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HomeMy WebLinkAbout05/20/1997 ~ . . . .. THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee May 20, 1997 Minutes of a regular meeting of the General Purpose and Administration Committee held on Tuesday, May 20, 1997 at 7:00 p.m., in the Council Chambers. ROLL CALL Present Were: Mayor D. Hamre Councillor A. Dreslinski Councillor C. Elliott Councillor L. Hannah Councillor M. Novak (Attended at 7:50 p.m.) Councillor P. Pingle Councillor D. Scott Also Present: Chief Administrative Officer, W. Stockwell Director of Community Services, J. Caruana Fire Chief, M. Creighton Solicitor, D. Hefferon Treasurer, M. Marano Director of Public Works, S. Vokes Director of Planning and Development, F. Wu Clerk, P. Barrie Mayor Hamre chaired this portion of the meeting. DECLARATIONS OF INTEREST Councillor Elliott indicated that he would be making a declaration of interest with respect to Report ADMIN-22-97 later in the meeting. Councillor Novak indicated that she would be making a declaration of interest with respect to Report TR-43-97 later in the meeting. MINUTES Resolution #GPA-306-97 Moved by Councillor Pingle, seconded by Councillor Hannah THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on May 5, 1997, be approved. "CARRIED" 301 ! . . . G.P.& A Minutes PRESENTATION DELEGATIONS - 2- May 20, 1997 Bill Stockwell, Chief Administrative Officer, introduced lohn Swallow, Acoustic Engineer, John Swallow & Associates, 250 Galaxy Blvd., Etobicoke, M9W 5R8, who briefly explained to Committee the science of measuring acoustics. Mr. Swallow gave comparisons of noise levels and explained how the noise levels contained in the by-law amendments included in the Addendum to Report CD-22-97 were arrived at. (a) Clay Taylor, President, North C1arington Ratepayers Association, P.O. Box 34&, Orono, LOB lMO, addressed Comm ittee with respect to the Addendum to Report CD-22-97. Mr. Taylor stated that the by-law amendments have created a comprise situation: the residents would like to see stricter noise levels, however, the levels proposed allow Mosport Park to stay in business. After carefully reviewing the by-law amendments the association is requesting the following: . changing to the C scale weighting rather than an A scale weighting; changing the curfew from midnight to 11 :00 p.m. for racing; changing the maximum level of audible sound of 70 dBA during the hours of 7:00 p.m. to midnight to 60 dBA; changing to a fast response setting for the sound level meter from a slow response setting; requesting that the Durham Regional Police enforce the by-law after hours. . . . . (b) Robert P. Salna, Chairman & CEO, Mosport Park Entertainment Corporation, 825 Denison Street, Unit 1 &, Markham, l3R 5E4, was called but was not present. (c) Debbie Pearl, Vice President and CFO, International Motorsports Group Inc., 3502 Henderson Blvd, Tampa, Florida, 33609, advised Committee that on May 1, 1997 her company entered into a 20-year lease for the Mosport Park property with an option for a further 20-year lease. They will be running a racing series at the property and plan to invest many dollars in order to bring the track up to regulatory standards. She advised Committee that her company is committed to working with the community, however, they would like some additional time to review John Swallow's report and the proposed by-law amendments. She therefore requested that Council table the Addendum to Report CD-22-97 in order to allow for this review. (d) Lloyd Stephenson, 106 King Street East, Newcastle, liB lH5, addressed Committee in opposition to the development of the Newcastle Beach area by the Kaitlin Group. Mr. Stephenson indicated that he is opposed to the small lots that will be created. 302 . . . G.P.& A Minutes - 3- May 20, 1997 DELEGATIONS CONT'D. (e) Otto Provenzano, 309 Kendalwood Road, Whitby, L 1 N 2G2, was called but was not present. Counci Ilor Ell iott made a declaration of interest with respect to the delegation of Fred D'Silva; vacated his chair and refrained from discussion on the matter. Counci Ilor Elliott indicated that he has worked closely with the proponent of the site over the last few years and also is a member of the Bowmanville Lions Club. (I) Fred D'Silva, 40 Constellation Court, Etobicoke, M9W lK1, addressed Committee on behalf of the Rice/Daros proposal for a seniors' centre. He indicated that he knows the Municipality's price tag is $1.3 million for this project, however, since beginning the process the ground rules have changed slightly. He stated that the price of land is fair and reasonable, however, construction prices are very competitive at this time. As the prices are increasing, time is of the essence for this project to come in on budget. He stated that this is a good location for the seniors' centre and requested