plan Amendment and Zoning By-law Amendment - Part
Lot 16, Concession 1, former Township of Darlington.
The Deputy Clerk advised that public notices were sent by first class mail on or
before November 1,1996, to all property owners within 120 metres of the
subject properties in accordance with the latest municipal assessment record. In
addition, notices were also posted on the sites prior to November 1,1996. Public
notice for Official Plan Amendment Application COPA 96-002 was given by first
class mai I on or before November 1, 1996. Th is notice procedure is in
compliance with the Ontario Regulation made under the Planning Act.
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G.P.& A. Minutes
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December 2, 1996
PUBLIC MEETINGS CONT'D.
The Chairman announced that the Director of Planning and Development would
describe the purpose and effect of the proposed amendments, then the objectors
would be heard, followed by the supporters and the applicant.
(a) Report PD-159-95 - WDM Consultants - the purpose and effect of this
application is to rezone the subject lands from Agricultural Exception (A-1)
and Environmental Protection (EP) to an appropriate zone to permit the
creation of four (4) new residential lots.
Karen Chester, 7560 leskard Road, Orono, LOB 1MO - appeared on behalf
of a small group of residents in Leskard who, although not opposed to the
development, oppose the removal of the "Environmental Protection" zoning
if this application is approved.
No one spoke in support of this application.
William Manson, WDM Consultants, 20 Clematis Rd., Willowdale, M2] 4X2
- expressed support for the recommendations contained in Report PD-159-96
and noted that no development will take place in the "Environmentally
Protected" area.
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(b) Report PD-160-96 - Municipality of Clarington - the purpose and effect of this
application is to allow the creation of an Apartment-in-House in a single or
semi-detached dwelling on municipal sewage and water systems which have
sufficient capacity to accommodate the proposed use, provided that the
Apartment-in-House complies with the regulations of the Ontario Building
Code and Ontario Fire Code, as amended, and can provide one additional
parking space.
Beverly Wakefield, Box 267, Orono, lOB 1MO - requested clarification
pertaining to how the proposed by-law would apply to family members, the
Orono area and share vs. separate bathroom faci I ities.
No one spoke in support of this application.
(c) Report PD-161-96 - Markborough Properties Inc. - the purpose and effect of
this application is to amend the provisions regarding a 9.0 hectare parcel of
land located in Part of Lot 16, Concession 1, former Township of Darlington
in order to allow the staged construction and occupancy of the shopping
centre. Retail and personal service uses would be permitted provided that
the department store and supermarket either are constructed or building
permits have been issued for their construction.
Lyn Townsend, 5710 Timberlea, #207, Mississauga, L4W 4W1 - advised that
she does not object to the intent and purpose of the proposed by-law but
suggested amended wording to the proposed by-law. She noted that, in her
estimation, the department store and the food store should be built and
. occupied before the retail component is allowed to proceed.
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G.P.& A. Minutes
- 4-
December 2, 1996
PUBLIC MEETINGS CONT'D.
No one spoke in support of the application.
Mark Reeve, Markborough Properties Inc., 461 Soudan Ave., Toronto,
M4S 1X1 - circulated a copy of the lease agreement with Zellers Inc. and a
letter received from Zellers dated August 2B, 1996 wherein it is stated that
construction of the Zellers store will commence no later than April 1,1997
and the opening of the Zellers store for business to the public will
commence no later than November 30, 1997. He noted that Markborough
has invested an approximate amount of $1,000,000. to date.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning Application Resolution #GPA-5B4-96
WDM Consultants
D14.DEV.96.055 Moved by Councillor Hannah, seconded by Councillor Novak
Apartments-in-
Houses - General
Amendment to the
Comprehensive
Zoning By-law
D14.DEV.96.059
THAT Report PD-159-96 be received;
THAT application to amend Comprehensive Zoning By-law B4-63, as amended, of
the former Town of Newcastle, submitted by WDM Consultants on behalf of
Oceanfront Developments Limited, be referred back to Staff for further processing
and the preparation of a subsequent report upon receipt of all outstanding
comments, taking into consideration all of the comments reviewed; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-159-96 and any delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-5B5-96
Moved by Mayor Hamre, seconded by Councillor Pingle
THAT Report PD-160-96 be received;
THAT the general amendment to the Comprehensive Zoning By-law B4-63 of the
former Town of Newcastle, as amended, to permit Apartments-in-Houses be
referred back to Staff for further processing and the preparation of a subsequent
report, taking into consideration all of the comments received; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-160-96 and any delegation be advised of Council's decision.
"CARRIED"
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G.P.& A. Minutes
- 5-
December 2, 1996
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Proposed Clarington
Official Plan
Amendment and
Rezoning -
Markborough
Properties Inc.
