HomeMy WebLinkAbout06/16/1997
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
lune 16, 1997
Minutes of a regular meeting of the General Purpose
and Administration Committee held on Monday,
June 16, 1997 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Mayor D. Hamre
Councillor A. Dreslinski
Councillor C. Elliott
Counci Ilor L. Hannah
Councillor M. Novak
Councillor P. Pingle
Councillor D. Scott (Until 12:00 p,m.l
Also Present:
Chief Administrative Officer, W. Stockwell
Director of Community Services, J. Caruana (Until 12:00 p.m.)
Fire Chief, M. Creighton (Until 12:00 p.m.)
Treasurer, M. Marano
Director of Public Works, S. Vokes (Until 12:00 p.m.)
Director of Planning and Development, F. Wu (Until 12:00 p.m.)
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
DECLARATIONS OF INTEREST
Councillor Dreslinski made a declaration of interest pertaining to Resolution
#GPA-339-97 of the minutes of the General Purpose and Administration
Committee Meeting held on June 2,1997 pertaining to Mosport Park Limited and
indicated that she would also be making a declaration of interest pertaining to
Item #5 of Report PD-83-97 pertaining to Mosport Park Limited because her son is
employed by International Motorsports Group Ine.
MINUTES
Resolution #GPA-356-97
Moved by Councillor Pingle, seconded by Councillor Novak
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on June 2, 1997, be approved.
"CARRIED"
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G.P.& A Minutes
DELEGATIONS
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June 16, 1997
(a) David Reed, Frank Cowan Company Ltd., Princeton, NOJ 1VO - re:
Report TR-&0-97 - referred to proposed amendments to the Municipal Act
and was present to answer questions from the Committee.
(b) Brenton Rickard on behalf of Cathy Abraham, on behalf of Newcastle
Community Hall Board, 4 Doncaster Cres., Newcastle, LIB 1 E8 - re:
75th Anniversary Newcastle Community Hall - gave a general overview of
the events leadi ng to the preparation of the 75th Anniversary of the
Newcastle Community Hall to take place in 1998. Proposed renovations
to the Newcastle Community Hall to bring it back to its original
condition, include:
. repair leaky roof;
. replacement of some windows;
. condition of ceiling to be remedied;
. dance floor to be refi n ished;
. Lions Club has offered to refurbish tool shed; and
. the addition of a washroom.
He will keep Council updated on the status of this project.
(c)
Chris Cooper, Cooper Fuels, 2& Church St., Newtonville, LOA lJO - re:
Report PD-80-97 - was present to answer questions from Members of the
Committee.
(d) Karen Treml, R.R. #2, Pontypool, LOA lKO - re: Report PD-81-97 - was
called but was not present.
(e) Michael Huber, &401 Solina Road, Hampton, LOB 110 - re: Report
PD-81-97 - advised that he owns a 20 acre parcel of land and that one
acre will be set aside for the operation of a kennel. In his opinion, this
should not be a problem because there is lots of prime agricultural land
not being farmed in the Municipality.
(f) Dr. John Campbell, 250 Baldwin St., Newcastle, LIB 1Cl - advised that
he was originally opposed to this application but that he now supports
the recommendations contained in Report PD-82-97. He requested
clarification on a By-law Enforcement matter which has been looked after
by the Municipality.
(g) Jacqueline Lake, 254 Baldwin St., Newcastle, LIB lCl - advised prior to
the meeting that she would not be in attendance.
(h)
Lloyd Stephenson, 106 King St. E., Newcastle, LIB lH5 - circulated a
letter from the Corporation of the Town of Newcastle dated December 2,
1982 pertaining to a drainage ditch - west limits of Newcastle Village
Memorial Arena. He verbalized concerns pertaining to storm water
management, sewers and related costs in the village of Newcastle. He
noted that he has contacted the Ontario Municipal Board pertaining to the
Kaitlin subdivision and is hoping to work things out peacefully.
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G.P.& A Minutes
DELEGATIONS CONT'D.
PUBLIC MEETINGS
- 3 -
June 16, 1997
(I) Kelvin Whalen, The Kaitlin Group Ltd., 1029 McNicoll Ave.,
Scarborough, M1W 3W& - expressed support for the recommendations
contained in Report PD-82-97 and was present to answer questions from
Members of the Committee.
