HomeMy WebLinkAbout11/18/1996
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
November IB, 1996
ROLL CALL
Present Were:
Also Present
DEClARATIONS OF
INTEREST
MINUTES
Minutes of a meeting of the General Purpose
and Administration Committee held on Monday,
November IB, 1996 at 9:30 a.m., in the Council Chambers.
Mayor D. Hamre
Councillor A. Dreslinski
Councillor C. Elliott
Councillor L. Hannah
Counci llor M. Novak
Councillor P. Pingle
Councillor D. Scott
Chief Administrative Officer, W. Stockwell
Director of Community Services, ). Caruana (until 11 :45 a.m.)
Deputy Fire Chief, W. Hesson (until 11 :45 a.m.)
Treasurer, M. Marano
Director of Public Works, S. Vokes
Director of Planning and Development, F. Wu (until 11:45 a.m.)
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
There were no declarations of interest stated for this meeting.
Resolution #GPA-549-96
Moved by Councillor Pingle, Seconded by Councillor Hannah
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on November 4, 1996, be approved.
"CARRIED"
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G.P.& A. Minutes
DELEGATIONS
PUBLIC MEETING
- 2 -
November IB, 1996
(a) Barry Jones, 76 Baldwin Street, Newcastle, L 1 B 1 Hl - expressed support for
the recommendations contained in Report PD-156-96 and was present to
answer questions from Members of the Committee.
(b) Pauline Storks, Newcastle Ratepayers, 11 King Street East, Newcastle,
L 1B 1H3 - introduced Dick Lovekin who displayed a photo of the Newcastle
School and requested that the demolition of this building be put on hold to
allow everyone the opportunity for input on how to save this building.
Durham College has expressed an interest in, perhaps, using this site as a
College Education Program Centre.
(c) Janice Brown, 21 Alderbrook Dr., Courtice, L 1E 1 N4 and
(d) Manon Jenkin, Unit 43, 1400 Mary SI. N., Oshawa, L1G 7B6 - expressed
support for the recommendations contained in Report TR-88-96, stating that
space in the Courtice Community Complex will be maximized as a licensed
day care centre and an indoor playground.
Councillor Dreslinski chaired this portion of the meeting.
(a) Proposed Street Name Change - Regional Road 14 between Regional Rod 4
(Taunton Road) and Regional Road 20 - Municipality of Clarington
This notice is to advise residents of Clarington that jurisdiction for Regional
Road 14 between Regional Road 4 (Taunton Road) and Regional Road 20 has
been transferred from the Regional Municipality of Durham to the Municipality of
Clarington and therefore, for this segment of Regional Road 14 the name
"Regional Road 14" is not longer appl icable.
The Municipality proposes to rename the above segment by using the street
names of the existing adjoining and aligned roads. This proposal would have the
following effect:
1) change the street name of that portion of "Regional Road No. 14" northerly
from Taunton Road to Concession Road 7 to "Liberty Street North";
2) change the street name of that portion of "Regional Road No. 14" easterly
and within Lots 9 and 10, former Township of Darlington to "Concession
Road 7";
3) change the street name of that portion of "Regional Road No. 14" northerly
from Concession Road 7 to Concession Road 8 to "Clemens Road";
4) change the street name of that portion of "Regional Road No. 14" easterly
and within Lots 7 and B, former Township of Darlington to "Concession
Road 8"; and
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G.P.& A. Minutes
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November IB, 1996
PUBLIC MEETING CONT'D.
5) change the street name of that portion of "Regional Road No. 14" northerly
from Concession Road B to Regional Road No. 20 to "Bethesda Road".
This notice is for not only property owners that have municipal addresses that
could be affected but, for;ill property owners that have property that abuts the
above portions of the former Regional Road No. 14. This includes property
owners that have a municipal address that is not on Regional Road No. 14.
Paul Vaneyk, R.R. #5, 3008 Concession Road 7, Bowmanville, L 1C 3K6,
circulated documentation which included a petition containing approximately 136
signatures of individuals requesting that the road from Bowmanville Town limits
to Taunton Road and North as described in Nos. 1, 2, 3, 4 and 5 of the proposed
amendment retain the name by which it has been known for over 100 years - the
Manvers Road or alternatively "Historic Manvers Road".
No one spoke in support of this application.
PLANNING AND DEVELOPMENT DEPARTMENT
Municipality of
Clarington -
Proposed Street
Name Changes
D19.
