HomeMy WebLinkAbout12/07/1998
THE MUNICIPALITY OF CLARINGTON
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General Purpose and Administration Committee
Decemher 7, 1998
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
Decemher 7, 1998 at 9:30 a.m., in the Council
Chamhers.
ROLL CALL
Present Were:
Mayor D. Hamre (attended the afternoon session from I :46 p.m. until 2:30 p.m.)
Councillor J. Mutton
Councillor M. Novak
Councillor J. Schell
Councillor C. Trim
Councillor T. Young
Absent:
Councillor J. Rowe (on vacation)
Also Present:
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana (until 2:30 p.m.)
Fire Chief, M. Creighton (until 2:30 p.m.)
Treasurer, M. Marano (until 2:33 p.m.)
Acting Director of Planning and Development, D. Crome (until 2:30 p.m.)
Director ofPuhlic Works, S. Vokes (until 2:33 p.m.)
Municipal Clerk, P. Barrie
.
Mayor Hamre chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Schell indicated that he would he disclosing a pecuniary interest with
respect to the delegation of Valerie Dostie, Report CD-66-98 and Report CD-62-98.
MINUTES
Resolution #GPA-611-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on November 16, 1998, be approved.
"CARRIED"
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G.P. & A. Minutes
DELEGATIONS
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Decemher 7, 1998
(a) Evylin Stroud, 89 Little Avenue, Bowmanville, LIC IJ9 addressed Council
with respect to Report PD-136-98 regarding tree preservation. She indicated
that she had been in support ofthe report as it was fIrst written in draft form
which induded a recommendation that a tree inventory rather than a tree
assessment be required at the subdivision application stage. Also
recommended was that a Letter of Credit for the value of the trees to be
preserved in the tree preservation plan would he required through the
suhdivision agreement once the plan is approved. Following a meeting with
developers, the recommendation is now that a tree inventory will he suffIcient
and Letters of Credit will not he required. She indicated that Council needs to
protect its citizens and its land against the unconscionable acts of
environmental vandalism that has taken place in the past by some reprehensible
developers.
(b) Libby Racansky, 3200 Hancock Road, Courtice, LIE 2Ml addressed
Council with respect to Report PD-136-98, tree preservation and raised the
following questions:
. why has the size of applicable area been increased from 0.2 hectares to 0.4
hectares (Section 2.2 of the Report)?;
. what is the difference between a tree inventory and a tree assessment
(Section 3.1 ofthe Report)?;
. should penalties not apply if trees are earmarked for preservation when the
development of the property in any way contributes to their destruction
especially if they are damaged by construction equipment (Section 3.2 of
the Report)?;
. should developers not be held responsihle for rehabilitating any trees or
adjacent woodlots that are impacted by the development?;
. why does Section 4.1.1 not apply to severance applications?;
. in an area such as Courtice which has heen intensively developed, do the
wetlands not need special protection?; and
. shouldn't any sites where actual construction has not begun in these
wetlands not be reviewed since their impact may permanently cause
serious damage?
(c) Peter Saturno, President, Durham Region Homebuilders' Association,
King Street Postal Outlet, P.O. Box 26064, 206 King Street East, Oshawa,
LIH lCO addressed Committee on behalf of Wayne Clark with respect to
Report PD-136-98. He indicated that the Association would like that the tree
inventory be set out as a site review to first determine whether there are any
opportunities for tree preservation. The proposed Letter of Credit requirements
represent an onerous drag on the financial capacities of the builder/developer.
Rather than requiring an additional Letter of Credit beyond the very suhstantial
amount currently held, the Association would prefer that the condition of the
trees set out for preservation be reviewed prior to release of the security and the
release value be adjusted should there be an issue. He stated that
builders/developers have always been concerned about damage to trees that
takes place by way of the homeowner, vandals or other party. It is unfair that a
developer be held responsible for the actions of parties outside of his own
control.
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Decemher 7, 1998
DELEGATIONS CONT'D
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Additionally, in some instances, trees, through natural aging or disease, show
substantial decline through the period to assumption and the preservation
policy may leave the developer at risk for unreasonable ascertation of damage.
