HomeMy WebLinkAbout06/22/1998
THE MUNICIPALITY OF CLARINGTON
.
General Purpose and Administration Committee
June 22, 1998
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
June 22, 1998 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were:
Mayor D. Hamre
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Councillor T. Young
Also Present:
Chief Administrative Officer, W. Stockwell
Municipal Clerk, P. Barrie (until I :20 p.m.)
Director of Community Services, J. Caruana (until 2:55 p.m.)
Fire Chief, M. Creighton (until 2:55 p.m.)
Treasurer, M. Marano (until 2:55 p.m.)
Director of Public Works, S. Vokes (until 2:55 p.m.)
Director of Planning and Development, F. Wu (until 2:55 p.m.)
Deputy Clerk, M. Knight
.
Mayor Hamre chaired this portion of the meeting.
Mayor Hamre introduced Ms. Shannon Short, Grade 5 student at Central Public
School who won the essay contest entitled "Mayor for a Day" and will be at Mayor
Hamre's side during the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Rowe indicated that she would be making a disclosure of pecuniary
interest pertaining to Report PD-72-98.
MINUTES
Resolution #GPA-364-98
Moved by Councillor Mutton, seconded by Councillor Novak
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on June 8, 1998, be approved.
"CARRIED"
.
301
G.P. & A. Minutes
PRESENTATION
.
.
DELEGATIONS
.
-2-
June 22, 1998
(a) Fred Horvath and Kathe Groen, Co-Chairs, Joint Health and Safely
Committee - introduced members of the Health and Safety Committee and
advised that Report ADMIN-06-98 is a cuhnination of the efforts of the
Committee and amalgamation of the Public Works and Town Hall
Committees. This is Health and Safety Week and various activities have been
planned to raise awareness of the importance of safety in the workplace.
(b) Bernie Chandler, Deloitte & Touche, Chartered Acconntants, 5140
Y onge Street, Suite 1700, North York, M2N 6L 7 - reo Report TR-49-98 -
circulated the 1997 consolidated Financial Reports and Auditors Reports and
thanked staff for their cooperation during the course of the audit. He advised
that the Municipality of Claringlon is in good financial condition.
(c) Michael Patrick, President, Board of Trade, c/o Jennifer Cooke -
circulated a document entitled "Clarington Board of Trade - First Year Work
Plan". He advised that the initial organizational meeting has been held,
by-laws have been created, a membership coordinator has been hired, the draft
budget has been completed, an office has been set up, the fIrst newsletter has
been circulated and the first annual general meeting has been held. The
following are in progress:
. complete incorporation,
. insurance programs.
. agreement with the municipality,
. the establishment of a web page; and
. membership drive.
(a) Glenn Genge, Greer Galloway Group, 40 King Street West, Suite 204,
Oshawa, LIH lA4 - reo Report PD-75-98 noted concurrence with the
recommendations contained in the staff report and was present to answer
questions.
(b) Dale Toombs, 15 Walker Street, Lindsay, K9V 5Z8 -re: Report PD-77-98
agreed with the recommendations in the staff report and was present to answer
questions.
(c) Nick Mensink, G.M. Sernas and Associates, 110 Scotia Court, Unit 41,
Whitby, LIN 8Y7 - re: Report PD-82-98 supported the recommendations
contained in the staff report and was present to answer questions.
(d) Edgar Lucas, Intowne Gallery, Representative of the Bowmanville
Business Improvement Area - re: Report CD-31-98 presented a "proposal
update" with revised recommendations.
(d) Mike Bilsky, 8250 Old Scugog Road, Enniskillen, LOA lJO - Report
WD-41-98 - advised that some of his concerns have not been addressed in the
staff report and suggested that a member of staff from the Municipality of
Pickering address Members of the Committee at some future date.
302
G.P. & A. Minutes
- 3 -
June 22, 1998
~.
DELEGATIONS CONT'D
.
.
(I) Stephen Wood, Box 416, Orono, LOB IMO - reo Report CD-30-98 - advised
that he is representing all delegations who were scheduled to speak in
opposition to the recommendations contained in Report CD-30-98 and for
approximately 70 farmers and land owners as the report does not attempt to
address the concerns of the persons in Kendal who feel that the police have no
time to enforce the "free fire zone". He noted that families do not feel safe and
that high-powered weapons with high velocity bullets is an ongoing problem.
(g) Richard Stephenson, 4346 Concession 6, Kendal, LIA lEO - Report
CD-30-98 - was called but was not present.
(h) Pat Atkins, R.R. #1, Kendal, LIA lEO - Report CD-30-98 was called but was
not present.
(i) Eric Atkins, R.R. #1, Kendal, LIA lEO - Report CD-30-98 - was called but
was not present.
OJ Les Bergmann, 3757 Concession Road 3, Newcastle, LIB lL9 - Report
CD-30-98 - was called but was not present.
