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HomeMy WebLinkAbout02/17/1997 . . . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee ROLL CALL Present Were: Absent: A I so Present: DECLARATIONS OF INTEREST February 17, 1997 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 17, 1997 at 9:37 a.m., in the Council Chambers. Mayor D. Hamre Councillor A. Dreslinski Councillor C. Elliott Counci Ilor L. Hannah Councillor P. Pingle Counci Ilor D. Scott Councillor M. Novak Chief Administrative Officer, W. Stockwell (Until 11:05 a.m.) Director of Community Services, J. Caruana (Until 11 :17 a.m.) Fire Chief, M. Creighton (Until 11:17 a.m.) Treasurer, M. Marano Director of Public Works, S. Vokes (Until 11:17 a.m.) Director of Planning and Development, F. Wu (Until 11:17 a.m.) Deputy Clerk, M. Knight Mayor Hamre chaired this portion of the meeting. Mayor Hamre was pleased to announce the addition of the Green Gaels Lacrosse Club to Clarington's line-up of high calibre sports entertainment. The Gaels have confirmed their commitment to Clarington on the establishment of a junior (minor) development program. Mayor Hamre extended a warm welcome to all. Mayor Hamre also informed Members of the Committee that she attended "National Flag Day" which was held at M.J. Hobbs Public School on February 14,1997. She noted that it was an impressive ceremony organized by the students who demonstrated much enthusiasm throughout the whole program. There were no declarations of interest stated for this meeting. 301 . . . G.P.& A. Minutes MINUTES PRESENTATION DELEGATIONS PUBLIC MEETING - 2- February 17, 1997 Resolution ItGPA-73-97 Moved by Councillor Dreslinski, Seconded by Councillor Pingle THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on February 3, 1997, be approved. "CARRIED" John Frittenburg, The JF Group, 116 Mineola Road West, Mississauga, LSG 2C2 - re: Report ADMIN-S-97 - RFP96-2, Courtice Community Complex, Section 1, Management Services - made a slide presentation and made reference to the final report dated February 1997 on the Management Services Contract Evaluation. The recommendations of the Committee were as follows: . establish performance thresholds; . evaluate performance annually; and . assess the management options in two years. (a) Carole Seysmith, Friends of the Second Marsh, 100 Whiting Avenue, Oshawa, L1H 3T3 - made a slide presentation detailing the activities undertaken by the Friends of the Second Marsh to date. She noted that future activities will include contacting private landowners to request their participation in taking care of the environment, the education component which will include watershed walks and the "adopt a stream" program. She requested financial support from the Municipality of Clarington. (b) Bill Daniell, The Kaitlin Group, 1029 McNicoll Ave., Scarborough, M1W 3W6 - advised prior to the meeting that he would not be in attendance. (c) Kelvin Whalen, The Kaitlin Group, 1029 McNicoll Ave., Scaroborough, M1W 3W6 - advised prior to the meeting that he would not be in attendance. Pursuant to the Planning Act, the Council of the Municipality of C1arington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: 302 . . . G.P.& A. Minutes - 3- February 17, 1997 PUBLIC MEETING CONT'D. (a) Proposed Zoning By-law Amendment - Part Lots 1, 2 & 3, Broken Front Concession former Township of Darlington and Part Lots 33, 34 & 35, Broken Front Concession, former Township of Clarke - Roger Howard on Behalf of Ridge Pine Park Inc. The Deputy Clerk advised that public notices were sent by first class mail on or before January 17, 1997, to all property owners within 120 metres of the subject properties in accordance with the latest municipal assessment record. In addition, notices were also posted on the sites prior to January 17, 1997. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The Chairman announced that the Director of Planning and Development would describe the purpose and effect of the proposed amendment, then the objectors would be heard, followed by the supporters and the applicant. (a) Report PD-23-97 - Roger Howard on Behalf of Ridge Pine Park Inc. - the purpose of the application is to permit seniors-oriented single and semi- detached dwellings east of the C.N. Railway overpass; and single and semi detached dwellings, townhouses, clusters, apartments, a retirement home and/or nursing home west of the C.N. Railway overpass. The retirement and/or nursing home will have associated health related facilities and the retirement home may also have ancillary uses, such as a beauty salon, barber shop and tuck shop. No one spoke in opposition to or in support of this application. Roger Howard, Rice Developments, 17 Dean