HomeMy WebLinkAbout06/02/1997
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
June 2, 1997
Minutes of a regular meeting of the General Purpose
and Administration Committee held on Monday,
June 2, 1997 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Mayor D. Hamre
Councillor A. Dreslinski
Councillor C. Elliott (Until 11 :05 a.m.)
Councillor L. Hannah
Councillor M. Novak
Councillor P. Pingle
Councillor D. Scott
Also Present:
Chief Administrative Officer, W. Stockwell
Director of Community Services, J. Caruana
Fire Chief, M. Creighton
Manager of Strategic Planning, D. Crome (Attended at 2:00 p.m.)
Solicitor, D. Hefferon (Attended at 11 :30 a.m.)
Property Manager, F. Horvath (Attended at 10:55 a.m. until 1 :55 p.m.)
Treasurer, M. Marano
Director of Public Works, S. Vokes
Director of Planning and Development, F. Wu
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
DECLARATIONS OF INTEREST
Councillor Dreslinski indicated that she would be making a declaration of interest
with respect to Report CD-26-97 later in the meeting.
Councillor Elliott indicated that he would be making a declaration of interest with
respect to Addendum to Report ADMIN-22-97 later in the meeting.
MINUTES
Resolution #GPA-335-97
Moved by Councillor Pingle, seconded by Councillor Novak
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on May 20, 1997, be approved.
"CARRIED"
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G.P.& A Minutes
DELEGATIONS
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June 2, 1997
(a) Bernie Chandler, Deloitte & Touche Chartered Accountants,
Bank of Commerce Building, 2 Simcoe Street South, P.O. Box 800,
Oshawa, L lH 7Nl - re: TR-39-97 - addressed Members of the Committee
and referred to his letter dated May 27,1997 to the Municipality of
Clarington along with the 1996 Consolidated Financial Report and the
Report containing the Financial Information Return of the Corporation of
the Municipality of Clarington. He noted that the auditors' examination
of the Municipality's records included a review of the system of internal
controls, accounting procedures and other matters. He noted that the
Municipality is continuing improvement in the records and accounts and
he made further suggestions to enhance the accounting procedures,
internal controls and operations of the corporation. He thanked Staff of
the Municipality for their excellent assistance and co-operation during the
audit.
(b) Issy Jourdan, Jourdan at Clarington Inc., 9 Woodlawn Avenue East,
Toronto, M4T lB9 - re: Report PD-75-97 - advised prior to the meeting
that he would not be in attendance.
(c)
Morris Nimigon, 280 King Street East, Bowmanville, L 1 C 1 P9 - re:
Report CD-25-97 - suggested that Council, in the future, appoint a
veterinarian as a livestock valuer to save money and he also suggested
that the names of persons who make I ivestock claims be made publ ie.
Councillor Elliott made a declaration of interest with respect to the
delegation of Don Welsh and the Addendum to ADMI N-22-97; vacated
his chair and refrained from discussion and voting on the subject matter.
Councillor Elliott indicated that he has worked closely with John Rice on
this submission and he is a member of the Bowmanville Lions Club,
(d) Don Welsh, Annabelle Sissons and Mavis Carlton, Clarington Older
Adults, 4280 Mearns Ave., Bowmanville, L lC 3K5 - re: Addendum to
Report ADMIN-22-97 - Mr. Welsh advised that it has been close to ten
years since the need was first identified for a Seniors' Centre, specifically
for the use of the older residents in this area. He advised that, consistent
with all the surveys undertaken by the Committee, studies and reviews
have led to the realization that the site should be downtown, highly
visible, easily accessible and dedicated to seniors' activities where they
could interact with other seniors and develop and cultivate friendships.
He indicated that the Committee met on May 30,1997 and all members
supported the RicelDaros location as their first preference. Second choice
would be a stand-alone building located at the Garnet Rickard Complex.
He noted that the opportunity of sharing space with Community Care is a
substantial benefit to both the Municipality and to Community Care. He
advised that the cost of purchasing the Lions Centre, the cost of
renovations and upgrades and the cost of the addition are not avai lable to
the seniors committee at this time and he urged Members of Council to
approve the RicelDaros proposal.
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G.P.& A Minutes
DELEGATIONS CONT'D.
PUBLIC MEETINGS
- 3 -
June 2, 1997
Annabelle Sisson. addressed Members of the Committee and noted that
Clarington stands alone in not having a seniors' centre. She urged
Members of the Committee to approve the New Seniors' Centre and
concluded by saying: "we need you - you need us!".
(e) Sally Barrie, Community Care, 98 King Street West, Bowmanville,
L 1C 1 R4 - re: Addendum to Report ADMI N-22-97 - informed Members
of the Committee that Community Care will need 2500 sq. ft. of floor
space in the future. Community Care sharing space with the Older Adults
Centre would be mutually advantageous. Community Care needs to be
downtown, highly visible, easily accessible with adequate parking. She
noted that the relocation of Community Care to the Lions Centre is not a
viable option.
