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HomeMy WebLinkAbout06/17/1996 . . . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee ROLL CALL Present Were: Also Present: DECLARATIONS OF I NTE REST MINUTES Minutes of a regular meeting of the General Purpose and Administration Committee held on Monday, June 17, 1996 at 9:30 a.m., in the Council Chambers. Mayor D. Hamre Councillor A. Dreslinski Councillor C. Elliott Councillor L. Hannah Councillor M. Novak Councillor P. Pingle Councillor D. Scott Chief Administrative Officer, W. Stockwell Fire Chief, M. Creighton Arena Manager, S. Rose Deputy Treasurer, N. Taylor Director of Public Works, S. Vokes Director of Planning and Development, F. Wu Clerk, Patti L. Barrie Mayor Hamre chaired this portion of the meeting. There were no declarations of interest stated for this meeting. Resolution #GPA-347-96 Moved by Councillor Dreslinski, seconded by Councillor Hannah June 17, 1996 THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on June 3, 1996, be approved. "CARRIED" 201 G.P.& A. Minutes . PRESENTATIONS . . TREASURY DEPARTMENT Transfers to Reserve and Reserve Funds Year End 1995 F20. - 2- June 17, 1996 Jason White, Project Engineer, Ministry of Transportation introduced Steve Donat, Project Manager, Delcan Corporation, 133 Wynford Drive, North York, M3C lKl, who was retained by the Ministry in July 1995 to prepare preliminary studies on the proposed median barrier and improvements on Highway 401 from Highway 35/115 to Highway 28. Mr. Donat advised Comm ittee that this project has been widely advertised through local newspapers and distribution of 1500 brochures. Three comments are being repeated by a great number of individuals, namely: . the project needs to proceed as soon as possible . the highway needs to be expanded to six lanes at some time . increased noise pollution barriers are required The Ministry is recommending that, in order to improve the level of service for this economic corridor, reduce congestion-related accidents and to eliminate the costs associated with staged improvements, Highway 401 be widened to six lanes now, as part of the median barrier construction program. During the construction, it will be necessary to close the Mill Street ramp for a period of approximately one month and the two Newtonville Road ramps for a short time. A public consultation meeting is scheduled to be held on June 27 at Newcastle Community Hall. Bernie Chandler, Deloitte & Touche, Bank of Commerce Building, 2 Simcoe Street South, P.O. Box 800, Oshawa, L1H 7N1 presented the annual audit report and related management letter for the year 1995. He indicated that the Municipality is in good financial condition, with the surplus increasing from $2.6 million to $3.5 million during 1995. Resolution #GPA-348-96 Moved by Councillor Novak, seconded by Councillor Dreslinski THAT the agenda be altered to consider Reports TR-36-96 and TR-44-96 at this time. "CARRIED" Resolution #GPA-349-96 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT Report TR-36-96 be received; THAT the transfers to the Reserves/Reserve Funds identified in Report TR-36-96 be endorsed; and THAT the above recommendations be approved. "CARRIED" 202 G.P.& A. Minutes - 3- June 17, 1996 . TREASURY DEPARTMENT CONT'D. 1995 Audit Report and Resolution #GPA-350-96 Management Letter F03. Moved by Councillor Dreslinski, seconded by Councillor Novak THAT Report TR-44-96 be received; THAT the Financial Statements for the year ended December 31, 1995 (under separate cover) be adopted; THAT the recommendations contained in the management letter be reviewed by staff and addressed appropriately and staff report back on any necessary changes; THAT the By-law (Schedule "A" attached to Report TR-44-96) be approved to retain the firm of Deloitte and Touche as the Municipality's auditors for the five year period 1997 to 2001 subject to an annual review and appointment; and THAT the firm of Deloitte and Touche be appointed as the Municipality's Auditors for the 1996 year end audit. "CARRIED" PRESENTATIONS CONT'D. . Bob Strickert, Ontario Hydro and