Courtice Main
Central Area Study
Secondary Plan and
Urban Design Plan
and Guidelines
DOB.CO
Resolution #GPA-550-96
Moved by Mayor Hamre, seconded by Councillor Hannah
THAT Report PD-152-96 be received;
THAT the street renaming matter be referred back to staff for preparation of a
subsequent recommendation report;
THAT staff make the necessary research to the possible renaming of this road to
"Historical Manvers Road"; and
THAT the Durham Region Planning Department and Mr. P. Vaneyk, lead
petitioner, be advised of Council's decision.
"CARRIED"
Resolution #GPA-551-96
Moved by Councillor Novak, seconded by Councillor Elliott
THAT Report PD-153-96 be received for information; and
THAT the interested parties listed in Report PD-153-96 receive a copy of Report
PD-153-96 and be advised of Council's decision.
"CARRIED"
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G.P.& A. Minutes
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November IB, 1996
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Municipality of
Clarington Proposed
Street Name Change
"Sommerscales Drive"
to "Somerscales
Driven
D19.
Environmental
Management Plan
Wilmot Creek
Nature Reserve
E05.GE
Resolution #GPA-552-96
Moved by Councillor Pingle, seconded by Councillor Scott
THAT Report PD-154-96 be received;
THAT Staff be authorized to take the appropriate action pursuant to municipal
policy and the provisions of Section 210 (111) of the Municipal Act, for
consideration of the proposed street name change of "Sommerscales" Drive to
"Somerscales" Drive; and
THAT the landowners fronting onto Sommerscales Drive be provided notice
through a direct mail circulation.
"CARRIED"
Resolution #GPA-553-96
Moved by Councillor Scott, seconded by Mayor Hamre
THAT Report PD-155-96 be received;
THAT Staff be authorized to issue the Request of Proposal for the Wilmot Creek
Nature Reserve Environmental Management Plan and report back with a
recommended consultant;
THAT an Advisory Committee for the Wilmot Creek Nature Reserve be
established with the membership identified in Report PD-155-96;
THAT Council appoint a member of Council to sit on the Advisory Committee;
and
THAT the existing lease arrangements with the tenant farmers in the Wilmot Creek
Nature Reserve be terminated as of May 31,1997 and the Property Manager be
authorized to negotiate the revised lease arrangements with the tenant farmers as
indicated in Report PD-155-96.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-554-96
Moved by Councillor Hannah, seconded by Mayor Hamre
THAT the fourth paragraph of Resolution #GPA-553-96 be amended by replacing
the words "a member of Council" with "Councillor Ann Dreslinski".
"CARRIED"
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G.P.& A. Minutes
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November IB, 1996
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
The foregoing Resolution #GPA-553-96 was then put to a vote and "CARRIED AS
AMENDED".
The Deputy Clerk advised that the name of Mr. Hugh Neill had inadvertently
been excluded from the list of delegations on the agenda and requested that
Mr. Neill be heard at this time.
Mr. Hugh Neill, 2111 Prestonvale Road, Courtice, L 1E 252, expressed support for
the recommendations contained in Report PD-15B-96, specifically Referral No. 34.
Rezoning Application Resolution #GPA-555-96
Tylman, Tylman,
Hassall & Hassall Moved by Mayor Hamre, seconded by Councillor Novak
D14.DEV.96.015
Approval of
Clarington
Official Plan
D25.CL
Deferrals of Portions
of Clarington
Official Plan
D25.Cl
THAT Report PD-156-96 be received;
THAT the application to amend the former Town of Newcastle Comprehensive
Zoning By-law B4-63 submitted by Barry Jones on behalf of Charles Tylman,
Bernice Tylman, Peter Hassall and Paula Hassall be approved;
THAT the By-law attached to Report PD-156-96 be passed;
THAT a copy of Report PD-156-96 and the By-law be forwarded to the Region of
Durham Planning Department; and
THAT all interested parties listed in Report PD-156-96 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-556-96
Moved by Counci llor Hannah, seconded by Counci llor Novak
THAT Report PD-157-96 be received for information.
