HomeMy WebLinkAboutCOD-066-05
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
December 5th, 2005
Report #:
COD-066-05
File#_
By-law # 8.(J 0<2,,- ~ tl b
rPA - l})~*,~S
Subject:
TENDER CL2005-43, ALEXANDER BOULEVARD RETAINING WALL AND
SOPER COURT STAIRCASE REPAIR, BOWMANVILLE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-066-05 be received;
2. THAT All Services Inc., Oshawa, Ontario with a total bid in the amount of $40,488.00
(excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions,
and specifications of Tender CL2005-43, be awarded the contract for the Alexander
Boulevard Retaining Wall and Soper Court Staircase Repair, Bowmanville, as required
by the Operations Department;
3. THAT the total funds required in the amount of $53,200.00 ($40,488.00 tender plus
contingencies and consulting) be provided as follows:
a) $50,000.00 from the 2005 Operations Capital Budget Account # 110-36-331-
83637-7401 ;
b) $3,200.00 from the 2005 Operations Current Park Maintenance Account # 100-
36-325-10115-7163; and
4. THAT the attach By-law marked Schedule "A" authorizing the Mayor and the Clerk to
ce sary agreement be approved FORTHWITH.
Submitted by'
Reviewed by: '-- :;)~ ~Th
Franklin Wu,
Chief Administrative Officer
Fred
Dire
MM\LAB\NT\FH\km
REPORT NO.: COD-066.QS
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for Alexander
Boulevard Retaining Wall and Soper Court Staircase Repair, Bowmanville, as required by the
Operations Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "B".
Although the low bidder has not previously performed work for the Municipality of Clarington,
they have provided satisfactory service for G.D. Jewell Engineering and Public Works and
Government Services Inc.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the bids by the Operations Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, All Services
Inc. Oshawa, Ontario, be recommended for the contract of Alexander Boulevard Retaining
Wall and Soper Court Staircase Repair, Bowmanville.
Due to the pending weather conditions a forthwith approval is requested.
Attachment: Schedule "A" By-law
Schedule "B" TSH Letter
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and All Services
Inc., Oshawa, Ontario, to enter into agreement for the
Alexander Boulevard Retaining Wall and Soper Court
Staircase Repair, Bowmanville.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, All Services Inc., Oshawa, Ontario, and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2005.
By-law read a third time and finally passed this day of
,2005.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
SCHEDULE "B"
II
11M
Totten Sims Hubicki Associates
513 Division Street
Cobourg, Ontario, Canada K9A 5G6
(905) 372-2121 Fax: (905) 372-3621
E-mail: cobourg@tsh.ca www.tsh.ca
engineers
architects
planners
November 28,2005
~,~IQ)
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of CIa ring ton
40 Temperance Street,
BOWMANVILLE, Ontario Ll C 3A6
FAX: 905-623-3330
Dear Ms. Birkett:
Re: Contract No. CL2005-43 Alexander Boulevard Retaining Wall and Soper Court Staircase
Repair, BowmanvilIe, Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Wednesday, November 16,2005,
at 2:00:00 p.m. local time. The bids received, exclusive ofGST, are summarized as follows:
BIDDER TOTAL BID
AMOUNT
All Services Inc. $40,488.00
Oshawa, ON
Peninsula Construction Inc. $90,519.72
Fonthill, ON
The low bidder's tender has been reviewed and is in order. References provided by the Contractor,
which include G.D Jewell Engineering and Public Works and Government Services Inc. have been
wntai.:leO and comrnems received are favourable. Contracts completed satisfactorily range trom
$270,000 to $650,000, which are in excess of the value of this Contract.
The total costs associated with this project are summarized on the attached cost apportionment. It
should be noted that $50,000 was originally budgeted for this work in the 2005 Capital Budget and the
total project costs are $53,200 resulting in a shortfall of $3,200. It is recommended that, as detailed on
the cost apportionment, the $50,000.00 funding originally included in the 2005 Capital Budget (110-36-
331-83637-7401) be used for the works and the funding shortfall of $3,200.00 be provided from the
Operations Current Parks Maintenance Account (100-36-325-10 115- 7163) for total funding of
$53,200.00, matching the total project costs.
Based on the contractor's favourable past performance, 2005 budget availability and additional funding
from the Current Parks Maintenance account, we recommend that All Services Inc. be awarded
SCHEDULE "B"
Ms. Lou Ann Birkett, CPP, AMCT
November 28. 2005
2
Contract CL2005-43 in the total amount of $40,488.00 (excluding GST). It is further recommended
that this report receive a forthwith at the December 5, 2005 General Purpose and
Administration meeting in order that the work proceed this year.
Should you require any additional information, please contact the undersigned.
Yours truly,
I
I I
. / ~-""_.,.-...
, \../ L.-c". i
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Ron Albright, P.Eng. / .
Project Engineer
SB/sb
p:\ 12-29250-04\corresp\21262.doc
Encl.
cc: Mr. F. Horvath, Director of Operations (+encl.)
Mrs. K. Rand, Confidential Secretary to the Director of Operations (+encl.)
Ms. Wendy Chandler, Clerk II (+encl.)
Mr. Phil Broome, Supervisor
Mr. Murray Devitt, Supervisor
Mr. Larry Postill, Supervisor
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