Council's favourable consideration of the Rice!Daros submission. (g) David Baffa, Development Manager, Markborough Properties Inc., 1 Dundas Street West, Suite 2800, Toronto, M5G 212, addressed Committee with respect to Report PD-57-97, He indicated that the applicant of the rezoning application is now able to satisfy staff's concerns and requested that the zoning amendment application be approved, Resolution #GPA-307-97 Moved by Councillor Dreslinski, seconded by Councillor Novak THAT Committee recess for fifteen minutes. "CARRIED" The meeting reconvened at 8:20 p.m. Councillor Dreslinski chaired this portion of the meeting. PU BLlC MEETI NGS There were no public meetings scheduled for this meeting. PLANNING AND DEVELOPMENT DEPARTMENT Rezoning Application Resolution #GPA-308-97 (Removal of Holding) Halminen Homes! Moved by Councillor Hannah, seconded by Councillor Scott Kiddicorp Inv. Ltd. D14.DEV.97.028 THAT Report PD-72-97 be received; 3C3 . . . G.P.& A Minutes - 4- May 20, 1997 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Proposed Regional Official Plan Amendment - Town of Pickering D09.ROPA.97.007 Monitoring the Decisions of the Committee of Adj ustment Dl0.CO THAT the rezoning application submitted by Halminen Homes/Kiddicorp Inv. Ltd. requesting the removal of the Holding (H) symbol from the zoning for lands subject to Land Divisions 230/95 to 233/95 all inclusive be approved; THAT the amendment to Zoning By-law 84-63 attached to Report PD-72-97 be approved; and THAT a copy of Report PD-72-97 and the amendment attached to Report PD-72-97 be forwarded to the Region of Durham Planning Department; THAT the amendment attached to Report PD-72-97 be circulated in accordance with the Regulations made under the Planning Act; and THAT all interested parties listed in Report PD-72-97 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-309-97 Moved by Mayor Hamre, seconded by Councillor Pingle THAT Report PD-73-97 be received; THAT Report PD-73-97 be approved as the comments of the Municipality of Clarington on the proposed Regional Official Plan amendment submitted by the Town of Pickering (ROPA 97-007); THAT a copy of Council's decision and Report PD-73-97 be forwarded to the Town of Pickering and the Region of Durham Planning Departments; and THAT the Region of Durham be requested to advise the Municipality of Clarington of Regional Council's decision. "CARRIED" Resolution #GPA-310-97 Moved by Councillor Novak, seconded by Councillor Scott THAT Report PD-74-97 be received; THAT Council concur with the decisions of the Committee of Adjustment made on May 8, 1997; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment in the event of an appeal. "CARRIED" 3C4 . . . G.P.& A Minutes - 5 - May 20, 1997 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Resolution #GPA-311-97 Moved by Mayor Hamre, seconded by Councillor Hannah THAT the order of the agenda be altered to allow for consideration of Report PD-57-97 which is listed under Unfinished Business at this time. "CARRIED" Rezoning Application Resolution #GPA-312-97 Markborough Properties DI4.DEV.97.013 Moved by Mayor Hamre, seconded by Councillor Hannah THAT Report PD-57-97 be lifted from the table. "CARRIED" Resolution #GPA-313-97 Moved by Mayor Hamre, seconded by Counci Ilor Scott THAT Report PD-57-97 be received; THAT the zoning amendment application submitted by Markborough Properties on behalf of 829426 Ontario Inc. and 838038 Ontario Inc. be approved and the amending by-laws be forwarded to Council for adoption; and THAT any delegations and interested parties listed in Report PD-57-97 be advised of Council's decision. "CARRIED" Councillor Pingle chaired this portion of the meeting. CLERK'S DEPARTMENT Proposed Resolution #GPA-314-97 Amendments to By-laws 89-194,78-50 and Moved by Councillor Dreslinski, seconded by Councillor Hannah 91-56 THAT the Addendum to Report CD-22-97 be tabled for two weeks; THAT the remarks made by the North Clarington Ratepayers' Association be referred to John Swallow, Acoustic Engineer for review and report to the General Purpose Administration Committee at their meeting of June 2, 1997; and THAT Clay Taylor and Debbie Pearl be advised of Council's decision. "CARRIED" 305 . . . G.P.