Resolution #GPA-357-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the Committee recess for fifteen minutes.
"CARRIED"
The meeting reconvened at 10:25 a,m.
Councillor Dreslinski chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following applications:
(a)
Proposed Zoning By-law Amendment - Part Lot 11, Concession 1, former
Town of Bowmanville - Klawitter;
(b) Proposed Zoning By-law Amendment - Part Lot 23, Concession 2, former
T ownsh ip of Darl i ngton - Louie Gudelj; and
(c) Proposed Zoning By-law Amendment - 288 King Street East, the north east
corner of St. George Street and King Street, Bowmanville.
The Deputy Clerk advised that the Clerk's Department sent public notices for the
rezoning applications by first class mail on or before May 16, 1997 to all property
owners within 120 metres of the subject properties in accordance with the latest
municipal assessment record. In addition, notices were also posted on the sites
prior to May 16, 1997. This notice procedure is in compliance with the Ontario
Regulation made under the Plann ing Act.
The Chairman announced that the Director of Planning and Development would
describe the purpose and effect of the proposed applications, then the objectors
would be heard, followed by the supporters and the applicant.
(a)
Report PD-77-97 - Klawitter - the purpose and effect of the application is
to permit the establishment of an Automotive Service Centre in
conjunction with the existing motor vehicle fuel bar, donut kiosk and car
wash.
No one spoke in opposition to or in support of this application.
Bryce Jordan, G. M. Sernas and Associates Limited, 110 Scotia Court,
Unit 41, Whitby, UN 8Y7, appeared on behalf of the applicant and
advised that he is working with Staff to resolve all issues.
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G.P.& A Minutes
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June 16, 1997
PUBLIC MEETINGS CONT'D.
(b) Report PD-78-97 - Louie Gudeli - the purpose and effect of the
application is to permit the establishment of a home industry - the
manufacturing and sale of concrete lawn ornaments.
Ersio Amenela, 3& Elizabeth Street, Oshawa, L 11 8H3, advised that he
has recently purchased the property located immediately to the west of
the site on which he will build his home. He requested that no
accesslegress be constructed from Mr. Gudelj's property to Nash Road
and that the home occupation be non-transferable.
Shannon Ryley, 262& Rundle Road, Bowmanville, L lC 3K3, expressed
support for the application on the basis that he has lived adjacent to
Mr. Gudelj for a number of years and he has never experienced any
problem pertaining to noise or traffic.
Louie Gudelj, 2020 Highway #2, Bowmanville, L1C 3K7, advised that he
is retired and that the manufacture and sale of concrete lawn ornaments
are strictly a hobby an not a commercial business.
(c)
Report PD-79-97 - Bowmanville Professional Building Limited - the
purpose and effect of the application is to permit the development of a
parking lot to service the medical offices at 222 King Street East.
No one spoke in opposition to this application.
Evylin Stroud, 89 Little Avenue, Bowmanville, L1C lJ9, expressed
support for the application on the basis that there wi II be adequate
parking for the faci I ity.
Dr. Charles Cattran, c/o Bowmanville Professional Building Limited,
222 King Street West, Bowmanville, L1C 1 P6, was present to answer
questions from Members of the Committee.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning Application Resolution #GPA-358-97
Terry Klawitter
DI4.DEV.97.029 Moved by Councillor Pingle, seconded by Councillor Elliott
THAT Report PD-77-97 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, as amended, submitted by Terry Klawitter, be referred
back to staff for further processing and the preparation of a subsequent report
upon receipt of all outstanding comments; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-77-97 and any delegation be advised of Council's decision.
"CARRIED"
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G.P.& A Minutes
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June 16, 1997
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Rezoning Application Resolution #GPA-359-97
Louie Gudelj
D14.DEV.97.030 Moved by Councillor Novak, seconded by Councillor Pingle
Rezoning Application
Bowmanville
Professional Building
Limited
D14.DEV.97.032
THAT Report PD-78-97 be received;
THAT the appl ication to amend the former Town of Newcastle Comprehensive
Zoning By-Law 84-&3, as amended, submitted by Louie (Luka) Gudeli be referred
back to Staff for further processing and preparation of a subsequent report
following the receipt of the outstanding agency comments; and
THAT all interested parties listed in Report PD-78-97 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-360-97
Moved by Councillor Elliott, seconded by Councillor Pingle
THAT Report PD-79-97 be received;
THAT the appl ication to amend the former Town of Newcastle Comprehensive
Zoning By-Law 84-63, as amended, submitted by Reg Freethy on behalf of
Bowmanville Professional Building Limited be referred back to Staff for further
processing and preparation of a subsequent report pending receipt of all
outstanding comments; and
THAT all interested parties I isted in Report PD-79-97 and any delegation be
advised of Council's decision.
