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HomeMy WebLinkAboutCLD-044-05 ClfJ!ilJglon REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: December 5, 2005 Report #: CLD-044-05 File #: By-law #: (~ 0 l>--~' !J-.~ / ~PA ~ LI hq. ~S Subject: Animal Services Assistance Agreement - City of Pickering RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-044-05 be received; and 2. THAT the attached by-law marked Attachment 2 to Report CLD-044-05, authorizing the Mayor and Clerk to execute the necessary agreement, be approved. Submitted by: ."''\ .u--f!-.Q J n. Reviewed by:U .-::; lAj '-1,.. Franklin Wu, Chief Administrative Officer PB*CAG*ct CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 REPORT NO.: CLD-044-05 PAGE 2 BACKGROUND Earlier this year, the City of Pickering cancelled their agreement with the Towns of Whitby and Ajax for Animal Services. In considering their service delivery alternatives, the City of Pickering approached the Municipality of Clarington seeking assistance, on an interim basis. In response to a memorandum from staff to the Mayor and Members of Council (Attachment 3 to this Report), on September 17, 2005 Council passed the following resolution #GPA-352-05: "THAT staff be authorized to assist the City of Pickering with feed, care and sheltering of animals on an interim basis; THAT the City of Pickering be responsible for all related costs including but not limited to feed and necessary veterinarian costs; and THAT staff report back to Council on this matter once the details of the agreement are finalized, FORTHWITH." Staff have met with the Clerk of the City of Pickering and are proposing that the service assistance as detailed in the agreement included as Attachment 1 to this report be offered to the City of Pickering for a period of six months, effective January 1, 2006, as per the conditions set out therein. Animals to be sheltered on behalf of the City of Pickering shall be delivered to the Clarington Animal Shelter by the City of Pickering. Clarington Animal Services Officers shall provide the necessary care to the animals and shall promote the sheltered animals for adoption or shall facilitate the reuniting of the animals with their respective owner. The City of Pickering shall pay a fee of $40.00 per each animal delivered to the Clarington Animal Shelter and shall pay any necessary veterinarian costs incurred for animals sheltered on their behalf. Where a "Pickering animal" is adopted, the adoption fees shall be shared between the City of Pickering and the Municipality of Clarington. REPORT NO.: CLD-044-05 PAGE 3 The City of Pickering has agreed to supply suitable cat cages to house up to eight cats on their behalf. At this time, given volume of dogs anticipated during the term of the agreement, from both the City of Pickering and the Municipality of Clarington, staff do not expect any issues with space availability for dogs. Based on the foregoing, staff recommend that the by-law attached to this report as Attachment 2 authorizing the Mayor and Clerk to execute the necessary agreement, be approved. ATTACHMENT 1: Animal Services Assistance Agreement - City of Pickering ATTACHMENT 2: By-law authorizing the agreement ATTACHMENT 3: Memo to Mayor and Members of Council, September 6,2005 INTERESTED PARTIES: City of Pickering ATTACHMENT # I T7 REPORT /1 (' A Ill" 'it (! s THIS AGREEMENT is made as of January 1, 2006 BETWEEN: THE CORPORATION OF THE CITY OF PICKERING ("Pickering") - and - THE MUNICIPALITY OF CLARINGTON ("Clarington") WHEREAS Pickering has requested that Claringto d, shelter and care for animals from Pickering on an interim basis and CI Ington has agreed to provide such services on the terms and conditions se l.It in this Agreement. NOW THEREFORE Pickering and Clarington as follows: Definitions 1. In this Agreement, (a) "Pickering Animals" means th r Pickering staff to the Shelter; and s and cats delivered by (b) "Shelter" means the Clarington Animal Shelter located at 33 Lake Road, Bowman' ON, that is owned and operated by the Municipality of ngton. Services 2. Subject to section 4, Clarington shall feed, shelter and care for all PiQ~ering AnimaI~i. 3. Pickerihg sh~1I provide to Clarington eight cages to provide shelter to Pickering Ahimals. Pickering shall maintain ownership of these cages. 4. Pickering acknowledges that if the Shelter, including the eight Pickering cages, is full, it will be Pickering's responsibility to find an alternative place to feed, shelter and care for any additional Pickering Animals, save and except in cases of emergency. Pickering shall develop a contingency plan for such an event. Animal Control Agreement Page 2 5. Clarington shall be the pound-keeper for Pickering and shall feed, shelter and care for all Pickering Animals in accordance with its animal control by- laws and its approved policies and procedures. 6. Pickering shall be responsible for any transfer of any Pickering Animals that require veterinary care to a veterinary clinic. 7. As pound-keeper for Pickering and pursuant to the provisions of the Health Protection and Promotion Act, R.S.O. 199 c. H.7, Pickering Animals shall be quarantined for a period of ten days on.pn order issued by the Durham Region Health Department. 