& A Minutes - 6- May 20, 1997 CLERK'S DEPARTMENT CONT'D. Parki ng Enforcement Month Iy Report for Apri I 1997 T02.GE TREASURY DEPARTMENT Annual Statement for the Development Charges Reserve Funds for the Year Ended Dee. 31/96 F20DE Cash Activity Report February 1997 Fl0.CA Cash Activity Report March 1997 Fl0.CA Resolution #GPA-315-97 Moved by Councillor Elliott, seconded by Councillor Novak THAT Report CD-23-97 be received for information; and THAT a copy of Report CD-23-97 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Councillor Novak chaired this portion of the meeting. Resolution #GPA-316-97 Moved by Councillor Scott, seconded by Mayor Hamre THAT Report TR-36-97 be received for information. "CARRIED" Resolution #GPA-317-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT Report TR-40-97 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended February 28, 1997, is as shown on the schedule attached to Report TR-40-97; and THAT Part "A" of the expenditures for the month of February, 1997, be confirmed. "CARRIED" Resolution #GPA-318-97 Moved by Councillor Pingle, seconded by Mayor Hamre THAT Report TR-41-97 be received; THAT, in accordance with provision of Chapter M-4S, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended March 31,1997, is as shown on the schedule attached to Report TR-41-97; and THAT Part "A" of the expenditures for the month of March, 1997, be confirmed. "CARRIED" 306 . . . G.P.& A Minutes - 7- May 20, 1997 TREASURY DEPARTMENT CONT'D. Resolution #GPA-319-97 Co-op Tender T220-97, Supply, Retreading and Repair of Tires FI8.QU Moved by Councillor Dreslinski, seconded by Councillor Elliott THAT Report TR-43-97 be referred for consideration later in the meeting. "CARRIED" Maintenance Resolution #GPA-320-97 Agreement - Passenger Elevator - Municipal Moved by Councillor Pingle, seconded by Councillor Scott Administrative Centre L04.EL THAT Report TR-44-97 be received; THAT the written proposal (Attachment "A" to Report TR-44-97) from United Technologies Otis Canada, to provide extended maintenance for the Otis Hydraulic Passenger Elevator located at 40 Temperance Street, Bowmanville, Ontario, at a contract price of $473.52, less 5% per month ($449.84) subject to price adjustment on March 1st of each year, for a term of five (5) years, with an option of a second term of five years, be accepted; THAT the procedures set out in Purchasing By-law #94-129, Section 5, Paragraph 5.06, be waived for this particular transaction; THAT the funds be drawn from the current operating accounts which are allocated for Elevator Maintenance; and THAT the By-law attached to Report TR-44-97 as Attachment "B" be forwarded to Council, authorizing the Mayor and the Clerk to execute an agreement with United Technologies Otis Canada. "CARRIED" SD97-1, Sale of King Resolution #GPA-321-97 St. East, Bowmanville FI8.QU Moved by Councillor Hannah, seconded by Councillor Scott THAT Report TR-45-97 be received; and THAT the bid received from Tom White, Boville Holdings Ine., Hampton, Ontario, be rejected. "CARRIED" 307 . . . G.P.& A Minutes - 8- May 20, 1997 TREASURY DEPARTMENT CONT'D. RFP97-1, Architectural Resolution #GPA-322-97 Services - Animal Control Building Moved by Councillor Scott, seconded by Councillor Elliott FI8.QU Co-op Tender T220-97, Supply, Retreading and Repair of Tires FI8.QU FIRE DEPARTMENT THAT Report TR-46-97 be received; THAT Thomas E. Brown Architect, Toronto, Ontario, with a total bid (including disbursement) in the amount of $23,000.00 being the most responsive bidder meeting all terms, conditions and specifications of RFP97-1, be awarded the contract for the architectural services for the Animal Control Building; THAT the total funds required be drawn from the Structural Facility for Animal Control Account 7048-00000-0501; and THAT the By-law marked Schedule "B" attached to Report TR-46-97 authorizing the Mayor and Clerk to execute the agreement be approved. "CARRIED" Councillor Elliott chaired this portion of the meeting. Councillor Novak made a declaration of interest with respect to Report TR-43-97; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak indicated that she has business dealings with one of the firms who submitted a tender for the supply, retreading and repair of tires and tubes. Resolution #GPA-323-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT Report TR-43-97 be received; THAT Attersley Tire Service Limited, Oshawa, Ontario, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T220-97, be awarded the contract, in an approximate value of $24,576.80 for the Municipality of Clarington requirements for the Supply, Retreading and Repair of Tires and Tubes to the Municipality of Clarington, as required by the Department of Public Works; THAT upon expiry of the initial one year contract, pending satisfactory service by the low bidder, and pending agreement of the Durham Purchasing Co-operative Participants, that the contract be extended for a second and third year; and THAT the funds be drawn from the various Public Works approved 1997/98 fleet. "CARRIED" There were no reports considered under this section of the agenda. 308 . . . G.P.