Loading...
HomeMy WebLinkAbout12/08/1997 . . . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee December 8, 1997 Minutes of a regular meeting of the General Purpose and Administration Committee held on Monday, December 8, 1997 at 9:30 a.m., in the Council Chambers ROll CALL Present Were: Mayor D. Hamre Regional Councillor J. Mutton Regional Counci llor M. Novak Counci 1I0r J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young Also Present: Chief Administrative Officer, W. Stockwell Director of Community Services, J. Caruana (Until 11:15 a.m.) Fire Chief, M. Creighton (Until 11:15 a.m.) Treasurer, M. Marano Director of Public Works, S. Vokes (Until 11 :15 a.m.) Director of Planning and Development, F. Wu (Until 11 :15 a.m.) Deputy Clerk, M. Knight Mayor Hamre chaired this portion of the meeting. DECLARATIONS OF INTEREST Councillor Novak indicated that she would be making a declaration of interest with respect to Report PD-159-97. Councillor Rowe indicated that she would be making a declaration of interest with respect to Report TR-l02-97. MINUTES Resolution #GPA-609-97 Moved by Councillor Schell, seconded by Councillor Novak THAT the minutes of a regular meeting of the General Purpose and Administration Comm ittee held on October 20, 1997, be approved. "CARRIED" , '../ '- . . . G.P.& A. Minutes PRESENTATION DELEGATIONS - 2- December 8, 1997 Resolution #GPA-610-97 Moved by Councillor Novak, seconded by Councillor Young THAT the order of the agenda be altered to allow Mr. Bob Strickert, Darlington Nuclear Station, to make his presentation at this time. "CARRIED" Bob Strickert, Site Vice-President, Darlington Nuclear Station, Box 4000, Bowmanvi lie, L 1 C 3Z8 - referred to a handout that he previously circulated and displayed a slide presentation which addressed the following: . Darlington "Present"; 1997 Update - Overview and Report Card; Key Performance Areas pertaining to: Publ ic Safety Environment ISO 14001 Employee Safety Production Performance Looking Ahead to 1998; Emergency Preparedness; and Invitation to Tour Facility and Meet Darlington Generating Station Employees. . . . . . Resolution #GPA-611-97 Moved by Counci llor Mutton, seconded by Counci llor Rowe THAT the presentation of Mr. Bob Strickert be received with appreciation. "CARRIED" (a) Brad Greentree, 95 Devondale Street, Courtice, L 1 E 2A 1 - reo Proposed Rezoning Application (paula Lishman) DEV.97.058 - was called but was not present. (b) Mark Roper, Faith United Church, 1778 Nash Road, Courtice, L 1 E 2L9 - reo Report PD-163-97 - described the history of the application and expressed support for the recommendations contained in Report PD-163-97. He noted a concern which he hopes will be addressed during the site plan process. ~~2 . . . G.P.& A. Minutes DELEGATIONS CONT'D. PUBLIC MEETINGS - 3- December 8, 1997 (c) Larry Hachey, Preservation Sanctuary Camp Club, 218-900 Glen Street, Oshawa, L lJ 5Z5 - reo Report WD-74-97 - has been an owner in the Preservation Sanctuary Camp Club since 1973 and noted that there are some retirees among the fifteen families residing in this area. It is the residents' hope to have the road opened throughout the year for emergency purposes. (d) Tim Duth, Legal Counsel/Bern Walther, Suite 200, 25 Lesmill Road, Don Mills, M3B 213 - reo Report WD-74-97 - was called but was not present. (e) Ron Hooper, Chair, Bowmanville Business Centre, do P.O. Box 365, Bowmanville, L1C 3L1 - reo Report ADMIN-55-97 - circulated a copy of his presentation and requested the possible expropriation of the Petro Canada Lot for parking purposes for the downtown area and verbalized the reasons therefor. (f) Michael Patrick, do The Bowmanville Foundry, 172 Wellington Street, Bowmanville, L lC lW3 - expressed support for the recommendations contained in Report ADMIN-56-97 noting that the Mayor's Task Force had been established five years ago and subsequently became the Economic Development Liaison Group. Four recommendations were made: . to improve the image of the Municipality and its altitude toward new business; demonstrate fiscal responsibility and its ability to compete with other municipalities; the need for an Economic Development Officer; and the need for Business Associates. . . . He advised that the first two recommendations have been addressed and expressed his commitment to the establishment of the Clarington Board of Trade stating that "business sells to business better than government sells to business". (h) Lloyd Stephenson, 106 King Street East, Newcastle, L 1 B 1 H5 - reo Snow Removal - stated that snow removal in the Municipality should be studied and expressed other concerns regarding recycling and contracting out. There were no public meetings scheduled for this meeting. Councillor Novak chaired this portion of the meeting. , ~ "';'v...) . . . G.P.