"CARRIED"
Rezoning Application Resolution #GPA-361-97
Chris Cooper
DI4.DEV.96.0&2 Moved by Mayor Hamre, seconded by Councillor Scott
THAT Report PD-80-97 be received;
THAT Rezoning Application DEV 96-0&2 submitted by Chris Cooper on behalf of
Robert Reed to permit the outside storage of bulk fuel storage tanks and a 400 m'
officelwarehouseltransport depot be approved;
THAT the by-law amendment attached to Report PD-80-97 be forwarded to
Counci I for adoption;
THAT a copy of Report PD-80-97 and the amending by-law be forwarded to the
Region of Durham Planning Department; and
THAT any delegation and those persons listed in Report PD-80-97 be advised of
Council's decision.
"CARRIED"
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G.P.& A Minutes
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June 16, 1997
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Rezoning Application Resolution #GPA-362-97
M. & S. Huber
DI4.DEV.97.004 Moved by Councillor Scott, seconded by Councillor Hannah
Plan of Subdivision
Kaitlin Group Ltd.
DI2.18T.91012
THAT Report PD-81-97 be received;
THAT the Rezoning Application Dev 97-004 submitted by M & S Huber to
recognize the size of an existing shed which exceeds the maximum allowable
floor area for an accessory structure of 93 m' be approved;
THAT the Rezoning Application Dev 97-004 submitted by M & S Huber to permit
a commercial kennel be denied;
THAT the By-law amendment attached to Report PD-81-97 be forwarded to
Counci I for adoption;
THAT a copy of Report PD-81-97 and the amending by-law be forwarded to the
Region of Durham Planning Department; and
THAT any delegation and those persons listed in Report PD-81-97 be advised of
Council's decision.
"CARRIED"
Resolution #GPA-363-97
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Report PD-82-97 be received;
THAT the Region of Durham be advised that the Municipality of C1arington
recommends approval of the draft plan of subdivision 18T-91 012 dated
May 8, 1997, subject to the conditions contained in Attachment No.1 to
Report PD-82-97;
THAT zoning amendment application DEV 97-014 be closed;
THAT the Mayor and Clerk be authorized, by By-law, to execute the Subdivision
Agreement between the Owner of the proposed draft plan of subdivision
18T-91012 and the Corporation of the Municipality of Clarington at such time as
an agreement has been finalized to the satisfaction of the Director of Public
Works and the Director of Planning and Development; and
THAT all interested parties listed in Report PD-82-97 and any delegation be
advised of Council's decision.
"CARRIED"
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G.P.& A Minutes
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June 16, 1997
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Ontario Municipal
Board Pre-Hearing
Conference
Clarington
Official Plan
D09.CL
CLERK'S DEPARTMENT
Parking Enforcement
Monthly Report for
May 1997
Councillor Dreslinski made a declaration of interest pertaining to Report
PD-83-97; vacated her chair and refrained from discussion and voting on the
subject matter. Councillor Dreslinski advised that her son is employed by
International Motorsports Group Inc.
Resolution #GPA-364-97
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Report PD-83-97 be received and the recommendations contained therein
be approved with the exception of Item #5 pertaining to Mosport Park Limited.
"CARRIED"
(See following motion)
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-365-97
Moved by Councillor Hannah, seconded by Councillor Novak
THAT Item #5 pertaining to Mosport Park Limited of Report PD-83-97 be
approved.
"CARRIED"
The recommendation was then approved as follows:
THAT Report PD-83-97 be received;
THAT the Clerk be authorized on behalf of the Municipality to appeal to the
Ontario Municipal Board, pursuant to Section 17(33) of the Planning Act (Bill
163), from the failure of the Region of Durham to deal with Section 15.3.4 and
Section 15.3.7 of the Clarington Official Plan; and
THAT a copy of Report PD-83-97 and Counci 1'5 decision thereto be forwarded to
the Region of Durham Solicitor's Department and the Region of Durham Planning
Department.