(d)
Kelvin Whalen, Chair, Durham Chapter, Urban Development Institute,
c/o G,M, Sernas, 110 Scotia Court, Unit 41, Whithy, LIN 8Y7 addressed
Committee on hehalf of Nick Mensink and indicated the Institute's support of
the recommendations contained in Report PD-132-98.
(e) Tenzin Gyaltsan, 564069 Ontario Inc., 15 King Street West, Newcastle
LIB lK9 was not present when called but addressed the Committee later in
the meeting (see page 4).
(f) Valerie Dostie, 707 Waverley Road South, Bowmanville, LIC 4A8 was not
present when called but addressed the Committee later in the meeting (see page
4).
(g) E, Doyle, St. John's Amhulance Service, 64 Colborne Street East, Oshawa,
LIG lL9 addressed Committee requesting an exemption from the
municipality's lottery licensing to allow for his association to be eligible for
Nevada licenses. He indicated that St. John's Ambulance provides a valuable
service to the municipality, however, they do not have a home hase located
within the boundaries of Clarington. Because of the recent amendment to the
Lottery Licensing By-law, they are no longer eligihle for Nevada licenses
based on this fact.
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(h) Bob Simpson, 4550 Middle Road, Bowmanville, LIC 3K2 and Reverend
Frank Lockhart, Trinity United Church, 116 Church Street, Bowmanville,
Ll C 1 T2 addressed Council with respect to the Millennium Parks Project.
They indicated the objectives of the project are to preserve and improve the
natural valley features of the Bowmanville Valley lands which will hecome a
centerpiece of a larger trail system. Letters of endorsement for the project were
suhmitted. Mr. Simpson and Reverend Lockhart request the municipality's
support in principle, mainly staff time and technique support. It is their
intention that the project will be funded through donations from the community
and, hopefully, grants from the Millenium project, and the Provincial and
Regional governments. They have received cooperation from the Ministry of
Natural Resources, CLOCA and the Canadian Fisheries Department.
(i) Eric Atkins, R.R. #1, Kendal, LOA IEO addressed Committee representing 74
individuals and their families who submitted letters to Council on July 13,
1998, with regard to hunting concerns in the Kendal area. He stated that the
individuals who have been appointed to the Hunting Committee are not well
representative of the concerns of these 74 individuals. They have been given
no opportunity to discuss the illegal practice of shooting from the roads and
they have not been able to present their proposal of banning hunting south of
the 8th Concession. He is now withdrawing this proposal.
Councillor Schell indicated a pecuniary interest with respect to the delegation of
Valerie Dostie and vacated his chair. Councillor Schell indicated that he is
employed by Blue Circle Inc., which is the subject of the delegation.
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December 7, 1998
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DELEGATIONS CONT'D
(t) Valerie Dostie, 707 Waverley Road South, Bowmanville, LIC 4A9
expressed her displeasure with the content of Report CD-66-98. She stated that
the report is based on old facts when this has been the worst year ever for dust
and noise problems emanating from Blue Circle. Mrs. Dostie requested that
the report be tabled to the fIrst Council meeting of February 1999 to provide
her sufficient time to adequately review the issue.
(e) Tenzin Gyaltsan, 564069 Ontario Inc., 15 King Street West, Newcastle,
LIB lK9 indicated his concurrence with the recommendations contained in
Report-138-98.
Resolution #GPA-612-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the order of the agenda be altered to allow for consideration of the
delegations of E. Doyle, Bob Simpson and Reverend Lockhart at this time.
"CARRIED"
UNFINISHED BUSINESS
Nevada License
St. John's
Ambulance
.
Millennium Parks
Project
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Resolution #GPA-613-98
Moved by Councillor Mutton, seconded by Councillor Young
THAT the delegation ofE. Doyle requesting an exemption from the Municipality's
Lottery Licensing By-law in order to allow for St. John's Ambulance Service to
ohtain a Nevada license within the municipality be acknowledged;
THAT the requested exemption be approved for St. John's Ambulance Service; and
THAT E. Doyle be advised of Committee's decision.