& A. Minutes - 4- December 8, 1997 PLANNING AND DEVELOPMENT DEPARTMENT Commercial Development - Liberty Village D14'oEV.97.089 Ontario Municipal Board Heari ng Resolution #GPA-612-97 Moved by Councillor Rowe, seconded by Councillor Young THAT Report PD-158-97 be tabled until a Public Meeting is held to hear the comments of the residents. "CARRIED" Councillor Novak made a declaration of interest with respect to Paragraph 3.4 of Report PD-159-97 regarding Referral No.8 - Joe Domitrovic. Councillor Novak vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak resides in close proximity of the subject site. Mayor Hamre chaired this portion of the meeting. Resolution #GPA-613-97 Moved by Councillor Trim, seconded by Councillor Rowe THAT the contents of Report PD-159-97 be divided to allow for consideration of Paragraph 3.4 pertaining to Referral No.8 - Joe Domitrovic, separately. "CARRIED" Resolution #GPA-614-97 Moved by Councillor Trim, seconded by Councillor Rowe THAT the contents of Report PD-159-97 with the exception of Paragraph 3.4 be received for information, "CARRIED" Resolution #GPA-615-97 Moved by Councillor Young, seconded by Councillor Mutton THAT Paragraph 3.4 relating to Referral No.8 - Joe Domitrovic contained in Report PD-159-97 be received for information. "CARRIED" Councillor Novak reassumed the chair. . '4 ..J I.) . . . . G.P.& A. Minutes - 5- December 8, 1997 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Wilmot Creek Nature Resolution #GPA-616-97 Reserve Community Advisory Committee Moved by Mayor Hamre, seconded by Councillor Mutton THAT Report PD-160-97 be received; and THAT Councillor C. Trim be appointed to the Wilmot Creek Nature Reserve Community Advisory Committee, FORTHWITH. "CARRIED" PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Proposed Heritage Designation - 50 Mill St. Newcastle R01.MI Removal of Part Lot Control - 1220582 Ontario Limited - D14.DEV.97.092 Resolution #GPA-617-97 Moved by Councillor Schell, seconded by Councillor Mutton THAT Report PD-161-97 be received; THAT the request of the Local Architectural Conservation Advisory Committee to designate as a historical structure the property listed on Attachment 1 to Report PD-161-97; THAT the Clerk prepare the required Notice of Intent pursuant to the provisions of the Ontario Heritage Act and report back to Counci I following the prescribed notification period; and THAT the Local Architectural Conservation Advisory Committee be advised of Council's decision. "CARRIED" Resolution #GPA-618-97 Moved by Councillor Mutton, seconded by Mayor Hamre THAT Report PD-162-97 be received; THAT the request submitted by 1220582 Ontario limited for removal of Part Lot Control with respect to Lots 59 to 76 inclusive and Blocks 77 to 84 inclusive, in Plan 40M-1902 be approved; THAT the Part Lot Control By-law attached to Report PD-162-97 be approved and forwarded to the Regional Municipal ity of Durham pursuant to Section 50(7) of the Planning Act; and THAT all interested parties listed in Report PD-162-97 and any delegation be advised of Council's decision. "CARRIED" ,) -, . . . G.P.