Councillor Pingle chaired this portion of the meeting.
Resolution #GPA-366-97
Moved by Councillor Hannah, seconded by Councillor Novak
THAT Report CD-28-97 be received for information; and
THAT a copy of Report CD-28-97 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
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G.P.& A Minutes
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June 16, 1997
CLERK'S DEPARTMENT CONT'D.
Confidential Report
CD-29-97
TREASURY DEPARTMENT
Mandatory Tax
Relief Programs
Under Bill 106
F22.GE
RFP97-4, Stacking
ChairslDollies
F18.QU
Resolution #GPA-367-97
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Confidential Report CD-29-97 pertaining to a personnel matter be referred
to the end of the agenda for consideration at a "closed" meeting.
"CARRIED"
Councillor Novak chaired this portion of the meeting.
Resolution #GPA-368-97
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT Report TR-51-97 be received for information; and
THAT the Region of Durham be requested to allow the opportunity for input from
all the area municipalities to any proposed tax relief program being considered
through Bill 106.
"CARRIED"
Resolution #GPA-369-97
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report TR-52-97 be received;
THAT Brant Office Supply, Peterborough, Ontario, with a total bid in the amount
of $20,484.73 (including taxes), being the most responsible bidder meeting all
terms, conditions and specifications of Request for Proposal RFP97-4, be awarded
the contract to supply, deliver and install a quantity of two hundred and sixty
(260) stacking chairs and eight (8) dollies, for the Courtice Community Complex,
as required by the Municipality of Clarington, Department of Community Services;
and
THAT the funds expended be provided from the Commun ity Services 1996
Capital Budget Account #7606-00010-0505.
"CARRIED"
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G.P.& A Minutes
- 9-
June 16, 1997
TREASURY DEPARTMENT CONT'D.
Tender CL97-11, One Resolution #GPA-370-97
(1) Only 56,000 G.v.w,
Tandem Diesel Dump Moved by Mayor Hamre, seconded by Councillor Hannah
Truck C/W Plow
FI8.QU THAT Report TR-53-97 be received;
CL97-1 0, Two (2)
Only Cab and Chassis,
39,000 G.V.w.
FI8.QU
Co-Operative Tender
Contract No. D97-12
Municipality of
ClaringtonlRegion
of Durham Granular
FI8.QU
THAT Winslow-Gerolamy Motors, Peterborough, Ontario, with a total bid in the
amount of $120,832.80, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL97-11, be awarded the contract to
supply one (1) only 56,000 G.v.W. Tandem Diesel Dump Truck, c/o Plow
Equipment, Spreader Dump Body, Snow Plow Harness and Snow Plows, as
required by the Municipality of Clarington, Department of Public Works; and
THAT the funds expended be provided from the approved 1997 Capital Budget,
from the Public Works Equipment Reserve Account #2900-00010-0000.
"CARRIED"
Resolution #GPA-371-97
Moved by Councillor Scott, seconded by Councillor Pingle
THAT Report TR-54-97 be received;
THAT Winslow-Gerolamy Motors, Peterborough, Ontario, with a total bid in the
amount of $232,839.35 (including taxes and trade-in), being the lowest
responsible bidder meeting all terms, conditions and specifications of Tender
CL97-10, be awarded the contract to supply two (2) only Cab & Chassis,
39,000 G.V.W., as required by the Municipality of Clarington, Department of
Public Works; and
THAT the funds expended be provided from the approved 1997 Pub I ic Works
Fleet Account #2900-00010-0000.
"CARRIED"
Resolution #GPA-372-97
Moved by Councillor Hannah, seconded by Councillor Elliott
THAT Report TR-55-97 be received;
THAT Contract No. D97-12, tendered jointly with the Region of Durham for
Granular Shouldering and Hot Mix Paving, tendered by Harnden & King
Construction, be approved;
THAT the funds in an amount of $392,000.00 (including GST, Engineering and
Supervision and Sundry work by Region), (accounts as identified on Schedule "B"
attached to Report TR-55-97), be drawn. from the 1997 Public Works Capital
budget; and
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G.P.& A Minutes
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June 16, 1997
TREASURY DEPARTMENT CONT'D.