"CARRIED"
Resolution #GPA-614-98
Moved by Councillor Novak, seconded by Councillor Schell
THAT the delegation of Bob Simpson and Reverend Frank Lockhart with respect to
the Millennium Parks Project be received;
THAT the project be heartily endorsed by the Council of the Municipality of
Clarington;
THAT the comments of the delegates be referred to staff in order to identify details
of the project and to work in cooperation with the Committee; and
THAT Boh Simpson and Reverend Frank Lockhart be advised of Council's
decision.
"CARRIED"
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December 7, 1998
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UNFINISHED BUSINESS CONT'D
Resolution #GPA-615-98
PUBLIC MEETINGS
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Moved by Councillor Novak, seconded by Councillor Young
THAT Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 10:55 a.m.
Councillor Novak chaired this portion ofthe meeting.
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following applications:
(a) Rezoning Application - Part Lot 10, Concession 3, Former Township of
Darlington - Eric Cameron
(b) Amendment to Draft Plan Approval & Rezoning Application - Part Lots 26
and 27, Concession I, Former Village of Newcastle - Clarnew Developments
Inc.
The Clerk advised that public notices were sent by fIrst class mail on or before
November 6, ]998, to all property owners within 120 metres of the subject
properties in accordance with the latest municipal assessment record. In addition,
notices were also posted on the sites prior to November 6, ] 998. This notice
procedure is in compliance with the Ontario Regulation made under the Planning
Act.
The Chairman announced that the Acting Director of Planning and Development
would describe the purpose and effect of the proposed amendment, then the
ohjectors would he heard, followed hy the supporters and the applicant.
(a) Report PD-134-98 -Eric Cameron - Part Lot 10, Concession 3, former
Township of Darlington - the purpose and effect of this application is to permit
the development of a home industry being a woodworking shop on a proposed
building of approximately 1500 sq. ft.
Mr. and Mrs. Kenneth Irving, 2689 Concession Road 4, R.R. #5, Bowmanville,
L1 C 3K6 advised that they have resided in their home for 16 years. They stated
that, contrary to the existing zoning by-laws, the subject property is being used for
making fIreplace mantels, etc. and selling them at their stores. They stated the
following objections to the proposed development;
. it will spoil the view from their front and back patios;
. it will have a detrimental effect on real estate values;
. it will create more traffic;
. it will ruin their privacy and enjoyment of their home;
. it will affect the environment and ecology and cause more pollution with the
heating and washroom in the new huilding;
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December 7, 1998
PUBLIC MEETINGS CONT'D
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. noise factor emanating from the road to access their building and storing of
their trucks; and
. outside lighting.
They requested that, if the proposed development is approved, the building be
smaller and located on the far west side of the suhject property.
No one spoke in support of the application.
Eric Cameron, 2681 Concession 4, R.R. #5, Bowmanville, LtC 3K6 advised that
the subject property has been a school property which dates back to 1837. Since he
purchased the property in 1994 extensive renovations have been carried out and
approximately 1500 trees have been planted on the property. He indicated that, to
date no objections have been received from commenting agencies with respect to
his proposed rezoning. Mr. Cameron explained the nature of his business to the
Members of the Committee and indicated that he would be willing to move the
building 30 to 40 feet west in order to keep it further away from the neighbour's
home.
(b) Report PD-135-98 - Clarnew Developments Inc. - Part Lots 26 and 27,
Concession I, Former Village ofNewcasUe - the purpose and effect of this
application is to amend the existing zoning on a small portion of the total
holdings and implement a proposed amendment to the draft approved plan of
subdivision 18T-88061 resulting in a reduction in the numher of units from 512
to 500.
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No one spoke in objection to or in support of the proposed rezoning application.