D14.DEV.96.053
COPA.96.002
Monitoring of the
Decisions of the
Committee of
Adjustment
D13.CO
Municipal Roster of
Consultants for
Preparation of
Environmental
Impact Studies
EOO.GE
Removal of Part
Lot Control -
Trulls Land
Corporation
D14.DEV.96.063
Resolution #GPA-5B6-96
Moved by Councillor Elliott, seconded by Councillor Pingle
THAT Report PD-161-96 be tabled to the Council meeting scheduled to be held
on December 9, 1996 to allow staff and the Municipality's solicitor to meet with
Lyn Townsend, who appeared as a delegation, and Markborough Properties Inc.
"CARRIED"
Resolution #GPA-587-96
Moved by Councillor Novak, seconded by Councillor Elliott
THAT Report PD-162-96 be received;
THAT Council concur with the decisions of the Committee of Adjustment made
on November 14, 1996; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decision of the Committee of Adjustment in the event of an appeal.
"CARRIED"
Resolution #GPA-5BB-96
Moved by Councillor Scott, seconded by Councillor Hannah
THAT Report PD-163-96 be received;
THAT the Roster of Consultants for the Preparation of Environmental Impact
Studies, as indicated in Section 2.3 of Report PD-163-96, be approved, and
remain in effect for the period from December 2,1996 to December 1,1999; and
THAT Purchasing By-law #94-129, Section 5, Paragraph 5.13, be waived for the
term of the Roster.
"CARRIED"
Resolution #GPA-5B9-96
Moved by Councillor Scott, seconded by Mayor Hamre
THAT Report PD-164-96 be received;
THAT the request submitted by George Smith on behalf of Trulls Land
Corporation for the removal of Part Lot Control with respect to Lots 1 to 13 all
inclusive of Plan 40M-1860 be approved;
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G.P.& A. Minutes
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December 2, 1996
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
CLERK'S DEPARTMENT
Parking Concerns
Trinity United
Ch u rch
T02.GE
THAT the Part Lot Control By-law attached to Report PD-164-96 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50 (7) of
the Planning Act; and
THAT all interested parties listed in Report PD-164-96 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-590-96
Moved by Mayor Hamre, seconded by Counci llor Novak
THAT the Committee recess for fifteen minutes.
"CARRIED"
The meeting reconvened at 11 :05 a.m.
Councillor Pingle chaired this portion of the meeting.
Resolution #GPA-591-96
Moved by Mayor Hamre, seconded by Councillor Elliott
THAT Report CD-60-96 be received;
THAT the most easterly row of parking directly adjacent to Division Street in the
parking lot located east of the court house/fire hall building, be marked "Reserved
Parking" for the use of Trinity United Church;
THAT a central meter be installed for the parking lots located east and west of the
court house/fjre hall building at an approximate cost of $12,292.00, with the
necessary funds to be withdrawn from the Parking Reserve Account
#1110-00162-0000;
THAT steps leading from the parking lot to Division Street be constructed;
THAT the appropriate by-law be forwarded to Counci I for passage; and
THAT Trinity United Church and the Bowmanville Business Centre be advised of
Council's decision.
"CARRIED"
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G.P.& A. Minutes
- 7-
December 2, 1996
CLERK'S DEPARTMENT CONT'D.
Employee
Suggestion
Committee
HOO.
Resolution #GPA-592-96
Moved by Mayor Hamre, seconded by Councillor Elliott
THAT the Clerk's Department be requested to prepare a report for subm ission to
the General Purpose and Administration Committee on the establishment of a
Committee composed of a staff member from each department and one
management person to review and bring forward a policy towards the
establ ishment of an employee suggestion plan with recompense/reward to
employees whose suggestions are used.
"CARRIED"
Councillor Novak chaired this portion of the meeting.
TREASURY DEPARTMENT
Recreation Affiliate
Boards
COO.GE
Resolution #GPA-593-96
Moved by Councillor Elliott, seconded by Councillor Pingle
THAT Report TR-B5-96 be tabled to allow time for staff to liaise with the relevant
Boards prior to any action being taken.
"CARRIED"
Cash Activity Resolution #GPA-594-96
Report - October 1996
FI0.CA Moved by Councillor Pingle, seconded by Councillor Scott
THAT Report TR-91-96 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended October 31,1996, is as shown on
the schedule attached to Report TR-91-96; and
THAT Part "A" of the expenditures for the month of October, 1996, be confirmed.
"CARRIED"
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G.P.& A. Minutes
- B -
December 2, 1996
TREASURY DEPARTMENT CONT'D.