a Representative of Atomic Energy Control Board (AECB), P.O. Box 4000, Bowmanville, L lC 3Z8 were called but were not present. DELEGATIONS (a) lulia Holt, 7773 Maynard Road, Box 148, c/o Orono Post Office, Orono, LOB lMO, advised Committee that she has lived in the community for nine years, however, until two or three years ago she was unaware of the existence of Mosport Park. At that time, it became apparent that her indoor environment could no longer be protected from the noise emanating from the facility. She requested that the noise by-law be strengthened and stated that her concerns are not limited only to the noise created by activities at Mosport Park. (b) loe Domitrovic, 3872 Courtice Road, Courtice, L 1E 2L5, advised prior to the meeting that he would not be addressing the Committee. (c) Linda Bradford, 2584 Holt Road, R.R. #6, Bowmanville, L lC 3K7, addressed Committee with respect to Report PD-88-96 and requested that the Clarington Official Plan be modified to recognize her property as part of a "Rural Clusterlt, She stated that there is a "Rural Cluster" zone in close proximity to her property but it seems that this zoning applies only to one house in the middle of a group of twelve houses. . 203 G.P.& A. Minutes - 4- June 17, 1996 . DELEGATIONS CONT'D. (d) Joseph c. Victor, Creighton, Victor, Alexander, Hayward & Morison, 235 King Street East, Oshawa, L 1 H lC5, addressed Committee with respect to Report PD-88-96 and requested that his client's property, located in Part Lot 14, Concession 3, former Township of Darlington be redesignated from "Environmental Protection Areal! to "Medium Density Residential". He stated that a judicial opinion dated February 5, 1996 states that the property is not a woodlot, but rather a Christmas tree plantation which is an agricultural use. Mr. Victor urged Committee to treat this property the same as surrounding land. (e) M. I. McQuaid, Q.c., Weir & Foulds, Exchange Tower, Suite 1600, P.O. Box 480, 2 First Canadian Place, Toronto, M5X lJ5, was called but was not present. . (I) Lynda MacGregor, Bondhead Community Association, 40 Boulton Street, R.R. #8, Newcastle, L 1B 1L9, addressed Committee with respect to Report PD-89-96. She advised the members that the mandate of the Association is to monitor and deal with events that effect the quality of life in the Bondhead area. The Association is in strong opposition to the Kaitlin Group building south of the coastal road. She questioned whether it is logical and rational to begin modifying an Official Plan which the Council has just recently adopted. Mrs. MacGregor urged Committee to become more proactive in acquiring undeveloped lands along the waterfront and questioned why they would wait for a developer to give the required five percent with the hope that it will be along the waterfront. She also indicated that at the public meeting held on May 23,1996, the Kaitlin Group stated that the buildings to be located south of the coastal road will be four or five storeys. It was her understanding, prior to the meeting, that the limit was to be three storeys. (g) Erskine Duncan, Bondhead Community Association, 40 Boulton Street, R.R. #8, Newcastle, L1B 1L9, concurred with Lynda MacGregor's comments pertaining to Report PD-89-96 but questioned Section 4.2 of the report wherein it is stated that the 100 year erosion setback averages 27 metres on the west side of the property. He enquired as to whether it should be greater in this area. (h) lack Eilbeck, Bondhead Community Association, 40 Boulton Street, R.R. its, Newcastle, L 1 B 1 L9, concurred with Lynda MacGregor's comments pertaining to Report PD-89-96. . (i) Bill Daniell, Kaitlin Group, 1029 McNicoll Avenue, Scarborough, M1W 1W6, addressed Committee with respect to Reports PD-89-96 and PO-93-96. He indicated that this parcel of land is a unique property and it is his hope to open it up to the public. In Phase 1 of the development, which represents less than 1/3 of the total property, he has dedicated the required five percent parkland plus seven percent over and above this requirement along the lake. He stated that the buildings will be no more than four storeys. Mr. Daniell advised Committee that some of his literature refers to this development as a "gated" community. He assured the members that this is not the case. There may be a gatehouse located on the property for security, but all roads will be public roads. 