HomeMy WebLinkAbout11/15/1999
THE MUNICIPALITY OF CLARINGTON
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General Purpose and Administration Committee
November IS, 1999
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
November IS, 1999 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were:
Mayor D. Hamre
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor 1. Schell
Councillor C. Trim
Councillor T. Young
Also Present:
Chief Administrative Officer, F. Wu
Director of Commuoity Services, 1. Caruana
Fire Chief, M. Creighton
Director of Planning and Development, D. Crome
Treasurer, M.Marano
Director of Public Works, S. Vokes
Deputy Clerk, M. Knight Stanley
.
Mayor Hamre chaired this portion ofthe meeting.
DISCLOSURES OF PECUNIARY INTEREST
No Disclosure of Pecuniary Interest was stated at the meeting.
MINUTES
Resolution #GPA-S21-99
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on November I, 1999, be approved.
"CARRIED"
DELEGAnONS
(a) Craig Brown, ehair Clarington Public Library Board, 62 Temperance
Street, Bowmanville, L1 e 3A8 - thanked Members of Staff and Members
of Council for their cooperation and an excellent report. He advised that the
Library Board and the Business Improvement Area fully support
Recommendations 1,2,3, 4a and Sa of Report ADMIN-33-99. He requested
that Council proceed expeditiously noting that "Its time to move forward".
(b) Gleuu Genge, D. G. Biddle and Associates Ltd., 96 King Street East,
Oshawa, LIH IB6 - reo Clarnew Developments - PD-129-99 expressed support for
the recommendations contained in Report PD-124-99.
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November 15, 1999
DELEGATIONS CONT'D.
PUBLIC MEEnNGS
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(c) James Bailey, 61 Elm Grove Avenue, Toronto, M6K 2J2 - reo Wellington
Street - displayed the two acre site owned by John Rice and delved into the merits of
locating a Library on this site. He introduced Doug Bryden, Developer, who
suggested two proposals which might elicit a favourable response and encourage
dialogue with the Library Board:
1. The Library Board would enter into a twenty-one year land lease with renewal
extensions. The Library Board would retain the services of the Rice
Development Team as Development Manager to develop a 30,000 square foot
building to meet the requirements of the Library Board; and
2. The Rice Company would be prepared to develop and own the Library Building
built to meet the specific requirements of the Library Board and enter into a long
term lease with the Library Board at a net rent that is sufficient to meet the terms
of the fmancial lenders.
He summarized by stating that John Rice has an interest in seeing the Library project
built on his land; he can satisfy all the shortcomings of the LCBO site; his
Development Team has the expertise and experience to complete the project; and the
John Rice site, with the Library, will foster adjacent residential development.
Councillor Novak chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding Public
Meetings for the following applications:
(a) Rezoning and Draft Plan of Subdivision Applications - Part Lot 10,
Concession 2, Former Town of Bowmanville - Neale McLean
(b) Clarington Official Plan Amendment and Rezoning - Part Lot 3,
Concession 4, Former Township of Darlington - Tunney Planning on
Behalf of Crooked Creek Golf Course Limited.
The Clerk's Department sent public notice for rezoning applications by first class
mail on or before October 27, 1999 to all property owners within 120 metres of the
subject property in accordance with the latest municipal assessment record. In
addition, notices were also posted on the sites prior to October 27, 1999. This
notice procedure is in compliance with the Ontario Regulation made under the
Planning Act.
The Clerk's Department sent public notice for the official plan amendment
application by first class mail on or before October 27, 1999 to all property owners
within 120 metres of the subject property in accordance with the latest assessment
record. In addition, notices were also posted on the site prior to October 27, 1999.
This notice procedure is in compliance with the Ontario Regulation made under the
Planning Act.
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November IS, 1999
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PUBLIC MEETINTS CONT'D.
The Clerk's Department sent public notice for the proposed plan of subdivision
application by fIrst class mail on or before October 27, 1999 to all property owners
within 120 metres of the subject property in accordance with the latest municipal
assessment record. In addition, notices were also posted on the site prior to
October 27,1999. This notice procedure is in compliance with the Ontario
Regulation made under the Planning Act.
(a) Report PD-124-99 - Neale McLean. - the purpose and effect of the application
is to permit the development of a plan of subdivision which would consist of
16 single detached lots and a park block which would be used as a parking lot
for the existing park.