Councillor Dreslinski chaired this portion of the meeting.
There were no public meetings scheduled for this meeting.
PLANNING AND DEVELOPMENT DEPARTMENT
Plan of Condominium Resolution #GPA-336-97
Application - Jourdan
at Clarington Ine. Moved by Councillor Hannah, seconded by Councillor Novak
Monitoring the
Decisions of the
Committee of
Adjustment
Dl0.CO
THAT Report PD-75-97 be received;
THAT the Region of Durham Planning Department be advised that the
Municipality of Clarington has no objections to the approval of the Plan of
Condominium application submitted by Jourdan at Clarington Ine.; and
THAT the interested parties listed in Report PD-75-97 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-337-97
Moved by Councillor Scott, seconded by Councillor Pingle
THAT Report PD-76-97 be received;
THAT Council concur with the decisions of the Committee of Adjustment made
on May 22, 1997; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment in the event of an appeal.
"CARRIED"
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G.P.& A Minutes
- 4 -
June 2, 1997
Councillor Pingle chaired this portion of the meeting.
CLERK'S DEPARTMENT
Implementation
of Bounty
Resolution #GPA-338-97
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Report CD-25-97 be received; and
THAT a copy of Report CD-25-97 be forwarded to Barry James, Tony Speziale,
Morris Nimigon, Joe McKenna, Bill Hale, Murray Payne, Bill Hasiuk and any other
individuals who are experiencing difficulties with coyotes.
"CARRIED"
Councillor Dreslinski made a declaration of interest with respect to Report
CD-26-97; vacated her chair and refrained from discussion and voting on the
subject matter. Councillor Dreslinski's son is employed by Mosport.
Proposed Amendments Resolution #GPA-339-97
to the Noise By-law,
Public Entertainment Moved by Councillor Scott, seconded by Councillor Elliott
By-law and Exhibitions
Held for Hire or THAT Report CD-26-97 be received for information.
Gain By-law
"CARRIED"
Councillor Novak chaired this portion of the meeting.
TREASURY DEPARTMENT
1996 Audit Report Resolution #GPA-340-97
and Management Letter
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT Report TR-39-97 be received;
THAT the presentation by Deloitte and Touche on the 1996 Financial Statements
be acknowledged with thanks;
THAT the Financial Statements for the year ended December 31,1996 (under
separate cover) be adopted;
THAT recommendations contained in the management letter (under separate
cover) be reviewed by staff and addressed appropriately and report back on any
necessary changes;
THAT the firm of Deloitte and Touche be appointed as the Municipality's Auditors
for the 1997 year end audit; and
THAT a copy of Report TR-39-97 be forwarded to Clarington Hydro-Electric
Commission for their information.
"CARRIED"
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G.P.& A Minutes
- 5 -
June 2, 1997
TREASURY DEPARTMENT CONT'D.
Resolution #GPA-341-97
Trades and Products
from Clarington
Versus out of Town
Cellular Telephones
Cash Activity
Report, April 1997
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Report TR-42-97 be received for information.
"CARRIED"
Resolution #GPA-342-97
Moved by Mayor Hamre, seconded by Councillor Scott
THAT Report TR-48-97 be received;
THAT Rogers Cantellnc., be awarded the contract for the supply of cellular
telephones and air time as per the pricing identified on Schedule "B" of Report
TR-48-97, for the period of July 1,1997 to December 31,1999;
THAT the employee purchase program offered by Rogers Cantellne. be made
available to the Municipality of Clarington employees;
THAT Purchasing By-law #94-129, Section 5, Paragraph 5.06, be waived for th is
transaction;
THAT the required funds be drawn from the respective departments' current
operating budgets; and
THAT the by-law attached to Report TR-48-97, marked Schedule "A", authorizing
the Mayor and Clerk to execute the necessary agreement be approved.
"CARRIED"
Resolution #GPA-343-97
Moved by Councillor Pingle, seconded by Councillor Scott
THAT Report TR-49-97 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended April 30, 1997, is as shown on
the schedule attached to Report TR-49-97; and
THAT Part "^" of the expenditures for the month of April, 1997, be confirmed.
"CARRIED"
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G.P.& A Minutes
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June 2, 1997
TREASURY DEPARTMENT CONT'D.