8. Pickering's written approval must be obtained priort~pny Pickering Animal is euthanized. After receiving appr aHrom P' ring, Clarington shall contact a veterinary clinic to arrang h euthana 9. Redemption dates for all Pickering A als shall/be in accordahce with Clarington's policies and procedures. Surrendered Pets 10. Clarington shall only accept surre pets r Pickering if space is available in one or more of th ight ering ca s in the Shelter. A waiting list shall be establishe r urrendered pets from Pickering if there is no such space available. Term 11. The term of this Agreement 6 months commencing January 1, 12. Pickering shall have the right to extend the term of this Agreement for two further 3-month p~riods on the same terms and conditions provided it has givel1 notice to yl~rington at least 30 days prior to the expiration of the initial term or theifirst extension period, as the case may be. This Agreemel1t shall not be extended beyond December 31,2006 without the consent of both parties. Fees 13. For every Pickering Animal, Pickering shall pay to Clarington a $40.00 intake fee. Clarington shall invoice Pickering monthly for all such fees. 14. Pickering shall be responsible for all veterinarian costs and any other costs related to Pickering Animals as are deemed appropriate by Clarington and agreed to by Pickering including, but not limited to, any 2 Animal Control Agreement Page 3 costs of euthanizing a Pickering Animal and providing veterinary care to a Pickering Animal. Pickering shall be invoiced directly for all such services. 15. In order to ensure consistency, Pickering shall impose the same the impound fees and apply the same impound policies as Clarington. 16. Fees for other animal services provided by Clarington to the public (e.g. adoption fees) shall be in accordance with Clarington's approved fee schedule. Adoption 17. Surrendered or stray animals may be placed fO(pdoption in accordance with the policies and procedures of ClaringtoQ: 18. All adoption fees shall be shared equalIypetween Pickeringp!)l.d Clarington. If any Pickering Animal~ ain at the Shelter for more than 3 months, Clarington shall be entitled ch largefshare of the adoption fee as the Clerks of Clarington and PickeEj!Plg/~gree upon. Boarding 19. Pickering acknowledges All requests for such services recei local veterinarians and. kennels. dO~~ not offer boarding services. Pic~ering shall be referred to Hours of Operation 20. The hours of operati rPickering's animal control services shall mirror Claringtc>n's hours of operation to ease the co-ordination of shelter services. The scheduled hours are 7:00 a.m. to 6:00 p.m. Monday to Friday and 7 a.JTl. to 3 p.JTl\ on Saturdays. 21. For shelter requir~ments outside of normal operating hours (emergency services), Pickering staff shall contact the designated Clarington on-call staff to make necessary arrangements to enter the Shelter. Clarington shall invoice Ickering monthly for all on-call services provided to Pickering. Records 22. In accordance with the Pounds Act, R.S.O. 1990, P.17, Clarington shall be responsible for maintaining accurate records on behalf of Pickering. If requested, Clarington shall provide copies of all such requests to Pickering. 3 Animal Control Agreement Page 4 Default 23. If at any time Pickering is in default in the performance of any of its obligations under this Agreement and such default continues for 15 days after the receipt by Pickering of notice from Clarington setting out the particulars of such default, Clarington shall have the right to terminate this Agreement. General 24. Pickering shall not assign this Agreement without priQf approval from Clarington. 25. Pickering staff shall have the right at all reasonable to enter the Shelter provided such entry does not interfere with Clarington's use of the Shelter. 26. No amendment to this Agreement sh and signed by both parties. e unless it is in writing 27. (1) Any notice to Pickeringu shall be delivered to the f ent shall be in writing and Pickering Civic Complex One TheE:~plpl1de Pickering, Ontari<z) L 1 V 6K7 Attention: (2) Anyhotice t6Clarington under this Agreement shall be in writing and shall/.pe deli\{~Jed to the following address: Municipal Administrative Complex 40 Temperance Street BQWmFlrlville, Ontario L 1 C3A6 Attention: Municipal Clerk (3) Notice shall be sufficiently given if delivered in person or sent by registered mail or sent by facsimile transmission during normal business hours on a business day. (4) Each notice sent shall be deemed to have been received on the day it was delivered or on the third business day after it was mailed. 