HomeMy WebLinkAbout04/21/1997
.
.
.
THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
April 21, 1997
Minutes of a regular meeting of the General Purpose
and Administration Committee held on Monday,
April 21, 1997 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Mayor D. Hamre (Until 10:30 a.m.)
Councillor A. Dreslinski
Councillor C. Elliott
Counci Ilor L. Hannah
Counci Ilor M, Novak
Councillor P. Pingle
Absent:
Counci Ilor D. Scott (On Vacation)
Also Present:
Chief Administrative Officer, W. Stockwell
Director of Community Services, J. Caruana (Until 11 :05 a.m.)
Deputy Fire Chief, W. Hesson (Until 11:05 a.m.)
Treasurer, M. Marano
Director of Public Works, S. Vokes (Until 11 :05 a.m.)
Director of Planning and Development, F. Wu (Until 11 :05 a.m.)
Clerk, p, Barrie
Mayor Hamre chaired this portion of the meeting.
DECLARATIONS OF INTEREST
Councillor Pingle indicated that she would be making a declaration of interest
with respect to Confidential Report ADMIN-16-97.
MINUTES
Resolution #GPA-237-97
Moved by Councillor Dreslinski, seconded by Councillor Pingle
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on April 7, 1997, be approved.
"CARRIED"
3.01
.
.
.
G,P.& A Minutes
PRESENTATION
DELEGATIONS
PUBLIC MEETINGS
- 2-
April 21, 1997
Captain Gord Weir, Clarington Fire Department and Marty Epp, Coordinator of
the Base Hospital, Oshawa General Hospital made a presentation regarding a
defibrillation program for the Clarington Fire Department. Marty Epp advised that
the defibrillation is a controlled electric shock administered to a heart attack
victim by a trained provider. Following a 21-hour training program, the
Municipality of Clarington Firefighters would be qualified to operate the
equipment. Mr. Epp provided a demonstration of the equipment to the
Committee Members. Captain Gord Weir requested Committee's endorsement of
the program, thereby allowing firefighters to commence fundraising in order to
offset the $70,500.00 cost of the program.
(a) Bryce Jordan, G.M. Sernas & Associates, 110 Scotia Crt., Unit 41,
Whitby, L 1 N 8Y7, addressed Comm ittee with respect to Report PD-53-97.
Mr. Jordan advised that this plan, which is the last phase of a larger Plan
of Subdivision, has been significantly changed in order to address the
road pattern concerns of the Municipality. The unit count for the
development is now 65% single detached family dwellings and 35%
semi-detached dwellings.
(b)
Bev Wakefield, 50 David's Crescent, Orono, LOB lMO - advised prior to
the meeting that she would not be in attendance.
(c)
David Baffa, Development Manager, Markborough Properties Inc.,
1 Dundas Street West, Suite 2800, Toronto, M5G 212 - advised prior to
the meeting that he would not be addressing Committee but requested
tabling of Report PD-57-97.
Resolution #GPA-238-97
Moved by Councillor Novak, seconded by Councillor Hannah
THAT the delegation of Adam Kiff and Li nda Kiff be referred to the end of the
agenda to be considered during a "closed" session of Committee.
"CARRIED"
Councillor Dreslinski chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following applications:
(a) Proposed Zoning By-law Amendment - Part Lot 24, Concession 6, former
Township of Darlington - M. & S. Huber;
(b)
Proposed Zoning By-law Amendment- Part Lot 11, Concession 7, former
Township of Clarke - Peter & Christopher Newell; and
302
.
.
.
G.P.& A Minutes
PUBLIC MEETINGS CONT'D.
- 3 -
April 21,1997
(c) Proposed Official Plan Amendment - South West Courtice Secondary
Plan.
The Clerk advised that the Clerk's Department sent public notices for all rezoning
by first class mail on or before March 21, 1997 to all property owners within 120
metres of the subject properties in accordance with the latest municipal
assessment record. In addition, notices were also posted on the sites prior to
March 21, 1997. This notice procedure is in compliance with the Ontario
Regulation made under the Planning Act.
Public notice for the official plan amendment application was placed in the
Courtice News on March 25,1997. This notice procedure is in compliance with
Ontario Regulation made under the Planning Act.
The Chairman announced that the Director of Planning and Development would
describe the purpose and effect of the proposed appl ications, then the objectors
would be heard, followed by the supporters and the applicant.
