HomeMy WebLinkAbout06/08/1998
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
June 8, 1998
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
June 8, 1998 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were:
Acting Mayor J. Schell (until 11:15 a.m.)
Councillor J. Mutton
Councillor M. Novak
Councillor 1. Rowe
Councillor C. Trim
Councillor T. Young
Absent:
Mayor D. Hamre (on municipal business)
Also Present:
Chief Administrative Officer, W. Stockwell
Director of Community Services, J. Caruana (until 11:15 a.m,)
Fire Chief, M. Creighton (until 11 : 15 a.m.)
Treasurer, M. Marano
Director of Public Works, S. Vokes (until 11:15 a.m.)
Director of Planning and Development, F. Wu (until 11:15 a.m.)
Deputy Clerk, M. Knight
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Acting Mayor Schell chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Young advised that he would be disclosing a pecuniary interest
regarding Application A98!024 contained in Report PD-69-98,
MINUTES
Resolution #GPA-346-98
Moved by Councillor Trim, seconded by Councillor Novak
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on May 25, 1998, be approved.
"CARRIED"
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June 8, 1998
PRESENTATION
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David Reed, Vice President, Frank Cowan Company Ltd., Princeton,
NOJ I VO - advised that Frank Cowan Company Ltd. has been in business since
1932 and now offers the following services:
seminars
property inspections
Cowan News - Newsletter
information packages
liability assessments; and
Contractual review.
He circulated an information package to Members ofthe Committee.
DELEGA nONS
(a) Ben Chartier, Handi Transit, 44 William Street West, Oshawa,
LIG 1J9 - circulated a letter dated June 3, 1998, and a Handi Transit-
C1arington Five-Year comparison. He stated that this non-profit company was
set up in 1974 and provides essential transportation services to eligible
physically challenged persons.
(b) Bob Annaert, D.G. Biddle and Associates, 96 King Street
East, Oshawa, LIH IB6 - noted that he has read the contents of Report
PD-66-98 and can satisfy the municipality's requirements.
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Councillor Novak chaired this portion of the meeting.
PUBLIC MEETINGS
There were no public meetings scheduled for this meeting.
PLANNING AND DEVELOPMENT DEPARTMENT
Samuel Wihnot Resolution #GPA-347-98
Nature Area
Management Moved by Councillor Rowe, seconded by Councillor Trim
Advisory Committee
THAT Report PD-64-98 be received;
THAT a Management Advisory Committee be established to assist the Municipality
and Ministry of Natural Resources in the managing the Samuel Wihnot Nature
Area;
THAT Council approve the Terms of Reference attached to Report PD-64-98 for
the proposed Management Advisory Comm ittee;
THAT a member of Council be appointed to sit on the Management Advisory
Committee for the Samuel Wihnot Nature Area; and
THAT staff be authorized to advertise for participants on the Samuel Wihnot
Nature Area Management Advisory Committee and report back with a list of
appropriate candidates for Council's consideration.
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"CARRIED"
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June 8, 1998
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Amendment to
the Clarington
Official Plan to
Resolve Deferral
No. 14
D09.COPA.97.01l
Resolution #GP A-348-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PD-65-98 be received;
THAT the proposed official plan amendment initiated by the Municipality of
Clarington be approved as Amendment NO.7 to the Clarington Official Plan as
shown in Attachment No. Ito Report PD-65-98;
THAT the necessary by-law to adopt Amendment No.7 be passed, and that the
Amendment be forwarded to the Regional Municipality of Durham for approval;
and
THAT a copy of Report PD-65-98 be forwarded to the Regional Planning
Department.
"CARRIED"
Plan of Subdivision Resolution #GPA-349-98
W.E. Roth
Construction Ltd. Moved by Councillor Mutton, seconded by Councillor Trim
D 12.18T.97028
THAT Report PD-66-98 be received;
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THAT the application for a proposed draft plan of subdivision submitted by W.E.