(k) Delbert Grills, 3054 Tooleys Road, Courtice, LIE 2K8 - Report CD-30-98 -
advised that he would not be addressing Members of the Committee.
(I) Scott Alldread, 4506 Highway 2, Newtonville, LOA lJO - Report CD-30-98 -
was called but was not present.
(m) Jerry Hale, 4349 Concession Road 4, NewtonviIle, LOA lJO - Report
CD-30-98 - advised that he would not be addressing Members of the
Committee.
(n) Robert Bouley, 3445 Concession Road 5, Starkville, LOA lJO - Report
CD-30-98 - advised that he is a farmer who does not own a gun. In his
opinion, this is not a Municipal problem but a Provincial one, He stated that
hunters are needed to kill the coyotes and the wolves in order to protect
farmers' livestock. Hunting has been taking place for the last 35 years and no
one has been hurt. He advised that the wolf population has tripled over the last
10 years and that hunting is the only way to control the wolf and coyote
population.
(0) Norm Jung, Ontario Federation of Anglers and Hunters, 115 Oshawa
Boulevard North, Oshawa, LIG 5W2 - Report CD-30-98 - noted that there
are two issues being addressed:
I) controlled pheasant hunt; and
2) predator hunting
He advised that Kendal can not be compared to Oshawa and Whitby. He stated
that hunting takes place for only 10 weeks in a year. He commended staff on
the contents of Report CD-30-98 and suggested that, if a Committee is formed,
the composition of the Committee should include I hunter from the
Municipality of Clarington, 1 member of the OF AH and I member from the
Ministry of Natural Resources. He noted his willingness to be a member of the
Committee.
303
G.P. & A. Minutes
-4 -
June 22, 1998
DELEGATIONS CONT'D
.
PUBLIC MEETING
.
.
Resolution #GPA-36S-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT the Committee recess for IS minutes.
"CARRIED"
The meeting reconvened at 11: 10 a.m.
Mayor Hamre thanked Shannon Short "Mayor for a Day" and presented her with a
souvenir from the Municipality of Clarington.
Councillor Novak chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following application:
Ca) Official Plan Amendment and Rezoning Applications - Part Lot 16,
Concession 1, former Township ofDarlington-Clarington Place Limited and
800769 Ontario Limited
The Deputy Clerk advised that the rezoning application was sent by first class mail
on or before May 21,1998, to all property owners within 120 metres of the subject
properties in accordance with the latest municipal assessment record. In addition,
notices were also posted on the site prior to June I, 1998. This notice procedure is
in compliance with the Ontario Regulation made under the Planning Act.
Public notice for the Official Plan Amendment Application was placed in local
newspapers on or before May 27, 1998. In addition, notices were also posted on the
site prior to June I, 1998. This notice procedure is in compliance with the Ontario
Regulation made under the Planning Act.
The Chairman announced that the Director of Planning and Development would
describe the purpose and effect of the proposed amendments, then the objectors
would be heard, followed by the supporters and the applicant.
(a) Report PD-71-98 - Clarington Place Limited and 800769 Ontario Limited-
would amend the Clarington Official Plan as follows:
. A new policy section would be introduced into the Bowmanville West
Main Central Area Secondary Plan to perm it entertainment commercial
uses;
. A 4.8 hectare area ofland located in Part Lot 16, Concession 1, former
Township of Darlington at the northeast corner of Highway 2 and
Green Road would be redesignated from "High Density Residential"
and "Medium Density Residential" to permit entertainment commercial
uses; and
304
G.P. & A. Minutes
- 5 -
June 22, 1998
PUBLIC MEETINGS CONT'D
.
.
A 0.5 hectare parcel ofland located in Part Lot 16, Concession I,
former Township of Darlington at the northeast corner of Clarington
Boulevard and Uptown A venue would be redesignated from
"Community Facility" to permit a commercial parking lot.
Proposed Zoning By-law Amendment to change:
. A 4.8 hectare area ofland located in Part Lot 16, Concession I,
former Township of Darlington at the northeast corner of
Highway 2 and Green Road would be rezoned from "Agricultural
(A)" to an appropriate zone permitting entertainment commercial
uses; and
. A temporary use by-law would be repealed on a 0.5 hectare parcel
ofland located in Part Lot 16, Concession I, former Township of
Darlington at the northeast corner of Clarington Boulevard and
Uptown A venue and the property would be zoned "General
Commercial Exception (CI-22) Zone" to permit a commercial
parking lot.
No one spoke in opposition to or in support of the application.
R. Martindale, Martindale Planning Services, 23 Elizabeth Street, Ajax,
LIT 2Xl- was present to answer questions from Members of the Committee.
.
