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HomeMy WebLinkAbout03/06/1997 (Special) . . . THE MUNICIPALITY OF CLARINGTON Special Genera' Purpose and Administration Committee ROLL CALL Present Were: Also Present: DECLARATIONS OF INTEREST March 6, 1997 Minutes of a Special Meeting of the General Purpose and Administration Committee held on Thursday, March 6, 1997 at 9:00 a.m., in the Council Chambers. Mayor D. Hamre Councillor A. Dreslinski Councillor C. Elliott (From 9:20 a.m. until 2:15 p.m.) Councillor L. Hannah (At 9:23 a.m.) Counci Ilor M. Novak Councillor P. Pingle Councillor D. Scott (At 11 :43 a.m.) Chief Administrative Officer, W. Stockwell Manager of Engineering, T. Cannella (Until 9:25 a.m. and from 1 :05 p.m. to 3:15 p.m.) Director of Community Services, J. Caruana Marketing and Tourism Officer, J. Cooke (Until 10:20 a.m.) Fire Chief, M. Creighton Supervisor, Plans Examiner and Inspector, G. Hanewich (Until 9:25 a.m.) Property Manager. F. Horvath (Until 11 :15 a.m. and from 1 :05 p.m. to 2:00 p.m.) Treasurer, M. Marano Chief Librarian, C. Mearns Executive Assistant to the C.A.O., N. O'Flaherty (Until 10:20 a.m.) Manager of Operations, D. Patterson (Until 9:25 a.m. and from 1:05 p.m. to 3:15 p.m.) Director of Public Works, S. Vokes Director of Planning and Development, F. Wu Clerk, P. Barrie Councillor Novak chaired the meeting. There were no declarations of interest stated for this meeting. . . . Special G.P.& A. Minutes - 2 - March 6, 1997 REPORTS Resolution ItGPA-113-97 Moved by Mayor Hamre, Seconded by Councillor Dreslinski THAT Report TR-1S-97 be received for information; THAT the 1997 Capital Budget (Schedule Itl to Report TR-1S-97) and the 1997 Current Budget (Schedule 1t2 to Report TR-1S-97), which includes the Executive Summary and External budgets, be approved, as outlined in Report TR-1S-97; THAT the Four Year Capital Forecast be endorsed in principle; THAT Council provide direction on the items referred to budget and the consideration items identified on Attachment 1t3 to Report TR-1S-97; THAT the By-Law attached to Report TR-1S-97 as Attachment 1t1 to establish a Reserve Fund called the Public Works Parks Maintenance Reserve Fund, be approved; THAT the Community Services Lot Levy Reserve Fund be closed out with any remaining funds to be transferred into the Parks Maintenance Reserve Fund; THAT copies of the draft budget be made available for the general public at the following locations: . One (1) copy to remain at the Clerk's Office . Three (3) copies to be available at the three (3) Library branches; THAT the Treasury Department notify the following parties of the final grant approved by Council: Library, Museums, Visual Arts, Handi Transit and the Cemetery Boards; THAT the Community Services Department notify all parties requesting a grant of Council's decision regarding their request; and THAT the Clerk's Department notify the parties who have been referred to the budget process of Council's decision regarding their requests. SEE FOLLOWING MOTIONS The Chief Administrative Officer and the Treasurer provided a general overview of the 1997 Current and Capital Budgets noting some special projects that could be undertaken during the year while realizing a 0% increase on the tax bill. . . . Special G.P.& A. Minutes - 3 - March 6, 1997 REPORTS CONT'D. The Chief Administrative Officer, together with the Property Manager and the Marketing and Tourism Officer, provided an overview of the Administration Budget. The Director of Planning and Development reviewed the 1997 budget submissions related to his department. Resolution ItGPA-114-97 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the Committee recess for fifteen minutes. "CARRIED" The meeting reconvened at 10:55 a.m. The Clerk reviewed the 1997 Current and Capital Budget submissions for the Clerk's Department highlighting the request to relocate the Animal Shelter. The Treasurer reviewed the 1997 Budget submissions for the Finance Department as well as Unclassified Administration. Resolution ItGPA-11S-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT Section 4.2 of Report TR-1S-97 be amended to ensure that a market survey is completed prior to the purchase of new computer equipment. "CARRIED" Resolution ItGPA-116-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT Section 5.0 of Report TR-1S-97 be amended to retain the garbage flat rate for 1997 at the 1996 figure of $115.00. "MOTION LOST" The Fire Chief provided an overview of his 1997 Current and Capital Budgets. . . . Special G.P.& A. Minutes - 4 - March 6, 1997 REPORTS CONT'D. Resolution #GPA-117-97 Moved by Councillor Dreslinski, seconded by Councillor Elliott THAT the Committee recess for one hour. "CARRIED" The meeting reconvened at 1 :05 p.m. The Director of Community Services provided an overview of his 1997 Budget submissions. Resolution ItGPA-118-97 Moved by Mayor Hamre, seconded by Councillor Hannah THAT the twin pad of the Garnet B. Rickard Recreation Complex be approved in principle. "CARRIED" The Director of Public Works, together with the Manager of Engineering and the Manager of Operations, provided an overview of the 1997 Public Works Budget submissions. Resolution ItGPA-119-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT Committee recess for fifteen minutes. "CARRIED" The meeting reconvened at 3:30 p.m. Resolution ItGPA-120-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT Report TR-1S-97 be referred for consideration later in the meeting to allow for discussion of the other reports listed on the agenda. "CARRIED" . . . Special G.P.