Jan Ellis, 75 Farncomb Crescent, Bowmanville, LIC 4L8 expressed concerns
pertaining to the grading of the land and detached houses backing onto fifty foot
lots.
No one spoke in support of this application.
Glenn Geuge, D. G. Biddle and Associates Ltd., 96 King Street East, Oshawa,
LIH IB6 advised that he concurs with the recommendations contained in Report
PD-124-99 and the applicant will meet all of the municipal standards pertaining to
grading which should meet Mrs. Ellis's concerns.
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(b) Report PD-125-99 - Tunney Planning on behalf of Crooked Creek Golf
Course Limited - the purpose and effect of the applications is to re-designate
and rezone the lands to permit the development of a 9 hole golf course, club
house and maintenance building.
Libby Racanscy, 3200 Hancock Road, eourtice, LIE 2Ml advised that she is
opposed to wood lot removal and the development of provincially significant and
highly sensitive land,.
Kerry Meydam, 3828 Trolls Road, Courtice, L1 E 2L3 noted concurrence with
the recommendation in Report PD-12S-99 that an environmental study be
conducted. She agreed with the comments of the previous speaker.
Joau Tax, R. R. #4, Bowmauville, LIC 3K5 expressed support for the
establishment of a golf course on these lands. She noted that her farm is located
adjacent to the site and that the golf course will improve the area which has been
used in the past as a dump site.
Doug Summers, 837 Riverside Drive, Ajax, LIT 3R9 elaborated on the
background of the application and all of the work which he has undertaken to date.
He advised that he has done everything to meet the municipal requirements and that
he will withdraw his application to remove the trees on the lands which are no
longer included in the proposal.
Resolution #GPA-S22-99
Moved by Mayor Hamre, seconded by Councillor Mutton
THAT the Committee recess for IS minutes.
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"CARRIED"
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November IS, 1999
The meeting reconvened at II :OS a.m.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning and
Draft Plan of
Subdivision
Applicant:
Neale McLean
.
Clarington
Official Plan
Amendment and
Rezoning Appl.
Rezoning
Application
904222 Ontario
Inc.
ZBA 99-031
.
Resolution #GPA-S23-99
Moved by Councillor Scbell, seconded by Councillor Trim
THAT Report PD-124-99 be received;
THAT the rezoning and draft plan of subdivision applications submitted by
D.G. Biddle & Associates Limited on behalf of Neale McLean be referred back to
Staff for further processing and preparation of a subsequent report pending receipt
of all outstanding comments;
THAT within IS days of the Public Meeting, the Commissioner of Planning for the
Region of Durham be advised and provided, by sworn declaration from the Clerk,
the following:
. That the Municipality held a Public Meeting in accordance with Section SI
(21.1) of the Planning Act forthe subject subdivision application;
. A copy of the minutes of the said meeting;
. A copy of all written submissions received by the Municipality;
. A list of all persons and public bodies, including their mailing addresses, that
made oral submissions at the Public Meeting or written submissions; and
. A copy of the report and the council resolution; and
THAT all interested parties listed in Report PD-124-99 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-S24-99
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report PD-125-99 be received;
THAT the applications to amend the Clarington Official Plan and the Zoning By-
law submitted by Tunney Planning on behalf of Crooked Creek Golf Course Ltd.,
be referred back to staff for further processing and preparation of a subsequent
report pending receipt of all outstanding comments; and
THAT all interested parties listed in Report PD-12S-99 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-S2S-99
Moved by Councillor Schell, seconded by Mayor Hamre
THAT Report PD-126-99 be received;
THAT the rezoning application ZBA 99-031 submitted by 904222 Ontario Inc. be
approved and that the amending by-law contained in Attachment No.3 to Report
PD-126-99 be forwarded to Council for approval;
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November IS, 1999
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PLANNING AND DEVELOPMENT CONT'D.
Rezoning
Application
Daiseyfield
Developments
ZBA 99-033
.
Municipal
Roster of
Consultants
Proposed
Amendment to
Draft Plan
Approval
18T-88061
.
THAT a copy of Report PD-126-99 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-126-99 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-S26-99
Moved by Mayor Hamre, seconded by Councillor Young
THAT Report PD-I27-99 be received;
THAT the rezoning application ZBA 99-033 submitted by Daiseyfield Developments be
approved and that the amending by-law contained in Attachment NO.3 to Report
PD-127-99 be forwarded to Council for approval:
THAT a copy of Report PD-127-99 and Council's decision be forwarded to the Region of
Durham Planning Department; and
THAT all interested parties listed in Report PD-127-99 and any delegations be advised of
Council's decision.
