HomeMy WebLinkAbout05/17/1999
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Absent:
Also Present:
May 17, 1999
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
May 17, 1999 at 9:30 a.m., in the Council
Chambers.
Mayor D. Hamre
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Councillor T. Young
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana (until 12:05 p.m.)
Fire Chief, M. Creighton (until 12:05 p.m.)
Acting Director of Planning and Development, D. Crome
Treasurer, M. Marano (until 12:05 p.m.)
Director of Public Works, S. Vokes
Deputy Clerk, M. Knight Stanley
DISCLOSURES OF PECUNIARY INTEREST
Mayor Hamre chaired this portion of the meeting.
MINUTES
There were no disclosures of pecuniary interest stated for this meeting.
Resolution #GPA-270-99
Moved by Councillor Trim, seconded by Councillor Schell
THAT the minutes of a regular meeting and a special meeting of the General
Purpose and Administration Committee held on May 3, 1999, be approved.
"CARRIED"
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G.P. & A. Minutes
DELEGA nONS
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May 17, 1999
(a) Svetlana Levant, Pride Signs, 280 Holiday Inn Drive, Cambridge, N3C tZ4-
verbalized support for the recommendations contained in Report PD-45-99.
(b) Ron Hooper, 39 King Street West, BowmanviJIe, LtC tR2 re: Report PD-46-99-
expressed three concerns: .
1. That Council's pursuit for an equitable balance between residential and
commercial/industrial development will negatively impact the Bowrnanville
downtown area;
2. Council's decision not to purchase the former Petro-Canada lot to allow for
additional parking is a serious setback to the Bowmanville Business Centre; and
3. The Bowmanville Business Centre's requirement to submit their application for
Main Street funding with the Orono and Newcastle Business Improvement Areas
is onerous on the Bowmanville Business Centre.
(c) Brian Bridgeman, Walker, Not!, Dragicevic Associates Limited, 72 St. George
Street, Toronto, M5R 2M7 - advised prior to the meeting that he would not be in
attendance.
(d) Robert Best, 88 Varcoe Road, Courtice, LIE tNt-was called but was not present.
(e) Bob Wilsher, Representative of Kawartha Pine Ridge District School Board,
t50 O'Carroll Avenue, P.O. Box 719, Peterborough, K9J 7 At - expressed the
School Board's disappointrnentwith the decision of the Ontario Municipal Board
regarding the timing of school construction in new subdivisions. He verbalized the
lack of Provincial funding and stated that schonls should not be an afterthought; a
school should be built at the same time as the infrastructure during construction of a
new subdivision. It is his hope that elected officials will help to reinforce to the
Province that education should be made a higher priority.
Councillor Novak chaired this portion of the meeting.
PLANNING AND DEVELOPMENT DEPARTMENT
Sign By-law
Amendment
Williams Coffee
T07.GE
Resolution #GPA-271-99
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PD-45-99 be received;
THAT the application for a minor variance to the Municipality of Clarington Sign
By-law 97-157, submitted by Pride Signs Limited on behalf of Williams Coffee
Pub, to permit an on-site directional sign having a sign area of 1.48 m' (2 by 8 ft.),
attached to the rear (east) wall of the building be approved; and
THAT all interested parties listed in Report PD-45-99 and any delegation be
advised of Council's decision.
"CARRIED"
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May 17, 1999
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Resolution #GPA-272-99
Amendment No. 15
to the Clarington
Official Plan
Bowmanville West
Main Central Area
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Committee of
Adjustment
May 6, 1999
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Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report PD-46-99 be received;
THAT Amendment No. 15 to the Clarington Official Plan as initiated by the
Municipality of Cia ring ton and contained in Attachment No. I to Report PD-46-99
be approved;
THAT the necessary by-law to adopt Amendment No. 15 be passed and that
Amendment No. 15 to the Clarington Official Plan be forwarded to the Regional
Municipality of Durham for approval;
THAT the revisions to the Proposed Amendment presented at the Public Meeting
be deemed minor in nature and that a new Public Meeting be deemed not necessary;
THAT the application to amend the Clarington Official Plan submitted by 800769
Ontario Limited be approved in the context of Amendment No. 15;
THAT the Urban Design Guidelines for the Bowmanville West Main Central Area
and Special Policy Area "H" as prepared by Urban Strategies Inc. be approved as
amended by staff; and
THAT the Region of Durham Planning Department, all interested parties listed in
Report PD-46-99 and any delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-273-99
Moved by Councillor Trim, seconded by Councillor Mutton
THAT Report PD-47-99 be received;
THAT Council concur with the decisions of the Committee of Adjustment made on
May 6, 1999, for Applications A99/011 to A99/013, inclusive; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Applications A99/0 11 to
A99/013, inclusive in the event of an appeal. .