Roth Construction Ltd. be approved subject to the conditions of Draft Approval
contained in Report PD-66-98;
THAT the Mayor and Clerk be authorized, by by-law, to execute a Subdivision
Agreement between the Owner and the Municipality of Clarington at such time as
the Agreement has been fmalized to the satisfaction of the Director of Public Works
and the Director of Planning and Development;
THAT a copy of Report PD-66-98 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-66-98 and any delegations be
advised of Council's decision.
"CARRIED"
Application for Resolution #GPA-350-98
Removal of
Holding - Halminen Moved by Councillor Schell, seconded by Councillor Trim
Building Corp.
D14.DEV.98.032 THAT Report PD-67-98 be received;
THAT Rezoning Application DEV 98-032 submitted by George L. Smith, on behalf
of Hahninen Building Corporation (Clarington), requesting the removal of the
"Holding (H)" symbol from the subject lands be approved;
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THAT the amending by-law attached to Report PD-67-98 be forwarded to Council
for approval;
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June 8, 1998
PLANNING AND DEVELOPMENT DEP AR TMENT CONT'D
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THAT a copy of Report PD-67-98 and the amending By-law be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-67-98 and any delegations be
advised of Council's decision.
"CARRIED"
Application for Resolution #GPA-351-98
Removal of
Holding (H) Symbol Moved by Councillor Trim, seconded by Councillor Mutton
West Bowmanville
Dev. Corp. THAT Report PD-68-98 be received;
D14.DEV.98.031
THAT rezoning application DEV 98-031 submitted by West Bowmanville
Development Corp. requesting the removal of the "Holding (H)" symbol from the
subject lands be approved;
THAT the amending by-law attached to Report PD-68-98 be forwarded to Council
for approval;
THAT a copy of Report PD-68-98 and the amending by-law be forwarded to the
Region of Durham Planning Department; and
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THAT all interested parties listed in Report PD-68-98 and any delegations be
advised of Council's decision.
"CARRlED"
Monitoring the
Decisions of
the Committee
of Adjustment
DB.CO
Resolution #GPA-352-98
Moved by Councillor Mntton, seconded by Councillor Rowe
THAT the recommendations contained in Report PD-69-98 be divided.
"CARRlED"
Resolution #GPA-353-98
Moved by Councillor Young, seconded by Councillor Schell
THAT Report PD-69-98 be received;
THAT Council concur with decisions of the Committee of Adjustment made on
May 28, 1998 for Applications A98/004, A98/006, A98/022 , A98/023 and
A98/025; and
THAT staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Applications A98/004, A98/006,
A98/022, A98/023 and A98/025, in the event of an appeal.
"CARRIED"
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June 8, 1998
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Councillor Young disclosed a pecuniary interest with respect to Application
A98/024 contained in Report PD-69-98, and refrained from discussion and voting
on the matter. The proponents may be prospective clients.
Resolution #GPA-354-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Council concur with decisions of the Committee of Adjustment made on
May 28, 1998 for Application A98/024; and
THAT staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Application A98/024, in the event
of an appeal.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
CLERK'S DEPARTMENT
Animal Control
Report April
1998
PI4.MO
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Resolution #GPA-355-98
Moved by Councillor Novak, seconded by Councillor Mutton
THAT Report CD-29-98 be received for information; and
THAT a copy of Report CD-29-98 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
TREASURY DEPARTMENT
AMO Waiver of
Notice
F22.GE
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Councillor Mutton chaired this portion of the meeting.
Resolution #GPA-356-98
Moved by Councillor Novak, seconded by Councillor Schell
THAT TR-36-98 be received;
THAT Resolution #C-337-98 passed by Council on April 14, 1998 be rescinded;
and
THAT the Regional Assessment Commissioner, Mr. Merv Bowen be notified that
the Municipality of Clarington does not elect to waive rights under Section 39.1, 33,
34, 40, 40.1 under the Assessment Act.
"CARRIED"
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June 8, 1998
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TREASURY DEPARTMENT CONT'D
Resolution #GPA-357-98
Transfers to
Reserve and
Reserve Funds
Year End 1997
F20.RE
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report TR-37-98 be received;
THAT the transfers to the Reserve/Reserve Funds identified in TR-37-98 be
endorsed; and
THAT the above recommendations be approved.
