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HomeMy WebLinkAbout10/07/1996 . . . MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee October 7, 1996 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 7, 1996, at 9:30 a.m., in the Council Chambers ROLL CALL Present Were: Mayor D. Hamre Councillor A. Dreslinski Councillor C. Elliott Councillor L. Hannah Councillor M. Novak Councillor P. Pingle Councillor D. Scott Also Present: Chief Administrative Officer, W. H. Stockwell Director of Community Services, J. Caruana Deputy Fire Chief, W. Hesson Treasurer, M. Marano Director of Public Works, S. Vokes Director of Planning and Development, F. Wu Deputy Clerk, M. Knight Mayor Hamre chaired this portion of the meeting. DECLARATIONS OF IN1EREST Councillor Novak indicated that she would be making a declaration of interest pertaining to Report PD-133-96; One of Councillor Novak's relatives resides in the area. MINUTES Resolution #GPA-495-96 Moved by Councillor Hannah, seconded by Councillor Dreslinski THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on September 23, 1996, be approved. "CARRIED" DELEGATIONS a) Wiebe Brinkman, 374 Scugog Road, RR #1, Bowmanville, LIC 3K2, was called but was not present. b) Andy Anderson, Headgate Group, 85 Carlew Drive, Suite 107, Don Mills, M3A 2P8, expressed support for the recommendations contained in Report PD-137-96. 301 . . . G.P.& A. Minutes DELEGATIONS PUBLIC MEETING - 2 - October 7, 1996 c) Ron Collis, Ad Hoc Yonth Committee, c/o 177 Vail Meadows Crescent, Bowmanville, LIC 4T4, circulated a copy of his presentation wherein he requested the following: . THAT Council clearly endorse the recommendations of the Ad Hoc Committee to Assist Youth; . THAT Council recognize the Youth Council and Advisory Board as being the main body to speak to youth issues and to co- ordinate youth programs. etc.; . THAT a Member of Council sit on the Advisory Board; . THAT a staff member from the Municipality assist with the design of the implementation strategy; and . THAT, once the implementation strategy has been designed, the Ad Hoc Committee be formally disbanded. Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding Public Meetings for the following application: (a) Proposed Zoning Amendment - Part Lot 28, Concession 2, former Township of Darlington - Alan Berk on behlf of W.E. Roth Construction Ltd. The Deputy Clerk advised that public notices were sent by first class mail on or before September 6, 1996, to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition, notices were also posted on the site prior to September 6, 1996. This notice procedure is in compliance to the Ontario Regulation made under the Planning Act. The Chairman announced that the Director of Planning and Development would describe the purpose and effect of the proposed amendment, then the objectors would be heard, followed by the supporters and the applicant. (a) Report PD-131-96 - Alan Berk on behalf of W.E. Roth Construction Ltd. _ the purpose and effect of the rezoning application is to rezone the property from "Agricultural (A)" to an appropriate zone to permit the development of a gas bar and kiosk. 302 . . . G.P.& A. Minutes PUBLIC MEETING - 3- October 7, 1996 Bill Paterson, 1909 Bloor Street East, R.R. #2, Bowmanville, LIC 3K3 - appeared on behalf of some 50 local residents who are opposed to tbis application because: . It will be located right in the middle of a prime agricultural and residential area; . The proposed use is not appropriate; . The site is not serviced; . This is an environmental invasion which will have a detrimental effect on adjacent wells and streams; . There will be fumes and noise pollution; . This is a dangerous corner and the proposed location of the entrance would create a vehicular hazard; and . The rural atmosphere which has been enjoyed by local residents will be destroyed. Maryan Buzza, 2252 Courtice Road, Conrtice, LIE 2M8 - circulated documentation dated September 29, 1996, and expressed support for the remarks made by Mr. Bill Paterson. She noted that "it does not make sense to