HomeMy WebLinkAbout03/02/1998
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
March 2, 1998
Minutes of a regular meeting of the General Purpose
and Administration Committee held on Monday,
March 2, 1998 at 9:30 a.m., in the Counci I Chambers
ROLL CALL
Present Were:
Mayor D. Hamre
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor J. Schell
Councillor T. Young
Absent:
Councillor C. Trim
Also Present:
Chief Administrative Officer, W. Stockwell
Director of Community Services, J. Caruana (until 11 :50 a.m.)
Fire Chief, M. Creighton (until 11 :50 a.m.)
Treasurer, M. Marano
Director of Public Works, S. Vokes (until 11 :50 a.m.)
Director of Planning and Development, F. Wu (until 11 :50 a.m.)
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
DECLARATIONS OF INTEREST
Councillor Novak indicated that she would be making a declaration of interest
with respect to Report TR-16-98.
MINUTES
Resolution #GPA-121-98
Moved by Councillor Mutton, seconded by Councillor Novak
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on February 16,1998, be amended by adding the word
"Councillor" after the words "seconded by" in Resolution #GPA-98-98 and that it
be reflected in the "Roll Call" that Mayor D. Hamre left the meeting at 10:30 a.m.
on municipal business; and
THAT the minutes be approved, as amended.
"CARRIED"
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G.P.& A. Minutes
DELEGATIONS
PUBLIC MEETINGS
- 2 -
March 2, 1998
(a)
Don Welsh/Annabelle Sissons, 4280 Mearns Avenue, Bowmanville,
llC 3K5 - re: Report TR-16-98 - circulated a document dated March 2,
1998, wherein the Clarington Older Adults Association, Inc. advised that
the Committee is not prepared to endorse Report TR-16-98 in its present
format. The Committee was not aware of the deletions being proposed
and Members of the Committee were urged to include the elevator shaft
and the reception lobby and lounge area in the first phase of the
upgrading of the facility. The new north wing being proposed for the
deletion is the focal point of the centre. Members of the Committee were
urged to revisit these issues.
(b) Lloyd Stephenson, 106 King Street East, Newcastle, llB 1H5 -
Municipal By-laws re: Cemeteries - was called but was not present.
No public meetings were scheduled for this day.
PLANNING AND DEVELOPMENT DEPARTMENT
Councillor Novak chaired this portion of the meeting.
812716 Ontario Ltd.
Lincoln-Green
Subdivision
D12.18T.89072
Resolution #GPA-122-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report PD-30-98 be received;
THAT, pursuant to the provisions of Paragraph 5.26 of the Subdivision Agreement
between the Municipality and 812716 Ontario Limited, the Municipality has no
objections to the issuance of the "Certificate of Release";
THAT the Mayor and Clerk be authorized by by-law to execute, on behalf of the
Municipality of Clarington, the "Certificate of Release"; and
THAT 812716 Ontario Limited be informed of Council's decision.
"CARRIED"
OMB Decision on an Resolution #GPA-123-98
Appeal - Chiasson
D13.CO Moved by Councillor Schell, seconded by Councillor Mutton
Bowmanville Tourist
District
006.
THAT Report PD-31-98 be received for information.
"CARRIED"
Resolution #GPA-124-98
Moved by Mayor Hamre, seconded by Councillor Schell
THAT Report PD-32-9B be tabled and forwarded to Graham's IGA and the
Bowmanville Business Improvement Area to allow for discussions with both
proponents and that staff report back.
"CARRIED"
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G.P.& A. Minutes
CLERK'S DEPARTMENT
- 3 -
March 2, 1998
Animal Control Resolution #GPA-125-98
Monthly Report
January 1998 Moved by Councillor Schell, seconded by Councillor Mutton
P14.MO
TREASURY DEPARTMENT
Confidential
Report TR-5-98
Property Matter
Annual Debt
Repayment Limit
F01.GE
Confidential
Report TR-11-98
Personnel Matter
Mayor and
Councillors
Remuneration &
Expenses for 1997
F09.
THAT Report CD-14-98 be received for information; and
THAT a copy of Report CD-14-98 be forwarded to the An imal All iance of Canada
and the Animal Advisory Committee.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
Resolution #GPA-126-98
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Confidential Report TR-5-98 pertaining to a property matter be referred to
the end of the agenda to be considered at a "closed" meeting.
"CARRIED"
Resolution #GPA-127-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report TR-8-98 be received for information.
"CARRIED"
Resolution #GPA-128-98
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Confidential Report TR-11-98 pertaining to a personnel matter be referred
to the end of the agenda to be considered at a "closed" meeting.
"CARRIED"
Resolution #GPA-129-98
Moved by Councillor Schell, seconded by Councillor Young
THAT Report TR-12-98 be received for information.
"CARRIED"
303
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G.P.& A. Minutes
- 4 -
March 2, 1998
TREASURY DEPARTMENT CONT'D
Resolution #GPA-130-98
Co-op Tender -
Supply of Sodium
Chloride
F18.QU
Final Status Report
Decommissioning of
the Soper Creek
Water Pollution
Control Plant
L07.