"CARRIED"
Annual Statement Resolution #GPA-358-98
for the Development
Charges Reserve Moved by Councillor Novak, seconded by Councillor Schell
F21.DE
1998/1999
Insurance Program
H02.GE
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FIRE DEPARTMENT
Rural Housel
Property Address
10 Program
T07.RO
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THAT Report TR-41-98 be received for information.
"CARRIED"
Resolution #GPA-359-98
Moved by Councillor Schell, seconded by Councillor Young
THAT Report TR-46-98 be received;
THAT the presentation of Mr. David Reed from Frank Cowan Company Limited be
acknowledged and received with thanks;
THAT Frank Cowan Company Limited continue to be retained as the Municipality
of Clarington's insurance carriers for the period from July I, 1998 to June 30, 1999,
under the Durham Municipal Group Insurance Program at an approximate cost of
$260,749 plus applicable taxes; and
THAT the Durham Municipal Group, in preparation of the 1999/2000 premium
year, commence a detailed investigation of an insurance pooling arrangement with
the area municipalities and the Region of Durham for implementation July I, 1999.
"CARRIED"
Acting Mayor Schell chaired this portion of the meeting,
Resolution #GPA-360-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT Report FD-8-98 be received;
THAT number signs be installed in front of all rural residences;
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June 8, 1998
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FIRE DEPARTMENT CONT'D
THAT the Public Works Department be directed to arrange for the purchase and
installation of the signs beginning in the summer of this year;
THAT the established cost of $25.00 per household or approximately $130,000 in
total for the signs and installation be funded by the Working Funds Reserve; and
THAT should any invoices not be paid in full, those funds be recovered through the
appropriate tax bills to insure cost recovery.
"SEE FOLLOWING MOTIONS"
Resolution #GPA-361-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT the foregoing Resolution #GPA-360-98 be amended by referring the fourth
paragraph to the 1998 Budget discussions.
"MOTION LOST'
Resolution #GPA-362-98
Moved by Councillor Novak, seconded by Councillor Rowe
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THAT Report FD-8-98 be tabled to the Council meeting scheduled for
June 15, 1998.
"MOTION LOST"
The foregoing Resolution #GPA-360-98 was then put to a vote and "MOTlON
LOST."
Resolution #GPA-363-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report FD-8-98 be received;
THAT number signs be installed in front of all rural residences;
THAT the Public Works Department be directed to arrange for the purchase and
installation of the signs beginning in the summer of this year;
THAT the established cost of $25.00 per household or approximately $130,000 in
total for the signs and installation be funded by invoicing each affected resident for
the amount; and
THAT should any invoices not be paid in full, those funds be recovered through the
appropriate tax bills to insure cost recovery.
"CARRIED"
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June 8, 1998
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FIRE DEPARTMENT CONT'D
Public Alerting
Systems
Resolution #GPA-364-98
Moved by Councillor Rowe, seconded by Councillor Novak
THAT Fire Department Report FD-9-98 be received for information;
THAT Dr. Young be thanked for convening the meeting to address the concerns of
the Region and it's Municipalities;
THAT Dr. Young be advised of the Municipality of Clarington's position that an
alerting system be established immediately for the 3km contiguous zones with
further action to address the need for alerting the entire primary zones with no
fmancial impact to the Municipalities; and
THAT the Municipality of Clarington will continue to be an active participant in
future meetings to insure the concerns of Council and residents are addressed for an
adequate public alerting system.
"CARRlED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-365-98
Moved by Councillor Mutton, seconded by Councillor Trim
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THAT the third paragraph be amended by replacing the words "address the need for
alerting the entire primary zones" with the following wording:
"provide for alerting the entire 10 km primary zone".
"CARRIED"
The foregoing Resolution #GPA-364-98 was then put to a vote and "CARRlED AS
AMENDED".
COMMUNITY SERVICES DEPARTMENT
There were no reports scheduled for this portion of the meeting.
