HomeMy WebLinkAbout01/19/1998
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
January 19,1998
Minutes of a regular meeting of the General Purpose
and Administration Committee held on Monday,
January 19, 1998 at 9:30 a.m., in the Council Chambers
ROLL CALL
Present Were:
Mayor D. Hamre
Counci Ilor J. Mutton
Counci Ilor M. Novak
Councillor j. Rowe
Councillor j. Schell
Councillor C. Trim
Councillor T. Young
Also Present:
Chief Administrative Officer, W. Stockwell
Director of Community Services, J. Caruana
Fire Chief, M. Creighton
Treasurer, M. Marano
Director of Public Works, S. Vokes
Director of Planning and Development, F. Wu
Deputy Clerk, M. Knight
Mayor Hamre chaired this portion of the meeting.
DECLARATIONS OF INTEREST
Councillor Schell indicated that he would be making a declaration of interest with
respect to the public meeting being held for applications DEV 97-083 and
DEV 97-084 and related Report PD-9-98.
Councillor Novak indicated that she would be making a declaration of interest
with respect to Report TR-1-98.
MINUTES
Resolution #GPA-46-98
Moved by Councillor Trim, seconded by Councillor Rowe
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on January 5, 199B, be approved.
"CARRIED"
DELEGATIONS
(a)
Lloyd Stephenson, 106 King Street East, Newcastle, l1B 1H5 - expressed
concern pertaining to by-laws relating to snow clearing and parking. He
expressed concern regarding contract positions.
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DELEGATIONS CONT'D
PUBLIC MEETINGS
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January 19, 1998
(b)
D. Schmiegelow, 261 Mill Street, Newcastle, 11 B 1C3 - appeared on
behalf of Cathy Abraham, and verbalized the Newcastle Community Hall
Committee's request for a grant for 1998 for the proposed addition to the
Newcastle Community Hall which will include a bar, janitorial room and
a bathroom which can be accessed by the handicapped.
Councillor Novak chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of C1arington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following applications:
(a) Proposed Zoning By-law Amendment - DEV 97-083 - Lots 11, 12, 13 and
14, Broken Front Concession, north of Westside March and Bowmanville
Marsh; and
Proposed Zoning By-law Amendment - DEV 97-084 - Lots 11, 12, 13 and
14, Broken Front Concession, within the Wests ide Marsh - Municipality of
C1arington.
(b) Proposed Zoning By-law Amendment - located on the southwest corner of
Courtice Road and Highway 2 - Robert Owen
The Deputy Clerk advised that public notices were sent by first class mail on or
before December 29,1997, to all property owners within 120 metres of the
subject properties in accordance with the latest municipal assessment record. In
addition, notice for rezoning application DEV 96-064 was posted on the site prior
to December 29, 1997, and placed in the local newspaper for rezoning
applications DEV 97-083 and DEV 97-084. This notice procedure is in
compliance with the Ontario Regulation made under the Planning Act.
The Chairman announced that the Director of Planning and Development would
describe the purpose and effect of the proposed amendments, then the objectors
would be heard, followed by the supporters and the applicant.
(a) Report PD-9-98 - Municipality of C1arington - the purpose of these
applications is to rezone the lands from "Extractive Industrial Exception
(M3-1)", and "Agricultural (A)" Zones to an "Environmental Protection
(EP)" Zone to implement the principles of understanding between the
Municipality and Blue Circle Inc. regarding the recommendations of the
Waterfront Regeneration Trust's Report on Westside Marsh.
Councillor Schell made a declaration of interest with respect to the public
meeting being held for Applications DEV 97-083 and DEV 97-084;
vacated his chair and refrained from discussion and voting on the subject
matter. Councillor Schell's employer is Blue Circle Inc.
No one spoke in opposition to this application.
Mavis Carlton, R.R. #2, Group 2, Box 14, Bowmanville, llC 3K3 - stated
that she is generally in favour of saving as much as the marsh as possible
although some of the best parts will be lost. She advised that concerns
pertaining to noise and dust are being addressed and she is generally
happy with community relations.
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January 19, 1998
PUBLIC MEETINGS CONT'D
(b) Report PD-1O-98 - Robert Owen - the purpose of the application is to permit
the expansion of the existing motor vehicle sales establishment and to limit
the permitted uses on lands owned by the applicant to a motor vehicle sales
establ ishment.
Mark Carman, 49 Short Crescent, Courtice, llE 2Z6 - circulated a petition
containing 18 signatures of residents stating that the Municipality has failed
to realistically address the issue of privacy for their homes and requesting
that another meeting be held with the Planning Department and Mr. Owen
to properly resolve this issue.
George Gouldburn, 1721 Highway #2, Courtice, llE 2R5 - expressed
concerns that the current application will seriously affect the resale value of
his home. He noted that, although most of the concerns have been
addressed by Mr. Owen, careful consideration be given to his septic tank and
drainage with the approval of this application. He also requested that the
applicant be made responsible for the removal of his hedge should the
requirement for a fence be part of the site plan process.
No one spoke in support of this application.
