HomeMy WebLinkAbout12/06/1999
THE MUNICIPALITY OF CLARINGTON
..
General Purpose and Administration Committee
December 6, 1999
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
December 6, 1999 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were:
Mayor D. Hamre
Councillor 1. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim (until 11 :30 a.m.)
Councillor T. Young
Also Present:
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana
Fire Chief, M. Creighton
Director of Planning and Development, D. Crome
Treasurer, ~. Marano
Director of Public Works, S. Vokes
Deputy Clerk, M. Knight Stanley
.
Mayor Hamre chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Rowe indicated she would be stating a Disclosure of Pecuniary Interest
with respect to Report PD-133-99 and its public meeting.
MINUTES
Resolution #GPA-553- 99
Moved by Councillor Schell, seconded by Councillor Mutton
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on November 15, 1999, be approved.
"CARRIED"
DELEGAnONS
.
(a) Joanne Barnett, Land Use and Development Planning Management,
198 Glenrose Avenue, Toronto, M4T lK8 appeared on behalf of Ram
Nischall, Scugog Development Inc., 23 Wingate Crescent, Richmond Hill
L4B 3J3 advised that her preference is the Option #1 contained in Report
PD-137-99. She noted that a combination of Option #1 and #2 can be
achieved if the applicant is allowed to proceed and work with staff to finalize
the servicing solutions. An Engineer has been retained by the applicant
towards this goal. She noted that Scugog Developments purchased and paid
for 45 townhouse lots; not vacant land. She requested that the applicant be
forgiven for the 3 parking spaces which he cannot provide.
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DELEGATIONS CONT'D.
PUBLIC MEETINGS
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(b) Kelvin Wbalen, 1029 McNicoll Avenue, Scarborough, MIW 3W6 - advised that
he concurs with the contents of Report PD-139-99 and that the deadline of
June 30, 2000 is a "reasonable and obtainable target.
Pursuant to the Planning Act, the Council of the Municipality ofClarington,
through its General Purpose and Administration Committee, is holding Public
Meetings for the following applications:
(a) Rezoning and Site Plan Applications - Part Lot 34, Concession 2, Former
Township of Darlington -Clinic Buildings (1979) Limited
(b) Rezoning Application - Part Lot 32, Concession 2, Former Township
of Darlington - David West, Wayne West and Ronald Wilson
The Clerk's Department sent public notice for rezoning applications by first class
mail on or before November 16, 1999 to all property owners within 120 metres of
the subject property in accordance with the latest municipal assessment record. In
addition, notices were also posted on the sites prior to November 16, 1999. This
notice procedure is in compliance with the Ontario Regulation made under the
Planning Act.
Councillor Rowe stated a pecuniary interest with respect to Report PD-133-99; vacated her
chair and refrained from discussion and voting on the subject matter. Councillor Rowe's
spouse is a partner in Clinic Buildings (1979) Limited.
(a) Report PD-133-99 - Clinic Buildings (1979) Limited - the purpose and effect
of the application is to rezone the lands from "General Commercial Exception
(C I-I)" to permit the severance of the medical/dental clinic and retail
commercial uses from the senior citizen's apartment building.
No one spoke in opposition to or in support of this application.
Barry Walters, 218 Centre Street North, Box 2307, Oshawa, LIH 7V5
expressed support for the recommendations contained in Report PD-133-99 with
the exception of paragraph 8.1 which states... "as a condition ofa severance, the
seniors building must have separate and direct water service and fire line
connections from Varcoe Road". He noted that this was suggested by the applicant
upon submission of the application but was rejected by staff and he seeks
clarification as to why this condition is now being imposed on the applicant.
(b) Report PD-134-99 -David West, Wayne West and Ronald Wilson - the
purpose and effect of the application is to rezone the subject lands from "Urban
Residential (RI)" to an appropriate zone to permit a professional office.
The Director of Planning and Development advised that the following wording
should be deleted from paragraph 9.1 "as a result, properties at 1556,1560 and
1564 Highway 2 are illegal uses. They must either cease or be rezoned."
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PUBLIC MEETINGS CONT'D.
Nicola Fairchild" 1572 Highway 2, Courtice, LIE 2R6 advised that she
purchased her property four years ago and is in opposition to this application for the
following reasons:
. Property values will decline
. Unsafe traffic situation
. Has witnessed three traffic accidents in the last three years
. Commercial properties should not be allowed on a septic bed
. Red neon lighting associated with commercial establishments; and
. The commercialization of these establishments will change the character of the
area.