204 . . . G.P.& A. Minutes DELEGATIONS CONT'D. PUBLIC MEETI NGS - 5- June 17, 1996 (j) Elva Reid, R.R. #1 Kendal, LOA lEO, addressed Committee with respect to Report PD-89-96. She stated that this area should remain visible, open and available to all individuals who wish to access it. Ms. Reid expressed concern over the presence of a gate house on the property. (k) Avrom Isaacs, 244 Cottingham Street, Toronto, M4V 1C6, addressed Committee with respect to Report PD-90-96 and expressed dismay that the Municipality is still prepared to allow Mill Street to be used as a major thoroughfare to the development, rather than confirming that Toronto Street is to be used to access the development. At one of the first public meetings, it was agreed that the Mill Street route would not be used as a construction route, however, there is no mention of this fact Report PD-90-96. Also, a three storey mass of buildings does not accommodate itself to this rural pastoral setting. (I) Donnalu Wigmore, 244 Cottingham Street, Toronto, M4V lC6, addressed Committee with respect to Report PD-90-96. She stated that if, as a result of interim dealings with the Kaitlin Group, the policies of the original Council approved Official Plan are disregarded and degraded, she believes the only responsible recourse for concerned citizens would be to refer the Official Plan, any related by-laws and the subject plan of subdivision to the Ontario Municipal Board for review. Resolution #GPA-351-96 Moved by Councillor Dreslinski, seconded by Councillor Elliott THAT Committee recess for 15 minutes. "CARRIED" The meeting reconvened at 11:15 a.m. Councillor Dreslinski chaired this portion of the meeting. PLANNING AND DEVELOPMENT DEPARTMENT There were no public meetings scheduled for this meeting. Submissions on the Council-Adopted Municipality of Clarington Official Plan D25.CL Resolution #GPA-352-96 Moved by Councillor Scott, seconded by Councillor Elliott THAT Report PD-88-96 be received; THAT the modification to the Council-Adopted Clarington Official Plan as contained in Report PD-88-96 be approved; THAT the Region of Durham be requested to modify the Clarington Official Plan to reflect said modification; 205 G.P.& A. Minutes - 6 - June 17, 1996 . PLANNING AND DEVELOPMENT CONT'D. THAT all interested parties and delegations regarding each submission dealt with in Report PD-88-96 be advised of Council's decision with respect to that submission; and Subm issions on the Counci I-Adopted Municipality of Clarington Official Plan Regarding the Port of Newcastle D25.CL . Zoning Amendment Appl ication and Proposed Plan of Subdivision Kaitlin Group D14.DEV.96.004 D12.18T.91004 Oshawa Official Plan Review Discussion Paper Policy Directions of the Durham Regional Official Plan D08.DU . THAT a copy of Report PD-88-96 and Council's decision be forwarded to the Durham Region Planning Department. "CARRIED" Resolution #GPA-353-96 Moved by Mayor Hamre, seconded by Councillor Novak THAT Report PD-89-96 be received; THAT the modification to the Council-Adopted Clarington Official Plan as contained in Report PD-89-96 be approved, conditional upon the following: a) maximum height of the buildings to be three storeys b) there will be no gatehouse or anything similar in nature c) all waterfront land, from the west boundary to the east boundary, wi II be put into public ownership THAT all interested parties and delegations regarding each submission dealt with in Report PD-89-96 be advised of Council's decision with respect to that submission; and THAT a copy of Report PD-89-96 and Counci I's decision be forwarded to the Durham Regional Planning Department. "CARRIED" Resolution #GPA-354-96 Moved by Mayor Hamre, seconded by Councillor Elliott THAT Report PD-90-96 be tabled to the Council meeting scheduled to be held on June 24,1996, in order to allow staff to implement Resolution #GPA-353-96. "CARRIED" Resolution #GPA-355-96 Moved by Mayor Hamre, seconded by Counci Ilor Hannah THAT Report PD-91-96 be received for information; and THAT a copy of Report PD-91-96 be forwarded to the Durham Regional Planning Department and the City of Oshawa Department of Development and Planning Services. "CARRIED" 206 G.P.