Moved by Councillor Young, seconded by Councillor Novak
THAT Report TR-13-98 be received;
THAT the contract award to Canadian Salt Co., Ltd., Mississauga, Ontario, with a
total unit price of $43.14 per tonne, being the lowest responsible bidder meeting
all terms, conditions and specifications of the Co-operative Tender T280-97, be
extended for the 1998/99 winter season to supply Bulk Sodium Chloride to the
Municipality of Clarington, as required by the Department of Public Works;
THAT, upon expiry of the contract extension, pending satisfactory service by the
low bidder, and pending agreement of the Durham Purchasing Co-operative
Participants, the contract be extended for a third year; and
THAT the funds be drawn from the Public Works approved Winter Maintenance
Accounts for the 1998/99 winter season requirements, FORTHWITH.
"CARRIED"
Resolution #GPA-131-98
Moved by Mayor Hamre, seconded by Councillor Rowe
THAT Report TR-14-98 be received;
THAT in accordance with the provisions of the Tri-Partite agreement between the
Region of Durham, Ontario Hydro and the Mun icipal ity of C1arington for the
disposition of the Darlington Generating Station "A" Reserve Fund, the Council of
the Municipal ity of C1arington hereby authorizes that funds of approximately
$269,257.29 be paid to the Region of Durham for reimbursement of costs
expended for the site decommissioning and demolition of the Soper Creek Water
Pollution Control Plan pursuant to Report PD-80-94;
THAT the Mayor and Clerk be authorized to execute any document necessary to
access the Station Account '^' Reserve Fund for the decommissioning and
demolition; and
THAT a copy of Report TR-14-98 be forwarded to the Region of Durham.
"CARRIED"
Councillor Novak made a declaration of interest with respect to Report TR-16-98;
vacated her chair and refrained from discussion and voting on the subject matter.
One of the organizations listed in Report TR-16-98 conducts business with her
employer.
The Property Manager, F. Horvath, along with Denny Bryan and Chris Earle from
Barry Bryan Associates Limited made a detailed presentation on Tender CL98-1
- the Older Adults Centre.
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G.P.& A. Minutes
- 5-
March 2, 1998
TREASURY DEPARTMENT CONT'D
C1arington Older
Adults Centre
A19.0L
F18.QU
Resolution #GPA-132-98
Moved by Counci Ilor Schell, seconded by Mayor Hamre
THAT the Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 11 :05 a.m.
Resolution #GPA-133-98
Moved by Councillor Schell, seconded by Mayor Hamre
THAT Report TR-16-98 be received;
THAT Gerr Construction Limited, Bowmanville, Ontario, with a total bid in the
amount of $859,500.00 (plus G.S.T. pending determination of applicability), being
the lowest responsible bidder meeting all terms, conditions and specifications of
Tender CL98-1, be awarded the contract for the construction of the Older Adults
Centre;
THAT total funds required in the amount of $955,500.00 ($859,500.00 contract
+ $6,000.00 asbestos removal + $90,000.00 consulting) be provided as follows:
$912,000.00 - 1997 Capital Budget, Impact Escrow Reserve Fund,
Account #5001-00050-0000;
$ 65,000.00 - Additional Funds, Impact Escrow Reserve Fund, Account
#5001-00050-0000.
THAT approval be given for staff to negotiate and draft a leasehold improvement
agreement and funding arrangement;
THAT the By-law marked Schedule "A" attached to Report TR-16-98 be approved;
and
THAT the leasehold improvements totalling approximately $31,000.00 be interim
financed from the Impact Escrow Account, included in the lease cost, and repaid
to that account over the initial term of the lease agreement.
(SEE FOLLOWING MOTIONS)
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G.P.& A. Minutes
- 6-
March 2, 199B
TREASURY DEPARTMENT CONT'D
Resolution #GPA-134-98
Moved by Councillor Rowe, seconded by Councillor Young
THAT the Operable Partition No. 1 and track not be deleted from the project.
"CARRIED"
Resolution #GPA-135-98
Moved by Councillor Rowe, seconded by Mayor Hamre
THAT Item DRA - Vestibule - not be left "as is".
"CARRIED"
Resolution #GPA-136-98
Moved by Mayor Hamre, seconded by Councillor Rowe
THAT Item DRJ - Operable - Partition No.2 - the track and bulkhead not be
deleted.
"CARRIED"
Resolution #GPA-137-98
Moved by Mayor Hamre, seconded by Counci Ilor Rowe
THAT Item DR.8 - the two windows in Activity Room 128, south wall, not be
de I eted.
"CARRI ED"
Resolution #GPA-138-98
Moved by Councillor Young, seconded by Mayor Hamre
THAT Item DR.17.1 - cabinetwork - be referred to staff to investigate as a separate
tender.
"CARRIED"
Resolution #GPA-139-98
Moved by Mayor Hamre, seconded by Councillor Schell
THAT Item DR.17.2 - cabinets on the north wall - be referred to staff to investigate
as part of a separate tender.