permit development of this rural area at this time, nor is it desired by the majority of immediate residents." In their correspondence, Ralph and Maryan Buzza questioned the actual intent of the rezoning and stated that the proposed application is not complimentary to the quiet agriculturaVresidential area across from a church, and will not enhance the rural lifestyle. Lloyd Down, 1687 Baseline Road West, Courtice, LIE 2S6 - appeared on behalf of the Ebeneezer United Church congregation and expressed opposition to this proposal on the basis that it is pre-mature to consider such a drastic change at this location and the presence of a gasoline station would not be conducive at the accustomed atmosphere of the congregation of the Ebeneezer United Church, which was built 130 years ago. Alan Berk, Solicitor, 650 King Street East, Oshawa, LIB IG5 - delved into the background of the application, saying that it had been revised in an effort to address concerns of the local residents. He noted that the Regional Public Works Department has no objection to this application and the land under review for rezoning, has not been farmed for at least 15 to 20 years. He noted that, in his estimation, there is a need for a gas bar due to development which will be taking place in the southwest Courtice area and that, even in rural areas, some parcels are designated commercial. He questioned the logic behind having one side of a major north/south arterial road zoned urban and the other side of the road zoned rural. In his estimation, the rural zoning should be extended to the nearest collective road. He advised that his client has undertaken studies which show a definite need for a gas bar. 303 . . . G.P.& A. Minutes - 4 - October 7, 1996 PLANNING & DEVELOPMENT DEPARTMENT Resolution #GPA-496-96 Rezoning & Site Plan Moved by Councillor Hannah. seconded by Councillor Elliott W.E. Roth Construction DI4.DEV.94-054 TIIAT Report PD-13I-96 be received; D09.0PA-94-007/D Municipal Guidelines Preparation of Environmental Impact Studies E05.GE TIIAT the Revised Application to amend the Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, as amended, submitted by Alan Berk on behalf of W.E. Roth Construction Limited be referred back to Staff for further processing and preparation of a subsequent report upon receipt of all outstanding comments; and TIIAT the Durham Region Planning Department and all interested parties listed in Report PD-13I-96 and any delegation, be advised of Council's decision. "CARRIED" Resolution #GPA-497-96 Moved by Mayor Hamre, seconded by Councillor Novak TIIA T Report PD-132-96 be received; THAT the document entitled "Municipality of Clarington - Guidelines for the Preparation of Environmental Impact Studies", attached to Report PD-132-96 as Attachment No.1, be endorsed by Council; and TIIA T Staff be authorized to seek Expressions of Interest from qualified consulting firms in order to recommend a short-list of consultants to Council for consideration in the preparation of Environmental Impact Studies. "CARRIED" Councillor Novak made a declaration of interest pertaining to Report PD-133-96; vacated her chair and refrained from discussion and voting. One of Councillor Novak's relatives resides in the area. Resolution #GPA-498-96 Trulls Road Moved by Mayor Hamre, seconded by Councillor Pingle Woods Environmental Impact Study TIIAT Report PD-I33-96 be received; and DI2.I8T-95029 TIIA T the awarding of the contract for the Environmental Impact Study for the Trulls Road Woods, be exempted from the requirement of By-law 94-129, as amended, being the Municipality's Purchasing By-law, if the value of the contract exceeds $20,000.00. "CARRIED" 304 . . . G.P.