Mr. Fred Elliott, 1576 Highway 2, Courtice, LIE 2R6 advised that he purchased
his home forty-nine years ago and reiterated the comments made by Nicola
Fairchilds.
Dr. Jim Bryans, 1560 King Street East, Courtice LIE 2R7 expressed support for
this application stating that the area is zoned as "special policy" and therefore office
uses should be acceptable. He noted that he would be willing to reduce the number
of laneways in the area by connecting to the property of a neighbour.
.
David West, 265 Kent Street West, Lindsay, K9V 2Z3 advised that he and his
partners are owners of an insurance business which has been established since 1926,
that he is an active supporter of the area and plans to be a good corporate citizen.
He made reference to the following three paragraphs contained in Report PD-134-
99:
9.1 - There is, at the present time, one staff member in the office and 25% of the
space is being used for office purposes.
8.3 - Comments from the Durham Regional Health Unit are no longer
outstanding as approval has been received.
8.4 - The sewage disposal does not need to be examined comprehensively because
it has received approval from Durham Regional Health Unit, King Street East.
He noted that he has provided letters of support to the Planning Department
from residents of 1556,1560, 1565, 1566, 1567, 1570, 1571, 1573 and 1584,
King Street East expressing support for this proposal. He advised that the
hours of operation will be 9 a.m. - 5 p.m. and that access to the property will
be made via a double driveway. The property has 6,000 sq. ft. of parking area.
He noted that he is sympathetic to the issue of sharing laneways with
neighbours in order to reduce the number of laneways on Highway 2.
Resolution #GPA-554-99
Moved by Mayor Hamre, seconded by Councillor Muttou
THAT the Committee recess for 15 minutes.
"CARRIED"
.
The meeting reconvened at 10:45 a.m.
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Councillor Rowe stated a pecuniary interest with respect to Report PD-133-99; vacated her
chair and refrained from discussion and voting on the subject matter. Councillor Rowe's
spouse is a partner in Clinic Buildings (1979) Limited.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning and
Site Plan Appl.
Applicant:
Clinic Buildings
(1979) Limited
Rezoning Appl.
Applicant:
David West,
Wayoe West and
Ronald Wilson
.
Monitoring
of the Decisions
of the Committee
of Adjustment
November 18/99
.
Resolution #GPA-555-99
Moved by Councillor Young, seconded by Councillor Schell
THAT Report PD-133-99 be received;
THAT the rezoning application submitted by Barry Walters on behalf of Clinic
Buildings (1979) Limited be referred back to Staff for further processing and
preparation of a subsequent report pending receipt of all outstanding comments; and
THAT all interested parties listed in Report PD-133-99 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-556-99
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Report PD-134-99 be received;
THAT the rezoning application submitted by David West, Wayne West and Ronald
Wilson be referred back to Staff for further processing and preparation of a
subsequent report pending receipt of all outstanding comments; and
THAT all interested parties listed in Report PD-134-99 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-557-99
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report PD-135-99 be received;
THAT Council concur with the decisions of the Committee of Adjustment made on
November 18, 1999 for Applications A99/048, A99/057 and A99/060 to A99/064
inclusive; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for applications A99/048, A99/057
and A99/060 to A99/064 inclusive, in the event of an appeal.
"CARRIED"
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PLANNING AND DEVELOPMENT CONT'D.
Resolution #GPA-558-99
Clarington
Commercial
Profiles
Scugog Dev.
Draft Approved
Plan of Subdivision
18T-89021
.
.
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report PD- I 36-99 be received for information.
"CARRIED"
Resolution #GPA-559-99
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PD-13 7 -99 be received;
THAT the Committee and Council provide direction to staff as per Section 4. 1; and
THAT all interested parties listed in Report PD-137-99 aud any delegation be advised of
Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTIONS)
Resolution #GPA-560-99
Moved by Councillor Mutton, secouded by Councillor Schell
THAT the foregoing Resolution #GPA-559-99 be amended by replacing the second
paragraph with the wording contained in Option #2 of Report PD-137-99 which reads as
follows:
"THAT staff be directed not to proceed to the preparation and registration of the
subdivision agreement until such time as nearing the fmal phase of plan of subdivision
18T-87087 is registered".