Garnet B. Rickard
Recreation Complex!
Twin Pad Operating
Projections
R06.GE
THAT the additional funds required in the amount of $11,440.65 be drawn from
the Public Works Lot Levy Account #1110-00157-0000, FORTHWITH.
"CARRIED"
Resolution #GPA-373-97
Moved by Councillor Hannah, seconded by Councillor Scott
THAT the order of the agenda be altered to allow for consideration of Report
CS-06-97 at this time.
"CARRIED"
Resolution #GPA-374-97
Moved by Councillor Hannah, seconded by Councillor Scott
THAT Report CS-06-97 be received for information in conjunction with Report
TR-56-97.
"CARRIED"
RFP97-2, Architectural Resolution #GPA-375-97
Services - Garnet B.
Rickard Recreation Moved by Mayor Hamre, seconded by Councillor Dreslinski
Complex - Twin Pad
FI8.QU THAT Report TR-56-97 be received in conjunction with Report CS-06-97;
THAT Barry Bryan Associates (1991) Limited, Whitby, Ontario, with a total bid
(including disbursements) in the amount of $158,500.00, being the lowest
responsible bidder meeting all terms, conditions and specifications of RFP97-2, be
awarded the contract for the architectural services for the Garnet B. Rickard
Recreation Complex - Twin Pad;
THAT a contingency of $50,000.00 be provided for any additional Professional
Services that may be required;
THAT the total funds required be drawn from the Structural Facility for the
Garnet B. Rickard Recreation Complex, Account #7042-00000-0501; and
THAT the By-law attached to Report TR-56-97, marked Schedule "B", authorizing
the Mayor and Clerk to execute the agreement, be approved.
"CARRIED"
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G.P.& A Minutes
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June 16, 1997
TREASURY DEPARTMENT CONT'D.
Tender CL97-7,
Reconstruction of
Beaver Street North
FI8.QU
Tender CL97-9,
Fire Fighter
Bunker Suits
FI8.QU
Tax Sale
Registration Process
F22.GE
Resolution #GPA-376-97
Moved by Mayor Hamre, seconded by Councillor Scott
THAT Report TR-57-97 be received;
THAT Bishop Construction, Stouffville, Ontario, with a total bid in the amount of
$490,493.71, being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL97-7, be awarded the contract for the
Reconstruction of Beaver Street, as required by the Department of Public Works;
THAT the total funds required in the amount of $406,921.69 ($490,493.71
Contract, plus design} contract administration and utilities} less Regional portion),
be drawn from Public Works Account #7205-97003-0261;
THAT the additional funds in the amount of $26,921.69 be drawn from the Public
Works Lot Levy Reserve Fund, Account #1110-00157-0000;
THAT the By-law attached to Report TR-57-97 marked Schedule "^" authorizing
the Mayor and Clerk to execute the agreement be approved; and
THAT the award be subject to the approval of the Region of Durham.
"CARRIED"
Resolution #GPA-377-97
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Report TR-58-97 be received;
THAT Starfield Safetywear Limited, Oakville, Ontario, with total bid in the
amount of $24,702.00 (including taxes), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL97-9, be awarded
the contract to supply and deliver twenty-four (24) fire fighter bunker suits, as
required by the Municipality of Clarington, Fire Department; and
THAT the required funds be provided from the approved 1997 Fire Department
Capital Budget Account #7102-00007-0520.
"CARRIED"
Resolution #GPA-378-97
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report TR-59-97 be received; and
THAT Council approve the By-Law attached to Report TR-59-97 establishing the
legal fees to be charged to property owners through the Tax Sale Registration
process on a graduated scale of costs per property for arrears less than $&,000.00
and on a full cost recovery basis for properties in arrears greater than $6,000.00.
"CARRIED"
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G.P.& A Minutes
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June 16, 1997
TREASURY DEPARTMENT CONT'D.
