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Home My WebLink About11/16/1998 . . . . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee ROLL CALL Present Were: Also Present: November 16, 1998 Minutes of a meeting of the General Purpose and Administration Committee held ou Monday, November 16, 1998 at 9:30 a.m., in the Council Chambers. Mayor D. Hamre Councillor J. Mutton Councillor M. Novak Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young Acting Chief Administrative OffIcer, M. Marano Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Public Works, S. Vokes Director of Planning and Development, F. Wu Deputy Clerk, M. Knight DISCLOSURE OF PECUNIARY INTEREST Mayor Hamre chaired this portion of the meeting. MINUTES There were no disclosures of pecuniary interest. Resolution #GPA-594-98 Moved by Councillor Schell, seconded by Councillor Rowe THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on November 2, 1998, he approved. "CARRIED" Resolution #GPA-595-98 Moved hy Councillor Novak, seconded by Councillor Trim THAT the order of the agenda be altered to hear the delegation of Evylin Stroud at this time. "CARRIED" )ul G.P. & A. Minutes . DELEGA nONS PUBLIC MEETINGS . . -2 - November 16, 1998 (a) Evylin Stroud, 89 Little Avenue, Bowmanville, LIC IJ9 re: Report WD-58-98 spoke regarding the intersection of Highway NO.2 and Roenigk Drive. She noted concurrence with the report because, in her estimation, a traffIc light is not warranted at this intersection. She requested that, should traffIc lights be necessary at a later time, they be activated only by vehicles making a left hand turn and requested that her comments be kept on me at such time as the traffIc lights are recommended for installation. She also suggested that the Procedure By-law be amended to allow delegations to be hooked by Friday, noon, rather than Wednesday, noon. Resolution #GPA-596-98 Moved hy Councillor Novak, seconded by Councillor Schell THAT the order of the agenda be altered to allow the public meeting pertaining to Report PD-131-98 to be held at this time. "CARRIED" Councillor Novak chaired this portion of the meeting. Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: (a) Rezoning Application - Part Lot 8, Broken Front Concession, Former Town of Bowmanville - Syvan Developments The Deputy Clerk advised that public notice was sent hy fIrst class mail on or before October 16,1998, to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition, notice was also posted on the site prior to Octoher 16, 1998. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The Chairman announced that the Director of Planning and Development would descrihe the purpose and effect of the proposed amendment, then the objectors would he heard, followed by the supporters and the applicant. (a) Report PD-131-98 - Syvan Developments - Part Lot 8, Broken Front Concession, former Town of Bowmanville - the purpose and effect of this application is to rezone the lands back to the "General Industrial (M2)" zone from the special exception (M2-16) zone. No one spoke in opposition to or in support of this application. Ed Vanhaverbeke, c/o Syvan Developments Ltd., 85 King Street West, Unit 2, Newcastle, LIB lL2 - expressed support for the recommendations contained in Report PD-131-98 and was present to answer questions from Members of the Committee. Ju2 G.P. & A. Minutes - 3- Novemher 16, 1998 . PLANNING AND DEVELOPMENT DEPARTMENT Rezoning Application Resolution #GPA-597-98 Syvan Dev. Ltd. DI4.DEV.98.059 Moved by Councillor Mutton, seconded by Councillor Young THAT Report PD-131-98 be received; THAT the application to amend the Municipality's Zoning By-law 84-63 of the former Town of Newcastle, as amended, suhmitted by Irwin Hamilton on hehalf of Syvan Developments Limited, he approved as per the amending by-law contained in Attachment No. 2 to Report PD-131-98; and THAT Durham Regional Planning Department, all interested parties listed in Report PD-13 1-98 and any delegation he advised of Council's decision. "CARRIED" Proposed Heritage Resolution #GPA-598-98 Designations 33 and 35 Centre Moved hy Councillor Rowe, seconded by Councillor Schell Street, Bowmanville ROI.GE THAT Report PD-132-98 be received; THAT the request of the Local Architectural Conservation Authority Committee to designate as a historical structure the properties listed on Attachments I and 2 to Report PD- 132-98 be approved; . THAT the Clerk prepare the required notice of intent pursuant to the provisions of the Ontario Heritage Act and report back to Council following the prescribed notifIcation period; and THAT the Local Architectural Conservation Authority Committee be advised of Council's decisions. "CARRIED" Monitoring Committee of Adjustment November 5, 1998 DI3.CO Resolution #GPA-599-98 Moved hy Councillor Trim, seconded by Councillor Young THAT Report PD- 133-98 be received; THAT Council concur with the decisions of the Committee of Adjustment made on November 5, 1998 for Applications A98/045 and A98/048; and THAT staffbe authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for Applications A98/045 and A98/048, in the event of an appeal. "CARRIED" Councillor Trim chaired this portion of the meeting. . )u) G.P. & A. Minutes - 4- November 16, 1998 . CLERK'S DEPARTMENT Resolution #GPA-600-98 Animal Services Monthly Report October 1998 P14.MO Moved by Councillor Novak, seconded by Councillor Mutton THAT Report CD-61-98 be received for information; and THAT a copy of Report CD-61-98 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Councillor Mutton chaired this portion of the meeting. TREASURY DEPARTMENT Franchise Agreement with Consumers Gas L04.CO . Community Services Recreation Software . Resolution #GPA-601-98 Moved by Councillor Schell, seconded by Councillor Trim THAT Report TR-82-98 be received; THAT Council approve the form of draft By-law (including the franchise agreement forming park thereof) attached to Report TR-82-98 and authorize the suhmission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of the Municipal Franchises Act; and THAT Council request the Ontario Energy Board to make an order dispensing with the assent ofthe municipal electors of the draft By-law attached to Report TR-82-98 (including the franchise agreement forming part thereof) pursuant to the provisions of Section 9(4) ofthe Municipal Franchises Act. "CARRIED" Resolution #GPA-602-98 Moved hy Councillor Rowe, seconded by Councillor Young THAT Report TR-84-98 be received; THAT Purchasing By-law #94-129, Section 5, Paragraph 5.06 be waived for this transaction; THAT staff be authorized to commence negotiations with Escom Software Services Ltd., for the purchase of Recreation Software as required hy the Community Services Department; THAT, pending successful negotiations, staff be authorized to award the contract for Recreation Software to Escom Software Services; and THAT the By-law attached to Report TR-84-98 marked Schedule "A" authorizing the Mayor and Clerk to execute the necessary agreement be approved. "CARRIED" Ju'+ G.P. & A. Minutes - 5- November 16, 1998 . TREASURY DEPARTMENT CONT'D Resolution #GPA-603-98 Cash Activity Report September 1998 FIO.CA FIRE DEPARTMENT Monthly Fire Report October 1998 Cll.FD . Moved by Councillor Schell, seconded by Councillor Novak THAT Report TR-85-98 he received; THAT, in accordance with provision of Chapter M-45, Section 79(\) ofthe Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended Septemher 30, 1998, is as shown on the schedule attached to Report TR-85-98; and THAT Part "A" of the expenditures for the month of September 1998, he confIrmed. "CARRIED" Councillor Schell chaired this portion of the meeting. Resolution #GPA-604-98 Moved by Councillor Novak, seconded by Councillor Rowe THAT Report FD-15-98 he received for information. COMMUNITY SERVICES DEPARTMENT "CARRIED" There were no reports considered under this section of the agenda. Councillor Young chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Status of "The Mast Road" T08.GE Park Site/ Newcastle Service Centre . Resolution #GPA-605-98 Moved by Councillor Novak, seconded hy Councillor Schell THAT Addendum to Report WD-50-98 he received for information; and THAT Mrs. Joan Anderson and Mr. Stapleton be provided with a copy of the Addendum to Report WD-50-98. "CARRIED" Resolution #GPA-606-98 Moved by Councillor Mutton, seconded hy Councillor Schell THAT Report WD-56-98 he received for information. "CARRIED" JuJ G.P. & A. Minutes -6 - Noveffiher 16, 1998 . PUBLIC WORKS DEPARTMENT CONT'D Resolution #GPA-607-98 Request for Traffic Signals T08.GE ADMINISTRATION Moved by Councillor Mutton, seconded by Councillor Novak THAT Report WD-58-98 he received for information; and THAT Olive Simpson and Evylin Stroud be advised of Council's decision. "CARRIED" Mayor Hamre chaired this portion of the meeting. UNFINISHED BUSINESS There were no reports considered under this section of the agenda. OTHER BUSINESS . Bowmanville Pressure - Zone 2 - Water Distribution . There were no items considered under this section of the agenda, The Acting Chief Administrative Officer advised Members of the Committee that the proponents who were scheduled to make a presentation at a "closed" meeting were not present. Resolution #GPA-608-98 Moved by Councillor Trim, seconded by Councillor Mutton THAT ConfIdential Report ADMIN-15-98 be tabled to the Council meeting scheduled for November 23, 1998. "CARRIED" Resolution #GPA-609-98 Moved hy Councillor Young, seconded by Councillor Mutton WHEREAS water servicing concerns have come to light in Bowmanville Pressure Zone 2; THEREFORE BE IT RESOLVED THAT the Region of Durham be requested to have staff provide Clarington Council with a report outlining the status of water distrihution matters in Bowmanville Pressure Zone 2, in particular, the status of development approvals and the Zone 2 Reservoir and Feedermain. "CARRIED" / )UO v G.P. & A. Minutes . ADJOURNMENT . . -7 - November 16, 1998 Resolution #GPA-610-98 Moved by Councillor Young, seconded by Councillor Mutton THAT the meeting adjourn at 10:28 a.m. "CARRIED" //fd/f~~~/ MAYOR ~ Yu7