& A. Minutes - 5- October 7, 1996 PLANNING & DEVELOPMENT Resolution #GPA-499-96 Monthly Building Report - Building Permit Activity for September 1996 PlO.MO Decisions of the Committee of Adjustment for September 26, 1996 D13.CO Exemption From Sign By-law 76-25 Kaitlin Group T07.S1 Draft Plan of Subdivision - Roker Park Development D12.18T-90043 Moved by Councillor Scott, seconded by Councillor Elliott THAT Report PD-134-96 be received for information. "CARRIEDII Resolution #GPA-500-96 Moved by Mayor Hamre, seconded by Councillor Novak THAT Report PD-135-96 be received; THAT Council concur with the decisions of the Committee of Adjustment made on September 26, 1996; and THAT staff be authorized to appear before the Ontario Municipal Board to defend the decision of the Committee of Adjustment in the event of an appeal. "CARRIED" Resolution #GPA-501-96 Moved by Mayor Hamre, seconded by Councillor Novak THAT Report PD-136-96 be received; and THAT the by-law attached to Report PD-136-96 amending the Sign By-law, be approved. IlCARRIEDlI Resolution #GPA-502-96 Moved by Councillor Pingle, seconded by Councillor Elliott THAT Report PD-137-96 be tabled pending the Director of Planning & Development reporting back on a better apportionment of single and semi- detached dwellings; and THAT the Director of Public Works and the Treasurer advise on the allocation of funds for the construction of the Scugog sidewalks. "MOTION LOST" 305 . . . .' G.P.& A. Minutes - 6 - October 7, 1996 PLANNING & DEVELOPMENT Resolution #GPA-503-96 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report PD-137-96 be received; THAT the proposed Plan of Subdivision 18T-90043 as revised and dated April 2, 1996, as per attachment No.1 be approved subject to the conditions contained in Report PD-137-96; THAT the Mayor and Clerk be authorized, by by-law, to execute a Subdivision Agreement between the Owner and the Municipality of Clarington at such time as the agreement has been finalized to the satisfaction of the Director of the Public Works and Director of Planning & Development; THAT a copy of Report PD-137-96 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PD-137-96 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-504-96 Moved by Mayor Hamre, seconded by Councillor Pingle THAT the Committee recess for 15 minutes. "CARRIED" The meeting reconvened at 11:00 a.m. Councillor Pingle chaired this portion of the meeting. CLERK'S DEPARTMENT Resolution #GPA-505-96 Financial Donations Moved by Novak, seconded by Councillor Hannah to the Animal Control Shelter THAT Report CD-48-96 be received; and PI4.AN THAT donations received by the Animal Control Services be deposited in the Animal Control Services Equipment Reserve Account #29000-12-X. "CARRIED" 306 . . . G.P.& A. Minutes CLERK'S DEPARTMENT - 7 - October 7, 1996 Resolution #GPA-506-96 Parking Enforcement Moved by Councillor Dreslinski, seconded by Councillor Scott Monthly Report for August 1996 lliAT Report CD-49-96 be received for information; and T02.P A Animal Control Monthly Report for August 1996 P14.AN Exemption From Zoning By-law Requirements - John Rice T02.P A lliAT a copy of Report CD-49-96 be forwarded to the. Bowmanville B.I.A. for their information. "CARRIED" Resolution #GPA-507-96 Moved by Councillor Dreslinski, seconded by Councillor Novak lliAT Report CD-50-96 be received for information; and lliAT a copy of Report CD-50-96 be forwarded to Animal Alliance of Canada. "CARRIED" Resolution #GPA-508-96 Moved by Mayor Hamre, seconded by Councillor Dreslinski lliAT Report CD-51-96 be received; THAT the request from Mr. John Rice for an exemption from the Zoning By-law be denied; and lliAT Mr. John Rice and the Bowmanville B.I.A., be advised of Council's decision. IlCARRIEDII Councillor Novak chaired this portion of the meeting. TREASURY DEPARTMENT Tender CL96-17 Construction of Avondale Park F18.QU Resolution #GPA-509-96 Moved by Councillor Dreslinski, seconded by Councillor Hannah lliAT Report TR-79-96 be received; lliAT Mopal Construction Ltd., Gormley, Ontario, with a total bid in the amount of $393,153.31, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender CL96-17, be awarded the contract for construction of Avondale Park; 307 . . . G.P.