& A. Minutes - 7- June 17, 1996 . PLANNING AND DEVELOPMENT CONT'D. . . Bill 20 - Land Use Planning and Protection Act DOO.GE Durham Lake Ontario Waterfront Report - Proposed Amendment to the Region of Durham Official Plan D08.DU Amendment No. 44 to the City of Oshawa Official Plan D08.0S Disposition of the Schickedanz Applications D08.0PA.89.057/N D14.DEV.89.080 Resolution #GPA-356-96 Moved by Councillor Elliott, seconded by Mayor Hamre THAT Report PD-92-96 be received for information. "CARRIED" Resolution #GPA-357-96 Moved by Mayor Hamre, seconded by Councillor Elliott THAT Report PD-93-96 be received; THAT Report PD-93-96 be endorsed as the Municipality of Clarington's comments on the Durham Lake Ontario Waterfront Report; and THAT a copy of Report PD-93-96 and Council's decision be forwarded to the Region of Durham Planning Department. "CARRIED" Resolution #GPA-358-96 Moved by Councillor Novak, seconded by Councillor Elliott THAT Report PD-94-96 be received; THAT the Region of Durham be advised that the Municipality of Clarington has no objection to Amendment No. 44 to the City of Oshawa Official Plan; and THAT the Durham Region Planning Department and the City of Oshawa, all interested parties listed in Report PD-94-96 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-359-96 Moved by Councillor Hannah, seconded by Councillor Scott THAT Report PD-95-96 be received; THAT official plan amendment application OPA 89-057/N and rezoning application DEV 89-080 be closed; and THAT the applicant, Mr. Michael Hackenberger and Mr. Martin Mostert be advised of Council's decision. "CARRIED" 207 . . . G.P.& A. Minutes Monthly Report on Building Permit Activity P10.MO - 8 - June 17, 1996 Resolution #GPA-360-96 Moved by Councillor Novak, seconded by Councillor Pingle THAT Report PD-96-96 be received for information. "CARRIED" Mayor Hamre provided an update to Committee pertaining to a letter which was earlier received from Laidlaw stating that they are beginning the process to locate a transfer station at their Newtonville site. She advised that a report was presented to the Finance and Administration Committee of Regional Council which stated that the collection of the Regional household waste will be split between three companies. Laidlaw is negotiating with the Ministry of Transportation to lease property at the end of the Clarke-Darlington Townline on a five-year contract for use as a transfer station for Clarington's household waste. The waste will then be transported to Napanee. Resolution #GPA-361-96 Moved by Councillor Elliott, seconded by Councillor Hannah THAT the order of the agenda be altered to allow for consideration of Report PD-83-96, listed under Unfinished Business, at this time. "CARRIED" Post-Circulation Letter Resolution #GPA-362-96 from the Region of Durham Clarington Moved by Councillor Hannah, seconded by Mayor Hamre Official Plan D25.CL THAT Report PD-83-96 be lifted from the table. "CARRIED" Resolution #GPA-363-96 Moved by Councillor Hannah, seconded by Mayor Hamre THAT Modification 142 (Bradley's Corners) (paragraph 5.2 of Report PD-83-96) be tabled as the M.P.P. is reviewing this matter. "CARRIED" Resolution #GPA-364-96 Moved by Councillor Elliott, seconded by Councillor Novak THAT Modifications 88 and 147 (designating North Newcastle Village as Future Urban Residential) (paragraph 5.3 of Report PD-83-96) be approved. "CARRIED" 208 . . . G.P.