Proposed Change to
Purchasing By-law
#94-129 - Bid Bonds
Versus Certified
Cheques
COO.GE
Resolution #GPA-595-96
Moved by Councillor Scott, seconded by Councillor Pingle
THAT Report TR-92-96 be received; and
THAT Purchasing By-law #94-129 be amended, Paragraph 6, Item 6.03dl, Release
of Information to Bidders and Paragraph 10, Bonds and Deposits, as identified in
Schedule "A" attached to Report TR-92-96.
"CARRIED"
Clarke Museum - Long Resolution #GPA-596-96
Term Planned Funding
R03.CL Moved by Mayor Hamre, seconded by Counci llor Scott
FIRE DEPARTMENT
Monthly Fire Report
October, 1996
P16.MO
Recommendations
from the "Who Does
What" Panel
P16.MO
THAT Report TR-93-96 be tabled to allow for Staff to liaise with the Clarke
Museum Board prior to any action being taken.
"CARRIED"
Councillor Scott chaired this portion of the meeting.
Resolution #GPA-597-96
Moved by Councillor Elliott, seconded by Councillor Novak
THAT Report FD-21-96 be received for information.
"CARRIED"
Resolution #GPA-59B-96
Moved by Mayor Hamre, seconded by Councillor Hannah
THAT Report FD-22-96 be received for information; and
THAT Mrs. Evelyn Stroud be advised of the information.
"CARRIED"
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G.P.& A. Minutes
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December 2, 1996
Councillor Hannah chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Municipal Sports
Fields
R04.GE
Month ly Report on
Building Permit
Activity for
November 1996
PIO.MO
Closure of Old
Ki ngston Road
Bridge to Vehicular
Traffic
T09.GE
Resolution #GPA-599-96
Moved by Mayor Hamre, seconded by Counci llor Novak
THAT Report CS-11-96 be received; and
THAT a copy of Report CS-11-96 be forwarded to the Clarington Baseball
Association, the Bowmanville Newcastle Baseball Association and the Darlington
Youth Soccer League.
"CARRIED"
Councillor Elliott chaired this portion of the meeting.
Resolution #GPA-600-96
Moved by Councillor Hannah, seconded by Councillor Novak
THAT Report WD-41-96 be received for information.
"CARRIED"
Resolution #GPA-601-96
Moved by Councillor Dreslinski, seconded by Councillor Pingle
THAT Report WD-42-96 be received;
THAT staff be authorized to advertise a public hearing required by the Municipal
Act to stop up and close Old Kingston Road Bridge and part of Old Kingston Road
(the approaches) to vehicular traffic, in Lot 33, Concession 2, former Darlington
Township;
THAT, if following such Hearing, Counci I approves the by-law to stop-up and
close the bridge and part of the road (the approaches) to vehicular traffic, the
Mayor and Clerk be authorized to execute the necessary documents to complete
the closure;
THAT following the passing of the by-law, Public Works staff be authorized to:
a) install permanent barricades at each end of the closed bridge to prohibit
vehicular traffic, and
b) to improve pedestrian walkway over the bridge and repair handrails;
THAT $300 be obtained from the Bridge and Culvert Maintenance Account No.
7206-00401-0169 to make the necessary repairs to the bridge;
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G.P.& A. Minutes
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December 2, 1996
PUBLIC WORKS DEPARTMENT CONT'D.
THAT the survey costs associated with the closing of the bridge be obtained from
Other Professional Services Account No. 7203-X-024B;
THAT the Clerk obtain approval by Registered Mail from the Region of Durham;
and
THAT the Municipality's solicitor be directed to take all actions necessary to
complete the closure.
"CARRIED"
Grass Cutting Tender Resolution #GPA-602-96
CL96-2 -
Over Expenditure Moved by Mayor Hamre, seconded by Councillor Dreslinski
FIB.QU
ADMINISTRATION
UNFINISHED BUSINESS
OTHER BUSINESS
Ward Boundaries
C07.
Legislation -
Development
Charges
F21.GE
THAT Report WD-43-96 be received for information.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
There were no reports considered under this section of the agenda.
There were no items considered under this section of the agenda.
Resolution #GPA-603-96
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the verbal report of the Municipality's solicitor pertaining to ward
boundaries be received for information.
"CARRIED"
Resolution #GPA-604-96
Moved by Councillor Scott, seconded by Councillor Pingle
THAT the Chief Administrative Officer report on the effect of the proposed
Development Charges legislation, outlining ways that taxpayers can be protected if
the legislation has a negative effect on the taxpayers.
"CARRIED"
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G.P.& A. Minutes
ADJOURNMENT
-11-
December 2, 1996
Resolution #GPA-605-96
Moved by Councillor Novak, seconded by Councillor Elliott
THAT the meeting adjourn at 12:50 p.m.
"CARRIED"
/ff~~~d/)
Diane Hamre, Mayor
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