(a)
Report PD-50-97 - M. & S. Huber - the purpose of the application is to
rezone the subject lands to an appropriate zone to permit the
development of a commercial kennel and to recognize the size of an
existing accessory structure which exceeds the maximum allowable floor
space.
Helen Konzelmann, 6255 Solina Road, Hampton, LOB 110, voiced her
concerns with respect to the application based on the possibility of noise,
soil and water pollution. She stated that the wells in the area are shallow
and questioned the effect locating a dog kennel in the vicinity will have
on them. Mrs. Konzelmann advised that she and her husband moved
into this area two years ago because of its quiet atmosphere and she does
not wish for that to be changed.
No one spoke in support of this application.
M. Huber, &401 Solina Road, Hampton, LOB 110, submitted preliminary
drawings of the proposed dog kennel. He indicated that it is not his
intention to disturb the lands or the integrity of the Hamlet of Solina. In
designing the kennel, the pens and runs have been increased in size. In
order to alleviate the noise emanati ng from the kennel, Mr. Huber wi II be
adding a significant number of trees to the property and indicated that the
farming of corn which presently occurs on the property will continue.
Also, the large trees to the south of the property, will remain. The
building will be aesthetically pleasing as it is being constructed to match
the home which is presently on the lot.
(b)
Report PD-51-97 - Peter and Christopher Newell - the purpose and effect
of this application is to rezone the subject lands to an appropriate zone to
permit the establishment of a home industry use, being a woodworking
shop within an existing barn and shed.
No one spoke in support or in opposition to the application.
3.03
.
.
.
G.P.& A Minutes
- 4-
April 21, 1997
PUBLIC MEETINGS CONT'D.
Chris Newell, General Delivery, Kendal, LOA lEO, advised Comm ittee
that this application was put forward to allow for a small operation within
a barn presently existing on the property.
(c) Report PD-52-97 - Municipality of Clarington - the subject lands are
located east of Townline Road, south of Glenabbey Drive, west of
Prestonvale Road and north of Highway 401, being parts of Lots 33, 34
and 35, Concession 1 & 2, former Township of Darlington.
No one spoke in opposition or in support of this application.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning Application Resolution #GPA-239-97
M. & S. Huber
D14.DEV.97-004 Moved by Councillor Elliott, seconded by Councillor Hannah
THAT Report PD-50-97 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, as amended, submitted by M & S Huber be referred
back to Staff for further processing and the preparation of a subsequent report
upon receipt of all outstanding comments, taking into consideration all of the
comments reviewed; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-50-97 and any delegation be advised of Council's decision.
"CARRIED"
Rezoning Application Resolution #GPA-240-97
Peter & Christopher
Newell Moved by Mayor Hamre, seconded by Councillor Pingle
DI4.DEV.97-015
THAT Report PD-51-97 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, as amended, submitted by Peter and Christopher
Newell, be referred back to Staff for further processing and the preparation of a
subsequent report upon receipt of all outstanding comments, taking into
consideration all of the comments reviewed; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-51-97 and any delegation be advised of Council's decision.
"CARRIED"
304
.
.
.
G.P.& A Minutes
- 5 -
April 21,1997
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Official Plan
Amendment No.2 -
Secondary Plan
South West Courtice
D09.COPA.97-002
Rezoning Application
and Plan of Subdivision
Penwest Developments
DI4.DEV.97-006
DI2.18T.97003
Rezoning Application
and Registration of
Apartments-in-Houses
DI4.DEV.96.059
Resolution #GPA-241-97
Moved by Councillor Hannah, seconded by Councillor Novak
THAT Report PD-52-97 be received;
THAT Amendment No.2 to the Clarington Official Plan as indicated in
Attachment #1 to Report PD-52-97 be adopted; that the necessary by-law be
passed; and further, that the Amendment be forwarded to the Regional
Municipality of Durham for approval; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-52-97 and any delegation be advised of Counci I 's decision.