Councillor Young chaired this portion of the meeting,
PUBLIC WORKS DEPARTMENT
Pedestrian Concerns Resolution #GPA-356-98
Trulls Road
Courtice Moved by Councillor Novak, seconded by Councillor Rowe
T08.
THAT Report WD-30-98 be received;
THAT the speed limit on Trulls Road from Regional Road 22 (Bloor Street) to
1 km north of Nash Road be reduced from 60 kmlhr to 50 kmlhr;
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June 8, 1998
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PUBLIC WORKS DEPARTMENT CONT'D
THAT, as a result oflow study results, the request for an Adult Crossing Guard on
Trulls Road south of Sandringham Drive be denied, but that additional studies be
conducted in September after the school opens;
THAT the request for a Pedestrian Crossover with overhead lights and signs be
denied as it does not meet provincial warrants;
THAT Susan Jenkins of the Crosswalk Committee be requested to continue
working with Public Works to monitor the effectiveness of the Radar Message
Board and other methods to improve safety;
THAT the by-law attached to Report WD-30-98 be passed by Council; and
THAT a copy of Report WD-30-98 be forwarded to Pat Adams, Principal of Lydia
Trull Public School, and Susan Jenkins, Lydia Trull Crosswalk Committee.
"CARRIED"
Speed Zones Resolution #GPA-357-98
Hancock Road
and Other Locations Moved by Councillor Schell, seconded by Councillor Novak
T08.
THAT Report WD-33-98 be received;
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THAT the speed limit on the residential section of Hancock Road between Bloor
street and Highway No.2 be posted as 60 km/hr as requested by Steven M. Booth;
THAT Traffic By-law 91-58 be amended to reflect a speed of 50 kmlhr to designate
the residential limits of the Village of Ennis kill en as requested by Mike Bilsky;
THAT the speed limit on Nash Road between Green Road and Regional Road 57 be
posted at 50 kmlhr to reflect a safer driving speed entering through the series of
curves;
THAT the speed limit on Nash Road between Green Road and Holt Road be posted
at 60 kmIhr to provide a more consistent speed along the entire length of Nash
Road;
THAT the speed limit on Concession Road 5 in the area between Jewel Road and
Walsh Road be posted at 60 km/hr to reflect a safer driving speed entering through
the series of curves;
THAT Schedule XXIII "Maximum Rate of Speed Passing Over A Bridge" of
By-law 91-58 be amended by deleting the reference to the bridge on Lambs Road
which was reconstructed in 1996; and
THAT the by-law attached to Report WD-33-98 be passed by Council.
"CARRIED"
Acting Mayor Schell chaired this portion of the meeting.
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ADMINISTRA nON
Confidential
Report
ADMlN-IO-98
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June 8, 1998
Resolution #GPA-358-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Confidential Report ADMIN-I 0-98 be referred at the end of the agenda to
be considered at a "closed" meeting.
"CARRIED"
UNFINISHED BUSINESS
Presentation -
David Reed
Delegation -
Ben Chartier
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OTHER BUSINESS
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Resolution #GPA-359-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT David Reed, Vice-President, Frank Cowan Company Ltd., be thanked for his
presentation; and
THAT he be advised that Council may request a small presentation in the Fall.
"CARRIED"
Resolution #GPA-360-98
Moved by Councillor Novak, seconded by Councillor Young
THAT Ben Chartier be forwarded thanks and appreciation for his presentation on
the Handi Transit as Council appreciates being updated.
"CARRIED"
There were no items considered under this section of the Agenda.
Resolution #GPA-361-98
Moved by Councillor Rowe, seconded by Councillor Young
THAT the meeting be "closed."
"CARRIED"
Acting Mayor Trim chaired this portion of the meeting.
Resolution #GPA-362-98
Moved by Councillor Young, seconded by Councillor Novak
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
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ADJOURNMENT
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Resolution #GPA-363-98
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June 8, 1998
Moved by Councillor Young, seconded by Councillor Rowe
THAT the meeting adjourn at II :20 a.m.
"CARRIED"
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MAYOR
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