"CARRIED"
Resolution #GPA-S27-99
Moved by Councillor Rowe, seconded by Councillor Mutton
THAT Report PD-128-99 be received; and
THAT the termination date for the Roster of Consultants for the Preparation of
Environmental Impact Studies, as indicated in Section 2.3 of Report PD-163-96, be
extended to June 30, 2000.
"CARRIED"
Resolution #GPA-S28-99
Moved by Councillor Young, seconded by Councillor Mutton
THAT Report PD-129-99 be received;
THAT the Region of Durham be advised that the Municipality ofClarington
recommends approval of the proposed amendment to the Draft Approved Plan of
Subdivision 18T -88061 as redline revised subject to the amended conditions
contained in Attachment NO.2 to Report PD-129-99;
THAT the Mayor and Clerk be authorized, by By-law, to execute the Subdivision
Agreement between the Owner of the amended Draft Plan of Subdivision and the
Corporation of the Municipality of Clarington at such time as an agreement has
been finalized to the satisfaction of the Director of Public Works and the Director of
Planning and Development;
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November 15, 1999
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PLANNING AND DEVELOPMENT CONT'D.
Removal of
Holding "H"
Symbol
.
Rezoning
Application
Clalrington
Place Ltd.
Removal of
Part Lot Control
ZBA 99-039
.
THAT all interested parties and delegations be advised of Council's decision with
respect to that submission; and
THAT a copy of Report PD- 129-99 and Council's decision be forwarded to the
Durham Regional Planning Departmenr.
"CARRIED"
Resolution #GPA-529-99
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PD-130-99 be received;
THAT the rezoning application submitted by Taunton Terrace Limited requesting
the removal of the Holding "H" symbol from the subject lands be approved and that
the amending By-law attached to Report PD-130-99 be forwarded to Council for
approval;
THAT a copy of Report PD-130-99 and the amending By-law be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-130-99 and any delegation be
advised of Council's decision.
"CARRJED"
Resolution #GPA-530-99
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report PD-131-99 be received;
THAT the rezoning application submitted by Martindale Planning Services on
behalf of Clarington Place Limited for the subject lands be approved and that the
amending By-law attached to Report PD-131-99 be forwarded to Council for
approval;
THAT a copy of Report PD-13 1-99 and the amending By-law be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-131-99 and any delegation be
advised of Council's decision.
"CARRJED"
Resolution #GPA-53 1-99
Moved by Councillor Young, seconded by Councillor Trim
THAT Report PD-132-99 be received;
THAT the request for removal of Part Lot Control in respect of Lots 22 to 42, 65 to
72 inclusive and Blocks 137, 138, 140 and 141 on 40M-1977 be approved;
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November 15, 1999
PLANNING AND DEVELOPMENT CONT'D.
THAT the By-law attached to Report PD-132-99 be approved and forwarded to the
Regional Municipality of Durham pursuant to Section SO (7.1) of the Planning Act;
and
THAT all interested parties listed in Report PD-132-99 and any delegations be
advised of Council's decision.
CLERK'S DEPARTMENT
"CARRIED"
No Reports
TREASURY DEPARTMENT
Transfer of
Dental
Coverage
.
Quotation Q99-1O
Supply, Delivery
Installation of
Various Trees
.
Councillor Mutton chaired this portion of the meeting.
Resolution #GPA-S32-99
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report TR-67-99 be received; and
THAT staff be directed to transfer dental coverage for all Municipal employees
from Clarica to Liberty Health with an effective date of
December I, 1999, FORTHWITH.
"CARRIED"
Resolution #GPA-S33-99
Moved by Councillor Novak, seconded by Councillor Trim
THA T Report TR-68-99 be received;
THAT Pro Lawn Landscaping, Orono, Ontario with a reduced bid in the amount of
$19,000.00, including G.S.T., being the lowest responsible bidder meeting all
terms, conditions and specifications of Quotation Q99-10, be awarded the contract
for supply, delivery and installation of various trees, as required by the Department
of Public Works;
THAT funds in the amount of$19,000.00 be drawn from the approved 1999 Public
Works Capital Budget Account #7212-88002-0261; and
THAT the additional funds required in the amount of$999.17 be drawn from
Account #720S-01003-0261 Church Street Reconstruction; FORTHWITH.