Rob Larocquie, D.G. Biddle and Associates, 250 Athol Street, Osbawa
LIH lE3 addressed Committee on behalf of the applicant in support of the
recommendations contained in Report PD-135-98.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning Application Resolution #GPA-616-98
Eric Cameron
DI4.DEV.98.06I Moved by Mayor Hamre, seconded hy Councillor Trim
THAT Report PD-134-98 be received;
THAT the application to amend Comprehensive Zoning By-law 84-63 ofthe former
Town of New cas tIe, as amended, submitted by Eric Cameron be referred back to
Staff for further processing and the preparation of a subsequent report following the
receipt of the outstanding agency comments; and
THAT all interested parties listed in Report PD-134-98 and any delegation be
advised of Council's decision.
"CARRIED"
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Decemher 7, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
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Amendment to Resolution #GPA-617-98
Draft Plan Approval
& Rezoning Moved by Councillor Schell, seconded by Councillor Young
Application
Clarnew Dev. Inc. THAT Report PD-135-98 he received;
DI4.DEV.98.062
THA T the Region of Durham be advised that the Municipality of Clarington
recommends approval of the proposed amendment to Draft Approved Plan of
Subdivision 18T-88061 subject to the amended conditions contained in Attachment
No.1 to Report PD-135-98;
THAT the Mayor and Clerk he authorized, by By-law, to execute the Subdivision
Agreement between the Owner of the amended Draft Plan of Subdivision and the
Corporation of the Municipality ofClarington at such time as an agreement has
been fmalized to the satisfaction of the Director ofPuhlic Works and the Director of
Planning and Development;
THAT the amendment to By-law 84-63 attached to Report PD-135-98 he approved
and that the Holding (H) symbols he removed by By-law upon the execution of a
Subdivision Agreement;
THAT all interested parties and delegations be advised of Council's decision; and
THAT a copy of Report PD-135-98 and Council's decision he forwarded to the
Durham Regional Planning Department.
.
"CARRIED"
Tree Preservation
Resolution #GPA-618-98
Moved by Councillor Mutton, seconded hy Councillor Trim
THAT Report PD-136-98 be received;
THAT the following policy changes be approved:
. require a tree assessment at the subdivision application stage; and
. require the value of the trees to be preserved by the approved tree preservation
plan to he included in the subdivision agreement and any letter of credit posted
shall not be reduced below the value of trees until such time as the
Municipality assumes the subdivision;
THAT the proposed amendment to the Woodlot Preservation By-law be approved
and the Clerk be directed to provide notice as required under the Municipal Act;
and
THAT all interested parties listed in Report PD-136-98 and any delegations be
advised of Council's decision.
"SEE FOLLOWING MOTION"
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Decemher 7, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
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Resolution #GPA-619-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report PD-136-98 he referred back to staff in order to address
supplementary details with respect to a tree inventory versus a tree assessment.
"CARRIED"
Rezoning
Application
Robert Owen
Dl4.DEV.96.064
Resolution #GPA-620-98
Moved by Councillor Young, seconded by Councillor Schell
THAT Report PD-137-98 be received;
THAT the revised application to amend the former Town of Newcastle
Comprehensive Zoning By-law 84-63, as amended, submitted by D.G. Biddle and
Associates, on hehalf of Robert Owen (Roy Nichols Motors Limited), be approved;
THAT the amending hy-law attached to Report PD-137-98 be forwarded to Council
for approval;
THAT a copy of Report PD-137-98 and the amending by-law be forwarded to the
Durham Region Planning Department; and
.
THAT the interested parties listed in Report PD-137-98 and any delegation be
advised of Council's decision.
"CARRIED"
OffIcial Plan Resolution #GPA-621-98
Amendment &
Rezoning Moved by Councillor Mutton, seconded by Councillor Trim
Application
564069 Ontario Inc. THAT Report PD-138-98 be received;
D09.COPA.98.003
THAT the application to amend the Clarington OffIcial Plan as submitted by
564069 Ontario Inc. (Application COPA 98-003) to permit street-related
commercial uses, and a parking lot south of the supermarket currently under
construction be adopted as Amendment No. 13, as shown on Attachment No.3 to
Report PD-138-98, that the appropriate by-law be passed, and further that the
amendment be forwarded to the Region of Durham for approval;
THAT the portion of the application to amend the Zoning By-law 84-63
(Application DEV 90-030) as submitted by 564069 Ontario Inc. to permit a parking
lot south of the future supermarket and to permit the conversion of an existing
heritage building to permit retail commercial, offIce and residential uses at the
southeast comer of King Street East and Beaver Street South be approved as shown
on Attachment NO.4 to Report PD-138-98 and that the appropriate By-law be
passed; and
.