"CARRIED"
Resolution #GPA-242-97
Moved by Mayor Hamre, seconded by Councillor Pingle
THAT Report PD-53-97 be received;
THAT the proposed Plan of Subdivision 18T-97003 revised and dated January
1997, as per Attachment No.1 to Report PD-53-97, be approved subject to the
conditions contained within the Report;
THAT the Mayor and Clerk be authorized, by By-law, to execute a Subdivision
Agreement between the Owner and the Municipality of Clarington at such time as
the Agreement has been finalized to the satisfaction of the Director of Public
Works and the Director of Planning;
THAT, whereas the changes made to the application for rezoning are minor in
nature, an additional Public Meeting under the Planning Act is not warranted and
the application to amend the former Town of Newcastle Comprehensive Zoning
By-law 84-&3, as amended, be approved;
THAT a copy of Report PD-53-97 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-53-97 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-243-97
Moved by Mayor Hamre, seconded by Councillor Elliott
THAT Report PD-54-97 be received;
3D5
.
.
.
G.P,& A Minutes
- 6 -
April 21,1997
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Monitoring the
Decisions of the
Committee of
Adjustment
DI3.CO
THAT rezoning application Dev 96-059 initiated by the Municipality of Clarington
to permit Apartments-in-Houses be approved;
THAT the Zoning By-law Amendment attached to Report PD-54-97 be forwarded
to Council for approval;
THAT the Registration By-law requiring the mandatory registration of apartments-
in-houses as attached to Report PD-54-97 be forwarded to Council for approval;
THAT a copy of Report PD-54-97 and the amending by-laws be forwarded to the
Region of Durham Planning Department and to the Ministry of Municipal Affairs-
Housing Branch; and
THAT any delegation and those persons I isted in Report PD-54-97 be advised of
Council's decision.
"CARRIED"
Resolution #GPA-244-97
Moved by Councillor Pingle, seconded by Councillor Novak
THAT Report PD-55-97 be received;
THAT Council concur with the decisions of the Committee of Adjustment made
on April 3, 1997; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decision of the Committee of Adjustment in the event of an appeal.
"CARRIED"
Rezoning Application Resolution #GPA-245-97
828741 Ontario Limited
DI4.DEV.89-063 Moved by Councillor Hannah, seconded by Mayor Hamre
THAT Report PD-56-97 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, as amended, submitted by 828741 Ontario Limited on
behalf of Mr. and Mrs. Bould be denied and the application closed; and
THAT the interested parties listed in Report PD-56-97 and any delegation be
advised of Council's decision.
"CARRIED"
3(1 (
uo
.
.
.
G.P.& A Minutes
- 7-
April 21, 1997
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Rezoning Application Resolution #GPA-246-97
Markborough Properties
DI4.DEV.97-013 Moved by Mayor Hamre, seconded by Councillor Pingle
THAT Report PD-57-97 be tabled to the General Purpose and Administration
Committee meeting scheduled to be held on May 5, 1997 at the request of the
appl icant.
"CARRIED"
Transfer 0.3 Metre Resolution #GPA-247-97
Reserve - Gay Family
Partnership Moved by Mayor Hamre, seconded by Councillor Hannah
Dl0.GA
THAT Report PD-58-97 be received;
THAT the request submitted by D.G. Biddle & Associates on behalf of Gay Family
Partnership that the Municipality transfer ownership of the 0.3 metre reserve
shown as block 48 of Plan 40M-1839 to Gay Family Partnership be approved,
subject to the applicant bearing all costs associated with the preparation and
registration of the transfer documents; and
THAT D.G. Biddle & Associates and any delegations be advised of Council's
decision.
"CARRIED"
Resolution #GPA-248-97
Moved by Mayor Hamre, seconded by Councillor Pingle
THAT Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 10:45 a.m.
Councillor Pingle chaired this portion of the meeting
CLERK'S DEPARTMENT
Animal Control
Monthly Report
PI4.AN
Resolution #GPA-249-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report CD-19-97 be received for information; and
THAT a copy of Report CD-19-97 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
3D?
.
.
.
G.P.& A Minutes
- 8-
April 21, 1997
CLERK'S DEPARTMENT CONT'D.
Resolution #GPA-250-97
Parking Enforcement
Month Iy Report
P01.PA
Fluoridation of
Municipal Water
Supplies
E08.FL
TREASURY DEPARTMENT
Purchase of
Pavement Markings
FI8.QU
Moved by Councillor Hannah, seconded by Councillor Elliott
THAT Report CD-20-97 be received for information; and
THAT a copy of Report CD-20-97 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
Resolution #GPA-251-97
Moved by Councillor Dreslinski, seconded by Councillor Novak
THAT Report CD-21-97 be received;
THAT a copy of Report CD-21-97 be forwarded to all interested parties for
information,
"CARRIED"
Councillor Novak chaired this portion of the meeting.