& A. Minutes - 5 - March 6, 1997 REPORTS CONT'D. Resolution ItGPA-121-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT Report CS-01-97 be received; THAT Council consider all submitted grant requests during Current Budget deliberations; and THAT all applicants be advised of Council's decision. SEE FOLLOWING MOTIONS Resolution ItGPA-122-97 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT a grant in the amount of $450.00 be approved for each of the Helping Hands Food Bank and the Clarington East Food Bank. "CARRIED" Resol ution ItGPA-123-97 Moved by Mayor Hamre, seconded by Counci Ilor Pingle THAT a grant in the amount of $9,000.00 be approved for the Lions CI ub of Bowmanville. "CARRIED" Resolution ItGPA-124-97 Moved by Mayor Hamre, seconded by Counci Ilor Dreslinski THAT the grant requests received from Enfield United Church Ladies and the Bowmanvi lie Ecological Garden be denied. "CARRIED" . . . Special G.P.& A. Minutes - 6 - March 6, 1997 REPORTS CONT'D. Resolution ItGPA-12S-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a one-time grant in the amount of $700.00 be approved for each of the Enniskillen School Council, the Courtice South Parent Advisory Committee and the Central Public School Council to assist with the purchase of new playground equipment. "CARRIED" Resolution ItGPA-126-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $450.00 be approved for the Solina Community Centre Board. "CARRIED" Resolution #GPA-127-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $250.00 be approved for each of the Bowmanville Horticultural Society, the Orono Horticultural Society and the Newcastle Horticultural Society. "CARRIED" Resolution #GPA-128-97 Moved by Mayor Hamre, seconded by Councillor Scott THAT a grant in the amount of $1,750.00 be approved for the Clarington Recreation Hockey League. "CARRIED" Resolution ItGPA-129-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $2,000.00 be approved for the Tyrone Community Centre. "CARRIED" . . . Special G.P.& A. Minutes - 7 - March 6, 1997 REPORTS CONT'D. Resolution ItGPA-130-97 Moved by Mayor Hamre, seconded by Councillor Hannah THAT the grant application submitted by the Tyrone Community Centre Expansion Committee be tabled to allow for the Director of Community Services, the Director of Public Works and the Treasurer to meet with the applicants in order to review the expansion plan. "CARRIED" Resolution ItGPA-131-97 Moved by Mayor Hamre, seconded by Councillor Scott THAT a grant in the amount of $2,000.00 be approved for the Tyrone Athletic Association, "CARRIED" Resol ution #GPA-132-97 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT a grant in the amount of $1,200.00 be approved for the Clarington Minor Hockey Association. "CARRIED" Resolution ItGPA-133-97 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT a grant in the amount of $1,500.00 be approved for the Orono Figure Skating Club. "CARRIED" Resolution ItGPA-134-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $700.00 be approved for the Resident's Recreational & Activity Program. "CARRIED" . . . Special G.P.& A. Minutes - 8 - March 6, 1997 REPORTS CONT'D. Resol ution ItGPA-13S-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the grant application submitted by the Newcastle Community Hall be tabled to allow for the Property Manager to update Committee on the status of the application. "CARRIED" Resolution ItGPA-136-97 Moved by Mayor Hamre, seconded by Councillor Hannah THAT the grant appl ication received from the C1arington Grief Support Association be denied. "CARRIED" Resolution ItGPA-137-97 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT a grant in the amount of $1,200.00 be approved for the Newcastle Figure Skating Club. "CARRIED" Resolution ItGPA-138-97 Moved by Mayor Hamre, seconded by Councillor Hannah THAT a grant in the amount of $2,500.00 be approved for the Clarington Older Adults Centre. "CARRIED" Resolution ItGPA-139-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $5,500.00 be approved for Clarington Community Care. "CARRIED" . . . Special G.P.& A. Minutes - 9 - March 6, 1997 REPORTS CONT'D. Resolution ItGPA-140-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT the grant application submitted by Clarington Concert Band be denied. "CARRIED" Resolution ItGPA-141-97 Moved by Mayor Hamre, seconded by Councillor Pingle THAT a grant in the amount of $2,000.00 be approved for the Bowmanville Santa Claus Parade Committee. "CARRIED" Resolution ItGPA-142-97 Moved by Councillor Hannah, seconded by Mayor Hamre THAT the grant application submitted by Newcastle Breakfast Club be denied. "CARRIED" Resolution ItGPA-143-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $450.00 be approved for the Orono Amateur Athletic Association. "CARRIED" Resolution ItGPA-144-97 Moved by Councillor Dreslinski, seconded by Mayor Hamre THAT a grant in the amount of $275.00 be approved for YWCA. "CARRIED" . . . Special G.P.