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December 7, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
.
Clarington
Official Plan
Amendment
.
Committee of
Adjustment
Nov. 26, 1998
Dl3.CO
.
THAT the Region of Durham Planning Department, all interested parties listed in
Report PD-138-98 and any delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-622-98
Moved by Mayor Hamre, seconded by Councillor Schell
THAT Report PD-139-98 be received;
THAT the Regional Municipality of Durham he advised that the Municipality of
Clarington recommends the approval ofthe Regional Official Plan Amendment
application (ROPA 98-002), as submitted hy James and Gladys Millson to permit
the severance of a dwelling surplus to a farm operation;
THAT the application to amend the Clarington OffIcial Plan submitted by James
and Gladys Millson be approved as provided for in Amendment No. 12 to the
Clarington Official Plan, as detailed in Attachment No. 3 to Report PD-139-98;
THAT the necessary By-law to adopt Amendment No. 12 to the Clarington Official
Plan, be passed and that Amendment No. 12 to the Clarington OffIcial Plan be
forwarded to the Regional Municipality of Durham for approval; and
THAT the Durham Region Planning Department and all interested parties listed in
Report PD-139-98 and any delegations he advised of Council's decision.
"CARRIED"
Resolution #GPA-623-98
Moved by Councillor Trim, seconded by Councillor Mutton
THAT Report PD-140-98 be received;
THAT Council concur with the decisions of the Committee of Adjustment made on
November 26, 1998, for Applications A98/006, A98/048 to A98/053 inclusive and
A98/055; and
THAT Staffbe authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Applications A98/006, A98/048
to A98/053 inclusive and A98/055, in the event of an appeal.
"SEE FOLLOWING MOTION"
Resolution #GPA-624-98
Moved by Councillor Schell, seconded by Councillor Young
THAT Report PD-140-98 be tabled to later in the meeting in order to allow for
clarifIcation of Application A98/053.
"CARRIED"
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December 7, 1998
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Resolution #GPA-625-98
Proposed Street
Name Change
Cecil Found to
George Reynolds
Dl9.ST
Part Lot Control
Gay Family
Partnership
Dl4.DEV.98.064
.
Part Lot Coutrol
Robinson
Ridge Dev.
Dl4.DEV.98.065
.
Moved by Councillor Young, seconded by Councillor Schell
THAT Report PD-14l-98 be received;
THAT By-law 86-112 being a by-law to establish a Street Name Map and Street
Name Inventory in the Municipality ofClarington, be amended to change the street
name of a portion of "Cecil Found Crescent" to "George Reynolds Drive" within
the former Township of Darlington;
THAT Council authorize the Mayor and Clerk to execute a by-law to amend
By-law 86-112 being a by-law to estahlish the Street Name Map and Street Name
Inventory in the Municipality of Clarington; and
THAT the landowners fronting onto that portion of Cecil Found Crescent and all
interested parties listed in Report PD-14l-98 and any delegations be advised of
Council's decision.
"CARRIED"
Resolution #GPA-626-98
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report PD-142-98 he received;
THAT the request submitted by Gay Family Partnership for removal of Part Lot
Control in respect of Lots I to 10, inclusive on Plan 40M-1839 be approved;
THAT the Part Lot Control By-law attached to Report PD-142-98 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50 (7) of the
Planning Act, R.S.O. 1990, as amended; and
THAT all interested parties listed in Report PD-142-98 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-627-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report PD-143-98 he received;
THAT the request submitted by Robinson Ridge Developments for removal of Part
Lot Control in respect of Lots 1 to 8, and 22 to 33, and Blocks 34 to 45, all
inclusive on Plan 40M-1931 be approved;
THAT the Part Lot Control By-law attached to Report PD-143-98 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50 (7) of the
Planning Act, R.S.O. 1990, as amended; and
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December 7, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
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Part Lot Contro I
Green Martin
Holdings Ltd.