Resolution #GPA-252-97
Moved by Councillor Dreslinski, seconded by Councillor Pingle
THAT Report TR-26-97 be received;
THAT the procedures set out in Purchasing By-law No. 94-129, Section 5,
Paragraph 06, be waived for this particular transaction;
THAT the Region of Durham be authorized to provide pavement marking services
at an estimated cost of $24,000.00; and
THAT the funds be drawn from the 1997 approved Publ ic Works Budget for
Pavement Marking, Account #7208-00431-0249, FORTHWITH.
"CARRIED"
308
.
.
.
G.P.& A Minutes
- 9-
April 21, 1997
TREASURY DEPARTMENT CONT'D.
CL97-4, One (1)
Only Motor Grader
FI8.QU
Confidential Report
TR-27-97
Property Matter
Resolution #GPA-253-97
Moved by Councillor Elliott, seconded by Councillor Dreslinski
THAT Report TR-28-97 be received;
THAT Champion Road Machinery Sales Ltd., Brampton, Ontario, with a
total bid in the amount of $170,085.00 (including taxes), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL97-4, be awarded the contract to supply one (1) only Motor
Grader, as required by the Municipality of Clarington, Department of
Publ ic Works;
THAT the replacement for the 1986 G.M.C. S 1 0 Pick-up, as identified in
the 1997 Draft Capital Budget, Page 161, not be purchased in 1997;
THAT the funds allocated in an amount of $24,000.00 for the replacement of the
1986 G.M.C. S10 Pick-up be re-allocated towards the cost of the Motor Grader;
THAT the replacement of the 1986 G.M.C. SlO Pick-up be reconsidered in the
1998 Budget deliberations; and
THAT the funds expended be provided from the 1997 Public Works Fleet
Account #2900-00010-0000, FORTHWITH.
"CARRIED"
Resolution #GPA-254-97
Moved by Dreslinski, seconded by Councillor Elliott
THAT Confidential Report TR-27-97 be referred to the end of the agenda to be
considered during a "closed" session of Committee.
"CARRIED"
RFP96-2 - Courtice Resolution #GPA-255-97
Community Complex
Section II - Lease of Moved by Councillor Hannah, seconded by Councillor Elliott
Space
L04.CO THAT Report TR-29-97 be received;
THAT By-law #96-196 be repealed;
THAT the By-law attached to Report TR-29-97 and marked Schedule "B",
authorizing the Mayor and Clerk to execute the lease agreement with Janice and
Randy Brown and Diane and Bernie Labine, in trust for a company to be
incorporated, be forwarded to Council for approval;
309
.
.
.
G.P.& A Minutes
- 10-
April 21, 1997
TREASURY DEPARTMENT CONT'D.
FIRE DEPARTMENT
THAT a fee of $12.00 per square foot (to increase .50~ per square foot annually)
rent payable by the Lessee for shared use of the babysitting room and kitchen, as
per the letter of understanding, dated Apri I 11, 1997, between the Lessee and the
Director of Community Services, be approved; and
THAT Janice and Randy Brown and Diane and Bertie Labine be advised of
Council's actions, FORTHWITH.
"CARRIED"
Monthly Fire Resolution #GPA-256-97
Report - March, 1997
PI6.FI Moved by Councillor Pingle, seconded by Councillor Dreslinski
THAT Report FD-5-97 be received for information.
"CARRIED"
Councillor Hannah chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
1997 March Break
Bonanza
R06.GE
Resolution #GPA-257-97
Moved by Councillor Novak, seconded by Councillor Pingle
THAT Report CS-2-97 be received for information.
"CARRIED"
Councillor Elliott chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Monthly Report on
Building Permit
Activity for
March 1997
Pl0.BU
Parking Problems
Near Elephant Hill
Park, Bowmanville
P01,PA
Resolution #GPA-258-97
Moved by Councillor Pingle, seconded by Councillor Dreslinski
THAT Report WD-23-97 be received for information.
"CARRIED"
Resolution #GPA-259-97
Moved by Councillor Dreslinski, seconded by Councillor Pingle
THAT Report WD-24-97 be received;
7'0
.)1
.
G.P.& A Minutes
- 11 -
April 21, 1997
PUBLIC WORKS DEPARTMENT CONT'D.