"CARRIED"
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FIRE DEPARTMENT
Emergency
Shelters
Green Flashing
Lights for Part-
Time Firefighters
.
Monthly
Report
October,
1999
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November 15, 1999
Councillor Schell chaired this portion of the meeting.
Resolution #GPA-534-99
Moved by Councillor Rowe, seconded by Councillor Novak
THAT report FD-22-99 be received; and
THAT the Agreement with the Kawartha Pine Ridge District School Board be
approved.
"CARRIED"
Resolution #GPA-535-99
Moved by Councillor Novak, seconded by Mayor Hamre
THAT Report FD-23-99 be received;
THAT the use of green flashing lights by part-time firefighters, commencing
January 1, 2000, be approved;
THAT advertisements be placed in local newspapers to advise the residents of the
Municipality that part-time firefighters will be using the green flashing lights as of
January 1,2000; and
THAT a copy of Report FD-23-99 be forwarded to the Durham Regional Police
Services, 16 Division.
"CARRIED"
Resolution #GPA-536-99
Moved by Mayor Hamre, seconded by Councillor Mutton
THAT Report FD-24-99 be received for information.
COMMUNITY SERVICES DEPARTMENT
"CARRIED"
No Reports
PUBLIC WORKS DEPARTMENT
No Reports
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ADMINISTRATION
Bowmanville
Main Branch
Library
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November 15, 1999
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-537-99
Moved by Councillor Rowe, seconded by Councillor Schell
1. THAT Report ADMIN-33-99 be received;
2. THAT Council confirms the need for additional library space in Bowmanville;
3. THAT Council confirms that it is neither feasible nor efficient to expand the
existing library and that the most cost effective way to provide new library
space in BOWffianville would be by way of a new building;
4a) THAT Council concurs with the Library Board that new library space should
be provided within the vicinity of historic downtown Bowmanville; or
4.b) THAT Council direct staff to work with the Library Board's staff to report
back on the process that would lead to building a new Bowmanville Branch
Library beyond the downtown area;
5.a) THAT Council confirm the use of the former LC.B.O. land for a multi-storey
new building to provide for a new Bowmanville Branch Library and Municipal
office space and to bring forth a report for Council's approval detailing the
process and budgetary requirement;
THAT Council will provide public parking by acquiring nearby properties as
they become available in the future, and that the allocation of funds for such
purpose be addressed in the 2000 budget; or
S.b) THAT Council, having regard to its decision for a downtown location, direct
staffto prepare for a proposal call for a stand-alone new Bowmanville Branch
Library and to bring forth a report for Council's approval detailing the terms of
reference for the proposal call;
THAT Council approve the use of the existing L.C.B.O. building for municipal
office space and staff to report back on the cost of renovation through the 2000
budget process.
"SEE FOLLOWING MOnONS"
Resolution #GPA-538-99
Moved by Councillor Mutton, seconded by Councillor Young
THAT the recommendations contained in Report ADMIN-33-99 be divided to
allow for consideration of each recommendation separately.
"'CARRIED"
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November 15, 1999
ADMINISTRA nON CONT'D.
.
Resolution #GPA-539-99
Moved by Councillor Rowe, seconded by Councillor Schell
1. THAT Report ADMIN-33-99 be received;
"CARRIED"
Resolution #GPA-540-99
Moved by Councillor Rowe, seconded by Councillor Schell
2. THAT Council confirm the need for additional library space in Bowmanville;
"CARRIED"
Resolution #GPA-54 1-99
Moved by Councillor Rowe, seconded by Councillor Schell
3. THAT Council confirm that it is neither feasible nor efficient to expand the
existing library and that the most cost effective way to provide new library space
in Bowmanville would be by way of a new building;
"CARRIED"
.
Resolution #GPA-542-99
Moved by Councillor Rowe, seconded by Councillor Schell
4a)THA T Council concur with the Library Board that new library space should be
provided within the vicinity of historic downtown Bowmanville;
"CARRIED"
Resolution #GPA-543-99
Moved by Councillor Rowe, seconded by Councillor Schell
4b)THAT Council direct staff to work with the Library Board's staff to report back
on a process that would lead to building a new Bowmanville Branch Library
beyond the downtown area;
"MOTION LOST"
Resolution #GPA-544-99
Moved by Councillor Rowe, seconded by Councillor Schell
.