& A. Minutes - 6- December 8, 1997 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. C1arington Official Resolution #GPA-619-97 Plan Amendment and Rezoning Application Moved by Mayor Hamre, seconded by Councillor Rowe Faith United Church D09.COPA.97.009 THAT Report PD-163-97 be received; D14.DEV.97.047 Monitoring of the Decisions of the Committee of Adjustment D13.CO THAT the official plan amendment application submitted by Faith United Church (COPA 97-009) be approved as Amendment #4 to the Clarington Official Plan, that the necessary by-law to adopt the Official Plan Amendment be passed and further that the Amendment be forwarded to the Region of Durham; THAT the rezoning application DEV97-047 submitted by Faith United Church be approved and that the amending by-law attached to Report PD-163-97 be forwarded to Council for approval; THAT the "H" - Holding Symbol in the amending by-law be removed at such time as the applicant has entered into a site plan agreement with the Municipality meeting all requirements of the government agencies, including payment to the Municipality of behalf of the front-ending developer for an appropriate share of the costs for existing overSized storm sewer works and future stormwater facilities in accordance with Section 8.6 of Report PD-163-97; and THAT all interested parties listed in Report PD-163-97 and any delegation be forwarded a copy of Report PD-163-97 and Council's decision. "CARRIED" Resolution #GPA-620-97 Moved by Councillor Young, seconded by Councillor Trim THAT Report PD-164-97 be received; THAT Counci I concur with the decision of the Committee of Adj ustment made on November 2,1997, for applications A97/072 and A97/075 to A97/077; and THAT staff be authorized to appear before the Ontario Municipal Board to defend the decision of the Committee of Adjustment for applications A97/072 and A97/075 to A97/077 in the event of an appeal. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) (, ~Y <) i",' . . . G.P.& A. Minutes - 7- December 8, 1997 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. CLERK'S DEPARTMENT Animal Control Monthly Report October 1997 P14.AN Parking Enforcement Monthly Report October 1997 T02.PA TREASURY DEPARTMENT Resolution #GPA-621-97 Moved by Mayor Hamre, seconded by Councillor Rowe THAT the foregoing Resolution #GPA-620-97 be amended by adding the following fourth paragraph thereto: "THAT Council appeal the decisions of the Committee of Adjustment with respect to Applications A97/073 and A97/074." "CARRIED" The foregoing Resolution #GPA-620-97 was then put to a vote and "CARRIED AS AMENDED". Councillor Trim chaired this portion of the meeting. Resolution #GPA-622-97 Moved by Councillor Schell, seconded by Councillor Mutton THAT Report CD-50-97 be received for information; and THAT a copy of Report CD-50-97 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Resolution #GPA-623-97 Moved by Councillor Rowe, seconded by Councillor Novak THAT Report CD-51-97 be received; and THAT a copy of Report CD-51-97 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Councillor Mutton chaired this portion of the meeting. Councillor Rowe made a declaration of interest with respect to Report TR-102-97. Councillor Rowe vacated her chair and refrained from discussion and voting on the subject matter. Councillor Rowe's name is listed in Report TR-102-97. 7 -.) \." ! . . . G.P.& A. Minutes - 8 - December 8, 1997 TREASURY DEPARTMENT CONT'D. Cash Activity Report August 1997 Fl0.CA Cash Activity Report September 1997 Fl0.CA Resolution #GPA-624-97 Moved by Councillor Novak, seconded by Councillor Schell THAT Report TR-l 02-97 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended August 31,1997, is as shown on the schedule attached to Report TR-102-97; and THAT Part "A" of the expenditures for month of August, 1997, be confirmed. "CARRIED" Resolution #GPA-625-97 Moved by Councillor Novak, seconded by Councillor Young THAT Report TR-l 03-97 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended September 30, 1997, is as shown on the schedule attached to Report TR-l03-97; and THAT Part "A" of the expenditures for the month of September 1997, be confirmed. "CARRIED" Reports to Council Resolution #GPA-626-97 on December 15, 1997 F18.QU Moved by Councillor Trim, seconded by Councillor Schell THAT Report TR-l04-97 be received for information. "CARRIED" J.~.Id . . . G.P.