PLANNING AND DEVELOPMENT DEPARTMENT
Resolution #GPA-366-98
Official Plan
Amendment &
Rezoning Application
Clarington Place Ltd.
& 800769 Ontario
Ltd.
D09.COPA.97.003
D14.DEV.97.018
.
Moved by Mayor Hamre, seconded by Councillor Schell
THAT Report PD-71-98 be received;
THAT the portion of the application to amend the Clarington Official Plan
as submitted by Clarington Place Limited (Application COPA 97-003) to permit a
parking lot on the northeast corner of Clarington Boulevard and Uptown A venue be
adopted as Amendment No. 8, as shown in Attachment No.3 to Report PD-7l-98,
that the appropriate by-law be passed, and further that the amendment be forwarded
to the Region of Durham for approval;
THAT the portion of the application to amend the Clarington Official Plan as
submitted by 800769 Ontario Limited to permit the entertainment commercial uses
(Application COPA 97-003) be deferred pending submission of a revised
application by the applicant;
THAT the portion of the application to amend Zoning By-law 84-63 (Application
DEV 97-018) to permit a parking lot on the northeast corner ofClarington
Boulevard and Uptown Avenue be approved as shown in Attachment No. 4to
Report PD-71-98 and that the appropriate By-law be passed; and
THAT the Region of Durham Planning Department, all interested parties listed in
Report PD-71-98 and any delegations be advised of Council's decision.
"CARRIED"
305
G.P. & A. Minutes
- 6-
June 22, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
.
Removal of
Holding "H"
Symbol Clinic
Building Ltd
DI4.DEV.98.024
.
Amendment to
Sign By-law
T07.S1
.
Councillor Rowe disclosed a pecuniary interest with respect to Report PD-72-98,
and refrained from discussion and voting on the matter. Councillor Rowe's spouse
is a business partner.
Resolution #GPA-367-98
Moved by Councillor Mutton, seconded by Councillor Young
THAT Report PD-72-98 be received;
THAT the rezoning application submitted by Barry-Bryan Associates Limited on
behalf of Clinic Buildings (1979) Limited requesting the removal ofthe Holding
"H" symbol from the subject lands be approved;
THAT the amending By-law attached to Report PD-72-98 be forwarded to Council
for approval;
THAT a copy of Report PD-72-98 and the amending By-law be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-72-98 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-368-98
Moved by Councillor ScheU, seconded by Councillor Mutton
THAT Report PD-73-98 be received;
THAT the accompanying policy and related fee structure contained in Attachment
No.2 to Report PD-73-98 to control and regulate the erection of off-site directional
tourism signs be approved;
THAT the amendment to Sign By-law No. 97-157 as contained in Attachment
No. 4to Report PD-73-98 be approved;
THAT the amendment to the Planning Department Fee Schedule By-law
No, 96-032, as contained in Attachment No.3 to Report PD-73-98 be approved;
THAT the Municipality not accept the contract proposal presented by Canadian
Tourism Oriented Directional Signing (TODS) Limited;
THAT Tourism Operators be notified and sent a copy of Report PD-73-98 and
Attachments; and
THAT aU interested parties listed in Report PD-73-98 and any delegations be
advised of Council's decision.
'''CARRIED''
306
G.P. & A. Minutes
-7 -
June 22, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
.
Removal of
Holding "H"
Symbol Robinson
Ridge Dev. Inc.
D14.DEV.98.037
D12.18T.89037
.
Proposed Plan
of Subdivision &
Rezoning Application
Mr. Jose Ibanez
EtAl
D14.DEV.91.002
D12.18T.900S0
.
Resolution #GPA-369-98
Moved by Councillor Young, seconded by Mayor Hamre
THAT Report PD- 7 4-98 be received;
THAT Rezoning Application DEV 98-037 submitted by Robinson Ridge
Development Inc. requesting the removal of the "Holding (H)" symbol from the
subject lands be approved;
THAT the amending by-law attached to Report PD-74-98 be forwarded to Council
for approval;
THAT a copy of Report PD-74-98 and the amending By-law be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-74-98 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-370-98
Moved by Mayor Hamre, seconded by Councillor Trim
THAT Report PD-7S-98 be received;
THAT the proposed Plan of Subdivision I 8T-900S0, revised and dated
May I, 1997, and further red-line revised, as per Attachment No. 2to Report
PD-7S-98, be approved subject to the conditions contained in Attachment No.3 to
Report PD-7S-98;
THAT the Mayor and Clerk be authorized, by by-law, to execute a Subdivision
Agreement between the Owner and the Municipality of Clarington, at such time as
a Subdivision Agreement has been finalized to the satisfaction of the Director of
Public Works and the Director of Planning and Development;
THAT the application to amend the former Town ofNewcaslle Comprehensive
Zoning By-law 84-63, as amended, submitted by Mr. Jose Ibanez be approved and
that the "Holding (H)" symbol be removed by By-law upon execution of a
Subdivision Agreement;
THAT a copy of Report PD-7S-98 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-7S-98 and any delegations be
advised of Council's decision.
