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Home My WebLink About04/06/1998 (Special) . THE MUNICIPALITY OF CLARlNGTON Special General Purpose and Administration Committee April 6, 1998 ROLL CALL Present Were: Also Present: . Minutes of a special meeting of the General Purpose and Administration Committee held on Monday, April 6, 1998 at 2:00 p.m., in the Council Chambers. Mayor D. Hamre (attended at 2:08 p.m.) Councillor J. Mutton Councillor M. Novak Councillor J. Rowe Councillor J. Schell (attended at2:10 p.m.) Councillor C. Trim Councillor T. Young Chief Administrative Officer, W. Stockwell Manager of Engineering, T. Cannella (until 3:35 p.m.) Director of Community Services, J. Caruana Fire Chief, M. Creighton Treasurer, M. Marano Manager of Operations, D. Patterson (until 3:35 p.m.) Director of Public Works, S. Vokes Director of Planning and Development, F. Wu Clerk, P. Barrie DISCLOSURE OF PECUNIARY INTEREST The were no disclosures of pecuniary interest for this meeting. DELEGATIONS REPORTS 1998 Capital Budget & Four Year Forecast . (a) MaryAnn Martin, Bethesda House, P.O. Box 82, Bowmanville, LtC 3K8 - advised prior to the meeting that she would not be in attendance. Resolution #GPA-210-98 Moved by Councillor Trim, seconded by Councillor Novak THAT Report TR-23-98 be received; THAT the 1998 Capital Budget be approved; THAT the roads pavement program (surface treatment pulverizing granular A & B) be approved, FORTHWITH; THAT the 1998 Capital requests from the Museums and Library be considered; and 308 Special G.P. & A. Minutes - 2- April 6, 1998 1998 CAPITAL BUDGET CONT'D . THAT the Four Year Forecast be approved in principle. "SEE FOLLOWING MOTIONS" The Chief Administrative Officer provided an introduction to the 1998 Capital Budget. The Treasurer presented an overview of the entire Capital Budget process. The Director of Public Works, together with the Manager of Engineering and the Manager of Operations, provided a presentation with respect to the Public Works Pavement Management System. Resolution #GPA-211-98 Moved by Councillor Young, seconded by Councillor Schell THAT the Regional Municipality of Durham be requested to include an additional $10,000 in the Municipality of Clarington' s request to access the Darlington Generating Station "A" Reserve Fund in accordance with the provisions of the Tri- Partite Agreement between the Region of Durham, Ontario Hydro and the Municipality of Clarington, to pay for the parking lot improvements required at the Tourist Information Centre located on Liberty Street South, Bowmanville; and . THAT should this funding not be available, the parking lot improvement works proceed with funding provided as identified in the 1998 Capital Budget submission. "CARRIED" Resolution #GPA-212-98 Moved by Mayor Hamre, seconded by Councillor Young THAT an additional $5,000 be provided in Account No. 7603-00100-0516 in order for an additional skate board ramp to be constructed and located within the core area of Bowmanville. "CARRIED" Resolution #GPA-213-98 Moved by Mayor Hamre, seconded by Councillor Rowe THAT $3,000 identified in Account No. 7603-00100-0516 for Park Fencing Improvements at Newcastle Memorial Park be deleted, conditional upon this funding being directed toward the Newcastle Community Hall renovation. "CARRIED" . 309 Special G.P. & A. Minutes - 3 - April 6, 1998 1998 CAPTIAL BUDGET CONT'D . The Director of Community Services provided an overview of the department's 1998 Capital Budget submission. Resolution #GPA-214-98 Moved by Councillor Trim, seconded by Councillor Rowe THAT staff review the reserve funds in order to identify appropriate funding for installation of window blinds at the Courtice Community Complex; and THAT a memorandum be forwarded to Council prior to Capital Budget ratification on April 14, 1998, identifying the possible funding scenario. "CARRIED" Resolution #GPA-215-98 Moved by Mayor Hamre, seconded by Councillor Trim THAT Committee recess for 10 minutes. "CARRIED" The meeting reconvened at 4: 10 p.m. . The Property Manager provided background information pertaining to his 1998 Capital Budget submission. Resolution #GPA-216-98 Moved by Mayor Hamre, seconded by Councillor Trim THAT $6,000 identified in Account No. 7020-00000-050 I for the purchase of a display cabinet/counter be deferred and the funds be directed to the handicap washroom renovation for the Newcastle Community Hall. "CARRIED" Resolution #GPA-217-98 Moved by Councillor Trim, seconded by Councillor Young THA T an additional $11,000 be included in Account No. 7022-00002-0501 from the Building Maintenance and Improvement Reserve for the Newcastle Community Hall handicap washroom renovation. "CARRIED" . 