Robert Owen, 2728 Courtice Road, Courtice, 11 E 2M7, stated that most of
the issues have been addressed which include:
. grading and drainage;
. privacy - in his estimation the Municipality and the builder should be
responsible for remedying the problem pertaining to privacy;
. lights have been adjusted and a lighting study has been completed;
. curb and sidewalks have been installed on the east side; and
. the service department will have to move to the west side of the building.
The applicant has been located on this site for 75 years and requested the
Committee's positive consideration of this proposal.
Councillor Schell made a declaration of interest with respect to Report PD-9-98;
vacated his chair and refrained from discussion and voting on the subject matter.
Councillor Schell's employer is Blue Circle Inc.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning Application
Municipality of
Clarington
D14.DEV.97.083
D14.DEV.97.084
Resolution #GPA-47-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT Report PD-9-98 be received;
THAT the applications DEV 97-83 and DEV 97-84 initiated by the Municipality of
Clarington, to amend the Comprehensive Zoning By-law 84-63 of the former
Town of Newcastle, as amended, be referred back to Staff for further processing
and the preparation of a subsequent report upon receipt of all outstanding agency
comments; and
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G.P.& A. Minutes
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January 19, 1998
PLANNING AND DEVELOPMENT CONT'D
Rezoning and Site
Plan Appl ications
D14.DEV.96.064
CLERK'S DEPARTMENT
THAT the Region of Durham Planning Department, all interested parties listed in
Report PD-9-98 and any delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-48-98
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Report PD-1O-98 be received;
THAT the revised application to amend the former Town of Newcastle
Comprehensive Zoning By-law 84-63, as amended, submitted by Robert Owen
(Roy Nichols Motors Limited) be referred back to Staff for further processing and
the preparation of a subsequent report pending receipt of all outstanding
comments; and
THAT the interested parties listed in Report PD-1O-98 and any delegation be
advised of Council's decision.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
Agreement with Resolution #GPA-49-98
local Veterinarians
and the Clarington Moved by Counci Ilor Mutton, seconded by Counci Ilor Rowe
Pet Connection
Sale of Dog Licences THAT Report CD-3-98 be received;
Parking Enforcement
Report
December 1997
T02.PA
THAT the by-laws attached to Report CD-3-98 to authorize agreements with local
vets and the Clarington Pet Connection to sell dog licenses on behalf of the
Municipality of Clarington be approved; and
THAT the Bowmanville Veterinary Clinic, Clarington Animal Hospital, Courtice
Pet Clinic, Durham Veterinary Clinic, East Oshawa Animal Hospital, Newcastle
Veterinary Clinic and the Clarington Pet Connection be advised of Council's
decision.
"CARRIED"
Resolution #GPA-50-98
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report CD-5-98 be received for information; and
THAT a copy of Report CD-5-98 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
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G.P.& A. Minutes
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January 19, 1998
CLERKS DEPARTMENT CONT'D
Parking Enforcement
on Private Property
Animal Control
Report
December 1997
Purchase of
Parking Equipment
Resolution #GPA-51-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report CD-6-98 be received;
THAT the twelve security officers listed on the letter from Group 4 c.P.S. be
appointed as By-law Enforcement Officers for the sole purpose of enforcing the
provisions of the Traffic By-law on the private property at 1414 King Street West,
Courtice;
THAT the By-law attached to Report CD-6-98 appointing these people be
forwarded to Council for approval; and
THAT Maurette Walker and Group 4 c.P.S. Limited be advised of Council's
decision.
"CARRIED"
Resolution #GPA-52-98
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Report CD-7-98 be received for information; and
THAT a copy of Report CD-7-98 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-53-98
Moved by Councillor Rowe, seconded by Councillor Mutton
THAT Report CD-8-98 be received;
THAT the purchase of the parking equipment as listed in Report CD-8-98 be
approved; and
THAT funds in the amount of $32,188.38 be allocated from the Parking Reserve
Fund #111 0-162-X.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
Councillor Novak made a declaration of interest with respect to Report TR-1-98;
vacated her chair and refrained from discussion and voting on the subject matter.
The subject organization conducts business with her employer.
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TREASURY DEPARTMENT
CL97-28 Animal
Control Shelter
FIRE DEPARTMENT
Pre-Budget Approval
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January 19, 1998
Resolution #GPA-54-98
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report TR-1-98 be received;
THAT Gerr Construction Limited, Bowmanville, Ontario, with a total bid in the
amount of $325,789.00 (including net G.S.T.), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL97-28, be
awarded the contract for the construction of the Animal Control Centre;
THAT total funds required in the amount of $349,479.00 ($325,789.00 revised
tender amount + $23,690.00 professional fees, including net G.5.T.), be drawn
from the following:
a) $300,000.00 approved in 1997 budget as follows:
$146,000.00 Development Charges Civic Administration Reserve Fund
Account #1110-00188-0000;
$136,000.00 Municipal Capital Works Reserve Fund Account
#1110-00189-0000; and
$18,000.00 Animal Control Building Reserve Account #2900-00012-0001.
b) $10,000.00 approved in 1996 Capital Budget for floor sealing in the existing
building to be reallocated to new facility from Animal Control Building
Reserve Account #2900-00012-0001; and
c) Total additional funds required in the amount of $39,479.00 to be drawn
from Development Charges Civic Administration Reserve Fund Account
#1110-00188-0000 for $24,079.00 and Animal Control Equipment Reserve
Fund Account #2900-00012-0000 for $15,400.00, FORTHWITH.