Street, Brampton, L6W 1 M7 - appeared on behalf of the applicant and displayed a conceptual plan of the development. He noted that an information meeting has been held which was attended by approximately 100 - 125 participants. PLANNING AND DEVELOPMENT DEPARTMENT Rezoning Roger Howard on behalf of Ridge Pine Park D14.DEV.96.0S6 Resolution ItGPA-74-97 Moved by Councillor Hannah, seconded by Councillor Pingle THAT Report PD-23-97 be received; THAT the application to amend the Comprehensive Zoning By-Law 84-63, as amended, of the former Town of Newcastle, submitted on behalf of Ridge Pine Park Inc. be referred back to staff for further processing and preparation of a subsequent report following the receipt of all outstanding agency comments; and THAT all interested parties listed in Report PD-23-97 and any delegation be advised of Council's decision. "CARRIED" 303 . . . G.P.& A. Minutes Amendment to Subdivision Agreement Kiddicorp Investments D12.18T.92011 Removal of Holding & Part Lot Control West Bowmanville Developments D14.DEV.96.007 - 4- February 17, 1997 Resolution ItGPA-7S-97 Moved by Mayor Hamre, seconded by Councillor Pingle THAT Report PD-24-97 be received; THAT the request submitted by Mr. George L. Smith, Lawyer on behalf of Kiddicorp Investments Limited to amend the legal description contained within the Kiddicorp Investments Limited Subdivision Agreement to include the lands recently purchased by Kiddicorp Investments Limited, described as Part 1 on Plan 40R-1620S, be approved; THAT the by-law attached to Report PD-24-97 authorizing the Mayor and Clerk to execute an amending agreement between Kiddicorp Investments Limited and the Municipality of Clarington to amend Schedule "A" - the legal description be forwarded to Council for approval; and THAT all interested parties listed in Report PD-24-97 and any delegation be advised of Council's decision. "CARRIED" Resol ution #GPA-76-97 Moved by Mayor Hamre, seconded by Councillor Scott THAT Report PD-2S-97 be received; THAT the request submitted by West Bowmanville Developments Ltd. for removal of part lot control with respect to Lots 18, 19 and 20 on Plan 40M-1864 be approved; THAT the Part Lot Control By-law attached to Report PD-2S-97 be approved and forwarded to Durham Region pursuant to Section 50 (7) of the Planning Act, R.S.O. 1990, as amended; THAT the rezoning application submitted by West Bowmanville Developments Ltd. requesting the removal of the Holding (H) symbol for Lots 1 to 21 all inclusive on Plan 40M-1864 be approved; THAT the Amendment to Zoning By-law 84-63 attached to Report PD-2S-97 be approved; and THAT all interested parties listed in Report PD-2S-97 and any delegation be advised of Council's decision. "CARRIED" 304 . . . G.P.& A. Minutes Official Plan Amendment - South-West Courtice D09.0PA.9S.003 D09.0PA.9S.004 ADMINISTRATION RFP96-2, Courtice Community Complex, Section 1, Management Services - 5- February 17, 1997 Resolution ItGPA-77-97 Moved by Councillor Scott, seconded by Councillor Hannah THAT Report PD-26-97 be received; and THAT staff be authorized to hold a public meeting to consider the incorporation of the South-West Courtice Secondary Plan into the Clarington Official Plan. "CARRIED" Resolution ItGPA-78-97 Moved by Mayor Hamre, seconded by Councillor Scott THAT the order of the agenda be altered to allow for consideration of Report ADMIN-S-97 at this time. Mayor Hamre chaired this portion of the meeting. Resolution ItGPA-79-97 Moved by Councillor Hannah, seconded by Councillor Dreslinski THAT the recommendations contained in the report of the Committee established to review Management Services for the Courtice Community Centre, be approved as follows: THAT Recommendations 1, 2 and 3 listed below be approved; 1. THAT Report ADMIN-S-97 be received; 2. THAT the proposal submitted by Serco Facilities Management Inc., Ottawa, Ontario, not be accepted; 3. THAT the municipal management submission be accepted and that staff operate the Courtice Community Complex adhering to the operating assumptions and budget included in the Department's proposed plan (as am ended); THAT Recommendations 4, 5, 6 and 7 listed below be referred back to the Chief Administrative Officer for further discussions with the Treasurer and appropriate staff and report back to Counci I at an early date: 305 . . . G.P.