Resolution #GPA-344-97
Co-operative
Quotation
QWC-17-97, Supply
and Del iver of
Corrugated Pipe
Culvert
FI8.QU
FIRE DEPARTMENT
Monthly Fire Report
April, 1997
Moved by Councillor Scott, seconded by Councillor Pingle
THAT Report TR-50-97 be received;
THAT Holt Culvert and Metal Products, Peterborough, Ontario, with a total bid in
the amount of $34,623.83 (plus applicable taxes), for the Municipality of
Clarington requirements, being the lowest responsible bidder meeting all terms,
conditions and specifications of the Co-operative Quotation QWCI7-97, be
awarded the contract to supply and deliver Corrugated Pipe Culvert on an "as
required" basis, to the Municipality of Clarington; and
THAT the funds expended be provided from the approved 1997 Culvert
Maintenance Construction budget.
"CARRIED"
Resolution #GPA-345-97
Moved by Mayor Hamre, seconded by Councillor Dreslinski
THAT the Committee recess for fifteen minutes.
"CARRIED"
The meeting reconvened at 10:45 a.m.
Councillor Scott chaired this portion of the meeting.
Resolution #GPA-346-97
Moved by Councillor Dreslinski, seconded by Mayor Hamre
THAT Report FD-6-97 be received for information.
"CARRIED"
COMMUNITY SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
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G.P.& A Minutes
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June 2, 1997
Councillor Elliott chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Imperial Oil's
Request to Extend
Brownsville Road
ADMINISTRATION
Property Inventory
Resolution #GPA-347-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report WD-34-97 be received;
THAT the Residents and Property Owners on Brownsville Road and Brownsville
Court be notified immediately of the proposal by Imperial Oil to extend
Brownsville Road approximately 200 metres (650 feet) southerly;
THAT the Residents and Property Owners on Brownsville Road and Brownsville
Court be invited to attend an Information Meeting to view the proposed plans for
the Imperial Oil site and construction plans for Brownsville Road;
THAT the Mayor and Clerk be authorized to execute an agreement between
Imperial Oil and the Municipality of C1arington to permit Imperial Oil to construct
the extension of Brownsville Road approximately 200 metres (650 feet) southerly
in accordance with the Municipal Standard for Road Construction and the
conditions set out in the agreement which is Schedule "A" to the proposed
by-law;
THAT the Brownsville Road extension be constructed for emergencv access only,
as a condition of site plan approval, to the Imperial Oil site and the road be
terminated with a break-through barrier at the north limit of the Ministry of
Transportation of Ontario property (Imperial Oil site);
THAT Staff be authorized to take all actions necessary to publ icize and give notice
of the proposed by-law to establish and layout and open the road allowance; and
THAT Greg Ford, Imperial Oil, be advised of Council's decision.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
F. Wu, Director, Planning and Development and F. Horvath, Property Manager
were present to answer questions from Members of the Committee.
Resolution #GPA-348-97
Moved by Councillor Novak, seconded by Councillor Pingle
THAT Report ADMI N-24-97 be received; and
THAT Council declare the eight properties described in Report ADMIN-24-97 to
be surpl us and offered for sale.
"CARRIED"
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G.P.& A Minutes
UNFINISHED BUSINESS
Older Adults Centre
A19,OL
- 8-
June 2, 1997
Resolution #GPA-349-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the Addendum to Report ADMIN-22-97 be received.
"CARRIED"
Resolution #GPA-350-97
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the meeting be "closed" for consideration of a property matter and the
verbal report of the Town Solicitor pertaining to a legal matter.
"CARRIED"
Resolution #GPA-351-97
Moved by Councillor Novak, seconded by Councillor Hannah
THAT the Committee recess for lunch until 1 :00 p.m.
"CARRIED"
The meeting reconvened at 1 :00 p.m.
Resolution #GPA-352-97
Moved by Councillor Hannah, seconded by Councillor Pingle
THAT the meeting be "closed" for consideration of a property matter and the
verbal report of the Town Solicitor pertaining to a legal matter.
"CARRIED"
Members of the Committee requested clarification from Don Welsh and
Sally Barrie pertaining to their preferred location for a seniors centre. Sally Barrie
advised that Community Care will now require 2,500 sq. ft. of floor space to meet
their needs. They will share offices with the seniors but cannot move to the Lions
Centre because their present location is preferable. Don Welsh advised that the
maintenance costs associated with locating the seniors to the Lions Centre would
be financially prohibitive to the seniors and asked if the Municipality would be
willing to pay these costs on behalf of the seniors.
Resolution #GPA-353-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT the meeting be "closed" for consideration of a property matter and the
verbal report of the Town Solicitor pertaining to a legal matter.
"CARRIED"
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G.P.& A Minutes
UNFINISHED BUSINESS
OTHER BUSINESS
ADJOURNMENT
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June 2,1997
Resolution #GPA-354-97
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the actions taken at the "closed meeting" be confirmed.
"CARRIED"
There were no items considered under this section of the agenda.
Resolution #GPA-355-97
Moved by Councillor Pingle, seconded by Councillor Novak
THAT the meeting adjourn at 2:30 p.m.
"CARRIED"
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MAYOR
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