Dl4.DEV.98.066
.
Committee of
Adjustment
Nov. 26, 1998
D13.CO
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THAT all interested parties listed in Report PD-143-98 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-628-98
Moved by Councillor Young, seconded by Councillor Trim
THAT Report PD-144-98 be received;
THAT the request submitted by Green Martin Holdings Ltd. for removal of Part Lot
Control in respect of Lots 406 to 410, inclusive on Draft Plan ofSuhdivision
18T-88046 and Blocks 91, 92 & 93 on Plan 40M-1816 he approved;
THAT the Part Lot Control By-law attached to Report PD-144-98 be approved
pending registration of the 40M Plan and forwarded to the Regional Municipality of
Durham pursuant to Section 50 (7) of the Planning Act, R.S.O. 1990, as amended;
and
THAT all interested parties listed in Report PD-144-98 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-629-98
Moved by Councillor Young, seconded by Councillor Schell
THAT Committee recess until! :30 p.m.
"CARRIED"
The meeting reconvened at I :30 p.m.
Resolution #GPA-630-98
Moved by Councillor Schell, seconded by Councillor Young
THAT Report PD-140-98 be lifted from the table.
"CARRIED"
Resolution #GPA-63 1-98
Moved by Councillor Trim, seconded by Councillor Mutton
THAT Report PD-140-98 be received;
THAT Council concur with the decisions of the Committee of Adjustment made on
November 26, 1998, for Applications A98/006, A98/048 to A98/053 inclusive and
A 98/055; and
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December 7, 1998
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Applications A98/006, A98/048
to A98/053 inclusive and A98/055, in the event of an appeal.
CLERK'S DEPARTMENT
"CARRIED"
Property Standards
Order Enforcement
P01.PR
.
Parking Report
October, 1998
T02.PA
Amendment
to Skateboarding
By-law
T08.SK
.
Councillor Trim chaired this portion of the meeting.
Councillor Schell made a declaration of pecuniary interest with respect to Report
CD-62-98; vacated his chair and refrained from discussion and voting on the
subject matter. Councillor Schell indicated that the subject property is located
within close proximity of his employer, Blue Circle Inc.
Resolution #GPA-632-98
Moved by Councillor Young, seconded by Councillor Mutton
THAT Report CD-62-98 be received;
THAT the Property Standards Officers be authorized to undertake all necessary
action to clean up the property of Robert Kemohan located at I Cedarcrest Beach
Road, Bowmanville, Ontario;
THAT all costs associated with the cleanup be charged initially against account
number lI00-9-X and subsequently levied against the property, to he deemed to be
municipal real property taxes and collected in the same manner and with the same
priorities as municipal real property taxes; and
THAT Mr. Kemohan be advised of Council's actions.
"CARRIED"
Resolution #GPA-633-98
Moved by Councillor Novak, seconded by Councillor Schell
THAT Report CD-63-98 be received for information; and
THAT a copy of Report CD-63-98 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
Resolution #GPA-634-98
Moved hy Councillor Mutton, seconded hy Councillor Novak
THAT Report CD-65-98 be received; and
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December 7, 1998
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CLERK'S DEPARTMENT CONT'D
Property Owner's
Complaint
Blue Circle
E05.BL
.
THAT the by-law attached to Report CD-65-98 be forwarded to Council for
enactment.
"CARRIED"
Councillor Schell made a declaration of pecuniary interest with respect to Report
CD-66-98; vacated his chair and refrained from discussion and voting on the
subject matter. Councillor Schell indicated that the report deals with his employer,
Blue Circle Inc.
Resolution #GPA-635-98
Moved by Councillor Young, seconded hy Councillor Mutton
THAT Report CD-66-98 be received; and
THAT a copy of Report CD-66-98 be forwarded to Valerie Dostie, Ben Coelen and
Blue Circle Cement Company.
"SEE FOLLOWING MOTION"
Resolution #GPA-636-98
Moved by Councillor Novak, seconded by Councillor Mutton
THAT Report CD-66-98 be tabled to the Council meeting scheduled to be held on
Monday, February 8, 1999.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
Code of Ethics
Policy
A09.PE
.