"CARRlED"
307
G.P. & A. Minutes
- 8-
June 22, 1998
.
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Resolution #GPA-37 1-98
Request for
Partial Release of
Subdivision
Agreement, Jost
Dl2.18T.86062
Regional Official
Plan Amendment
Joseph & Elias
Michael
D09.ROPA.98.003
.
Removal of
Part Lot Control
Green Martin
Holdings Ltd.
Dl4.DEV.98.038
.
Moved by Councillor Trim, seconded by Councillor Rowe
THAT Report PD-76-98 be received;
THAT the Mayor and Clerk be authorized by by-law to execute on behalf of the
Municipality of Clarington the partial release of the Subdivision Agreement
registered on title November 12, 1996, under Instrument Number L T778654,
affecting those lands located outside the limits of Registered Plan 40M- I 882; and
THAT all interested parties listed in Report PD-76-98 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-372-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report PD-77-98 be received;
THAT Council recommend to the Region of Durham that Application ROP A
98-003 to amend the Durham Regional Official Plan submitted by Joseph and Elias
Michael be approved; and
THAT Durham Region Planning Department, all interested parties listed in Report
PD-77-98 and any delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-373-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PD-78-98 be received;
THAT the request submitted by Green Martin Holdings Ltd. for removal of Part Lot
Control in respect to Block 62 on 40M-1907 be approved;
THAT the Part Lot Control By-law attached to Report PD-78-98 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50 (7.1) of
the Planning Act, R.S.O. 1990, as amended; and
THAT all interested parties listed in Report PD-78-98 and any delegations be
advised of Council's decision.
"CARRIED"
308
G.P. & A. Minutes
- 9-
June 22, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
.
Rezoning Resolution #GPA-374-98
Application
290572 Ontario Ltd Moved by Councillor Rowe, seconded by Councillor Young
D14.DEV.98.011
THAT Report PD-79-98 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, as amended, submitted by D.G. Biddle and Associates
Limited on behalf of 290572 Ontario Limited be approved;
THAT the amending by-law attached to Report PD-79-98 be forwarded to Council
for approval;
THAT a copy of Report PD-79-98 and amending by-law be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-79-98 and any delegations be
advised of Council's decision.
"CARRIED"
75700 1 Ontario
Ltd, Certificate
of Release
L04.CE
Resolution #GPA-375-98
Moved by Mayor Hamre, seconded by Councillor Mutton
.
THAT Report PD-80-98 be received;
THAT, pursuant to the provisions of Paragraph 5.26 of the Subdivision Agreement
between the Municipality and 75700 I Ontario Limited, the Municipality has no
objections to the issuance of the "Certificate of Release";
THAT the Mayor and Clerk be authorized by by-law to execute, on behalf of the
Municipality of Clarington, the "Certificate of Release"; and
THAT 757001 Ontario Limited be informed of Council's decision.
"CARRIED"
Request for Release Resolution #GPA-376-98
of Security Deposit
Rossert Taunus Moved by Mayor Hamre, seconded Councillor Young
Construction Ltd.
D12.18T.86047 THAT Report PD-81-98 be received for information; and
THAT all interested parties listed in Report PD-81-98 and any delegations be
advised of Council's decision.
"CARRIED"
.
309
G.P. & A. Minutes
- 10-
June 22, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
.
Rezoning Application Resolution #GPA-377-98
Quarry Lakes Golf
& Recreation Centre Moved by Councillor Mutton, seconded by Councillor Young
Inc.
DI4.DEV.98.023 THAT Report PD-82-98 be received;
THAT the rezoning application submitted by G.M. Semas and Associates Ltd. on
behalf of Quarry Lakes Golf and Recreation Centre Inc. be approved as contained
in Attachment NO.3 to Report PD-82-98;
THAT a copy of Report PD-82-98 and the amending by-law be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-82-98 and any delegations be
advised of Council's decision.
"CARRIED"
Coffee Time
Donuts
Newcastle
Resolution #GPA-378-98
Moved by Councillor Trim, seconded by Councillor Young
.
THAT the Director of Planning and Development be requested to submit a report
on the process which was followed for the Site Plan Application made by Coffee
Time Donuts, Newcastle, for the drive thru, addressing how the neighbours were
advised during the process.
"CARRIED"
Resolution #GPA-379-98
Moved by Mayor Hamre, seconded by Councillor Schell
THAT the Committee recess for lunch until I :00 p.m.
"CARRIED"
The meeting reconvened atl :00 p.m.
Councillor Trim chaired this portion ofthe meeting,
CLERK'S DEPARTMENT
Hunting Activities
in the Municipality
DOS.GE
Resolution #GPA-380-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report CD- 30-98 be received;
THAT the fIrearms by-law for the Municipality of Clarington remain unchanged;
.