& A. Minutes - 6- February 17, 1997 ADMINISTRATION CONT'D. CLERK'S DEPARTMENT Parking Enforcement Monthly Report for Month of January 1997 T02.PA Animal Control Monthly Report January 1997 4. THAT the Municipality's Administration and Finance Departments establish operating and financial thresholds for the Courtice Community Complex, inclusive of mechanisms through which performance data will be collected and measured; S. THAT the Municipality explore alternate management options for the Courtice Community Complex if the Complex does not perform in accordance with its operating and financial thresholds; 6. THAT performance be evaluated annually and that the decision to explore alternate management options be considered after 2 1/2 years of operation; and 7. THAT the Municipality create a Corporate policy related to developing partnerships with private, not-for-profit, and other public agencies inclusive of supporting procedures and evaluation mechanisms. "CARRIED" Councillor Pingle chaired this portion of the meeting. Resolution ItGPA-80-97 Moved by Councillor Scott, seconded by Councillor Elliott THAT Report CD-1O-97 be received for information; and THAT a copy of Report CD-l0-97 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Resolution ItGPA-81-97 Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT Report CD-11-97 be received for information; and THAT a copy of Report CD-11-97 be forwarded to Animal Alliance of Canada. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) 306 . . . G.P.& A. Minutes - 7- February 17, 1997 CLERK'S DEPARTMENT CONT'D. TREASURY DEPARTMENT Confidential Report re: Property Matter List of Applications for Cancellation, Reduction or Refund of Taxes FIRE DEPARTMENT Resolution ItGPA-82-97 Moved by Mayor Hamre, seconded by Councillor Elliott THAT the foregoing Resolution ItGPA-81-97 be amended by adding the following thereto: "and the Animal Advisory Committee". "CARRIED" The foregoing Resolution #GPA-81-97 was then put to a vote and CARRIED AS AMENDED. Councillor Novak chaired this portion of the meeting. Resolution ItGPA-83-97 Moved by Councillor Hannah, seconded by Councillor Scott THAT Confidential Report TR-7-97 be referred to the end of the agenda to be considered at the "closed" meeting. "CARRIED" Resolution ItGPA-84-97 Moved by Councillor Elliott, seconded by Councillor Pingle THAT Report TR-8-97 be received; and THAT the list of applications for cancellation, reduction or refund of taxes, attached to Report TR-8-97, be approved, FORTHWITH. "CARRIED" There were no reports considered under this section of the agenda. COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. 307 . . . G.P.& A. Minutes - 8- February 17, 1997 Councillor Elliott chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Springfields Subdivision - Certificate of Acceptance D12.CE Month Iy Report on Building Permit Activity for January 1997 ADMINISTRATION UNFINISHED BUSINESS Resolution ItGPA-8S-97 Moved by Councillor Hannah, seconded by Councillor Scott THAT Report WD-13-97 be received; and THAT the Director of Public Works be authorized to issue a 'Certificate of Acceptance' for the Tributary Stormwater Management Works and the Stormwater Detention and Water Quality Works constructed within Plan 40M-1669. "CARRIED" Resolution ItGPA-86-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT Report WD-14-97 be received for information. "CARRIED" Mayor Hamre chaired this portion of the meeting. Report ADMIN-S-97 was considered earlier in the meeting. See Resolution ItGPA-79-97 on Page S. Resolution ItGPA-87-97 Moved by Councillor Hannah, seconded by Councillor Dreslinski THAT the presentation made by John Frittenburg pertaining to the Courtice Community Complex Management Services be acknowledged and received with thanks. "CARRIED" 308 . . . G.P.& A. Minutes - 9- February 17, 1997 UNFINISHED BUSINESS CONT'D. Intersection of Prestonvale Road and Old Kingston Road OTHER BUSINESS Resolution ItGPA-88-97 Moved by Councillor Pingle, seconded by Councillor Dreslinski THAT the delegation of Carole Seysmith be acknowledged and her request for financial assistance on behalf of the Friends of the Second Marsh be referred to budget discussions. "CARRIED" Resolution ItGPA-89-97 Moved by Councillor Hannah, seconded by Councillor Elliott THAT the Department of Public Works be requested to examine and make recommendations pertaining to a safer entry onto Prestonvale Road from the Old Kingston Road. "CARRIED" Resolution ItGPA-90-97 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT the meeting be "closed" for consideration of Confidential Report TR-7-97 pertaining to a property matter. "CARRIED" Resolution ItGPA-91-97 Moved by Councillor Hannah, seconded by Councillor Elliott THAT the actions taken at the "closed" meeting be confirmed. "CARRIED" There were no items considered under this section of the agenda. 309 . . . G.P.& A. Minutes ADIOURNMENT - 10- Resolution ItGPA-92-97 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT the meeting adjourn at 11 :20 a.m. "CARRIED" February 17, 1997 Ih~J#;f~/ Diane Hamre, Mayor 310 ight, Deputy Clerk