Resolution #GPA-637-98
Moved by Councillor Novak, seconded hy Councillor Trim
THAT Report TR-88-98 be received;
THAT the Code of Ethics Policy described in the by-law attached to Report
TR-88-98 he recommended to Council for approval for the employees of the
Municipality of Clarington;
THAT a copy of the by-law attached to Report TR-88-98 be distributed to
Department Heads to advise all municipal staff of the Policy; and
THAT all employees who consider that they may have a conflict of interest due to
the adoption ofthe code, be given an opportunity to disclose any potential conflict
to the Chief Administrative OffIcer by January I, 1999.
"CARRIED"
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December 7, 1998
TREASURY DEPARTMENT CONT'D
.
Supply & Delivery Resolution #GPA-638-98
of Corrugated
Pipe Culvert Moved by Councillor Schell, seconded by Councillor Trim
FI8.QU
.
Supply One
1999 Compact
Cargo Van
FI8.QU
Electrical
Services
Street & Park
Lighting
FI8.QU
.
THAT Report TR-89-98 be received for information;
THAT Atlantic Industries Limited, Ayr, Ontario, with a total bid in the amount of
$33,275.56 (plus applicable taxes), for the Municipality of Clarington requirements,
being the lowest responsible bidder meeting all terms, conditions and specifIcations
of the Co-operative Quotation T-I 0-98, be awarded the contract to supply and
deliver Corrugated Pipe Culvert on an "as required" basis, to the Municipality of
Clarington;
THA T at the end of the fIrst year pending satisfactory service and pricing by the low
hidder and pending agreement of the Durham Co-operative participants, the contract
be extended for a second and third year; and
THAT the funds expended he provided from the approved 1998/1999 Culvert
Maintenance Construction budget.
"CARRIED"
Resolution #GPA-639-98
Moved by Councillor Trim, seconded by Councillor Young
THAT Report TR-90-98 be received;
THAT J.E. Quantrill Chev Olds, Port Hope, Ontario, with a total bid in the amount
of $23,316.25 (including taxes and trade-in), being the lowest responsible bidder
meeting all terms, conditions and specifIcations of Tender CL98-23, be awarded the
contract to supply one (1) only compact cargo van as required by the Municipality of
Clarington, Animal Control, Clerk's Department; and
THAT the funds expended be provided from the Clerk's Department, Animal
Control 1998 Capital Budget Account Number 7105-00000-0520.
"CARRIED"
Resolution #GPA-640-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report TR-91-98 he received;
THAT Langley Utilities Cont. Ltd., Bowmanville, Ontario, with hourly prices as
indicated on Schedule "A" to Report TR-91-98 be awarded the contract to provide
Electrical Services for Street and Park Lighting, as required by the Municipality of
Clarington for the term December 1998 through to December 2000; and
THAT the funds expended be drawn from the respective years Street and Park
Lighting Accounts 7230-00101-0000 and 7603-00001-0137.
"CARRIED"
Ji4
G.P. & A. Minutes
- 15-
December 7, 1998
TREASURY DEPARTMENT CONT'D
.
Security
Measures
Hampton Depot
FI8.QU
.
Cash Activity
Report October
1998
PIO.MO
FIRE DEPARTMENT
Monthly Fire
Report
November 1998
CII.FD
.
Resolution #GP A-641-98
Moved by Councillor Young, seconded by Councillor Schell
THAT Report TR-93-98 be received;
THAT Purchasing By-law #94-129, be waived;
THAT McFaul Fencing Ltd., Courtice, Ontario, with an estimated bid of$20,000,
heing the lowest quotation received, be awarded the fencing contract at the Hampton
Operations Depot, FORTHWITH;
THAT Reedtronics Security Systems, Newcastle, Ontario, with an estimated bid of
$8,000, be awarded the contract for installing a security alarm system at the
Hampton Operations Depot, FORTHWITH;
THAT the cost of the monthly monitoring charges be accommodated through the
annual operating hudget; and
THAT fInancing for the fencing and security system be obtained from the Puhlic
Works Lot Levy Reserve Fund, Account #1100-157-X.