"CARRIED"
Resolution #GPA-557-96
Moved by Mayor Hamre, seconded by Counci llor Novak
THAT Report PD-158-96 be received;
THAT the Region of Durham be requested to modify and approve Section 23.10.1
of the Clarington Official Plan in accordance with the modification contained in
Attachment #1 to Report PD-15B-96 (Deferral No. 2B);
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G.P.& A. Minutes
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November IB, 1996
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
CLERK'S DEPARTMENT
Animal Control
Month ly Report
for October 1996
P14.MO
That the Region of Durham be requested to approve the land use designation in
the Clarington Official Plan for the lands on the north-east corner of Prestonvale
Road and Bloor Street as Future Urban Residential Area on Map A 1 (Deferral
No. 34);
That the Region of Durham be requested to modify and approve the pol icies and
designations of the C1arington Official Plan affecting certain lands in north
Newcastle Village in accordance with revised modifications contained in
Attachment #5 to Report PD-15B-96 (Deferral No. 37); and
That a copy of Report PD-158-96 and Council's resolution be forwarded to the
Regional Clerk, the Regional Planning Department, the interested parties listed in
Report PD-15B-96 and any delegations.
"CARRIED"
Resolution #GPA-55B-96
Moved by Councillor Novak, seconded by Mayor Hamre
THAT the Committee recess for fifteen minutes.
"CARRIED"
The meeting reconvened at 10:40 a.m.
Councillor Pingle chaired this portion of the meeting.
Resolution #GPA-559-96
Moved by Councillor Scott, seconded by Councillor Dreslinski
THAT Report CD-55-96 be received for information; and
THAT a copy of Report CD-55-96 be forwarded to Animal Alliance of Canada.
"CARRIED"
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G.P.& A. Minutes
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November 18, 1996
CLERK'S DEPARTMENT CONT'D.
Appointments to
Animal Advisory
Committee
C12.AN
Resolution #GPA-560-96
Moved by Mayor Hamre, seconded by Councillor Scott
THAT Report CD-56-96 be received;
THAT Council make the following appointments to the Animal Advisory
Committee:
3 Commun ity Representatives
1 Veterinarian
1 Representative from Durham Animal Adoption
1 Representative from the Canadian Association of Zoological Parks and
Aquariums
Senior Animal Control Officer or alternate
Deputy Clerk or alternate; and
1 Council Member
THAT the applicants be advised of Council's decision.
SEE FOLLOWING MOTIONS
Resolution #GPA-561-96
Moved by Mayor Hamre, seconded by Councillor Hannah
THAT the foregoing recommendation be divided to allow for the number of
community representatives to be appointed to be considered separately.
"CARRIED"
Resolution #GPA-562-96
Moved by Mayor Hamre, seconded by Councillor Scott
THAT all six individuals who submitted applications be appointed as community
representatives on the Animal Advisory Committee:
Patricia Chatham
Todd Hoffman
Kerry Meydam
Kim Morgan-Deriet
Kristine Schofield
Evylin Stroud
"CARRIED"
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G.P.& A. Minutes
- 8-
November IB, 1996
CLERK'S DEPARTMENT CONT'D.
Mark Stewart -
An imal Licensing
Service Inc.
P09.AN
Resolution #GPA-563-96
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT Councillor Novak be appointed to the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-564-96
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Laurie Davis be appointed to represent the Durham Animal Adoption;
THAT E. M. Kilpatrick, Bowmanville Veterinary Clinic and Gregory Topolie,
G.B.T. Animal Care Facilities Limited, be appointed to the Animal Advisory
Committee;
THAT Michael Hackenberger, Bowmanville Zoo, and Wolfram H. Klose, Jungle
Cat World be appointed to the Animal Advisory Committee;
THAT Sheila Elkington, Sr. Animal Control Officer, or alternate, be appointed to
the Animal Advisory Committee; and
THAT Marie P. Knight, Deputy Clerk, or alternate, be appointed to the Animal
Advisory Committee.
"CARRIED"
Resolution #GPA-565-96
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Report CD-57-96 be received;
THAT Animal Licensing Service Inc. be given the exclusive rights to sell door to
door licenses in the Municipality of Clarington for the year 1997 commencing on
March 1, 1997 unti I November 30, 1997 and subject to review by Counci I at the
end of the year;
THAT the agreement be executed by the Mayor and Town Clerk and the
authorizing By-law be forwarded to Council for approval; and
THAT Mark Stewart, Animal Licensing Service Inc., be advised of Council's
decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTIONS)
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G.P.& A. Minutes
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November IB, 1996
CLERK'S DEPARTMENT CONT'D.
Resolution #GPA-566-96
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the foregoing Resolution #GPA-567-96 be amended by changing the hours
of operation contained in Paragraph 1.01 of the agreement attached to Report
CD-57-96 from "9:00 a.m. and 9:00 p.m." to "9:00 a.m. and 8:00 p.m.".