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOnON)
Resolution #GPA-561-99
Moved by Councillor Rowe, seconded by Councillor Schell
THAT the foregoing Resolutiou #GPA-560-99 be amended by deleting the following
wording therefrom... "nearing the final phase of plan of subdivision 18T-87087 is
registered" .
and replacing it with the following wording:
"the three parties have been brought together to discuss the parking requirements and
staff report back.".
"CARRIED"
The foregoing Resolution #GPA-559-99 was then put to a vote and CARRJED AS
AMENDED.
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PLANNING AND DEVELOPMENT CONT'D.
Resolution #GPA-562-99
Removal of
Part Lot Control
1317870 Ontario
Limited
ZBA 99-038
Transition
Period for
Maximum Garage
Extension
DEV 98-054
.
CLERK'S DEPARTMENT
Animal Services
Monthly Report
For month of
October, 1999
Purchase of
Equipment
By-Law
Enforcement
Division
.
Moved by Councillor Young, seconded by Councillor Schell
THAT Report PD-138-99 be received;
THAT the request submitted by 1317870 Ontario Limited for the removal of Part Lot
Control with respect to Lots I to 5 all inclusive, Lots 7 to 14 all inclusive, and Lots 16
and 17 in Plan 40M-1982 be approved;
THAT the Part Lot Control By-law attached to Report PD-138-99 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50 (7.1) of the
Planning Act; and
THAT all interested parties listed in Report PD-138-99 and any delegations be advised of
Council's decision.
"CARRIED"
Resolution #GPA-563-99
Moved by Councillor Schell, seconded by Mayor Hamre
THAT Report PD-139-99 be received;
THAT the amending by-law attached to Report PD-139-99, with a transition period
ending Juoe 30, 2000, be forwarded to Council for approval; and
THAT any delegation be advised of Council's decision.
"CARRIED"
Mayor Hamre chaired this portion ofthe meeting.
Resolution #GPA-564-99
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report CD-45-99 be received for information; and
THAT a copy of Report CD-45-99 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-565-99
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report CD-48-99 be received;
THAT approval be granted to draw approximately $3,500 from the Parking Reserve
Fund Account #111O-162-X for the purchase of necessary computer equipment and
miscellaneous furniture; and
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CLERK'S DEPARTMENT CONT'D.
THAT approval be granted to draw approximately $2,000 from Working FundlRate
Stabilizarion Reserve Account #2900-I-X to cover the cost of construction of
appropriate office space for the third By-law Enforcement Officer.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
Cash Activity
Report
September, 1999
.
1998 Audit Report
and Management
Letter
Linear Properties
Assessment!
Revenue Update
.
Resolution #GPA-566-99
Moved by Councillor Novak, seconded by Councillor Young
THAT Report TR-70-99 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (I) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended September 30, 1999, is as shown on
the schedule attached to Report TR-70-99; and
THAT Part "A" ofthe expenditures for the month of September 1999, be
confirmed.
"CARRIED"
Resolution #GPA-567-99
Moved by Councillor Young, seconded by Councillor Schell
THAT Report TR-72-99 be received; and
THAT the recommendations and actions identified in the body of Report TR-72-99
be endorsed.
"CARRIED"
Resolution #GPA-568-99
Moved by Councillor Rowe, seconded by Mayor Hamre
THAT Report TR-73-99 be received;
THAT unanticipated funds from linear property taxation revenue of $1 ,500,000 be
transferred into the Working Funds/Rate Stabilization Reserve Account
#2900-I-X with approximately $800,000 to be used to offset construction costs for
the combined LibrarylMunicipal Administration facility as identified in Report
ADMIN-33-99 with the balance to be used for future tax rate stabilization; and
THAT, should the funds become refundable to Ontario Hydro Services Company in
2000, they be repaid from the Working Funds Reserve.
"CARRIED"
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December 6, 1999
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TREASURE DEPARTMENT CONT'D.
Resolution #GPA-569-99
Early
Budget
Approval
FIRE DEPARTMENT
Integrated!
Shared Training
Programs for
GT A Firefighters
.
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report TR-74-99 be received;
THAT early budget approval be given for the tendering of two (2) only 56,000
G.V.W. Tandem Diesel Dump Truck complete with Snow Plow Equipment; and
THAT Council approve the existing contract position in the Systems Division of
Finance as a permanent position titled Geographic Information System Analyst at
code 12 of the inside collective agreement.