"CARRIED"
Resolution #GPA-642-98
Moved by Mayor Hamre, seconded by Councillor Trim
THAT Report TR-95-98 be received;
THAT, in accordance with provision of Chapter M-45, Section 79(1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position ofthe
Municipality of Clarington for the month ended October 31, 1998, is as shown on the
schedule attached to Report TR-95-98; and
THAT Part "A" of the expenditures for the month of October 1998, be confIrmed.
"CARRIED"
Councillor Schell chaired this portion of the meeting.
Resolution #GPA-643-98
Moved by Councillor Young, seconded by Councillor Mutton
THAT Report FD-16-98 be received for information.
"CARRIED"
)1)
G.P. & A. Minutes
- 16-
Decemher 7, 1998
COMMUNITY SERVICES DEPARTMENT
.
There were no reports considered under this section of the agenda.
Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Adopt-A-Road
Program
.
Bnilding Permit
Report
October, 1998
PIO.MO
Building Permit
Report
TlO.MO
.
Resolution #GPA-644-98
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Report WD-57-98 be received;
THAT the Mnnicipality set up an Adopt-A-Road Program, consistent with the
Region of Durham Adopt-A-Road Program;
THAT the Municipality produce a Policy and Procedure framework, substantially in
the form of the Region of Durham's documentation and complete with an
agreement form, to the satisfaction of the Chief Administrative OffIcer, Director of
Public Works and Treasurer;
THAT details of the Adopt-A-Road Program be forwarded to local service clubs;
THAT all costs be charged to Account #7303-00000-00257, the illegal dumping
account; and
THAT Diane McGill be advised of Council's decision.
"CARRIED"
Resolution #GPA-645-98
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report WD-59-98 be received for information.
"CARRIED"
Resolution #GPA-646-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report WD-60-98 be received for information.
"CARRIED"
)16
G.P. & A. Minutes
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Decemher 7, 1998
PUBLIC WORKS DEPARTMENT CONT'D
.
ConfIdential
Reports
Snow Clearing
Program
ADMINISTRATION
Resolution #GPA-647-98
Moved by Mayor Hamre, seconded by Councillor Mutton
THAT ConfIdential Report WD-61-98 and ConfIdential Report ADMIN-I 8-98 be
referred to the end ofthe agenda to be considered during a "closed" session of
Committee.
"CARRIED"
Councillor Mutton requested that the Director ofPuhlic Works provide a memo
outlining the Snow Clearing Program over the last five years and the amount of
money expended on the program.
Mayor Hamre chaired this portion of the meeting.
There were no reports considered under this section of the agenda.
UNFINISHED BUSINESS
Hunting
Committee
.
OTHER BUSINESS
Surveillance
Cameras
Pay Equity
.
Resolution #GPA-648-98
Moved hy Councillor Mutton, seconded hy Councillor Schell
THAT the delegation of Eric Atkins he acknowledged.
"CARRIED"
Resolution #GPA-649-98
Moved by Councillor Young, seconded by Councillor Mutton
THAT staff investigate and report hack to Council of the fInancial and legal
implications of installing video cameras for 24-hour surveillance of the BIA areas
ofOrooo, Newcastle and Bowmanville.
"CARRIED"
Councillors Trim, Mutton and Schell advised that they have declined the pay equity
increase as outlined in By-law 98-173 which was passed by Council on
November 23, 1998.
Resolution #GPA-650-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT the meeting be "closed" for the purpose of discussing a legal and a personnel
matter.
"CARRIED"
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G.P. & A. Minutes
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December 7, 1998
OTHER BUSINESS CONT'D
.
ADJOURNMENT
.
..
Resolution #GPA-65 1-98
Moved hy Councillor Schell, seconded by Councillor Trim
THAT the actions taken during the "closed" session of Committee be ratified.
"CARRIED"
Resolution #GPA-652-98
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 2:35 p.m.
"CARRIED"
,
~~
MAYOR
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