310
G.P. & A. Minutes
- 11 -
June 22, 1998
.
CLERKS DEPARTMENT CONT'D
.
Parking Proposal
Bowmanville
Business Centre
T02.GE
Implementation
ofaCurfew
.
THAT the Ministry ofNalural Resources, the Ontario Federation of Anglers and
Hunters and the Durham Regional Police be requested to increase enforcement
activities in the area of the Kendal Crown Lands and the rural areas of the
municipality for the purpose of controlling unlawful hunters;
THAT, for the balance of 1998, a Committee be established composed of:
I hunter who resides in Clarington
I member of the OF AH who resides in Clarington
2 concerned residents of Clarington
I staff member of the Ministry ofNalural Resources
Staff Sgl. Ted Dionne
Staff Sgl. Dionne to act as chairman of the Committee
meetings of the Committee are to be called by Staff Sgl. Dionne with recorded
minutes and minutes circulated to Council
StaffSgl. Dionne to report to Council in person at the December 14, 1998,
regular Council Meeting; and
THAT the individuals listed in CD-30-98 and interested parties be advised of
Council's decision and be forwarded a copy ofCD-30-98.
"CARRIED"
Resolution #GPA-381-98
Moved by Mayor Hamre, seconded by Councillor Schell
THAT Report CD-31-98 be tabled to the Council meeting scheduled for
June 29, 1998 to allow Staff to report on the feasibility and fmancial implications of
the revised recommendations presented by the Bowmanville Business Centre.
"CARRIED"
Resolution #GPA-382-98
Moved by Councillor Novak, seconded by Councillor Mutton
THAT Report CD-21-98 be received;
THAT the amendments to By-law 94-180 attached to Report CD-21-98 be
approved; and
THAT the interested parties listed in Report CD-21-98 be advised of Council's
decision.
"CARRIED"
311
G.P. & A. Minutes
-12-
June 22, 1998
CLERKS DEPARTMENT CONT'D
.
Long-Term
Service and
Retirement
A09.PE
Resolution #GPA-383-98
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT the order of the agenda be altered to allow for consideration of the
Addendum to Report CD-34-97 listed under "Unfinished Business" at this time.
"CARRIED"
Resolution #GPA-384-98
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT the Addendum to Report CD-34-97 be received; and
THAT the policy attached to the Addendum to Report CD-34-97 as Attachment
No.1 be adopted as the Municipality ofClarington's Long-Term Service and
Retirement Policy.
"CARRIED"
TREASURY DEPARTMENT
.
Purchase of
Janitorial and
Cleaning Supplies
FI8.QU
.
Councillor Mutton chaired this portion of the meeting.
Resolution #GPA-385-98
Moved by Councillor Trim, seconded by Councillor Schell
THAT TR-48-98 be received;
THAT staff be authorized to issue a Systems Contract Order to Swish Maintenance
Co., Whitby, Ontario, to participate in the TOPS Buying Group for cleaning
supplies, as required by the Municipality of Clarington, to commence July 1, 1998
and expire June 30, 1999;
THAT the contract term, pending satisfactory products, service and pricing, be
automatically extended for a second and third year;
THAT Purchasing By-law #94-129, Paragraph 5.06, be waived for this transaction;
and
THAT the required funds be drawn from each department's Operating Fund.
"CARRIED"
312
G.P. & A. Minutes
- 13 -
June 22, 1998
TREASURY DEPARTMENT CONT'D
.
1997 Audit
Report and
Management
Letter
F03.AU
Resolution #GPA-386-98
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report TR-49-98 be received;
THAT the presentation by Deloitte and Touche on the 1997 Financial Statements be
acknowledged with thanks;
THAT the Financial Statements for the year ended December 31,1997 be adopted;
THAT recommendations contained in the management letter be reviewed by staff
and addressed appropriately and report back on any necessary changes; and
THAT the firm of Deloitte and Touche be appointed as the Municipality's Auditors
for the 1998 year end audit.
"CARRIED"
Year 2000 Resolution #GPA-387-98
Compliance Update
.
Cash Activity
Report April
1998
FIO.CA
Q98-11 Driveway
Paving
FI8.QU
.
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report TR-SO-98 be received for information.
"CARRIED"
Resolution #GPA-388-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report TR-SI-98 be received;
THAT in accordance with provision of Chapter M-4S, Section 79 (1) of the
Municipal Act, R.s.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended April 30, 1998, is as shown on the
schedule attached to Report TR-Sl-98; and
THAT Part "A" of the expenditures for the month of April 1998, be confirmed.