"CARRJED"
Councillor Schell chaired this portion of the meeting.
Resolution #GPA-570-99
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report FD-25-99 be received; and
THAT the GT A Mayors and Regional Chairs be advised that the Municipality of
Clarington does not support a joint training facility for the GT A.
"CARRIED"
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
2008
Summer
Olympics
Resolution #GPA-57 1-99
Moved by Councillor Mutton, seconded by Mayor Hamre
THAT Report CS-20-99 be received for information.
"CARRIED"
PUBLIC WORKS DEPARTMENT
Monthly Report
On Building
Perrnit Activity
October, 1999
.
Resolution #GPA-572-99
Moved by Councillor Mutton, seconded by Councillor Novak
THAT Report WD-42-99 be received for information.
"CARRJED"
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PUBLIC WORKDS DEPARTMENT CONT'D.
Resolution #GPA-573-99
Traffic Issues
In Hampton
Parkway A venue
Conversion of
Yield signs to
Stop signs
.
Mill Street!
Clarke Street!
Port of Newcastle
Drive
lntersection
Signage
GTSB
Transportation
Workshop
.
Moved by Councillor Novak, seconded by Councillor Schell
THAT Report WD-43-99 be received for information; and
THAT Judy Gibbens of Hampton Citizens' Association be provided a copy of
Report WD-43-99.
"CARRIED"
Resolution #GPA-574-99
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report WD-44-99 be received;
THAT approval be given to change the existing yield signs on Parkway A venue to
stop signs; and
THAT the by-law attached to Report WD-44-99 be passed by Council.
"CARRIED"
Resolution #GPA-575-99
Moved by Councillor Mutton, seconded by Mayor Hamre
THAT Report WD-45-99 be received for information; and
THAT the Mill Street, Clarke Street and Port of Newcastle Drive intersecection be
controlled by a west bound yield sign, an east bound stop sign and through
movements be allowed on the north and south approaches to the intersection.
"CARRIED"
Resolution #GPA-576-99
Moved by Councillor Schell, seconded by Mayor Hamre
THAT Report WD-46-99 be received; and
THAT Lynn Morrow, Executive Director, Greater Toronto Services Board, be
advised of the following comments:
The Municipality of Clarington:
1)
Recognizes the difficult challenges of this endeavour and generally supports
the group's initiative to form transportation vision framework and both short
term and long term strategic plans for Greater Toronto Area Municipalities.
The intent of which is to ensure strong economic performance and
enviroumental sustainability with a mix of capital spending on both roads
and transit.
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PUBLIC WORKS DEPARTMENT CONT'D.
Governance
Committee
Review
.
Traffic
Management
Committee
Traffic
Management
Committee-
Advertisement
.
2)
Maintains the focus should be ou moving people and goods across the region
and among communities and not dictating changes to existing official plans,
municipal capital budgets or local transit services.
3) Maintains the need for a specific reference to rural areas and uotjust a
Toronto focus with a review and possible provision to restore full train
service easterly to Oshawa.
4) Is involved in a current local/Durham Regional initiative with Entra
Consultants to develop a strategy and rationalizes the roles and
responsibilities of five operators in the delivery and operation of transit
services in the Highway No. 2/401 transportation corridor.
"CARRIED"
Resolution #GPA-577-99
Moved by Councillor Novak, seconded by Councillor Schell
THAT Report WD-47-99 be received; ;and
THAT a copy of Report WD-47-99 be forwarded to the Regional Governance
Committee, FORTHWITH.
"CARRJED"
Resolution #GPA-578-99
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report WD-48-99 be received;
THAT a permanent Traffic Management Committee be formed to review existing
and future traffic management practices;
THAT the composition of the Traffic Management Committee allow for five to
eight voting members from the public (maximum of two persons per ward);
THAT the first agenda item for the Traffic Management Committee be to review
published Traffic Calming Guidelines and prepare a Municipal Policy, for
Council's consideration, to facilitate requests from the public for such devices; and
THAT the Traffic Management Committee report back to Council when a draft
policy has been completed.
"CARRJED"
Resolution #GPA-579-99
Moved by Councillor Schell, seconded by Councillor Novak
THAT the Clerk's Department be requested to advertise for the Traffic
Management Committee soon.