"CARRIED"
The foregoing Resolution #GPA-565-96 was then put to a vote and "CARRIED AS
AMENDED."
Appointment of Parking Resolution #GPA-567-97
Enforcement Officer
H03. Moved by Councillor Novak, seconded by Councillor Dreslinski
THAT Report CD-5B-96 be received;
THAT Committee recommend to Council the appointment of Joa-Lee Harbinson as
a Parking Enforcement Officer and the By-laws attached to Report CD-58-96 be
approved; and
THAT Ms. Joa-Lee Harbinson be advised Council's decision.
"CARRIED"
Councillor Novak chaired this portion of the meeting.
TREASURY DEPARTMENT
RFP96-2, Courtice Resolution #GPA-56B-96
Community Complex
Section II - Lease Moved by Councillor Hannah, seconded by Mayor Hamre
of Approximately
5,500 sq.ft. THAT Report TR-BB-96 be received;
F18.QU
THAT the proposed lease agreement from Janice Brown and Todd Jenkin, in the
amount of $12.00 per square foot, for the lease of approximately 5,500 square
feet, be accepted;
THAT the Lessee's acceptance of the lease be subject to: the Lessee arranging
satisfactory financing; approval of the associated leasehold improvement costs;
and agreement to the designated available space, all within fourteen (14) days of
acceptance of the offer;
THAT the By-law attached to Report TR-BB-96, marked Schedule "B", authorizing
the Mayor and Clerk to execute the lease agreement be forwarded to Counci I for
approval; and
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G.P.& A. Minutes
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November 18, 1996
TREASURY DEPARTMENT CONT'D.
THAT the approval be subject to the review of the proposed agreement by the
Municipality's solicitor.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-569-96
Moved by Councillor Hannah, seconded by Councillor Elliott
THAT Paragraph 3.3 of the agreement attached to Report TR-8B-96 be amended
by replacing the word "subsequent" with the word "potential".
"CARRIED"
The foregoing Resolution #GPA-568-96 was then put to a vote and "CARRIED AS
AMENDED".
Councillor Scott chaired this portion of the meeting.
FIRE DEPARTMENT
New Fire Department Resolution #GPA-570-96
Procedures
P16.MO Moved by Councillor Hannah, seconded by Councillor Novak
THAT Report FD-20-96 be received for information.
"CARRIED"
Councillor Hannah chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Parking Fee -
Orono Park
POl.
Resolution #GPA-571-96
Moved by Councillor Novak, seconded by Mayor Hamre
THAT Report CS-I0-96 be received;
THAT the Orono Athletic Association be encouraged to apply for parking passes
at Orono Park, during weekend tournaments; and
THAT Mr. Ray Bester, President of Orono Athletic Association be informed of
action taken.
"CARRIED"
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G.P.& A. Minutes
Monthly Report on
Building Permit
Activity for
October 1996
PI0.MO
-11-
November IB, 1996
Councillor Elliott chaired this portion of the meeting.
Resolution #GPA-572-96
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report WD-36-96 be received for information.
"CARRIED"
Fence-Viewers' Award Resolution #GPA-573-96
Common Boundary
Between Stuart Park Moved by Councillor Novak, seconded by Councillor Dreslinski
and Katheri ne
Noordman THAT Report WD-37-96 be received;
POl.
THAT the Municipality of C1arington pay $1 ,00B.4B (50% of $2,017.00) to
Katherine Noordman in accordance with the Fence-Viewers' Award (Attachment
NO.2 to Report WD-37-96), FORTHWITH; and
THAT the funds be obtained from the Community Service Lot Levy Account No.
1110-156-X, FORTHWITH.
"CARRIED"
Easement Agreements Resolution #GPA-574-96
Orono Fuel & Lumber
Danny & Ellen Moved by Councillor Dreslinski, seconded by Councillor Scott
Bonikowsky
THAT Report WD-3B-96 be received;
THAT The Corporation of the Municipality of C1arington enter into an Easement
Agreement with Orono Fuel and Lumber Co. Ltd., Station Street East in Orono, for
a maintenance easement over property described as Part 1, Plan 40R-1720B
(Attachment No.1 to Report WD-3B-96), for the nominal sum of $2.00, plus all
costs;
THAT The Corporation of the Municipality of Clarington enter into an Easement
Agreement with Danny Allen Bonikowsky and Ellen Mariyn Bonikowsky, for a
maintenance easement over property described as Part 1, Plan 40R-17005
(Attachment NO.2 to Report WD-3B-96), for the nominal sum of $2.00, plus all
costsi
THAT The Corporation of the Municipality of Clarington enter into an Easement
Agreement with the Peterborough Victoria Northumberland Clarington Roman
Catholic Separate School Board (St. Joseph's School), for a maintenance easement
over property described as Part 2, Plan 40R-17005 (Attachment No.2 to Report
WD-3B-96), for the nominal sum of $2.00, plus all costs;
THAT the three (3) Easement Agreements are to be to the satisfaction of the
Di rector of Public Works;
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November IB, 1996
PUBLIC WORKS DEPARTMENT CONT'D.