& A. Minutes - 9 - December 8, 1997 TREASURY DEPARTMENT CONT'D. Assessment of Farmlands Pending Development Payments-in-Lieu of Taxes Cash Activity Report October 1997 Fl0.CA Resolution #GPA-627-97 Moved by Councillor Young, seconded by Councillor Rowe THAT Report TR-l05-97 be received; and THAT Council not support the position of the Urban Development Institute with respect to proposed amendments to the Fair Municipal Finance Act (Bill 149 Part 2) regarding assessment of farmlands pending development. "CARRIED" Resolution #GPA-628-97 Moved by Councillor Novak, seconded by Councillor Trim THAT Report TR-l06-97 be received; THAT the Ministry of Municipal Affairs be advised that the Municipality Clarington is opposed to the sharing of grants-in-lieu; and THAT Claudette Cain, Mayor, City of Gloucester, John O'Toole, M.P.P., Durham East, Jerry Oulette, M.P.P., Oshawa, Jim Flaherty, M.P.P., Durham Centre, Janet Ecker, M.P.P., Durham West and Julia Munro, M.P.P., Durham - York be informed of Council's decision. "CARRIED" Resolution #GPA-629-97 Moved by Councillor Schell, seconded by Councillor Novak THAT Report TR-l07-97 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of C1arington for the month ended October 31,1997, is as shown on the schedule attached to Report TR-107-97; and THAT Part "A" of the expenditures for the month of October 1997, be confirmed. "CARRIED" q ,,) ~~: ~; G.P.& A. Minutes - 10- December 8, 1997 . TREASURY DEPARTMENT CONT'D. Memorial Hospital, Bowmanville - Request for Funding Resolution #GPA-63D-97 Moved by Councillor Schell, seconded by Councillor Novak THAT Report TR-108-97 be tabled to the Council Meeting scheduled for December 15, 1997 for further details. "CARRIED" Confidential Report TR-l09-97 Resolution #GPA-631-97 Moved by Councillor Novak, seconded by Councillor Rowe THAT Confidential Report TR-109-97 be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" Tender CL97-25, Snow Resolution #GPA-632-97 Clearing and Winter Maintenance of Moved by Councillor Schell, seconded by Councillor Young Sidewalks and . Parking Lots THAT Report TR-11O-97 be received; THAT D & F Snow Removal, Bowmanville, Ontario, with a total bid price per call-out in the amount of $1,658.25 (plus G.5.T.), be awarded the contract to provide snow clearing and winter maintenance as required by the Municipality of Clarington for the 1997/98, 1998/99 and 1999/2000 winter seasons; and THAT the funds expended be drawn from the 1997, 1998, 1999 and 2000 winter maintenance budgets, for the respective departments. "CARRIED" Councillor Schell chaired this portion of the meeting. FIRE DEPARTMENT Monthly Fire Report P03.FI Resolution #GPA-633-97 Moved by Councillor Trim, seconded by Councillor Novak THAT Report FD-14-97 be received for information. "CARRIED" . 1 ,.j. ,I 'VI . . . G.P.& A. Minutes -11- December 8, 1997 FIRE DEPARTMENT CONT'D. Monthly Fire Report P03.FI Resolution #GPA-634-97 Moved by Councillor Novak, seconded by Councillor Rowe THAT Report FD-15-97 be received for information. "CARRIED" COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Young chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Provision of Consulting Resolution #GPA-635-97 Engineering Services Scugog Street Moved by Councillor Mutton, seconded by Councillor Schell Reconstruction THAT Report WD-72-97 be received; THAT the firm of G.M. Sernas and Associates Limited be retained to furnish professional engineering services for the detailed design and contract administration for the reconstruction of Scugog Street, from the Carruthers-Smith subdivision northerly to approximately 290 meters north of Mill Lane; THAT the Mayor and Clerk be authorized to execute an Engineering Agreement with G.M. Sernas and Associates Limited; and THAT G.M. Sernas and Associates Limited be advised of Council's decision. "CARRIED" Monthly Report on Resolution #GPA-636-97 Building Permit Activity November 1997 Moved by Councillor Trim, seconded by Councillor Rowe Pl0.BU THAT Report WD-73-97 be received for information. "CARRIED" .)1 . . . G.P.