"CARRIED"
Resolution #GPA-389-98
Moved by Councillor Trim, seconded by Councillor Young
THAT Report TR-S2-98 be received;
313
G.P. & A. Minutes
-14 -
June 22, 1998
TREASURY DEPARTMENT CONT'D
.
Tender CL98-1O
Fire Fighter
Bunker Suits
FI8.QU
.
Acceptance of
Contracts and
Quotations
L04.GE
CL98-8 One
Only Cab and
Chassis
FI8.QU
.
THAT Tri-Son Contracting Inc., Port Perry, Ontario, with a total unit price of
$16.15 per square metre being the lowest responsible bidder meeting all terms,
conditions and specifications of Quotation Q98-1l, be awarded the contract for
driveway paving for the Municipality of Clarington, as required by the Department
of Public Works; and
THAT the funds be drawn from the Public Works Road Maintenance Accounts.
"CARRIED"
Resolution #GPA-390-98
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report TR-53-98 be received;
THAT Starfield Safetywear Limited, Oakville, Ontario, with a total bid in the
amount of $25,73 1.25 (including taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL98-1 0, be awarded the
contract to supply and deliver twenty-five (25) firefighter bunker suits, as required
by the Municipality of Clarington, Fire Department; and
THAT the required funds be provided from the approved 1998 Fire Department
Capital Budget Account #7102-00007-0520.
"CARRIED"
Resolution #GPA-391-98
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report TR-54-98 be received;
THAT the Chief Administrative Officer and Treasurer or their designates be
authorized to accept the lowest qualified tender or quotation meeting all terms,
conditions and specifications as required by the Municipality during holiday periods
for the term of Council;
THAT the Mayor and Clerk subject to the above recommendation, be authorized to
execute the necessary contracts or agreements; and
THAT an information report and any applicable by-laws be presented at the first
G.P.A. Committee meeting in September summarizing the tender or quotations that
have been awarded.
"CARRIED"
Resolution #GPA-392-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report TR-55-98 be received;
314
G.P. & A. Minutes
- 15-
June 22, 1998
TREASURY DEPARTMENT CONT'D
.
Interest
Free Loans
.
FIRE DEPARTMENT
Monthly Fire
Report - May
1998
CIl.FD
Skate Boarding
Ramp
.
THAT Donway Sterling, Scarborough, Ontario, with a total bid in the amount of
$146,572.10 (including taxes), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL98-8, be awarded the contract to
supply one (I) only Cab and Chassis, 39,000 G.V.W., with Plow and Sander, as
required by the Municipality ofClarington, Department of Public Works;
THAT funds in the amount of$133,000.00 be provided from the 1998 Public
Works Capital Budget Account #7203-00000-0505; and
THAT additional funds in an approximate amount of $2,472.00 be drawn from the
Public Works Equipment Reserve Account #2900-00010-0000 and approximately
$6,000.00 from the Public Works Development Charge Reserve Fund Account
#1110-00184-0000.
"CARRIED"
Resolution #GPA-393-98
Moved by Mayor Hamre, seconded by Councillor Schell
WHEREAS the Province of Ontario no longer has programs offering interest free
loans to B.LA.'s to perform the necessary work needed to enhance their downtown
core;
NOW THEREFORE BE IT RESOLVED THAT the Treasurer investigate and
report on the feasibility of making available interest free loans to assist our B.LA.'s
with their long term goals.
"CARRIED"
Councillor Schell chaired this portion of the meeting.
Resolution #GPA-394-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report FD-I 0-98 be received for information.
"CARRIED"
Resolution #GPA-395-98
Moved by Mayor Hamre, seconded by Councillor Trim
THAT the second skate boarding ramp damaged by fire in Orono not be replaced
for the 1998 season; and
THAT, if the Municipality has another skate boarding ramp available, it be installed
in another part of the municipality.
"CARRIED"
315
G.P. & A. Minutes
-16 -
June 22, 1998
COMMUNITY SERVICES DEPARTMENT
.
Rickard Recreation
Complex
Concession
Equipment
Expansion Project
Rickard Recreation
Complex
.
Councillor Rowe chaired this portion of the meeting.
Resolution #GPA-396-98
Moved by Councillor Novak, seconded by Councillor Young
THAT Report CS-11-98 be received;
THAT the Grill/Deep Fryer equipment identified on Page 359 of the Community
Services Department 1998 Capital and Four Year forecast be brought forward for
approval in 1998; and
THAT the necessary funds be drawn from the Parkland Cash-in-Iieu Account
#5001-7-X.
"CARRIED"
Resolution #GPA-397-98
Moved by Mayor Hamre, seconded by Councillor Trim
THAT Report CS-12-98 be received;
THAT Council authorize a $120,000.00 increase to the contingency allowance for
the Rickard Recreation Complex expansion project; and
THAT the funds be drawn from the Impact/Escrow Reserve Fund Account
#1110-196-4.