THAT the three (3) proposed by-laws (Attachment Nos. 3, 4 and 5 to Report
WD-3B-96) be passed authorizing the Mayor and Clerk to execute the three (3)
Easement Agreements;
THAT the Municipality's Solicitor be directed to take the necessary action to
register the three (3) Easement Agreements;
THAT all funds associated with acquiring the three (3) Easements be obtained
from:
Mutton Court
Station Street
7205-96010-0169
7205-96003-0169; and
THAT Orono Fuel and Lumber Co. Ltd., Danny Allen Bonikowsky and Ellen
Marlyn Bonikowsky, and the Peterborough Victoria Northumberland Clarington
Roman Catholic Separate School Board be advised of Council's decision.
"CARRIED"
Ministry of Fisheries Resolution #GPA-575-96
and Oceans - Lease
Agreement - Graham Moved by Mayor Hamre, seconded by Councillor Novak
and Bowmanvi lie
Creek Harbour Mouths THAT Report WD-39-96 be received;
THAT the proposed Two Year Lease Agreement from the Ministry of Fisheries and
Oceans not be approved;
THAT Council adopt the following as their official position:
a) That the Municipality is not prepared to assume responsibility for the Graham
Creek breakwalls (Bondhead) in isolation from the Bowmanville Creek
breakwalls;
b) That the approaches to all the breakwalls must be in public ownership in
sufficient amount to be meaningful and useable; and
c) That discussion occur on financial arrangements to fully or partially offset
future maintenance expenditures;
THAT staff be authorized to enter into discussions with the staff from the Ministry
of Fisheries and Oceans; and
THAT the Ministry of Fisheries and Oceans, and the member municipalities of the
Region of Durham be advised of Council's decision.
"CARRIED"
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ADMINISTRATION
Reporting of
Pending Court Cases
C.A.O to Report
on Outstanding
Issues
Confidential Reports
ADMIN-31-96 and
ADMIN-32-96
UNFINISHED BUSINESS
Proposed Demol ition
of Newcastle School
OTHER BUSINESS
- 13-
November IB, 1996
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-576-96
Moved by Councillor Dreslinski, seconded by Councillor Pingle
THAT Report ADMIN-30-96 be received for information.
"CARRIED"
Resolution #GPA-577-96
Moved by Councillor Scott, seconded by Councillor Pingle
THAT the Chief Administrative Officer report to Council on a quarterly basis
regarding outstanding issues.
"CARRIED"
Resolution #GPA-578-96
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Confidential Reports ADMIN-31-96 and ADMIN-32-96 be referred to the
end of the agenda to be considered at a closed meeting.
Resolution #GPA-579-96
Moved by Councillor Scott, seconded by Councillor Dreslinski
THAT the Northumberland and Clarington Board of Education be encouraged to
hold a public meeting before any further action is taken pertaining to the
demolition of the Newcastle School; and
THAT Mr. Dick Lovekin be advised of Council's decision.
"CARRIED"
Resolution #GPA-5BO-96
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the meeting be closed for consideration of Confidential Report
ADMIN-31-96 pertaining to a personnel matter and Confidential Report
ADMIN-32-96 pertaining to a property matter.
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November IB, 1996
OTHER BUSINESS CONT'D.
ADJOURNMENT
Resolution #GPA-5Bl-96
Moved by Councillor Novak, seconded by Councillor Dreslinski
THAT the actions taken at the closed meeting be ratified.
"CARRIED"
Resolution #GPA-5B2-96
Moved by Councillor Elliott, seconded by Councillor Novak
THAT the meeting adjourn at 11 :55 a.m.
"CARRIED"
LM~~4/Pft /
Diane Hamre, Mayor
/~~2"
_ ie P. Deputy Clerk
3'1.1
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