Resolution #GPA-379-97
1997/1998
Insurance Program
L06.GE
Confidential Report
TR-61-97
Financing of
Garnet B. Rickard
Recreation Complex
Twin Pad
F05.GE
Moved by Mayor Hamre, seconded by Councillor Pingle
THAT Report TR-60-97 be received;
THAT Frank Cowan Company Limited continue to be retained as the Municipality
of Clarington's insurance carriers for the period from July 1, 1997 to
June 30, 1998, under the Durham Municipal Group Insurance Program at an
approximate cost of $283,523 plus applicable taxes; and
THAT the Durham Municipal Group, in preparation for the 1998/1999 premium
year, continue to pursue an investigation of the potential associated with bulk co-
operative purchasing and insurance pooling, as well as any other insurance
alternatives in the marketplace.
"CARRIED"
Resolution #GPA-380-97
Moved by Mayor Hamre, seconded by Councillor Pingle
THAT Confidential Report TR-61-97 pertaining to a legal matter be referred to the
end of the agenda to be considered during a "closed" meeting".
"CARRIED"
Resolution #GPA-381-97
Moved by Mayor Hamre, seconded by Councillor Hannah
THAT Report TR-62-97 be received, as amended, in conjunction with Report
TR-56-97 and Report CS-06-97;
THAT the estimated project cost of $3,5 million for the Garnet B. Rickard
Recreation Complex Twin Pad be financed 90% from the Development Charges -
Community Services Reserve Fund per the Development Charges Policy Report
and 10% from the Arena Reserve Fund;
THAT Staff continue to monitor the progress of the proposed Bill 98 - the
Development Charges Act, 1997 and regulations and report back should the final
legislation require changes to the financing proposed;
THAT Staff be authorized to transfer uncommitted funds available from the Civic
Administration Development Charges Reserve Fund and the Public Works
Development Charges Reserve Fund to the Community Services Development
Charges Reserve Fund and the Library Development Charges Reserve Fund to
cover potential uncollected levies for the Courtice Community Complex core and
library components and the Garnet B. Rickard Recreation Complex twin pad up to
and during the transition period provided by Bill 98;
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G.P.& A Minutes
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June 16, 1997
TREASURY DEPARTMENT CONT'D,
THAT once the Courtice Community Complex has been completed and interim
financing repaid to the applicable reserve fund, that Staff be authorized to transfer
any remaining funds in the Courtice Community Complex Reserve Fund (separate
from the Development Charges Reserve Fund) to the Municipal Capital Works
Reserve Fund;
THAT once start-up funds have been repaid, that Staff be authorized to use any
fundraising proceeds to repay interim financing provide by various reserve funds
(including the Municipal Capital Works Reserve Fund), for the library component
of the Courtice Community Complex; and
THAT the Courtice Community Complex Fundraising Committee be requested to
provide Council with a status update and anticipated timing of the transfer of
funds raised.
"CARRIED"
FIRE DEPARTMENT
There were no reports considered under this section of the agenda.
Councillor Hannah chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Courtice Community Resolution #GPA-382-97
Complex Schedule of
Rates and Fees Moved by Mayor Hamre, seconded by Councillor Novak
R05.CO
THAT Report CS-05-97 be received; and
THAT the proposed schedule of Rates and Fees for the Courtice Community
Complex be approved, effective September 1,1997.
"CARRIED"
Report CS-06-97 was considered earlier in the meeting. See Resolution
#GPA-374-97 on Page 10.
Folding Acoustical Resolution #GPA-383-97
Partition - Courtice
Community Complex Moved by Councillor Pingle, seconded by Mayor Hamre
R05.CO
THAT Report CS-07-97 be received;
THAT Staff be authorized to proceed with the purchase of an Acoustical Foldi ng
Partition for the Courtice Community Complex; and
THAT funds in the amount of $35,000 be drawn from the Parkland Cash-in-Lieu
Reserve Fund Account #5001-7-X.
"CARRIED"
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G.P.& A Minutes
- 14-
June 1 &, 1997
PUBLIC WORKS DEPARTMENT
Councillor Elliott chaired this portion of the meeting.
Monthly Report on
Building Permit
Activity - May 1997
Pl0.MO
Penwest Subdivision
Certificate of
Acceptance
DI2.CE
Courtice Crossing
Certificate of
Acceptance
DI2.CE
Highland Gardens
Certificate of
Acceptance
DI2.CE
Resolution #GPA-384-97
Moved by Mayor Hamre, seconded by Councillor Hannah
THAT Report WD-35-97 be received for information.