4 Animal Control Agreement Page 5 (5) The parties may change their address for notice by giving notice to the other in the manner provided in this section. THE CORPORATION OF THE CITY OF PICKERING Per: David Ryan, Mayor Per: Debi A. Bentl~y, City Clerk THE MUNICIPALITY OF CLAR1NGTON Per: John M on Mayor Per: 5 /) ATTACHMENT II '11 TO REPORT I! "1/ {'; fJJ/C S THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2005- Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and the Corporation of the City of Pickering, to enter into agreement for the services for the feed, care, and sheltering of animals from the City of Pickering on an interim basis. WHEREAS the Corporation of the City of Pickering requires assistance on an interim basis for the feeding, caring, and sheltering of animals from Pickering; and WHEREAS the Council of the Corporation of the Municipality of Clarington deems it appropriate to providing to the Corporation of the City of Pickering, feed, care and sheltering services to the animals for animals from Pickering on an interim basis; NOW THEREFORE BE IT ENACTED: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington, a contract between the Corporation of the Municipality of Clarington and the Corporation of the City of Pickering; and 2. THAT the contract attached hereto as Schedule "A" form part of this By- law. By-law read a first and second time this 1 ih day of December 2005. By-law read a third time and finally passed this 1 ih day of December 2005. John Mutton, Mayor Patti L. Barrie, Municipal Clerk Clwil]glOn ATTACHMENT # :"-1 TO REPORT III~ /. O. t1 V (j1J S MEMO TO: Mayor and Members of Council FROM: Patti L. Barrie, Municipal Clerk DATE: September 6, 2005 RE: City of Pickering's Request for Animal Services Assistance Our File No.: P14 The City of Pickering is currently investigating alternatives to partnering with the Towns. of Ajax and Whitby for Animal Services. The attached correspondence is a request from the City of Pickering for the Municipality of Clarington to consider assisting Pickering on an interim basis; until they have finalized their Animal Services solution. There are really two components to Animal Services, those being feed/care/shelter and enforcement. The City of Pickering is requesting us to respond to our ability and willingness to assist with either or both of these service components. You may recall that the Clarington Animal Shelter aided the Joint Animal Control Board (Townships of Hamilton, AlnwicklHaldimand, Town of Cobourg, and Municipality of Port Hope) in 2003 on an interim basis. That agreement provided that they would be responsible for all related costs associated with the sheltering, feeding and necessary medical care for any animals kept on their behalf. Based on the statistics provided by Pickering, Clarington's Animal Services would be able to assist the City of Pickering with the feed/care/shelter services only. Enforcement services within the City of Pickering would not be an option for us as we do not have the Officers or the equipment necessary to provide "out of town" animal control services. Based on the foregoing, it is our recommendation that the Municipality of Clarington offer to assist the City of Pickering with the feed, care and sheltering of animals on an interim basis, and that staff will work with the City of Pickering to finalize the details and report back to Council. It is further recommended that the attached FORTHWITH resolution be passed by the General Purpose and Administrative Committee on September 6, 2005. Patti L. Barrie Municipal Clerk PB/CAG CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-6506 :::it.t'-Ul-~UUb IHU Uj:4b t'M lilTY UI' t'lliK.tf<lNli Ci~ ~I VIA FAX 905.823.8506 Ms. Anne Greentree Deputy Clerk Municipality of Clarington 40 Temperance Street Cfaringt~:)Ol ON L 1 C 3A6 rAX NU. ~Ub 4CU ~oHb p, Uc Pickering Civic Complex One The 'Bsplanilde Pickering, Ontario Canada Ll V 61<7 Direct Access 905.420.4660 Toll Free 1.866.683.2760 C'ityofpickering.com September 1, 2005 Request for Information Rels:!b td to Animal Services - City of Pickering - File S-301 0 Subject: Further to our discussion earlier this week, I am currently assembling information on an administrative levei with respect to our opU JM related to anhnal services for the City of PiCkering. At this point. we are anticipatlr~ presenting an update on animal services.to the Mayor and Members of Council on Sep1 ember 12, 2005. . Ideally, the City Of Pickering is looking for a solution on an interim basis related to two components of animal services; being, S~E Iteringlcaringlfeeding of animals and animal control related services. To assist you in ~ letermining what .services the Municipality of Clarington could proVide on an in.tarim birJ sis, I have included 2004 statistics for your reference. If you require further information, please de not hesitate to contact me at 905.420.4660, ext.2153. . Attachment Copy: T. J. Quinn, Chief Administrativ.8 OI;F car . Yours truly, I Debi. A. Bentley, CMO, CMM III City Clerk , ~tr-Ul-~UUb IHU Uj:4b rn vllY Ur rlvKt~lNij rAX NU. ~Ub 4CU ~o~b t'. Uj Municipality of Clarington September 1, 2005 Page 2 StatisticatJDformation !' I )04. Statistics I) : ! it )Q4 StatistiCs , , ~ l ~ 104:'St8tittica": .' .. .... . .' .. "',, " .. !2 I I I ;2 1 'I 4 L~' 1 D D 4 Cf o o " ~~ ~.. t tion 2 ~:. 2 l' ~l 'I, 4 .r- 4;, o 1, cf ~- 1.: 5: 6' ef a Cl 4i 4( 2' 3~ Moved by: Seconded by: THAT staff be authorized to assist the City of Pickering with the feed, care and sheltering of animals on an interim basis; THAT the City of Pickering be responsible for all related costs including but not limited to food and necessary veterinarian costs; and THAT staff report back to Counci I on th is matter once the detai Is of the agreement are finalized, FORTHWITH.