"CARRIED"
Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Water Spring
Con 8, Lot5
Darlington
.
Resolution #GPA-398-98
Moved by Councillor Rowe, seconded by Mayor Hamre
THAT Report WD-34-98 be received;
THAT the Municipality apply to the Province of Ontario, Ontario Heritage
Foundation, under the "Local Marking Program" to assist in the wording and
funding of a proper historical plaque for the site ofthe previous water spring;
THAT Mr. Cameron be requested to contribute equally towards the purchase cost of
the historical plaque with the Municipality;
THAT the Municipality's portion of the funding be obtained from Account
#7211-0411-0169;
THAT, conditional upon receipt of funding, the Municipality provide secure
installation and future maintenance of the plaque; and
316
G.P. & A. Minutes
-17 -
June 22, 1998
PUBLIC WORKS DEPARTMENT CONT'D
.
.
Monthly Report
on Building Permit
Activity for May
1998
P10.MO
THAT Mr. Cameron be provided with a copy of Report WD-34-98 and advised of
Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-399-98
Moved by Mayor Hamre, seconded by Councillor Novak
THAT the foregoing Resolution #GPA-398-98 be amended as follows:
That the second paragraph be amended by adding the following wording thereto:
"and report back";
and by deleting the third and fifth paragraphs therefrom.
"'CARRIED"
The foregoing Resolution #GPA-398-98 was then put to a vote and CARRIED AS
AMENDED.
Resolution #GPA-400-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report WD-35-98 be received for information.
"CARRIED"
Waste Management Resolution #GPA-401-98
Pilot Project
EO? .LA Moved by Mayor Hamre, seconded by Councillor Mutton
.
THAT Report WD-36-98 be received;
THAT Report WD-36-98 be approved FORTHWITH and forwarded to the Council
of the Region of Durham for consideration at their meeting of June 30, 1998; and
THAT the Council of the Regional Municipality of Durham be requested to refer
Clarington's request to do a three-year pilot project for the handling of municipal
solid waste by the wet/dry method, to the Works Department Staff to allow the
Works Department, over the summer months, to discuss with Clarington Staff and
the appropriate contractors, all details required to enable such a pilot project to take
place and to enable a full report to come to the Works Committee at their first
meeting, after the summer recess, FORTHWITH.
"CARRIED"
317
G.P. & A. Minutes
- 18 -
June 22, 1998
PUBLIC WORKS DEPARTMENT CONT'D
.
Old Scugog
Road Realignment
T07.GE
Request for
Soccer Pitches
.
Resolution #GPA-402-98
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report WD-37-98 be received;
THAT Traffic By-law 91-58 be amended to provide a stop condition on Old Scugog
Road (Court section) at Old Scugog Road as the result of the approved road
realignment;
THAT Traffic By-law 91-58 be amended to provide a 60 km/hr speed zone on Old
Scugog Road from Taunton Road to 600 metres southerly;
THAT Traffic By-law 91-58 be amended to provide a stop condition on Scugog
Street at the Middle Road Intersection; and
THAT the by-law attached to Report WD-37-98 be passed by Council.
"CARRIED"
Resolution #GPA-403-98
Moved by Councillor Novak, seconded by Conncillor Rowe
THAT Report WD-38-98 be received;
THAT the property located at the northeast corner of Highway No.2 and
Centerfield Drive, Courtice, represents an undesirable location for a soccer pitch;
and
THAT Mrs. Marie Racine be advised of Council's decision.
"CARRIED"
Street Receptacles Resolution #GPA-404-98
Benches & Planters
.
Moved by Councillor Rowe, seconded by Councillor Novak
THAT Report WD-40-98 be received; and
THAT Council recommend against the purchasing of benches and planters for the
Business Improvement Areas of Orono and Newcastle.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
318
G.P. & A. Minutes
- 19-
June 22, 1998
PUBLIC WORKS DEPARTMENT CONT'D
.
Resolution #GPA-405-98
Moved by Mayor Hamre, seconded by Councillor Schell
THAT the foregoing Resolution #GPA-404-98 be amended by adding the following
third paragraph thereto:
"THA T Council consider and make a decision at the Council meeting of June 29, 1998,
on offering an interest free loan to the Orono and Newcastle B.I.A.s for the purchase of
benches and planters for their downtown business areas".
"CARRIED"
The foregoing Resolution #GP A-404-98 was then put to a vote and CARRIED AS
AMENDED.
Speed Humps
Enniskillen
Resolution #GPA-406-98
Moved by Councillor Schell, seconded by Councillor Rowe
THA T Report WD-41-98 be received;
.