5a)THAT Council confirm the use of the former L.C.B.O. land for a multi-storey
new building to provide for a new Bowmanville Branch Library and Municipal
office space and to bring forth a report for Council's approval detailing the
process and budgetary requirement; and
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Marketing
Tourism &
CommWlications
Project Updates
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November 15, 1999
THAT Council will provide public parking by acquiring nearby properties as
they become available in the future, and that the allocation of funds for such
purpose be addressed in the year 2000 budget;
"SEE FOLLOWING MOnON"
Resolution #GPA-545-99
Moved by Councillor Mutton, seconded by Councillor Trim
THAT the foregoing Resolution #GPA-544-99 of the General Purpose and
Administration Meeting be amended by creating a new Recommendation 5a)i) and
Recommendation 5b) will be designated as 5a)ii) - that Council direct Staff to
prepare for a proposal call for a stand-alone new Branch Library and bring forth a
Report for Council's approval detailing the Terms of Reference for the proposal call
and if Council deems all proposal calls unacceptable, then Part 5a)ii) of this Report
be enacted.
"MonON LOST"
The foregoing Resolution #GPA-544-99 was then put to a vote and CARRIED.
Resolution #GPA-546-99
Moved by Councillor Rowe, seconded by Councillor Schell
5b)THA T Council, having regard to its decision for a downtown location, direct
staff to prepare for a proposal call for a stand-alone new Bowmanville Branch
Library and to bring forth a report for Council's approval detailing the terms of
reference for the proposal call;
THAT Council approve the use ofthe existing L.C.B.O. building for municipal
office space and staff to report back on the cost of renovation through the Year
2000 budget process.
"MOTION LOST"
Resolution #GPA-547-99
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report ADMIN-36-99 be received for information.
"CARRIED"
UNFINISHED BUSINESS
Surplus Property
Westlake
Subdivision
.
Resolution #GPA-548-99
Moved by Councillor Schell, seconded by Councillor Young
THAT Report ADMIN-31-99 (Attachment No. I to the Addendum to Report
ADMIN-31-99) be lifted from the table;
THAT addendum Report No. ADMIN-31-99 be received;
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November 15, 1999
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UNFINISHED BUSINESS CONT'D.
OTHER BUSINESS
2008 Toronto
Olympic Bid
.
Legal Matter
Appeal to
City of Oshawa
Zoning By-law
98-99
PLN 2.4.1.5
.
THAT the recommendation to declare the easterly portion of Block 43 in Plan
40M-1l787, the Westlake Subdivision to be surplus be approved; and
THAT staff initiate the appropriate procedures for the sale of this property.
"CARRIED"
Resolution #GPA-549-99
Moved by Councillor Rowe, seconded by Councillor Schell
WHEREAS the Region of Durham has been requested by the 2008 Toronto
Olympic Bid Corporation to consider possible 2008 Olympic Games venue sites
within the Region;
WHEREAS the Municipality of Clarington has been invited to participate in the
process;
NOW be it therefore resolved that Staff be directed to continue to participate as a
member of the Region of Durham Olympic Bid Committee and report back to
Council from time to time.
"CARRIED"
The Addendum to Report PD-123-99 was circulated as a handout to Members of
the Committee.
Resolution #GPA-550-99
Moved by Councillor Schell, seconded by Councillor Novak
THAT the meeting be "closed" for discussion of a legal matter pertaining to the
Addendum to Report PD-123-99.
"CARRIED"
Resolution #GPA-551-99
Moved by Councillor Novak, seconded by Councillor Young
THAT Addendum Report PD-123-99 be received;
THAT the Mayor and Clerk be authorized by Council to submit a notice of appeal
of Zoning By-law 98-99 as approved by the City of Oshawa Council for the First
Professional Management Inc. development proposal;
THAT funds for the appeal be taken from the Planning Department's Miscellaneous
Account #7702-X-299; and
THAT staff and the Municipality's solicitor be authorized to take all actions
necessary to protect the Municipality's interest, FORTHWITH.
"CARRIED"
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ADJOURNMENT
.
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Resolution #GPA-552-99
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November 15, 1999
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 12:40 p.m.
"CARRIED"
#~b~~
MAYOR
~
. DE TY CLir"
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