"CARRIED"
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May 17, 1999
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
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Land Division Resolution #GPA-274-99
Application
1307227 Ontario Inc. Moved by Councillor Rowe, seconded by Mayor Hamre
THAT Report PD-48-99 be received;
TIIA T the decisions of the Land Division Committee with respect to Applications
LD 330/99 and LD 331/99 be appealed to the Ontario Municipal Board and the
Municipality's solicitor be authorized to attend the hearing to defend Committee
and Council's decision; and
THAT the Secretary - Treasurer of the Durham Land Division Committee, the
Durham Region Planning Department and all interested parties listed in Report
PD-48-99 and any delegations be advised of Council's decision.
"CARRIED"
Kawartha Pine
Ridge District
School Board
Resolution #GPA-275-99
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report PD-49-99 be received for information; and
THAT the Kawarlha Pine Ridge District School Board, all interested parties listed
in Report PD-49-99 and any delegations be advised of Council's decision.
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"CARRIED"
Resolution #GPA-276-99
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at II :05 a.m.
CLERK'S DEPARTMENT
Councillor Trim chaired this portion of the meeting.
Animal Services
Monthly Report
April, 1999
PI4.AN
Resolution #GPA-277-99
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report CD-16-99 be received for information; and
THAT a copy of Report CD-I 6-99 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
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Councillor Mutton chaired this portion of the meeting.
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May 17, 1999
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TREASURY DEPARTMENT
Resolution #GPA-278-99
Concession
Refreshment
Services
FI8.QU
FIRE DEPARTMENT
Y2K Committee
Update
PI6.FD
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Moved by Councillor Novak, seconded by Mayor Hamre
THAT Report TR-27-99 be received;
THAT the contract with John Fletcher, Orono, Ontario for the operation of the
Orono Park Concession Booth, be extended for an additional two (2) years in an
amount of $200.00 for each of the 1999 and 2000 seasons, based on all terms,
conditions, and specifications of Quotation 97-6;
THAT the By-law (Schedule "A") attached to Report TR-27-99 authorizing the
Mayor and the Clerk to execute the agreement be approved; and
THAT the funds be credited to Account #6400-00068-0000.
"CARRIED"
Councillor Schell chaired this portion of the meeting'.
Resolution #GPA-279-99
Moved by Mayor Hamre, seconded by Councillor Rowe
THAT Report FD-9-99 be received; and
THAT the following Y2K Committee recommendations, be adopted:
I) THAT the Fire Chief be directed to enter into formal discussions, leading to
agreements, with the school boards for the use of school facilities for
emergency sheltering;
2) THAT municipal facilities function as usual for the holiday season including
bookings of the facilities, as long as services are available on January 1" , with
rental agreements stating that no refunds would be issued in the event of any
unforeseen circumstance;
3) THAT a restricted vacation schedule be allowed in the Public Works and Fire
Departments, at the discretion of the Department Head, ensuring that sufficient
staff is available and all other municipal departments be permitted regular
vacation scheduling;
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May 17, 1999
FIRE DEPARTMENT CONT'D
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4) THAT three public meetings be held, in the evening, as follows:
September 16th at Municipal Administrative Centre Council Chambers
September 30th at Newcastle Community Hall
October 6th at Courtice Community Complex
As well as members of the Y2K Committee being present, representatives from
Clarington Hydro, Ontario Hydro, Consumers Gas, Region of Durham and
Durham Regional Police will be invited to make presentations and agenda for
these meetings will be forwarded to Members of Council for their information;
5) THAT letters be sent to the Bowmanville Memorial Hospital and Extended
Care facilities advising that the Y2K Committee will be available to answer
any questions related to Y2K and a Community Media Sub-committee be
developed to ensure information is made available to the residents;
6) THAT the staff for Municipal Operations Centre be on call on January I, 2000
to respond to the centre should the need arise and that a replacement day be
provided for this Statutory Holiday, as these staff members will be required to
be available;
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7) THAT funds be allocated to provide a second dispatcher on duty at the Fire
Department headquarters to assist with the potential for a large number of calls
for information and that standby crews of 3 or 4 part-time Firefighters
(depending on availability) be approved for the staffing of the unmanned fIre
stations, between the hours of8:00 p.m. and 8:00 a.m., December 31, 1999;
8) THAT the departments directly involved have contingency plans in effect for
Y2K and all other departments be responsible for their own operations and
produce contingency plans to ensure no disruptions in service to the public;
9) THAT a generator be purchased for the Municipal Administrative Centre and
that funds be budgeted, commencing in 2000, for several years, through the
Property Manager's Capital Budget, to purchase and install this generator;
10) THAT the existing generator, located at the Municipal Operations Centre, be
adapted to provide lights for the bays at Hampton Works Yard, as well as the
ability to pump fuel and funds in the amount of $2,000.00 be set aside for this
purpose; and
II ) THAT one large capacity portable generator be purchased for emergency
sheltering purposes and that funds be allocated from account number #7007-2-
505 for this purpose.