"CARRIED"
Councillor Schell chaired this portion of the meeting.
Resolution #GPA-55-98
Moved by Councillor Rowe, seconded by Councillor Mutton
THAT Report FD-1-98 be received;
THAT approval be given to purchase one (1) Dictaphone Recorder and two (2)
sets of Hurst Rescue Tools, forthwith, prior to budget approval;
THAT the cost for the Dictaphone Recorder be drawn from the Fire Department
Lot Levy Account No. 5001-00038-0855; and
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January 19,1998
FIRE DEPARTMENT CONT'D
THAT the cost for the Hurst Rescue Tools be drawn from the Fire Department
Equipment Reserve Account No. 2900-00014-0000, FORTHWITH.
"CARRIED"
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Ontario Summer/
Winter Games
Resolution #GPA-56-98
Moved by Councillor Mutton, seconded by Councillor Novak
THAT Report CS-1-98 be received;
THAT Council endorse the continuation of researching the feasibility of making a
formal bid for The Ontario Games 2000;
THAT Council support staff's involvement as a member of the Ad Hoc Games
Committee; and
THAT staff be directed to report back to Council advising of the results of the Ad
Hoc Committees' research, prior to the submission of a formal bid or commitment
of funds.
"CARRIED"
Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Cedarbrooke Resolution #GPA-57-98
Subdivision Phase 1 B
Certificate of Moved by Councillor Schell, seconded by Councillor Trim
Acceptance
THAT Report WD-5-98 be received;
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the roads, street I ights and other related Works, constructed
within Phase 1 B of Plan lOM-824; and
THAT Council approve the by-law attached to Report WD-5-98, assuming certain
streets within Plan 10M-824 as Public Highways.
"CARRIED"
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G.P.& A. Minutes
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January 19, 1998
PUBLIC WORKS DEPARTMENT CONT'D
Courtice Crossing
Subdivision Phase 2
Certificate of
Acceptance
Courtice Mill
Subdivision
Phase 1
Certificate of
Acceptance
Parking on
Temperance Street,
Church Street to
Wellington Street
Bowmanville
Resolution #GPA-58-98
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report WD-6-98 be received;
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-1779; and
THAT Council approve the by-law attached to Report WD-6-98, assuming the
streets within Plan 40M-1779 as Public Highways.
"CARRIED"
Resolution #GPA-59-98
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report WD-8-98 be received;
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
works, constructed within Plan 40M-1744; and
THAT Council approve the by-law attached to Report WD-8-98, assuming the
streets within Plan 40M-1744 as Public Highways.
"CARRIED"
Resolution #GPA-60-98
Moved by Councillor Novak, seconded by Councillor Mutton
THAT Report WD-9-98 be received;
THAT Council approve the purchase of parking meters at an estimated cost of
$12,500.00 to be installed on both sides of Temperance Street, from Church
Street to Wellington Street;
THAT the funds be drawn from the Parking Reserve Fund Account;
THAT a disabled parking space not be provided on the west side of Temperance
Street adjacent to the Bowmanville Library; and
THAT the By-law attached to Report WD-9-98 be passed by Counci I.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
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ADMINISTRATION
UNFINISHED BUSINESS
Canadian Unity
Canadian Unity
Delegation by
Lloyd Stephenson
Delegation by
D. Schmiegelow
OTHER BUSINESS
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January 19,1998
There were no reports considered under this section of the agenda.
Resolution #GPA-61-98
Moved by Councillor Rowe, seconded by Councillor Schell
THAT the correspondence dated December 18,1997, received from Jim McKee
pertaining to Canadian Unity be lifted from the table.
"CARRIED"
Resolution #GPA-62-98
Moved by Councillor Trim, seconded by Councillor Mutton
THAT the correspondence dated December 18,1997, from Jim McKee requesting
that Council endorse a resolution pertaining to Canadian Unity be received;
THAT the Municipality of Clarington endorse the resolution pertaining to
Canadian Unity; and
THAT Jim McKee and Mr. Millson be advised of Council's decision.
"CARRIED"
Resolution #GPA-63-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT the delegation of Lloyd Stephenson be acknowledged.
"CARRIED"
Resolution #GPA-64-98
Moved by Councillor Schell, seconded by Councillor Novak
THAT the delegation of D. Schmiegelow pertaining to the 1998 Grant request for
the Newcastle Community Hall be received and referred to the 1998 Budget
discussions for Council's review and deliberation; and
THAT Mr. Schmiegelow be advised of Council's decision.
"CARRIED"
There were no items of business considered under this section of the agenda.
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ADJOURNMENT
Resolution #GPA-65-98
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January 19, 1998
Moved by Councillor Young, seconded by Councillor Mutton
THAT the meeting adjourn at 11 :45 a.m.
"CARRIED"
l/idd'~
MAYOR
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~PUTY CLERK
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