& A. Minutes CLERK'S DEPARTMENT Animal Control Month Iy Report April, 1996 P14.MO Parking Enforcement Monthly Report May, 1996 P01.MO - 9- June 17, 1996 Councillor Pingle chaired this portion of the meeting. Resolution #GPA-365-96 Moved by Counci Ilor Novak, seconded by Counci Ilor Scott THAT Report CD-30-96 be received for information; and THAT a copy of Report CD-30-96 be forwarded to Animal Alliance of Canada. "CARRIED" Resolution #GPA-366-96 Moved by Councillor Scott, seconded by Councillor Hannah THAT Report CD-32-96 be received for information; and THAT a copy of Report CD-32-96 be forwarded to the Bowmanville B.I.A. for their information. "CARRIED" Port Granby Resolution #GPA-367-96 Monitoring Committee C12.PO Moved by Councillor Dreslinski, seconded by Councillor Scott Remuneration - Pound Keepers F09.GE THAT Report CD-33-96 be received; THAT the following individuals be appointed to the Port Granby Monitoring Committee: Mavis Carlton Martha Farrow Barbara Humphrey Jean Payne Sarwan Sahota Harvey Thompson; and THAT all applicants be advised of Council's decision. "CARRIED" Resolution #GPA-368-96 Moved by Mayor Hamre, seconded by Councillor Scott THAT Report CD-34-96 be received; and THAT the Pound Keepers appointed by the Council of the Municipality of Clarington be remunerated at a rate of $50.00 per call plus mileage. "CARRIED AS AMENDED lATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) 209 G.P.& A. Minutes - 10- June 17, 1996 . CLERK'S DEPARTMENT CONT'D. Resolution #GPA-369-96 Moved by Councillor Dreslinski, seconded by Mayor Hamre THAT the foregoing Resolution #GPA-368-96 be amended be adding the following there: "to be paid by the owner of the animals, when located, and by the Municipality in cases when the owner is not able to be located." "CARRIED" The foregoing Resolution #GPA-368-96 was then put to a vote and "CARRIED AS AMENDED" Councillor Novak chaired this portion of the meeting. TREASURY DEPARTMENT Reports TR-36-96 and TR-44-96 were considered earlier in the meeting (see Pages 2 and 3). . Purchase of Pavement Resolution #GPA-370-96 Markings F18.QU Moved by Councillor Hannah, seconded by Councillor Elliott THAT Report TR-45-96 be received; THAT the procedures set out in Purchasing By-law No. 94-129, Section 5, Paragraph 06, be waived for this particular transaction; THAT Council authorize the Region of Durham to provide pavement marking services at an estimated cost of $24,000.00; and THAT the funds be drawn from the 1996 approved Public Works Budget for Pavement Marking, Account 7208-00431-0249, FORTHWITH. "CARRIED" Tender CL96-10 Supply and Haul Granular itA" Gravel F18.QU Resolution #GPA-371-96 Moved by Councillor Dreslinski, seconded by Councillor Elliott THAT Report TR-46-96 be received; . THAT Robert E. Young Construction, Ennismore, Ontario, with a total bid in the amount of $97,290.00 for the Supply Only of Granular "A" Gravel (Part "A"), and $57,726.50 for the Hauling of Granular "A" Gravel (Part "B"), being the lowest overall responsible bidder meeting all terms, conditions and specifications of Tender CL96-10, be awarded the contract for the Supply and Haul (Part "A" & "B") of Granular "A" Gravel, as required by the Municipality of Clarington; and 210 . . . G.P.& A. Minutes - 11 - June 17, 1996 TREASURY DEPARTMENT CONT'D. THAT the funds expended be provided from the approved 1996 Public Works Road Maintenance and Construction budget, FORTHWITH. "CARRIED" Quotation Q96-3, Resolution #GPA-372-96 Operation of Pro Shop Garnet B. Rickard Moved by Councillor Dreslinski, seconded by Councillor Hannah Recreation Complex F18.QU THAT Report TR-47-96 be received; Quotation Q96-2, Rink Board Signs F18.QU 1996 Grant Appl ications F11. THAT the Bowmanville Junior "A" Hockey Club c/o M.D. Laing, Courtice, Ontario, with a total bid in the amount of $100.00 per month for the 1996/97 and $125.00 for the 1997/98 seasons, being the highest responsible bidder meeting all terms, conditions and specifications of Quotation Q96-3, be awarded the Pro Shop operation at the Garnet B. Rickard Recreation Complex, as required by the Department of Community Services; THAT the By-law (Schedule "A" attached to Report TR-47-96) authorizing the Mayor and the Clerk to execute the Agreement be approved; and THAT the funds be credited to Account #6400-00068-0000. "CARRIED" Resolution #GPA-373-96 Moved by Councillor