"CARRIED"
Monthly Fire
Report
April, 1999
CIl.FD
Resolution #GPA-280-99
Moved by Councillor Rowe, seconded by Councillor Novak
THAT Report FD-IO-99 be received for information.
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"CARRIED"
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May 17, 1999
COMMUNITY SERVICES DEPARTMENT
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There were no reports considered under this section of the agenda.
Mayor Hamre chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Landscape Resolution #GPA-281-99
Architectural
Services, Rickard Moved by Councillor Schell, seconded by Councillor Rowe
Recreation Complex
THAT Report WD-20-99 be received;
THAT the firm of Cosburn Giberson Consultants Inc. be retained to furnish
landscape architectural services for the detailed design, tender preparation and
contract administration during construction of the Skatepark at the Rickard
Recreation Complex and Darlington Green Neighbourhood Park; and
THAT the Mayor and Clerk be authorized to execute an Architectural Agreement
with Cosburn Giberson Consultants Inc.
'''CARRIED''
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Aspen Springs
Subdivision
Certificate of
Acceptance
Dl2.CE
Resolution #GPA-282-99
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Report WD-21-99 be received; and
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the Storm Sewer System constructed within Plans 40M-1816 and
40M-1864.
"CARRIED"
Engineering
Services, Dale
Park Drive
Resolution #GPA-283-99
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report WD-22-99 be received;
THAT the firm ofD.G. Biddle and Associates Limited be retained to furnish
professional engineering services for the detailed design and contract administration
during construction of both the Dale Park Drive completion works, and the Edward
Street reconstruction works; and
THAT the Mayor and Clerk be authorized to execute an Engineering Agreement
with D.G. Biddle and Associates Limited.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
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May 17, 1999
ADMINISTRA nON
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Confidential
Report
ADMIN-I 6-99
Resolution #GPA-284-99
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Confidential Report ADMIN-16-99 pertaining to a property matter be
referred to the agenda to be considered at a "closed" meeting.
"CARRIED"
UNFINISHED BUSINESS
Bowmanville B.IA Resolution #GPA-285-99
Parking
T02.GE Moved by Councillor Schell, seconded by Councillor Novak
WHEREAS the increase of available parking in the downtown Bowmanville area
has been recognized as a priority;
AND WHEREAS the acquisition of the Petro-Can site on King Street has not been
possible to date;
AND WHEREAS the BIA has requested an investigation into the possibility of
providing parking at the rear of the stores located on the south side of King Street;
and
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NOW THEREFORE BE IT RESOLVED that funds not exceeding the amount of
$5,000 be withdrawn from the Parking Reserve Fund Account No. 500l-3-X for the
purpose of completing a concept design for a parking area on the south side of King
Street, FORTHWITH.
"CARRIED"
Former Petro
Canada Lot
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Resolution #GPA-286-99
Moved by Councillor Mutton, seconded by Councillor Trim
THAT staff prepare appropriate wording for an agreement between the
Municipality ofClarington and the Bowmanville Business Centre to determine the
status of the contamination of the former Petro Canada lot with the Municipality
funding 50% of the required $6,000.00 from the Parking Reserve and the
Bowmanville Business Centre also funding 50%.
"CARRIED"
OTHER BUSINESS
There was nothing to consider under this section of the agenda.
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ADJOURNMENT
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May 17, 1999
Resolution #GPA-287-99
Moved by Councillor Mutton, seconded by Councillor Schell
THAT the meeting be "closed" for consideration of Confidential Report
ADMIN-16-99 pertaining to a property matter.
"CARRIED"
Resolution #GPA-288-99
Moved by Councillor Schell, seconded by Councillor Mutton
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-289-99
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the meeting adjourn at 12:30 p.m.
"CARRIED"
(!::n..:xs- MAYOR
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