310 Special G.P. & A. Minutes - 4- April 6, ] 998 . 1998 CAPITAL BUDGET CONT'D Resolution #GPA-2l8-98 Moved by Councillor Trim, seconded by Councillor Novak THAT $20,000 be funded from the Montague Trust Reserve Fund for the Newcastle Community Hall renovation. "CARRIED" Resolution #GPA-2l9-98 Moved by Councillor Young, seconded by Councillor Novak THAT the order of the Agenda be altered in order for the Clarington Public Library to present their 1998 Capital Budget at this time. "CARRIED" Don Peebles, member, Clarington Public Library Board, read into the record a letter from Rick Morrison, Library Board Chair, outlining the 1998 Capital Budget requests from the Library Board. Resolution #GPA-220-98 Moved by Councillor Trim, seconded by Councillor Rowe . THAT the funding identified for the library collection at the west branch be approved, with the collection being a top priority once appropriate funds are available in the library development charge fund. "CARRIED" Resolution #GPA-221-98 Moved by Councillor Novak, seconded by Councillor Trim THAT the 1998 Capital Budget submissions received from the Museum Boards be approved. "CARRIED" The Treasurer provided background information pertaining to her 1998 Capital Budget submission. Resolution #GPA-222-98 Moved by Mayor Hamre, seconded by Councillor Novak THAT the Treasurer include in the Five Year Capital Forecast a funding source for future Museum expansion. "CARRIED" . 311 . . . ~ Special G.P. & A. Minutes April 6, 1998 - 5 - 1998 CAPTIAL BUDGET CONT'D Tyrone Park 150 Port Darlington Road Bowmanville Resolution #GPA-223-98 Moved by Councillor Young, seconded by Mayor Hamre THAT the 1998 Capital Budget submission received from the Clerk's Department be accepted. "CARRIED" Resolution #GPA-224-98 Moved by Councillor Young, seconded by Mayor Hamre THAT the 1998 Capital Budget submission received from the Planning and Development Department be accepted. "CARRIED" Resolution #GPA-225-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the 1998 Capital Budget submission received from the Fire Department be accepted. "CARRIED" Resolution #GPA-226-98 Moved by Mayor Hamre, seconded by Councillor Schell THA T Report WD-25-98 be received; THAT the relocation of the senior soccer pitch and replacement of bleachers in the Tyrone Park be scheduled in 1998 of the Municipality's 1998 Capital Budget and Four Year Forecast, and that $40,000 for the costs of these works be funded from the Public Works Parks Maintenance Reserve Fund Account No. 7603-00100-0516; and THAT Frank Simpson be provided with a copy of Report WD-25-98 and be advised of Council's decision. "CARRIED" Resolution #GPA-227-98 Moved by Councillor Schell, seconded by Councillor Trim THAT Report No. ADMIN-09-98 be received; THAT capital funds for the renovations of the huilding be approved as recommended in the 1998 Capital Budget; and 312 Special G.P. & A. Minutes - 6- April 6, 1998 . 1998 CAPITAL BUDGET CONT'D THAT the By-law marked Attachment No. I to Report ADMIN-09-98 be approved authorizing the Mayor and Clerk to execute a lease agreement with Bethesda House subject to the approval ofthe Building Department. "CARRIED" UNFINISHED BUSINESS There were no items of business considered under this section of the Agenda. OTHER BUSINESS There were no items of business considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-228-98 Moved by Councillor Young, seconded by Councillor Schell THAT the meeting adjourn at 6:08 p.m. "CARRIED" . dd4~ MAYOR ~~~Clli" . 313