THAT the Municipality continue to monitor the progress of traffic cahning in the
areas and review any future guidelines adopted by the Transportation Association of
Canada (TAC), Canadian Institute of Transportation Engineers (CITE), and the
Ontario Traffic Conference (OTC);
THAT the Municipality not experiment with speed humps in Enniskillen or any
other location at this time but defer such actions until standardized traffic calming
guidelines are established;
THAT the establishment of a Traffic Management Committee be considered and
work with a consulting fIrm to create a comprehensive municipal policy, iffunds
are available, during the 1999 budget deliberations; and
THAT Mike Bilsky and Lloyd Thomas be advised of Council's decision.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
ADMINISTRA nON
Corporate Health Resolution #GPA-407-98
and Safety Program
H04.HE Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report ADMIN-06-98 be received;
THAT a copy of the Annual Report of the Corporate Joint Health and Safety
Committee be received;
.
THAT the revised Corporate Health and Safety Program (Attachment #1 to Report
ADMIN-06-98) be approved;
319
G.P. & A. Minutes
-20-
June 22, 1998
ADMINISTRATION CONT'D
.
OshawaJClarington
Association for
Community Living
.
UNFINISHED BUSINESS
Addendum to
CD- 34-97
Clarington
Board of Trade
.
THAT the Corporate Health and Safety Program Initiatives (Attachment #2)
identified in Report ADMIN-06-98 be forwarded to Council for approval;
THAT amended By-law 96-63 be repealed;
THAT the By-law attached to Report ADMIN-06-98 (Attachment #3) be forwarded
to Council for approval; and
THAT the Members of the Health and Safety Committee be thanked and
commended on their efforts and they be wished continued success in their fnture
endeavours.
"CARRIED"
Resolution #GPA-408-98
Moved by Councillor Novak, seconded by Councillor Trim
THAT Report ADMIN-l 1-98 be received;
THAT the lease agreement with the OshawaJClarington Association for Community
Living in the amount of$261.25 for a one year term be approved;
THAT the lease agreement with the John Howard Society in the amount of$261.25
for a one year term be approved; and
THAT the By-laws attached to Report ADMIN-I 1-98 and marked Attachment #1
and Attachment #2 be approved authorizing the Mayor and Clerk to execute the
necessary agreements.
"CARRIED"
See Resolution #GPA-384-98 on Page 12.
Resolution #GPA-409-98
Moved by Councillor Novak, seconded by Councillor Young
THAT the presentation of Michael Patrick, Clarington Board of Trade, be
acknowledged;
THAT the annual work program and operation budget of the Clarington Board of
Trade be approved by Council, as presented;
THAT $35,000, being the full amount ofthe municipality's 1998 financial support
as outlined in Report ADMIN-56-97 which was adopted by Council on
December 15,1997, be released to the Clarington Board of Trade; and
THAT Michael Patrick be advised of Council's decision.
"CARRIED"
320
G.P. & A. Minutes
OTHER BUSINESS
.
Appointments
to Boards
CI2.GE
Special G.P.A.
Meeting
Laura Richards
The Statesman
Closed Meeting
.
Bowmanville
Museum Board
CI2.BO
Clarke Museum
Board
CI2.CL
Animal Advisory
Committee
CI2.AN
.
-21 -
June 22, 1998
Resolution #GPA-41O-98
Moved by Councillor Novak, seconded by Councillor Schell
THAT the Confidential memorandum from the Municipal Clerk with attached
application forms for appointments to various boards be referred to the end of the
agenda to be considered at a "closed" meeting.
"CARRIED"
Mayor Hamre advised that a special meeting of the General Purpose and
Administration Committee will be held at 9:30 a.m. on July 13, 1998.
Mayor Hamre presented a plaque, letter from the municipality and souvenir from
the Municipality of Clarington to Laura Richards, Reporter with The Statesman for
her fair, human and objective reporting during the years 1990-1998 and wished her
success in her new position at the Evening Guide in Port Hope.
Resolution #GPA-41 1-98
Moved by Councillor Schell, seconded by Councillor Young
THAT the meeting be "closed".
'''CARRIED''
Resolution #GPA-412-98
Moved by Councillor Novak, seconded by Councillor Schell
THAT Warner G. Fehn and Tim Tufts be appointed to the Bowmanville Museum
Board for a term ending November 30, 2000.
"CARRIED"
Resolution #GPA-413-98
Moved by Councillor Mutton, seconded Councillor Young
THAT James Hutchison be appointed to the Clarke Museum Board for a term
ending November 30, 2000.
"CARRIED"
Resolution #GPA-414-98
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Laurie Ovenden and Nick VanSeggelen be appointed to the Animal
Advisory Committee.
"CARRIED"
321
G.P. & A. Minutes
ADJOURNMENT
.
.
.
,
Resolution #GPA-415-98
-22 -
June 22, 1998
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 3:05 p.m.
"CARRIED"
/'<-",0 (1. . .'
,~
-~ /leTI"j(" MAYOR
j
/
--
.....--
.~
7-; /'
::J
322