& A. Minutes - 8- October 7, 1996 TREASURY DEPARTMENT FIRE DEPARTMENT COMMUNITY SERVICES PUBLIC WORKS Estate of Clare John Garton Donation Fl1.CH Closure & Conveyance Part Lot 9, Cone. 6 Former Clarke Helen & Keith Wood T09.WO THAT the funds required be drawn from the 1996 Public Works Capital Budget for Avondale Park Development; and THAT the by-law attached to Report TR-79-96, marked Schedule "N, be approved. "CARRIED" Councillor Scott chaired this portion of the meeting. There were no reports considered under this section of the agenda. Councillor Hannah chaired this portion of the meeting. There were no reports considered under this section of the agenda. Councillor Elliott chaired this portion of the meeting. Resolution #GPA-51O-96 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report WD-32-96 be received; THAT, upon receiving the grant of Five Hundred Dollars ($500) from the Estate of Clare John Garton, the funds be deposited to the Perpetual Care Fund, Account No. 2003-00010-0000; and THAT, upon receiving the grant, a letter expressing Council's appreciation be sent to the estate and family of the late Clare John Garton. "CARRIED" Resolution #GPA-511-96 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT Report WD-33-96 be received; THAT the unopened portion of King Street, in the Hamlet of Kendal, former Clarke Township, described as Part 1, Plan 40R-14432, be declared to be surplus property; 308 . . . ,- G.P.& A. Minutes - 9 - October 7, 1996 PUBLIC WORKS DEPARTMENT Transfer of Daylight Triangles to Region Regional Road 3 and Potters Lane Enniskillen L07.RE ADMINISTRATION UNFINISHED BUSINESS Ad Hoc Committee to Assist Youth Report to Council S04.YO THAT the selling price of the surplus property be established at $5,600, plus all costs associated with this transaction; THAT staff be authorized to advertise a Public Hearing, required by the Municipal Act, to stop up, close and convey that part of the unopened portion of King Street in the Hamlet of Kendal to Helen and Keith Wood; THAT if, following such Hearing, Council decides to pass the by-law to stop-up, close and convey the unopened portion of King Street, the Mayor and Clerk be authorized to execute the necessary documents to complete the closure and conveyance; and THAT Helen and Keith Wood be advised of Council's decision. "CARRIED" Resolution #GPA-512-96 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT Report WD-34-96 be received; THAT the Municipality of Clarington enter into an agreement with the Region of Durham to transfer the daylight triangles shown as Blocks 31 and 32, Plan 10M-775, to the Regional Municipality of Durham; THAT the Mayor and Clerk be authorized to execute the agreement; THAT the Region of Durham pay all costs associated with the transaction; and THAT R. W. Price, Director of Real Estate, Region of Durham, be advised of Council's decision. "CARRIED" Mayor Hamre chaired this portion of the meeting. There were no reports considered under this section of the agenda. Resolution #GPA-513-96 Moved by Councillor Scott, seconded by Councillor Hannah THAT Report CS-09-96 and the presentation made by Ron Collis, be referred back to staff to review and report back at the next General Purpose and Administration Committee meeting to be held on October 21, 1996. "CARRIED" 309 . . . G.P.& A. Minutes - 10- October 7, 1996 UNFINISHED BUSINESS Total Quality Management HI2.TR OTHER BUSINESS Petition - Signs at Intersection of Lamb's Road and T07.GE ADJOURNMENT Resolution #GPA-514-96 Moved by Councillor Dreslinski, seconded by Councillor Elliott THAT Addendum to Report ADMIN-26-96 be received; THAT Report ADMIN-26-96 be received; and THAT Council approve the concept of establishing a staff working committee pending a subsequent report outlining the committee's terms of reference. "CARRIED" Resolution #GPA-515-96 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT the petition pertaining to the intersection of Lamb's Road and Concession 3, be received and referred to the Director of Public Works for report FORTHWITH; and THAT lead petitioner Evelyn Stroobach be advised of Council's decision. IICARRIED" Resolution #GPA-516-96 Moved by Councillor Novak, seconded by Councillor Elliott THAT the meeting adjourn at 11:25 a.m. "CARRIED" ~~~d Diane Hamre, Mayor ~.~ _ Ma~ Deputy Clerk 310