"CARRIED"
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December 6, 1999
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PUBLIC WORKS DEPARTMENT CONT'D.
Resolution #GPA-580-99
Road Watch
Progress Report
1999
Sidewalk
Snow
Clearing
.
.
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report WD-49-99 be received for information;
"CARRJED AS AMENDED"
(SEE FOLLOWING AMENDED MOnON)
Resolution #GPA-58l-99
Moved by Mayor Hamre, seconded by Councillor Novak
THAT the foregoing Resolution #GPA-580-99 be amended by adding the following
wording thereto:
"and THAT a letter of appreciation from Mayor Hamre and Members of Council be
sent to the Volunteers thanking them for their dedication and efforts."
"CARRIED"
Resolution #GPA-582-99
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Report WD-50-99 be received;
THAT the Municipality of Clarington continue to provide winter maintenance of
sidewalks along municipal properties, at approved senior citizens' locations, along
sidewalks of the physically disabled and at sidewalks along rear property frontages;
THAT sidewalks, where inadequate snow storage space is available, be cleared by
the Public Works Department after all municipal streets have been completed and
after the snow is removed in the Business Improvement Areas ofBowmanville,
Newcastle and Orono; and
THAT By-law #93-144 be amended to allow property owners thirty-six (36) hours
to remove the accumulated snow from sidewalks when a snowfall equal to or
greater than 20 centimetres (8 inches) occurs.
"CARRIED AS AMENDED"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-583-99
Moved by Councillor Mutton, seconded by Mayor Hamre
THAT the foregoing Resolution #GPA-582-99 be amended by adding a new
paragraph to be inserted between the second and third paragraph:
"THAT the Public Works Department review the complaints from the citizens and
investigate providing an improved service for seniors snow clearing operation
within the Department's budget and report back;"
"CARRIED"
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PUBLIC WORKS DEPARTMENT CONT'D.
ADMINISTRATION
Electronic
Message
Board Sign
Property Matter
Lease Agreement
With Central Lake
Ontario Conservation
Authority
.
Clarington
Area Profile
Signs
TODS Program
.
The foregoing Resolution #GPA-582-99 was then put to a vote and CARRIED AS
AMENDED.
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-584-99
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report ADMIN-37-99 be received;
THAT Council approve the purchase of an Electric Message Board Sign from
Provincial Signs; and
THAT the amount of$4,980.18 plus taxes be drawn from Account #7007-X-0298.
"CARRIED"
Resolution #GPA-585-99
Moved by Councillor Novak, seconded by Councillor Schell
THAT Report ADMIN-38-99 be received;
THAT the Municipality of Clarington enter into a lease agreement with the Central
Lake Ontario Conservation Authority for portions of the Bowmanville Valley
Conservation Area and Bowmanville Harbour Conservation Area;
THAT the sum $5,000.00 be withdrawn from Account 7603-X-0516 Parks and
Cemetery Design to prepare a concept plan for the portion of the Bowmanville
Harbour Conservation Area to be leased to the Municipality;
THAT Staff investigate and report back with a recommended option for the
effective development, management and operation of the boat ramp and associated
lands at the completion of the concept plan;
THAT the Mayor and Clerk be authorized to execute the lease agreement on behalf
of the Corporation of the Municipality ofClarington; and
THAT the Central Lake Ontario Conservation Authority and Ontario Hydro
Networks Inc. be forwarded a copy of Report ADMIN-38-99 and a copy of
Council's decision.
"CARRIED"
Resolution #GPA-586-99
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report ADMIN-39-99 be received;
THAT the proposed program outlined in Report ADMIN-39-99 and the sign
designs and slogan "Come & Explore" be approved;
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ADMINISTRAnON CONT'D.
ADJOURNMENT
.
.
THAT the down payment of$I,OOO be taken from Account #7707-00000-0520
with the balance of that account, $2,500 (allocated for signage), be carried over for
use to complete the program in the year 2000;
THAT the balance of the funds required ($5,200 plus applicable GST) to complete
the initial program be included in the 2000 Capital Budget submission of
Marketing, Tourism & Communications; and
THAT the Mayor be authorized to sign the agreement between the Municipality of
Clarington and the Canadian TODS (Tourism Oriented Directional Sigoage)
organization.
"CARRIED"
Resolution #GPA-587-99
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 12:53 p.m.
"CARRIED"
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