"CARRIED"
Resolution #GPA-385-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report WD-37-97 be received; and
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the Initial Sta~e of Road Construction, constructed within
Plan 40M-I770.
"CARRIED"
Resolution #GPA-386-97
Moved by Councillor Novak, seconded by Councillor Scott
THAT Report WD-38-97 be received;
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-1746; and
THAT Council approve the by-law attached to Report WD-38-97, assuming the
streets within Plan 40M-1746 as Public Highways.
"CARRIED"
Resolution #GPA-387-97
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Report WD-39-97 be received;
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the roads, street lights and other related Works, constructed
within Phase 2B of Plan lOM-826; and
THAT Council approve the by-law attached to Report WD-39-97 assuming certain
streets within Plan 10M-826 as public highways,
"CARRIED"
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G.P.& A Minutes
- 15 -
June 16, 1997
PUBLIC WORKS DEPARTMENT CONT'D.
Proposed Agreement
for Placement of
Advertising Benches
M01.GE
Proposed Amendment
to Traffic By-law
T02.GE
Winter Maintenance
Over Expenditure
F05.GE
ADMINISTRATION
Outstanding Issues
Resolution #GPA-388-97
Moved by Councillor Novak, seconded by Council Pingle
THAT Report WD-40-97 be received;
THAT the Municipality of Clarington enter into an agreement with Mr. Joseph
Shaw carrying on business under the firm name of Bench Ads (Canada) to permit
the installation of advertising benches (Schedule "^" to Attachment No.1 to
Report WD-40-97), satisfactory to the Director of Public Works;
THAT Purchasing By-law 94-129, Paragraph 5, Item 5.06, be waived; and
THAT the proposed By-law (Attachment NO.1 to Report WD-40-97) be passed by
Counci I authorizing the Mayor and Clerk to execute the Agreement.
"CARRIED"
Resolution #GPA-389-97
Moved by Councillor dreslinski, seconded by Councillor Novak
THAT Report WD-41-97 be received;
THAT parking within 3 metres of a mail box be prohibited unless actually
engaged in delivery, posting or obtaining mail; and
THAT the by-law attached to Report WD-41-97 be passed by Council.
"CARRIED"
Resolution #GPA-390-97
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report WD-42-97 be received for information,
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-391-97
Moved by Councillor Novak, seconded by Councillor Pingle
THAT ADMI N-27-97 be received for information.
"CARRIED"
315
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G.P.& A Minutes
- 16-
June 16, 1997
ADMINISTRATION CONT'D.
Agreement Between
the Town of
Newcastle and
Stephenson
L04.
Confidential Report
ADMIN-30-97
UNFINISHED BUSINESS
Resolution #GPA-392-97
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Report ADMIN-29-97 be received; and
THAT the General Purpose and Administration Committee forward same to
Council with the understanding that the Agreement of June 28, 1978 now be
terminated.
"CARRIED"
Resolution #GPA-393-97
Moved by Councillor Pingle, seconded by Councillor Scott
THAT Confidential Report ADMIN-30-97 pertaining to a property matter be
referred to the end of the agenda for consideration during a "closed" meeting.
"CARRIED"
Resolution #GPA-394-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the delegation of David Reed, Frank Cowan Company Limited, be
acknowledged and he be advised of Council's decision.
"CARRIED"
Resolution #GPA-395-97
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the delegation of Brenton Rickard pertaining to the 75th Anniversary of
Newcastle Community Hall be acknowledged with thanks.
"CARRIED"
Resolution #GPA-396-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the delegation of Lloyd Stephenson pertaining to various planning matters
be acknowledged.
"CARRIED"
316
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G.P.& A Minutes
OTHER BUSINESS
ADJOURNMENT
- 17-
June 16, 1997
There were no items considered under this section of the agenda.
Resolution #GPA-397-97
Moved by Councillor Scott, seconded by Councillor Elliott
THAT the meeting be "closed" for consideration of Confidential Reports
CD-29-97, TR-61-97 and ADMIN-30-97.
"CARRIED"
Resolution #GPA-398-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the actions taken during the "closed" meeting be confirmed,
"CARRIED"
Resolution #GPA-399-97
Moved by Councillor Novak, seconded by Councillor Hannah
THAT the meeting adjourn at 12:05 p.m,
"CARRIED"
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MAYOR
317