THAT parking be prohibited on the north sides of Tilley Road and Maconnachie
Place; and
THAT the by-law attached to Report WD-24-97 be passed by Council.
"CARRIED"
Amendments to Traffic Resolution #GPA-260-97
By-law 91-58
T08.GE Moved by Councillor Dreslinski, seconded by Councillor Novak
. ADMINISTRATION
.
Workplace
Harassment Pol icy
and Procedures
A09.HA
THAT Report WD-25-97 be received;
THAT all traffic controls on Liberty Street North, including right-of-ways and speed
zones, remain unchanged from the establ ished patterns; and
THAT the by-law attached to Report WD-25-97 (Attachment No.2), to incorporate
Liberty Street North into Traffic By-law 91-58, be passed by Council.
"CARRIED"
Councillor Novak chaired this portion of the meeting.
Resolution #GPA-261-97
Moved by Councillor Dreslinski, seconded by Councillor Pingle
THAT Report ADMI N-15-97 be received;
THAT the Workplace Harassment Policy and Procedures attached to Report
ADMIN-15-97 be approved;
THAT the Municipality appoint the Chief Administrative Officer as the Workplace
Harrassment Officer on an interim basis until such time as an alternate
recommendation is brought to Council;
THAT all supervisory staff attend an in-house training seminar on Workplace
Harassment;
THAT the Chief Administrative Officer appoint staff to structure an information
session on the Workplace Harassment Policy for all staff;
THAT a copy of the Workplace Harassment Policy be posted on each
department's bulletin boards;
311
.
.
.
G.P.& A Minutes
- 12-
April 21, 1997
ADMINISTRATION CONT'D.
Confidential Report
ADMIN-16-97
UNFINISHED BUSINESS
OTHER BUSINESS
THAT CUPE Local 74 and the Fire Fighters Local 3139 be provided a copy of
Report ADMI N-15-97; and
THAT the Clarington Museums and Library staff be provided with a copy of
Report ADMI N-15-97 and Workplace Harassment Pol icy and be invited to attend
the information session.
"CARRIED"
Resolution #GPA-2&2-97
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Report ADMI N-16-97 be referred to the end of the agenda to be considered
during a "closed" session of Committee.
"CARRIED"
Resolution #GPA-263-97
Moved by Councillor Dreslinski, seconded by Councillor Pingle
THAT the correspondence dated April 2, 1997 from David Clark, General
Manager, Secretary, Clarington Hydro-Electric Commission, forwarding a feasibility
study for restructuring the Retail Electric System - Durham Utilities Group;
THAT the recommendations contained in the Feasibility Study be endorsed by the
Council of the Municipality of Clarington; and
THAT David Clark be advised of Council's Decision.
"CARRIED"
Resolution #GPA-264-97
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT the correspondence dated April 15, 1997, from Judy Trotter, President,
Optimist Club of Newcastle Village, requesting permission to hold a Canada Day
Fireworks Display, be received;
THAT a permit be issued to the Optimist Club of Newcastle Village to hold their
fireworks display at the Port of Newcastle Marina, provided the organizers comply
with By-law 92-160, which regulates the setting off and the sale of fireworks; and
THAT Judy Trotter be advised of Council's decision, FORTHWITH.
"CARRIED"
312
.
.
.
G.P.& A Minutes
- 13-
April 21, 1997
OTHER BUSINESS CONT'D.
ADJOURNMENT
Resolution #GPA-265-97
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the presentation of Captain Gordon Weir and Marty Epp, Coordinator of
the Base Hospital, Oshawa General Hospital outlining a proposal for the
defibrillation program for the Clarington Fire Department, be received;
THAT the Council of the Municipality of Clarington endorse the proposal as the
defibrillation program will assist the Fire Department in responding to emergency
calls and help in protecting the health and welfare of Clarington's residents; and
THAT Captain Gordon Weir and Marty Epp be congratulated on their initiative in
bringing the proposal forward.
"CARRIED"
Resolution #GPA-266-97
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the meeting be "closed" to allow for discussion of two property matters.
"CARRIED"
Resolution #GPA-267-97
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT the actions taken during the "closed" session of Committee be ratified.
"CARRIED"
Resolution #GPA-268-97
Moved by Councillor Hannah, seconded by Councillor Elliott
THAT the meeting adjourn at 11:18 a.m.
"CARRIED"
~/.~#////
MAYOR
~r.1~