Elliott, seconded by Councillor Pingle THAT Report TR-48-96 be received; THAT the three (3) year proposal from Graphic Lettering Services, Bowmanville, Ontario, to provide the marketing, sale of space and the production of Rink Boards, as required by the Department of Community Services be accepted; THAT the By-law (Schedule "A" to Report TR-48-96), authorizing the Mayor and Clerk to execute the appropriate agreement be approved; and THAT the funds received be credited to the Community Services Advertising Fees Revenue Account #6400-00036-0000. "CARRIED" Resolution #GPA-374-96 Moved by Councillor Pingle, seconded by Councillor Elliott THAT the Bowmanville Jr. "A" Hockey Club grant request of $7,000 tabled under Resolution #GPA-219-96 be lifted from the table; THAT Report TR-49-96 be received; THAT Committee consider a grant award to the 80wmanville Jr. "A" Hockey Club in the amount of $6,500 for 1996; 211 . . . G.P.& A. Minutes - 12- June 17, 1996 TREASURY DEPARTMENT CONT'D. Co-operative Tender Contract No. D96-13 Municipality of Clarington/Region of Durham - Granular Shouldering and Hot Mix Paving F18.QU Durham Purchasing Co-operative F18.QU THAT the grant application from the Helping Hands Food Bank, requested under Resolution #GPA-278-96 be received and considered at this time; THAT Committee consider a grant award to the Helping Hands Food Bank, as a one-time grant, in the amount of $500. for 1996; and THAT the Jr. "A" Hockey Club and Audrey Johnson, Treasurer of the Food Bank, be notified of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION" Resolution #GPA-375-96 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT the foregoing Resolution #GPA-374-96 be amended by deleting the third paragaph and inserting the following in its place: "THAT a grant in the amount of $6,500. be approved for the Bowmanville Jr. "A" Hockey Club, to be applied toward their outstanding debt." "CARRIED" The foregoing Resolution #GPA-374-96 was then put to a vote and "CARRIED AS AMENDED". Resolution #GPA-376-96 Moved by Councillor Elliott, seconded by Councillor Dreslinski THAT Report TR-50-96 be received; THAT Contract No. D96-13, tendered jointly with the Region of Durham for Granular Shouldering and Hot Mix Paving, tendered by Harnden & King Construction be approved; and THAT the funds in an amount of $368,849.36 ($320,738.02 tender + Engineering, Sundry Work by Region) (accounts as identified on Schedule "B" of the report), be drawn from the 1996 Public Works Capital budget, FORTHWITH. "CARRIED" Resolution #GPA-377-96 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT Report TR-51-96 be received for information. "CARRIED" 212 . . . G.P.& A. Minutes FIRE DEPARTMENT Monthly Fire Report P16.MO - 13- June 17, 1996 Councillor Scott chaired this portion of the meeting. Resolution #GPA-378-96 Moved by Councillor Pingle, seconded by Councillor Novak THAT Report FD-13-96 be received for information. COMMUNITY SERVICES DEPARTMENT "CARRIED" There were no reports considered under this section of the agenda. PUBLIC WORKS DEPARTMENT ADMINISTRATION East Beach Pumping Station L04. Older Adult Centre A19. UNFINISHED BUSINESS OTHER BUSINESS There were no reports considered under this section of the agenda. Mayor Hamre chaired this portion of the meeting. Resolution #GPA-379-96 Moved by Councillor Novak, seconded by Councillor Elliott THAT Report ADMIN-14-96 be received; and THAT Staff be authorized to prepare a letter of understanding with the Region of Durham/Ontario Hydro for the installation and operation of an online monitoring system at the East Beach Pumping Station. "CARRIED" Resolution #GPA-380-96 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT Report ADMIN-15-96 be received for information. "CARRIED" Report PD-83-96 was considered earlier in the meeting (see page 8). There were no items considered under this section of the agenda. 213 G.P.& A. Minutes . ADJOURNMENT . . - 14- June 17, 1996 Resolution #GPA-381-96 Moved by Councillor Novak, seconded by Councillor Elliott THAT the meeting adjourn at 1:00 p.m. "CARRIED" MA'/[ J!J .~;;!~~ / Diane Hamre, Mayor 214