& A. Minutes - 12- December 8, 1997 PUBLIC WORKS DEPARTMENT CONT'D. Request from the Members of the PSCC to Assume and Maintain portion of Long Sault Road T06.LO ADMINISTRATION Confidential Report ADMIN-51-97 Transfer Station Site - Permission to Enter & Construct Agreement Resolution #GPA-637-97 Moved by Mayor Hamre, seconded by Councillor Mutton THAT Report WD-74-97 be received; THAT the Director of Public Works hold a public meeting to respond to the request of the Preservation Sanctuary Camp Club to assume and maintain the portion of Long Sault Road (the road allowance between Lots 4 & 5, Concession 9, former Township of Darlington) from 1045 metres north of Regional Road 20 to the entrance of the Preservation Sanctuary Camp Club (P.S.c.c.), approximately 1500 metres (see Attachment No.1 to Report WD-74-97); THAT Staff report back to Council; THAT, if Council decides to assume and maintain long Sault Road northerly to the Club entrance, the Preservation Sanctuary Camp Club be responsible for all costs associated with the request, including the cost to upgrade that portion of the road to Municipal Standards, legal and survey costs; THAT L. Hachey, Spokesperson for the Club be advised of Council's decision; and THAT the abutting property owners be provided with a copy of Report WD-74-97 and advised of Council's decision. "CARRIED" Mayor Hamre chaired this portion of the meeting. Resolution #GPA-638-97 Moved by Councillor Novak, seconded by Councillor Schell THAT Confidential Report ADMIN-51-97 be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" Resolution #GPA-639-97 Moved by Councillor Novak, seconded by Councillor Trim THAT Report ADMIN-52-97 be received; ? , . . . G.P.& A. Minutes - 13- December 8, 1997 ADMINISTRATION DEPARTMENT CONT'D. 20 King Street East Bowmanville Clarington Board of Trade THAT Council endorse the agreement signed by the Chief Administrative Officer on behalf of the Municipality of Clarington for Permission to Enter and Construct on the transfer station site; and THAT the by-law attached to Report ADMIN-52-97 (Attachment #2) be approved by Council. "CARRIED" Resolution #GPA-64D-97 Moved by Councillor Mutton, seconded by Councillor Rowe THAT Confidential Reports ADMIN-53-97 and ADMIN-54-97 be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" Resolution #GPA-641-97 Moved by Councillor Novak, seconded by Councillor Mutton THAT Report ADMIN-55-97 be received; THAT the Municipality terminate all negotiations to lease the property at 20 King Street East, Bowmanvi lie; and THAT the Bowmanville Business Improvement Association be advised of Council's direction. "CARRIED" Resolution #GPA-642-97 Moved by Councillor Schell, seconded by Councillor Rowe THAT the matter pertaining to 20 King Street East, Bowmanville, be referred to the Chief Administrative Officer and appropriate staff to investigate. "CARRIED" Resolution #GPA-643-97 Moved by Councillor Novak, seconded by Councillor Rowe THAT Report ADMI N-56-97 be received; THAT Council endorse the establishment of an independent Board of Trade, in partnership with the representatives of the C1arington Business Community; ,. , , . . . G.P.& A. Minutes -14 - December 8, 1997 ADMINISTRATION DEPARTMENT CONT'D. UNFINISHED BUSINESS Delegation of Lloyd Stephenson OTHER BUSINESS THAT Council enter into a three year agreement with the Board of Trade to provide financial support as follows: 1998 - $35,000 1999 - $50,000 2000 - $75,000 based on the presentation of an annual work program and operating budget for the approval of Council; THAT the Board of Trade be responsible for the delivery of services in the area of Economic Development commencing in the year 2000; and THAT the Clarington Board of Trade Steering Committee be advised of Council's decision. "CARRIED" Resolution #GPA-644-97 Moved by Councillor Novak, seconded by Councillor Schell THAT the delegation of Lloyd Stephenson be acknowledged. "CARRIED" There were no items considered under this section of the agenda. Resolution #GPA-645-97 Moved by Councillor Young, seconded by Councillor Mutton THAT the meeting be "closed" for consideration of Confidential Reports TR-109-97, ADMIN-51-97, ADMIN-53-97 and ADMIN-54-97. "CARRIED" Resolution #GPA-646-97 Moved by Councillor Trim, seconded by Councillor Schell THAT the actions taken at the "closed" meeting be ratified. "CARRIED" --11 . . . G.P.& A. Minutes ADJOURNMENT - 15- Resolution #GPA-647-97 December 8, 1997 Moved by Councillor Mutton, seconded by Councillor Young THAT the meeting adjourn at 11:35 a.m. "CARRIED" ./ </'" MAYOR ~~" ,- ..-:1 I J.