"CARRIED"
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G.P.& A. Minutes
- 7-
March 2, 1998
TREASURY DEPARTMENT CONT'D
Resolution #GPA-140-98
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Item DR.18 - the entire shaft and associated mechanical/electrical work, to
second floor, not be deleted.
"CARRIED"
Resolution #GPA-141-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT Item M.12 - the existing radiator - be removed.
"CARRIED"
Resolution #GPA-142-98
Moved by Councillor Rowe, seconded by Councillor Young
THAT Item DR.19 - the north addition including reception and lobby - not be
deleted.
"CARRIED"
Resolution #GPA-143-98
Moved by Councillor Schell, seconded by Councillor Young
THAT staff be authorized to meet with Community Care to discuss the lease as it
pertains to leasehold improvements.
"CARRIED"
Resolution #GPA-144-98
Moved by Councillor Young, seconded by Councillor Schell
THAT Item 2 - Roof Warranty - remain as a 5-year Roof Warranty.
"CARRIED"
Resolution #GPA-145-98
Moved by Councillor Schell, seconded by Councillor Young
THAT Item 1 - the Regional allowance for street connections - not be deleted.
"CARRIED"
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G.P.& A. Minutes
- 8-
March 2, 1998
TREASURY DEPARTMENT CONT'D
Resolution #GPA-146-98
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Item 3 - the new buried services - not be deleted.
"CARRIED"
Resolution #GPA-147-98
Moved by Councillor Schell, seconded by Mayor Hamre
THAT Item 4 - Sheet Flooring - that the grade of material not be changed.
"CARRIED"
Resolution #GPA-148-98
Moved by Councillor Schell, seconded by Councillor Young
THAT Item 5 - the asphalt paving - not be deleted.
"CARRIED"
Resolution #GPA-149-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT Item 7 - the stai rs to the second floor - not be added as they are no longer
a building code requirement.
"CARRIED"
Resolution #GPA-150-98
Moved by Councillor Rowe, seconded by Councillor Young
THAT Report TR-16-98 be referred back to staff to report to Council on
March 9, 1998, addressing the concerns expressed and incorporating the revisions
to Report TR-16-98.
"CARRIED"
Councillor Schell chaired this portion of the meeting.
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G.P.& A. Minutes
FIRE DEPARTMENT
Defibrillator
Program
l04.
- 9-
March 2, 1998
Resolution #GPA-151-98
Moved by Councillor Novak, seconded by Councillor Young
THAT Report FD-4-98 be received;
THAT the by-law attached to Report FD-4-98 be forwarded to Council for
approval; and
THAT the agreement attached to Report FD-4-98 between the Municipality and
the Oshawa General Base Hospital be executed, FORTHWITH.
"CARRIED"
Resolution #GPA-152-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT a letter from Mayor Hamre and Members of Counci I be forwarded to the
Fire Department to congratulate all of the Firefighters towards their major
contribution and their efforts relating to the defibrillator program, particularly,
Gord Weir who played a major role in this endeavour.
COMMUNITY SERVICES DEPARTMENT
"CARRIED"
There were no reports considered under this section of the agenda.
Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Aspen Springs
Certificate of
Acceptance and
Assumption
D12.CE
Resolution #GPA-153-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report WD-17-98 be received;
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plans 40M-1686 and 40M-1734; and
THAT Council approve the by-laws attached to Report WD-17-98, assuming
certain streets within Plans 40M-1686 and 40M-1734 as Public Highways.
"CARRIED"
309
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G.P.& A. Minutes
ADMINISTRATION
Health & Safety
Training Officer
H04.HE
UNFINISHED BUSINESS
OTHER BUSINESS
-10-
March 2, 1998
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-154-98
Moved by Councillor Mutton, seconded by Councillor Novak
THAT Report ADMI N-5-98 be received;
THAT Council appoint the position of Property Manager as the official Health &
SafetylTraining Officer in addition to the regular duties of the position; and
THAT all departments be provided notice of the above appointment.
"CARRIED"
Resolution #GPA-155-98
Moved by Counci Ilor Mutton, seconded by Counci Ilor Rowe
THAT the Treasurer be requested to present to Council on March 9,1998,
funding scenarios pertaining to Report TR-16-98.
"CARRIED"
Resolution #GPA-156-98
Moved by Councillor Novak, seconded by Councillor Young
THAT the meeting be "closed" for consideration of Confidential Report TR-5-98
pertaining to a property matter and Confidential Report TR-11-98 pertaining to a
personnel matter.
"CARRIED"
Resolution #GPA-157-98
Moved by Councillor Schell, seconded by Councillor Novak
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
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ADJOURNMENT
Resolution #GPA-158-98
-11-
Moved by Councillor Mutton, seconded by Councillor Young
THAT the meeting adjourn at 12:20 p.m.
"CARRIED"
March 2, 1998
,B~fi.t)#~~
MAYOR
~~:
DEPUTY CLERK
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