& A Minutes - 9- May 20,1997 COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. PUBLIC WORKS DEPARTMENT Monthly Report on Building Permit Activity for Month of April 1997 PlO.BU Request from K. DeHaas to Restrict Vehicular Access Onto 87 Cedar Crest Beach Road T02.GE Parking in the Centre of Turning Circles (Wilde Crt.) T02.GE Skateboard Ramps Various Locations R05.GE Resolution #GPA-324-97 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report WD-28-97 be received for information. "CARRIED" Resolution #GPA-325-97 Moved by Councillor Novak, seconded by Councillor Pingle THAT Report WD-30-97 be received for information; and THAT Mr. K. DeHaas be provided with a copy of Report WD-30-97. "CARRIED" Resolution #GPA-326-97 Moved by Councillor Hannah, seconded by Councillor Dreslinski THAT Report WD-31-97 be received; THAT the existing policy that parking not be permitted in the turning basin or centre of any cul-de-sac remain unchanged; and THAT Ralph Brown be advised of Council's decision. "CARRIED" Resolution #GPA-327-97 Moved by Councillor Novak, seconded by Councillor Pingle THAT Report WD-32-97 be received for information; THAT the construction of two (2) additional skateboard ramps at approximately $5,000 each be forwarded for consideration by Council to the 1998 Budget Discussions; and THAT Otto Provenzano be provided with a copy of Report WD-32-97. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) 309 . . . G.P.& A Minutes - 10- May 20, 1997 PUBLIC WORKS DEPARTMENT CONT'D. ADMINISTRATION Enershare E06.GE OshawafClarington Association for Community Living L04.FI Resolution #GPA-328-97 Moved by Mayor Hamre, seconded by Councillor Novak THAT the foregoing Resolution #GPA-327-97 be amended by adding a new third paragraph as follows: "THAT the formation of a Skateboarding Youth Advisory Committee consisting of Shaun Buzzell, Dan Lee, Mike Foote, Ryan Piontek, Trevor Darling and Rob Piontek be endorsed to work with the Directors of Public Works and Community Services by assisting with the design and placement of skateboard ramps throughout the Municipality and by bringing recommendations back to the General Purpose and Administration Committee." "CARRIED" The foregoing Resolution #GPA-327-97 was then put to a vote and CARRIED AS AMENDED. Mayor Hamre chaired this portion of the meeting. Resolution #GPA-329-97 Moved by Councillor Hannah, seconded by Councillor Novak THAT Report ADMIN-20-97 be received for information. "CARRIED" Resolution #GPA-330-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT Report ADMIN-21-97 be received; THAT the lease agreement with the OshawafClarington Association for Community Living (former Probation Office) in the amount of $665.00 per month for a five year term be approved; THAT the lease agreement with the OshawafClarington Association for Community Living for the use of the apparatus bay for a five year term be approved in principle with the first year free only of utility and space charges; THAT the Youth Committee and AdHoc Committee for Youth be advised of Council's direction; and THAT the by-law attached to Report ADMI N-21-97 marked Attachment No.1 be approved authorizing the Mayor and Clerk to execute the necessary agreement. "CARRIED" 310 . . . G.P.& A Minutes -11- May 20, 1997 ADMINISTRATION CONT'D. Older Adults Centre A19.0L UNFINISHED BUSINESS OTHER BUSINESS Opening of Courtice Community Complex Councillor Elliott made a declaration of interest with respect to Report ADMIN-22-97; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Elliott indicated that he has worked closely with John Rice on the submission and he is a member of the Bowmanville Lions Club. Resolution #GPA-331-97 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT Report ADMIN-22-97 be referred back to the Chief Administrative Officer to meet with the Bowmanville Lions Club to immediately determine the issue of complete Municipal ownership of the Lions Centre; THAT the Chief Administrative Officer report to the General Purpose and Administration Committee at their meeting of June 2,1997; and THAT the submission of RicelDaros be tabled until June 2,1997. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-332-97 Moved by Councillor Scott, seconded by Councillor Hannah THAT the foregoing Resolution #GPA-331-97 be amended by adding a new second paragraph as follows: 'THAT, should complete ownership of the Lions Centre be possible, the Chief Administrative Officer be authorized to obtain an appraisal of the property." "CARRIED" The foregoing Resolution #GPA-331-97 was then put to a vote and CARRIED AS AMENDED. Report PD-S7-97 was dealt with earlier in the meeting. (See page S) Resolution #GPA-333-97 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the Director of Community Services review the date of the opening of the Courtice Community Complex as it presently conflicts with the Orono Fair and report back to Council on May 26, 1997. "CARRIED" 311 . . . G.P.& A Minutes ADJOURNMENT Resolution #GPA-334-97 - 12- May 20, 1997 Moved by Councillor Elliott, seconded by Councillor Pingle THAT the meeting adjourn at 9:30 p.m. "CARRIED" dd'd(/~L f.-/ MAYOR ~-jl!.,I. ~1/ j