& A. Minutes - 10- March 6, 1997 REPORTS CONT'D. Resolution ItGPA-14S-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the grant application submitted by St. John Ambulance be tabled to allow for input from the Property Manager. "CARRIED" Resolution ItGPA-146-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT a grant in the amount of $1,000.00 be approved for Bethesda House. "CARRIED" Resolution ItGPA-147-97 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the grant application submitted by the C1arington Project be denied. "CARRIED" Resolution ItGPA-148-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a one-time grant in the amount of $1,000.00 be approved for the Friends of Second Marsh. "CARRIED" Resolution ItGPA-149-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $750.00 be approved for Newcastle Family Connection. "CARRIED" . . . Special G.P.& A. Minutes - 11 - March 6, 1997 REPORTS CONT'D. Resolution ItGPA-1S0-97 Moved by Mayor Hamre, seconded by Councillor Hannah THAT a grant in the amount of $300.00 be approved for Durham Deaf Services. "CARRIED" Resolution ItGPA-1Sl-97 Moved by Mayor Hamre, seconded by Councillor Pingle THAT a grant in the amount of $1,000.00 be approved for the Clarington Orioles Baseball Club. "CARRIED" Resolution ItGPA-1S2-97 Moved by Mayor Hamre, seconded by Councillor Pingle THAT a grant in the amount of $1,500.00 be approved for the Courtice and Area Community Association. "CARRIED" Resolution #GPA-1S3-97 Moved by Mayor Hamre, seconded by Councillor Pingle THAT the grant application submitted by Memorial Hospital Foundation - Bowmanville be denied. "CARRIED" Resolution ItGPA-1S4-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $500.00 be approved for Scouts Canada - Oshawa District Council. "CARRIED" . . . Special G.P.& A. Minutes - 12 - March 6, 1997 REPORTS CONT'D. Resolution ItGPA-1SS-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT a grant in the amount of $1,200.00 be approved for Bowmanville Figure Skating Club. "CARRIED" Resol ution ItGPA-1S6-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $1,500.00 be approved for the Bowmanville Eagles Junior Hockey Club; and THAT the Director of Community Services meet with this organization to congratulate them on their success and advise them that this is the final grant which they will receive from the Municipality. "CARRIED" Resolution ItGPA-1S7-97 Moved Mayor Hamre, seconded by Councillor Hannah THAT a grant in the amount of $1,500.00 be approved for the Clarington Swim Club. "CARRI ED" Resolution ItGPA-1S8-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the grant application submitted by Newcastle Community Hall be lifted from the table. "CARRIED" . . . Special G.P.& A. Minutes - 13 - March 6, 1997 REPORTS CONT'D. Resolution ItGPA-1S9-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a grant in the amount of $4,000.00 (operating) be approved for Newcastle Community Hall; and THAT the request for $7,000.00 (capital) be approved in principle, with the work to be done in conj unction with the Property Manager. "CARRIED" Resolution ItGPA-160-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT the grant application received from St. John Ambulance be lifted from the table. "CARRIED" Resolution ItGPA-161-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT a one-time grant in the amount of $500.00 be approved for St. John Ambulance. "CARRIED" Resolution ItGPA-162-97 Moved by Mayor Hamre, seconded by Councillor Pingle THAT $5,000.00 be placed in a contingency fund for future consideration of grant requests. "CARRIED" . . . Special G.P.& A. Minutes - 14 - March 6, 1997 REPORTS CONT'D. Resolution ItGPA-163-97 Moved by Mayor Hamre, seconded by Councillor Hannah THAT Report WD-18-97 be tabled to allow for a further report to be submitted to the General Purpose and Administration Committee following discussions with the Tyrone Athletic Association. "CARRIED" Resolution ItGPA-164-97 Moved by Councillor Pingle, seconded by Councillor Dreslinski THAT Report WD-20-97 be received for information; THAT Section 3.2 (iii) be deleted from Report WD-20-97; THAT the Publ ic Works Department be authorized to proceed on the basis of Alternative (ii) Section 3.2, of Report WD-20-97, pre-dedication of parkland, in association with the preparation of a park master plan; and THAT Brian McGill, Chair of the Enniskillen School Council, and Dyan Amirault, Principal of Enniskillen Public School, be advised of Council's decision. "CARRIED" Resolution ItGPA-16S-97 Moved by Councillor Pingle, seconded by Councillor Scott THAT Report WD-19-97 be received for information. "CARRIED" Resol ution ItGPA-166-97 Moved by Mayor Hamre, seconded by Councillor Scott THAT the Committee recess until March 7, 1997. "CARRIED" The meeting recessed at 4:40 p.m.